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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes, action items and outcomes of today’s EPDP Team meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">=================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:20.0pt;color:black">EPDP Team Meeting #38</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#767676">Tuesday, 22 January 2019</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Notes and Action Items</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">EPDP Team Outcomes:</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Recommendation #3 agreement to leave as is in the Initial Report. EPDP Team to ensure that check is done at the time of access model discussions to ensure that accuracy requirements are not impaired.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Recommendation #14: update language to caveat that this recommendation represents the best thinking of the group based on the analysis to date, but there is an iterative process as this Recommendation will be affected by the finalization of the necessary agreements
that would define the roles and responsibilities. Staff support team to review final work product on data elements workbooks to ensure consistency with the tables under this recommendations. Should further guidance become available before finalization of the
Final Report, EPDP Team can reconsider.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">High-level Notes/Actions:</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: Kurt to draft question for submission to legal committee for Ruth re. what accuracy requirements under GDPR mean and what the impact
could/should be on the EPDP Team recommendations. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: City field: EPDP Team to reconsider information provided and viewpoints expressed in relation to publication of city field. Should
positions change on the basis of that reconsideration, this should be communicated to the list. In accordance with Stephanie’s formal request, the EPDP Legal Committee will discuss drafting a question regarding the city field to legal counsel.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Staff support team to put forward proposed revisions to recommendation #14 in line with the agreement that was reached in principle.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team to review general comments and bring to the list which other items need further consideration now, which could be addressed
later and which are / may be addressed by other groups.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Leadership team to review general comments discussion table and put forward a proposal for how each item is to be addressed or should
be addressed. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: EPDP Team to commence their review on the draft Final Report as soon as possible.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Questions for ICANN Org from the EPDP Team:
</span></b><span style="color:black">None<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Notes & Action items</span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
and chat are provided separately and are posted on the wiki at: </span></i><span style="color:black"><a href="https://community.icann.org/x/ZwPVBQ"><i><span style="color:#0563C1">https://community.icann.org/x/ZwPVBQ</span></i></a><i>.</i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Proposed Agenda:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">1.<span class="apple-tab-span">
</span>Roll Call & SOI Updates</span></b><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Attendance will be taken from Adobe Connect<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2.<span class="apple-tab-span">
</span>Welcome and Updates from EPDP Team Chair (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a.<span class="apple-tab-span">
</span>Recap from F2F meeting and next steps<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b.<span class="apple-tab-span">
</span>Review of outstanding action items<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c.<span class="apple-tab-span">
</span>Other updates, if applicable<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Thank you for all your efforts and work in Toronto<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Make sure to have PCRTs and comment summaries available (see <a href="https://community.icann.org/x/U4cWBg">
<span style="color:#0563C1">https://community.icann.org/x/U4cWBg</span></a>)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please make sure to review emails that have and will be circulated - important to flag by the deadline when items need to be discussed further.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Request to reconsider travel support for Kobe. Will likely be in phase 2. Would require additional budget allocation. General methodology for how GNSO meetings are run is expected to be applied - remote participation will be available.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
ARS - is it possible to modify compliance purpose to cover also ARS. Could it be part of accuracy discussion? Need to separate accuracy from data quality (ARS).
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">3.<span class="apple-tab-span">
</span>Continue review of public comments on Initial Report<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a.<span class="apple-tab-span">
</span>Recommendation #3 WHOIS Accuracy – “The EPDP Team recommends that requirements related to the accuracy of registration data under the current ICANN contracts and consensus policies shall not be affected by this policy” (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">i.<span class="apple-tab-span">
</span>Silent review of comments received (see PCRT and discussion table at <a href="https://community.icann.org/x/U4cWBg">
<span style="color:#0563C1">https://community.icann.org/x/U4cWBg</span></a>) (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ii.<span class="apple-tab-span">
</span>Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation? (20 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">iii.<span class="apple-tab-span">
</span>Confirmation of agreement reached or next steps to come to agreement (5 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See SSAC comments. Linked to phase 2. Not intended to change the existing recommendation.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Would it be worth asking Ruth to clarify what accuracy requirements entail under GDPR? Legal committee to consider question on this topic. The group has different interpretations as to what 'accuracy' means under GDPR. Legal advice is not expected to change
this recommendation but may help inform future work. Make sure that any question is specific as possible, e.g. Does controller have any responsibilities in relation to accuracy and if so, what would those be?
