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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear All, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s small team B meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:double windowtext 2.25pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:20.0pt;font-family:"Calibri Light",sans-serif">Small Team B Meeting #1<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#767676">Thursday, 8 January 2019<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Notes and Action Items<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Small Team B Participants:<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">James Bladel (Sarah Wyld - alternate) (RrSG)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Hadia El Miniawi (ALAC)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Amr Elsadr & Ayden Férdeline (NCSG)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Chris Lewis-Evans (GAC)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Steve DelBianco (BC)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Marc Anderson & Kristina Rosette (RySG)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Thomas Rickert (ISPCP)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Brian King (IPC)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Benedict Addis (SSAC)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Leon Sanchez (ICANN Board Liaison)<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Trang Nguyen (ICANN Org Liaison -GDD)<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span style="font-size:11.0pt">Rafik Dammak (GNSO Council Liaison)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Proposed approach to address concerns expressed (for review by EPDP Team)</span></b><span style="font-size:11.0pt">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">For Purpose 3: Proposed rewording ‘Enable communication with the Registered Name Holder on matters relating to the Registered Name’.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">For Recommendation #19: No change or updates needed.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Actions Items:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: Small team to further consider, possibly in consultation with their respective groups, if/how recommendation #16 should be modified to address concern.
Steve, Brian, James and Kristina specifically requested to look at this jointly and see if they can come back with a proposed path forward by Thursday's meeting.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #2</span></b><span style="font-size:11.0pt">: Kristina to put together a chart that sets out the specific requested changes in relation to purpose 5 with the objective to identify a potential
compromise. Come back to this on Thursday. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #3</span></b><span style="font-size:11.0pt">: Staff will update the discussion tables with the proposed responses to the comments based on the discussion today for small team B review.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #4</span></b><span style="font-size:11.0pt">: Small team members are expected to update their colleagues on the progress and deliberations of today’s small team B meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item</span></b><span style="font-size:11.0pt"> #5: Small team members are to review the PCRTs and discussion tables for the remaining topics and flag, if possible, prior to the meeting which comments
require further discussion.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Notes & Action items<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are
provided separately and are posted on the wiki at: https://community.icann.org/x/ZwPVBQ<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1. Roll Call <o:p>
</o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo2">
<span style="font-size:11.0pt">Attendance will be taken from Adobe Connect<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo2">
<span style="font-size:11.0pt">Remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l5 level1 lfo2">
<span style="font-size:11.0pt">Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">2. Introduction<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">See message that was circulated yesterday with the proposed approach<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Some discussion on the list in relation to the approach - appreciate all input. All focused on moving forward.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Objective is to complete the work within the time allocated.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Small team approach is focused on multiplying our efforts, but significant time will need to be devoted by everyone in preparation for the F2F meeting.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Need to find a way to confirm and/or reconsider if deemed necessary conclusions in the Initial Report.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Collective responsibility of EPDP Team to review and consider input received and deliver Final Report.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Encourage to take the task of review of comments as a group task and look beyond comments that have been submitted by respective groups and consider the bigger picture.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">Request to give this approach a try - leadership will review after this meeting and course correct, if needed.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt">CPH is of the view that this will overcomplicate the process and will add additional time and wants to formally note it objection. Noted by leadership and appreciate willingness to continue.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">a. Purpose 3 - Enable communication with RNH<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">See Discussion Table - concerns have been grouped together where possible to facilitate consideration.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Concerns may be addressed by simple edits? Could frame things more briefly (e.g. enable communication with RNH of issues with a Registered Name). This would simplify and address the concerns raised (e.g. delegated agents do not
need to be called out as if acting on RNH they would be covered). However, there may be situations where the RNH is not the direct user, for example where web-site is used by contract (enable communication with RNH or delegated agents with a Registered Name).
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">How to balance specificity with making sure no exclusions? Would it be easier to just add 'legal' and be specific? Issues / matters relating to the registered domain name would pass muster re specificity.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">People could assume that anything not called out is excluded here - that should be avoided. Original references to technical and administrative issues were derived from existing admin / tech contact, there is no such contact currently
for legal so better to be general so all issues in relation to domain name registration are covered.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">EPDP Team could run this by external counsel to see if they raise any issues with being less specific.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">RySG does not consider it appropriate to include a reference to delegated agent - not clear if this is appropriate under GDPR.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Same purpose would apply to the delegated agent, if the RNH is legally allowed to do so.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Notification is understood to be covered as part of communication.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Comment in relation to 'billing' - not considered within scope of processing data as an ICANN purpose, is part of registrar purpose.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Deletion of comment - not supported as this purpose is needed to allow for communication, is not covered by purpose 1.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">ALAC initially expressed concern about removing delegated agent - but later stated with regard to purpose 3 their agreement on removing the delegated agent with the understanding that it goes without saying the purpose applies
to the designated agent and that this has nothing to do with removing or keeping second contacts. Ability to delegate is important, but may not need to be explicitly listed here. This is a purpose for the processing of registration data, this is not about
whether or not a RNH can or cannot delegate his/her responsibilities. <o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Does limiting it to issues with a Registered Name mean that it could involve issues that are outside of ICANN's scope?
