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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal>Dear EPDP Team,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Based on the feedback received on the mailing list, the leadership team has decided to move forward with two small teams this week who will be tasked with considering the less controversial comment categories and make recommendations for edits (if any) to the existing, agreed-upon recommendations. <o:p></o:p></p><ol start=1 type=1><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>Each group is expected to appoint one main representative to each small team. Other members are also welcome to join, but only the main representative is expected to do the bulk of the talking to ensure that every group has an opportunity to have their views heard. Alternates are only expected to join if they are replacing a member who is not able to attend.<o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>Representatives (and other members joining) are expected to have reviewed the PCRTs for the topics listed for their respective small team below, with the following question in mind: “What comments/arguments provide new information / rationale, if any, that merit group discussion and possible changes / refinements? For each small team, at a minimum, 5 topics listed below are expected to be covered, so please make sure you have reviewed all assigned topics.<o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>At the start of the meeting, the chair will ask the representatives to identify for which purposes and/or recommendations comments / arguments have been identified that merit group discussion so that the small team can deep dive into those and consider possible recommendations for EPDP Team consideration. <o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>Small team A and B will cover:<o:p></o:p></span></li></ol><div align=center><table class=MsoTableGrid border=1 cellspacing=0 cellpadding=0 style='border-collapse:collapse;border:none'><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoListParagraph style='margin:0in;margin-bottom:.0001pt'><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Small Team A<o:p></o:p></span></b></p></td><td width=192 valign=top style='width:143.85pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoListParagraph style='margin:0in;margin-bottom:.0001pt'><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Small Team B<o:p></o:p></span></b></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 1 - Establish the rights of a Registered Name Holder <o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 3 - Enable communication with RNH<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #15 - URS / UDRP<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #16 - Instructions for RPM PDP WG<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #18 - Data processing agreements with dispute resolution providers (incl. Question #4)<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #19 - Transfer Policy<o:p></o:p></span></p><p class=MsoListParagraph style='margin:0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #22 - Impact on other policies <o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 5 - Handling Contractual Compliance<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #6 - Escrow Providers<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #10 - Email communication<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #12 - Reasonable access<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #13 - Controller Agreement<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 4 - Safeguarding RNH's Registration Data<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 7 - gTLD registration policy eligibility criteria <o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #17 - Input from RPM PDP WG to inform subsequent access discussion<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #20 - Input to Transfer Policy review (incl. Question #5)<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Purpose 6 - Resolution of DRPs<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #11 - Data retention<o:p></o:p></span></p></td></tr><tr><td width=192 valign=top style='width:143.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Recommendation #14 - Responsible parties<o:p></o:p></span></p></td><td width=192 valign=top style='width:143.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt'><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p></td></tr></table></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>As noted previously:<o:p></o:p></p><ol start=5 type=1><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>Small team member reps are expected to keep their respective groups informed about the deliberations. To do so, some topics discussed during the Tuesday meeting might wrap up during the Thursday meeting so that an interim consultation might take place. <o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>The plenary is expected to grant great deference to the findings of the small teams. If a member of the plenary has an interest in a certain topic and is not included on that small team, that member is expected to contact her/his group’s small team member prior to the Tuesday meeting to provide input. [Rationale: if we re-litigate each small group conclusion, this approach will decrease our efficiency rather than the opposite.]<o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>In reviewing the input received, EPDP Team members are expected to look at the comments in their totality and not advocate for a comment that has been submitted by his / her respective group (an EPDP Team member may explain a certain position, if asked by another team member). [Rationale: the same deference must be paid to comments made by those without representative team members.]<o:p></o:p></span></li><li class=MsoListParagraph style='mso-list:l0 level1 lfo1'><span style='font-family:"Calibri",sans-serif'>During the small team calls, the Chair and Vice-Chair will endeavor to represent the comments not belonging to an SO/AC or SG/C. Because these comments do not have a specific advocate within the EPDP Team, the small team members should take care to pay close attention to the comments and accompanying rationales.<o:p></o:p></span></li></ol><p class=MsoNormal>Please note that separate call notifications will be sent shortly to provide the details for both small team meetings which will run in parallel. Make sure to co-ordinate with your respective groups which small team to join. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Best regards,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Marika, Berry, and Caitlin<o:p></o:p></p></div></body></html>