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider moving this work to phase 2? <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
This appears to be a policy issue, not GDPR compliance. Could be dealt with later.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Should EPDP Team evaluate whether existing accuracy procedures comply with GDPR? <o:p>
</o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
The party collecting data must make sure that the data is accurately put into their system. So this is a requirement for the registrars in particularly to ensure that the data - as provided by the data subject - is processed accurately.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to ensure that compliance has the ability to do their job - aligns with how recommendation is worded at the moment.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
EPDP Team agreement to leave recommendation #3 as is. EPDP Team to ensure that check is done at the time of access model discussions to ensure that accuracy requirements are not impaired.
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: WHOIS accuracy -
</span><span style="color:black">Kurt to draft question for submission to legal committee for Ruth re. what accuracy requirements under GDPR mean and what the impact could/should be on the EPDP Team recommendations.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b.<span class="apple-tab-span">
</span>Recommendation 9 – Data redaction - City (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">i.<span class="apple-tab-span">
</span>Review of ICANN Org response to question on this topic (see https://mm.icann.org/pipermail/gnso-epdp-team/2019-January/001250.html) (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ii.<span class="apple-tab-span">
</span>Deliberate (20 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">iii.<span class="apple-tab-span">
</span>Confirmation of agreement reached or next steps to come to agreement (5 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Initial Report recommended to keep Temp Spec requirements for City which means redaction, with IPC/BC noting that it should be unredacted.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Discussed during F2F meeting with several expressing support for not redacting. ICANN Org information shared re. rationale for redaction.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Response from Org speaks to City and postal code, not specifically city. Combination of city and postal code is what could be problematic, not necessarily just city.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
In smaller places, identifying city could be an issue. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See also discussion held by RDS PDP WG on this topic.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Redaction of city is compliant per the Temporary Specification, so why change it now.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Useful field for the reasons of jurisdiction. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to assess support across different groups and determine whether consensus exists. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Everyone encouraged to review the information that has been provided on this subject to be able to opine. Consider asking for legal guidance.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Show of hands of those who cannot live with sticking with the temporary specification requirement of redacting city field: IPC, GAC, BC. Document in the Final Report those that cannot live with it.
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: City field:
</span><span style="color:black">EPDP Team to reconsider information provided and viewpoints expressed in relation to publication of city field. Should positions change on the basis of that reconsideration, this should be communicated to the list. In accordance
with Stephanie’s formal request, the EPDP Legal Committee will discuss drafting a question regarding the city field to legal counsel.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">10 minute break<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c.<span class="apple-tab-span">
</span>Recommendation #14 Responsible Parties (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">i.<span class="apple-tab-span">
</span>Silent review of comments received (see PCRT and discussion table at https://community.icann.org/x/U4cWBg) (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ii.<span class="apple-tab-span">
</span>Question for team: which concerns merit group discussion? Specifically, do any of the concerns present new information the EPDP Team has not discussed during its formulation of this purpose or recommendation? (20 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">iii.<span class="apple-tab-span">
</span>Confirmation of agreement reached or next steps to come to agreement (5 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Comments do not seem to focus on specific changes<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Some of this may get determined / dictated by the agreements that are put in place. Should a small team review the table and determine whether any updates need to be made?