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Proposed approach to address concerns expressed (for review by EPDP Team) in relation to Purpose 3</span></b><span style="font-size:11.0pt">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt">Proposed rewording to put forward to EPDP Team for consideration: Enable communication with the Registered Name Holder on matters relating to the Registered Name.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">b. Recommendation #16 - Instructions for RPM PDP WG<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">See Discussion Table - concerns have been grouped together where possible to facilitate consideration.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Concerns are addressed by the recommendation, apart from possibly the first one which was already discussed in the context of this recommendation (no consensus to include it in the recommendation). Proposal to acknowledge commenters
and note that these concerns will be addressed by the RPM WG once the Council has instructed that effort to focus on these issues.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Recommendations should also ask to look at disclosure for access under 'reasonable' access category. (BC, IPC, Microsoft). The request is actually to add another recommendation directing a question to the RPM WG to request disclosure
when there is a demonstrable connection between the registrant pre-filing. Note that this has been raised previously and was considered. Proposed additional recommendation: EPDP Team also recommends that the GNSO Council instructs the review of all RPMs PDP
WG to consider, as part of its deliberations, whether there is a need to develop policy around pre-filing registrant disclosure requests for of a limited number of registrants when there is a good faith belief that the registrants are acting in bad faith and
there is an demonstrable connection between the registrants.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">For the same reasons that RySG did not support turning this into a recommendation or a purpose, it should not be either passed on to another effort.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Considered extensively but general concern that it is punting a small hole in a damn. As long as referral is not overly prescriptive, it may be possible to consider this, with as little as possible presumption about the outcome.
Agreement with that notion. <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Would also need to consider what safeguards would need to be put in place to protect the RNH.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Need to review data elements table in relation to disclosure as it currently only reflects that it is provided to DRP and does not factor in disclosure to complainant. Those discussions may better inform this issue.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Groups to consider this with their respective groups, factoring in the notes of today's meeting, and aim to come back by Thursday with a possible path forward.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo5">
<span style="font-size:11.0pt">Note that there is support for recommendation #16 as written.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #1</span></b><span style="font-size:11.0pt">: Small team to further consider, possibly in consultation with their respective groups, if/how recommendation should be modified to address concern.
Steve, Brian, James and Kristina specifically requested to look at this jointly and see if they can come back with a proposed path forward by Thursday's meeting.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">c. Recommendation #19 - Transfer Policy<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo6">
<span style="font-size:11.0pt">See Discussion Table - concerns have been grouped together where possible to facilitate consideration.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo6">
<span style="font-size:11.0pt">Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo6">
<span style="font-size:11.0pt">This concern is being addressed by tech op groups in the GNSO - note this to the commenter in the response. See https://bestpractice.domains/ and https://docs.google.com/document/d/1MfbvbhXnT1aA4iQfxcVoNyLKJb3trMAwJdBKK2reyfs/edit.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Proposed approach to address concerns expressed (for review by EPDP Team) in relation Recommendation #19</span></b><span style="font-size:11.0pt">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1 lfo6">
<span style="font-size:11.0pt">No change or updates needed. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">d. Purpose 5 - Handling Contractual Compliance<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">See Discussion Table - concerns have been grouped together where possible to facilitate consideration.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">First concern - broader issue that has been discussed and still under discussion. Take closer look at recommendation #13 and to see the extent to which further refinement would be needed here. Any transfer of data requires some
type of agreement. <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">Second concern - there are a number of different proposals / revisions. Would be helpful to look at this a bit more closely at edits provided and see if/how these can be brought together. For example, RySG has suggested separating
out handling, monitoring, audits and complaints submitted. <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">Third concern - embodied within GDPR complies<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">Fourth concern - may need some further investigation. Some suggested this should be considered.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo7">
<span style="font-size:11.0pt">Fifth concern - Team is of the view that this is clearly a separate purpose.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #2</span></b><span style="font-size:11.0pt">: Kristina to put together a chart that sets out the specific requested changes in relation to purpose 5 with the objective to identify a potential
compromise. Come back to this on Thursday.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">e. Recommendation #10 - Email communication<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">See Discussion Table - concerns have been grouped together where possible to facilitate consideration.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation?
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Issues at hand seem to be: What technical service, run by whom and whether mandatory or not? Mandatory in two dimensions: for registrar and also for registrant. Consider structuring discussion along those lines.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Some consider web-form not good enough - unredacted email is important, some flag that communications should not have to go through the registrar channel. Web-form is not a good solution for anyone as it would also require additional
work/effort on the registrar side. Registrars cannot agree to publicly disclose the email address in order to facilitate this communication.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">In relation to no confirmation from web-form, if this is a requirement, compliance could enforce if it is not delivered<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Email address disclosure could result in sharing personal information publicly.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Some comments also want email address as an identifier, to (for example) correlate malicious activity. May need to acknowledge that an email address has different functions but recognize that identification is not part of this
purpose, need to focus on the communication mechanism. <o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo8">
<span style="font-size:11.0pt">Come back to this on Thursday -in the meantime, small team to consider how different concerns can be addressed. If no resolution is found, it may have to be brought to the plenary for consideration.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Next steps<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #3</span></b><span style="font-size:11.0pt">: Staff will update the discussion tables with the proposed responses to the comments based on the discussion today for small team B review.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item #4</span></b><span style="font-size:11.0pt">: Small team members are expected to update their colleagues on the progress and deliberations of today’s small team B meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Action item</span></b><span style="font-size:11.0pt"> #5: small team members are to review the PCRTs and discussion tables for the remaining topics and flag, if possible, prior to the meeting which comments
require further discussion.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
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