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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal>Hi Plenary EPDP Team,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>As you will recall from the end of our day 3 session in Toronto, interested persons volunteered to work on the small team to test the logic of the processing activities and data elements across the seven workbooks. Their first meeting is 22 Jan 2019 at 17:30 UTC. The following have volunteered thus far:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo9'>Alex Deacon<o:p></o:p></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo9'>Sarah Wyld<o:p></o:p></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo9'>Alan Woods<o:p></o:p></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo9'>Marc Anderson<o:p></o:p></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l6 level1 lfo9'>Stephanie Perrin<o:p></o:p></li></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Below you will find an introductory email of the small team’s scope and primary activities. As this was formed on the fly, not all were present to volunteer or they were not interested in the level of detail this group will get into. Thus, the small team will welcome one or two more, especially from groups not yet represented. Given the urgency, alternates are welcome if the primary is unable to participate or interest in this topic resides elsewhere among your representatives. Please let me know if someone from your group is interested to join and we will add you/them to the small team. The 22 Jan session is not planned to be its only scheduled meeting.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>B<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>GNSO Policy Consultant<o:p></o:p></p><p class=MsoNormal>@berrycobbb<o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b>From:</b> mail@berrycobb.com <mail@berrycobb.com> <br><b>Sent:</b> Monday, January 21, 2019 16:13<br><b>To:</b> <b>Cc:</b> <br><b>Subject:</b> Small Team - Data Elements Workbooks<br><b>Importance:</b> High<o:p></o:p></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hi All,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>By now, you should have received a Small Team – Data Elements Workbooks calendar invite for tomorrow, <b><span style='color:red'>22 Jan 2019 at 17:30 UTC for 2 hours</span></b>. Upon your review of the workbooks (attached), you’ll likely see that we’ll probably need at least two more meetings to work these into final shape for the Final Report. Please consider some possible times you may be available this week and next. Apologies for the length of this email.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Attached is Annex D of the draft Final Report that contains the following high-level changes in redline from the Initial Report:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:11.0pt'>Converted Purpose lettering to Purpose numbering (A to 1), including Processing Activity codes and the data flow map(s)<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level1 lfo1'><span style='font-size:11.0pt'>The addition of sidebar comments of areas that should be considered as each of the workbooks is reviewed, sourced from:<o:p></o:p></span></li><ul style='margin-top:0in' type=circle><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level2 lfo1'><span style='font-size:11.0pt'>Items remaining not yet considered at publication of initial report<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level2 lfo1'><span style='font-size:11.0pt'>Latest agreed to purpose statements from Toronto<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level2 lfo1'><span style='font-size:11.0pt'>Input from ICANN Org (see below)<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l2 level2 lfo1'><span style='font-size:11.0pt'>Other global changes identified across all Purpose workbooks, pending dependencies from plenary or the legal committee <o:p></o:p></span></li></ul></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>What are the key activities this small-team should accomplish?<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>confirm the logic of processing activities across collection, transfer, disclosure and retention<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>confirm data flow maps<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>confirm data elements for each processing activity<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>reconcile most recent recommendation text for Rec #s 4, 5, 6 and 8 to the processing activities and data elements<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>confirm and make consistent purpose rationale statements<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l0 level1 lfo2'><span style='font-size:11.0pt'>others to be discussed<o:p></o:p></span></li></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>What is out-of-scope for the small-team?<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>Purpose Statements from Toronto; the latest language will only be referenced in confirming the logic of the processing activities and data elements<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l1 level1 lfo3'><span style='font-size:11.0pt'>The deliberation on the lawful basis until input has been received from the Legal Committee<o:p></o:p></span></li></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Other key tasks:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l5 level1 lfo4'><span style='font-size:11.0pt'>Await Purpose 1 proposal from RySG to split into Purpose 1A & 1B<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l5 level1 lfo4'><span style='font-size:11.0pt'>Final conclusions on the Thick Whois Policy deliberations at the plenary, as it should be properly represented in the workbooks<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l5 level1 lfo4'><span style='font-size:11.0pt'>Rows 72-82 of Registration Data Fields Comparison (not discussed for this meeting, but is additional input from ICANN Org on certain provisions in current RyAs)<o:p></o:p></span></li></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>For the first meeting:<o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo5'><span style='font-size:11.0pt'>A quick review of changes to Annex D made from the Initial Report<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo5'><span style='font-size:11.0pt'>A discussion of the small team’s approach and other ideas/requirements based from the public comment(s) that suggest this review<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo5'><span style='font-size:11.0pt'>A review of input received from Francisco based on a technical perspective (may align to some of the logic concerns from RySG)<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo5'><span style='font-size:11.0pt'>Mostly circle the logic discussions around Purpose 1 and 2<o:p></o:p></span></li><li class=MsoListParagraph style='margin-left:0in;mso-list:l3 level1 lfo5'><span style='font-size:11.0pt'>Quick review of consolidated data elements by processing activity charts (updates started, but depends on updates to workbooks)<o:p></o:p></span></li></ul><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>***Below you will see in <b><span style='color:red'>RED</span></b> actions/response to Francisco’s input to the data elements. Virtually all of these have been imported into the attached Annex D either via redline suggested change or a comment or both for the team to consider.