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<!--StartFragment--><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Hi Everyone:</span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">There were several items
(Recommendations) that we agreed to discuss via email with the idea that we
could close on them without taking time for discussion in a meeting.</span> <span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">This
email concerns Recommendation 7, addressing data disclosures to ICANN Contractual
Compliance.</span></p><div class=""><br class=""></div><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">The
current recommendation states</span></b><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""> </span></b></p><p class="MsoListParagraph" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l1 level1 lfo2"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(1)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The EPDP Team recommends
that updates are made to the contractual requirements for registries and
registrars to transfer to ICANN Compliance the domain name registration data
that they process when required/requested, consistent with the data elements
workbook that analyzes the purpose to handle contractual compliance monitoring
requests, audits, and complaints submitted by Registry Operators, Registrars,
Registered Name Holders, and other Internet users (see Annex D, Workbook 5).</span></p><p class="MsoListParagraph" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l1 level1 lfo2"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(2)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The data elements workbook
that analyzes the purpose to handle contractual compliance monitoring requests,
audits, and complaints submitted by Registry Operators, Registrars, Registered
Name Holders, and other Internet users contains the specifically-identified
data elements the EPDP Team recommends be transferred from registries and registrars
to ICANN Compliance (see Annex D, Workbook 5).</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Small
Team Discussion</span></b></p><p class="MsoListParagraph" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l0 level1 lfo3"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(1)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The small team indicated
that the Workbooks should not be incorporated by reference into the
Recommendation as the Workbooks provided justification or background for the
Recommendation but were not Policy statements themselves.</span></p><p class="MsoListParagraph" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l0 level1 lfo3"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(2)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The small team expressed the
concern that the Recommendation, as written, did not comply with the principle
of minimization in that the Recommendation as they could be interpreted to mean
that the complete data set could be requested for each ICANN Compliance inquiry,
whether necessary for that particular inquiry, or not.</span><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class=""> </span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Proposed updated language recommendation 7 – ICANN Compliance</span></b><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class=""> </span></p><p class="MsoListParagraphCxSpFirst" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l2 level1 lfo1;tab-stops:list .25in"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(1)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The EPDP Team recommends that updates are made to the contractual
requirements <b class="">concerning the registration data elements</b> for
registries and registrars to transfer to ICANN Compliance the domain name
registration data that they process when required/requested, consistent with
the data elements <b class="">listed below. </b>[Bolded language added.]</span><span style="font-size: 11pt;" class=""> </span></p><p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l2 level1 lfo1;
tab-stops:list .25in"><!--[if !supportLists]--><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">(2)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">The analysis in Annex D
describes the data elements and data flow for the purpose for processing data
in accordance with ICANN Contractual Compliance monitoring requests, audits,
and complaints submitted by Registry Operators, Registrars, Registered Name Holders,
and other Internet users.</span></p><p class="MsoNormal" style="margin-left:.25in"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Based on that analysis and EPDP discussion, the EPDP Team
recommends that the following data elements be transferred from registries and
registrars to ICANN Compliance.* </span><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class=""> </span></p><p class="MsoNormal" style="margin-left:.25in"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">*To clarify, the data elements
listed here are the <b class="">aggregate</b> of
data elements that ICANN Compliance may request. For each request, the data elements
requested must be narrowly tailored to meet the needs of the request. (E.g., as
noted in the <a href="https://community.icann.org/download/attachments/90774122/Summary-Contractual-Compliance-Data-Processing-Activities.pdf?version=1&modificationDate=1542678827000&api=v2" class=""><span style="color:#954F72" class="">Summary of ICANN Organization’s Contractual Compliance
Team Data Processing Activities</span></a>, in validating a complaint, “the
Contractual Compliance Team will only request the redacted/masked data elements
that are needed to validate the issue(s) outlined in the complaint.”)</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Action:</span></b><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class=""> </span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Please indicate on the mailing list whether you have any concerns
about these modifications and/or what other aspects of this recommendation
should be discussed. If there are additional questions for ICANN Compliance
that would serve toinform the deliberations on this recommendation, please
share these also.</span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Deadline: Friday, 25 January, additional email discussion might
follow depending on responses.</span><span style="font-family: Calibri, sans-serif;" class=""><o:p class=""></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Thx & best regards,</span></p><div class=""><br class=""></div><div class="">Kurt</div>
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