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
What concerns have been raised that need to be addressed in the recommendation? <o:p>
</o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
These are issues where there is disagreement, but it is not a matter of what the parties say but it is a matter law.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Caveat the analysis in some way. Further work is being done. This could help inform those deliberations but it cannot be determinative. Best thinking of the group based on the analysis to date, but there is an iterative process in the form of the necessary
agreements which would define the roles and responsibilities. CPH will need to have appropriate agreements with ICANN with regard to data processing.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Will need to review the processing flows after purposes are finalized and data element workbooks have been finished. For example, UDRP is one area where data processing flows are not clear. Note that a small team will meet later today to work on the data elements
workbooks. Focus is on post-filing data flows. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Will need to be further detailed in the context of the discussions on the appropriate agreements between CP and ICANN Org.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Path for settling is greater than the time this group has available.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
This is dependent on appropriate agreements being in place, as these would inform these recommendations. See also recommendation #13. Obligation for ICANN Org to come to the table.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
EPDP Team outcome on recommendation #14: update language to caveat that this recommendation represents the best thinking of the group based on the analysis to date, but there is an iterative process as this Recommendation will be affected by the finalization
of the necessary agreements that would define the roles and responsibilities. Staff support team to review final work product on data elements workbooks to ensure consistency with the tables under this recommendations. Should further guidance become available
before finalization of the Final Report, EPDP Team can reconsider.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Staff support team to put forward proposed revisions to recommendation #14 in line with the agreement that was reached in principle.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">d.<span class="apple-tab-span">
</span>General Comments (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">i.<span class="apple-tab-span">
</span>Silent review of comments received (see PCRT and discussion table at <a href="https://community.icann.org/x/U4cWBg">
<span style="color:#0563C1">https://community.icann.org/x/U4cWBg</span></a>) (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ii.<span class="apple-tab-span">
</span>Question for team: which concerns / data elements merit group discussion? Specifically, do any of the concerns / data elements suggested present new information the EPDP Team has not discussed in the context of the Initial Report? (20 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">iii.<span class="apple-tab-span">
</span>Confirmation of agreement reached or next steps to come to agreement (5 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Some issues flagged have already been taken up or have been addressed. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to further consider Thick WHOIS recommendation as well as P/P recommendation.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Thick WHOIS - may be mixing topics. Group has discussed transfer of data from registrar to registry, but that may not be the same as a registry displaying THICK WHOIS output. EPDP Team should consider disclosure at registry level. What needs to happen in phase
1 and what needs to happen in phase 2, and what is best left to another group? Different options to consider on the table. Consider this topic further in the context of recommendation #5, noting that disclosure is a separate topic from transfer. Or should
this be taken up in phase 2? <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
P/P - additional recommendation as to how to handle P/P registrations: "In the case of a domain name registration where a privacy/proxy service used (e.g. where data associated with a natural person is masked), Registrar MUST return in response to any query
full WHOIS data, including the existing proxy/proxy pseudonymized email". What was in the Temporary Specification - need to confirm. Current language is: 2.6. Notwithstanding Sections 2.2, 2.3, 2.4, and 2.5 of this Appendix, in the case of a domain name registration
where a privacy/proxy service used (e.g. where data associated with a natural person is masked), Registrar MUST return in response to any query full WHOIS data, including the existing proxy/proxy pseudonymized email. Need to consider this further and implications
on GDPR. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider deferring these issues to another group to further review.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider doing further triage – does it require changes to our Initial Report recommendations, does it require phase two work, or is there another group who is / should deal with this.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Leadership team to review and make a proposal<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Look at suggestion of reconsidering definition of gTLD registration data – bring this to the list.
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team to review general comments and bring to the list which other items need further consideration now, which could be addressed
later and which are / may be addressed by other groups.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Leadership team to review general comments discussion table and put forward a proposal for how each item is to be addressed or should
be addressed. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">4.<span class="apple-tab-span">
</span>Next steps to get to Final Report (15 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a.<span class="apple-tab-span">
</span>See draft Final Report circulated to the mailing list (see <a href="https://drive.google.com/a/icann.org/file/d/1E6W-daNTaadOhG5BRlzNJQbrT9MSoKDn/view?usp=sharing">
<span style="color:#0563C1">https://drive.google.com/a/icann.org/file/d/1E6W-daNTaadOhG5BRlzNJQbrT9MSoKDn/view?usp=sharing</span></a>)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b.<span class="apple-tab-span">
</span>Initial thoughts and suggestions<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c.<span class="apple-tab-span">
</span>Process for review (see <a href="https://docs.google.com/document/d/1sVZ9odV0qK1Bk8a4bDwWe5RW_PBzOnYBhHW_GnLL8jw/edit?usp=sharing">
<span style="color:#0563C1">https://docs.google.com/document/d/1sVZ9odV0qK1Bk8a4bDwWe5RW_PBzOnYBhHW_GnLL8jw/edit?usp=sharing</span></a>)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: EPDP Team to commence their review on the draft Final Report as soon as possible.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">5.<span class="apple-tab-span">
</span>Wrap and confirm next meeting to be scheduled for Thursday, 24 January 2019 at 14.00 UTC (5 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a.<span class="apple-tab-span">
</span>Confirm action items<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b.<span class="apple-tab-span">
</span>Confirm questions for ICANN Org, if any<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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