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Lastly, I will be forward this email to the main list to announce the scheduling of this call and allow for others interested to join, given that not all were present in Toronto.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>See you tomorrow. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>B<o:p></o:p></p><div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Berry Cobb<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>GNSO Policy Consultant<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>@berrycobb<o:p></o:p></span></p></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><a name="_MailOriginalBody"> <o:p></o:p></a></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'>Please see below additional input:<o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'> <o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendations 4 and 5: “Domain Name” is not a field generated by the registry/registrar, but provided by the registrant. </span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=2 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 4 and 5: “Registrar Registration Expiration Date” is an optional field, i.e., not all the registrars add their own expiration date. However, if a registrar sets this field, they must transmit it to the registry.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report; comment made in Purpose 1 workbook to be reviewed by small team as this was formerly marked as Required.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=3 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 4: “Reseller” is optional. However, if a registrar sets this field, they must transmit it to the registry.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report; ; comment made in Purpose 1 workbook to be reviewed by small team as this was formerly marked as Required.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=4 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 4: They may want to signal that “Domain Status” can appear more than once.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks as footnote, will be updated in Final Report: The field will now be listed as “Domain Status(es)”</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=5 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 4: “Tech ID” is not optional by itself; I think what they meant is to say that providing a technical contact is optional, however, if one is provide there will be a “Tech ID” field; that is also probably the intend for the other technical contact fields.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Yes, that is the intent.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=6 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 4: “Name Server IP Address” can appear more than once and it is not generated by the registry/registrar, but provided by the registrant (in the general case, it just so happens that some registrants provide the DNS hosting service and so they provide these in such cases on behalf of the registrant).</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report: The field will now be listed as “NameServer(s)”</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=7 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Registry Domain ID”, “Registry Registrant ID”, and “Tech ID” are not transferred from registrar to registry. The registry creates these.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report: </span></b><span style='color:red'>Question: Just to confirm, if I were perform a RDDS query at the Registrar, these three fields will not be displayed?</span><o:p></o:p></span></p><ol style='margin-top:0in' start=8 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Registrar Whois Server”, “Registrar URL”, “Registrar Abuse Contact Email” and “Registrar Abuse Contact Phone” are not transmitted to the registry with each registration in EPP; they are provided to the registry once by each registrar and used for each registration a registrar has. I’m not sure if you want to flag this or not.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Added as footnote on Purpose 1 table</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=9 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Updated Date” is not transmitted by the registrar to the registry. The registry sets this in its database when the registrar makes any update to the domain name (e.g., change DNS servers).</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=10 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Creation Date” is not transmitted by the registrar to the registry. The registry sets this in its database when the name is created.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=11 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Registry Expiry Date” is not transmitted by the registrar to the registry. The registry sets/updates this in its database when the name is created, renewed, and possible as a result of other operations.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=12 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Registrar” and “Registrar IANA ID” are not transmitted by the registrar to the registry. The registry knows this when onboarding the registrar independent of any given registration.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=13 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Domain Status” (which is a field that can appear multiple times) may or may not be set by the registrar; some status are set by the registrar, some are set by the registry.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Added as footnote on Purpose 1 table</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=14 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “DNSSEC” is not transmitted by the registrar to the registry. The registry derives this from other information provided by the registrar, i.e., DNSKEY or DS records.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=15 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 5: “Last Update of Whois Database” is not transmitted by the registrar to the registry. The registry knows when this happened, i.e., when the registry updated the database that contains the record being asked for. </span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Updated in workbooks, will be updated in Final Report:</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=16 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 6, numeral 6: the text should be updated to something like “… the EPDP Team recommends be transferred by Registries and/or Registrars (as the case may be) to data escrow providers …” Some of the fields are only available to the registry and it only makes sense for the registry to escrow those; adding something to the effect of the above language would allow later in the process to define explicitly which fields are escrowed by registry and which by registrars. Alternatively and preferably, the EPDP may want to separate the recommendation in two, one for registries, another for registrars.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Agreed on the preference, and that is why Purpose 4 is split into two workbooks 4A-Registrar, 4B Registry. I think for the purpose of the Final report, we should remove the brown consolidated table, and create a distinct table for the Rr and Ry, representing the specific data fields transferred to the Escrow Provider. This will be flagged for the small team review.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=17 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 6: it should be clarified that “optional” fields must be escrowed if data exists.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Added footnote to Purpose 4B workbook, we’ll add to Final Report’s recommendations section upon executing #16 above.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=18 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 6: “DNSSEC” should not be escrowed. Instead the related DNSKEY or DS records from which this field is derived must be escrowed.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Added comment to Purpose 4B workbook to address with small team.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=19 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 6: “Last Update of Whois Database” should not be escrowed. As explained above, this field indicates when the registry updated the database that contains the record being asked for. It only makes sense in the context of a response to a given query.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: This will be addressed in #16 above; confirmed that Purpose 4B workbook properly transfers this field, while the 4A workbook does not.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=20 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 6, question 3: perhaps the EPDP should consider language similar to what the 2017 base registry agreement has in specification 2 regarding what should be escrowed: “<i>the universe of Registry objects to be considered for data escrow are those objects necessary in order to offer all of the approved Registry Services</i>”.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: This can be addressed in #16 above?</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=21 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>In recommendation 8: the table is missing to list the Registrant ID and Tech ID to indicate whether they should be redacted or not.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Confirmed. This table should be updated. I flagged in the Purpose 2 workbook for the small team to confirm these two fields. “Registry Registrant ID” shows disclosed and redacted. However, “Tech ID” is not designated as being disclosed. The consolidated data elements table also has this flagged to be addressed.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=22 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Recommendation 9 does not appear clear enough.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Being considered by EPDP Plenary, substantial changes deliberated in Toronto that will changes the recommendation language from the Initial Report.</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=23 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Recommendation 11 seems to be missing the list of data elements to be retained.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Retention is still an active issue under deliberation by the EPDP. The small team will also examine the logic of retention across each of the 7 purposes, by role. Purpose 1 workbook contains the Processing Activity and data elements that will be retained, but it is implied that it is both for Registrars and Registries. Should two Processing Activities in the workbook be created to distinguish and Rr and Ry retention tag? Recommendation 11 only mentions Registrars, should it also include Registries (or via a distinct recommendation?)</span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=24 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Recommendation 12 includes a few elements to be developed during the implementation of the policy (e.g., timeliness of responses, format, logging) that are probably too big topics to be left for implementation. It would be better if the policy dealt with them.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Retention is still an active issue under deliberation by the EPDP. </span></b><o:p></o:p></span></p><ol style='margin-top:0in' start=25 type=1><li class=MsoNormal style='mso-list:l4 level1 lfo6'><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Annex D: various data element matrices use as key {</span></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:10.0pt'> </span></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>“1” = Required “(1)” = Optional “-“ = Not Required or Optional}. The last two elements could benefit from clarification as to: 1) what it means to be optional as described above; and 2) whether “-“ is not required or optional; I don’t think it is helpful to have these in one element.</span></span><span style='mso-bookmark:_MailOriginalBody'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.5in'><span style='mso-bookmark:_MailOriginalBody'><b><span style='color:red'>BAC: Added as issue to address in small team review of workbooks.</span></b><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><div><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'> </span><o:p></o:p></p></div></div></body></html>