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<!--StartFragment--><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Hi Everyone:</span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">There were several items (Recommendations) that we agreed to
discuss via email with the idea that we could close on them without taking time
for discussion in a meeting. This email concerns Recommendation 11, addressing
the data retention period.</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">The
current recommendation states:</span></b></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">The EPDP Team recommends that Registrars are required to retain
the herein-specified data elements for a period of one year following the life
of the registration. This retention period conforms to the specific statute of
limitations within the Transfer Dispute Resolution Policy (“TDRP”).</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Small
Team Discussion</span></b></p><p class="MsoListParagraphCxSpFirst" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(1)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">The small team noted that “statute of limitation” as used in the
Recommendation was probably an inappropriate use of a legal term of art and
should be replaced with more appropriate language. This point is addressed in
the proposed updated Recommendation below.</span> </p><p class="MsoListParagraphCxSpLast" style="margin-left:.25in;mso-add-space:auto;
text-indent:-.25in;mso-list:l0 level1 lfo1"><!--[if !supportLists]--><span style="font-size: 11pt;" class="">(2)<span style="font-stretch: normal; font-size: 7pt; line-height: normal; font-family: "Times New Roman";" class="">
</span></span><!--[endif]--><span style="font-size: 11pt;" class="">Some on the small team advocated for a longer retention period, suggesting
that a longer retention period could be anchored in existing ICANN policy
requirements or other outside requirements.
(The current retention period is anchored is the Transfer DRP as the “tall pole” among
all the other purposes for processing registration data.) The updated language below,
proposed by small team B, clarifies that the proposed data retention period is
for ICANN related requirements and different retention periods may apply as a
result of local requirements or circumstances.</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Proposed updated language recommendation 11 – data retention</span></b><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class=""> </span></p><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; font-size: 11pt;" class="">The EPDP Team recommends that: Registrars are required to retain
the herein-specified data elements for ICANN-related requirements for a period
of one year following the life of registration. This minimum retention
period is consistent the requirements of the Transfer Dispute Resolution
Procedure, which has the longest retention requirement of any of the enumerated
Purposes for Processing Registration Data.</span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Note, Contracted Parties may have needs or requirements for longer
retention periods in line with local law or other requirements. This is not
prohibited by this language. Similarly, should local law prevent retention for
the period of one year, there are waiver procedures in place that can address
such situations.</span></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></b></p><p class="MsoNormal"><b class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Actions</span></b></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Those supporting a retention greater than one year generally should submit
rationale for such a retention period including related ICANN policy
requirements to which this could be anchored. These submissions will be discussed
via email.</span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Submit comments </span><span style="font-family: Calibri, sans-serif; font-size: 14.666666984558105px;" class="">for support for the amended Recommendation or </span><span class="" style="font-size: 11pt; font-family: Calibri, sans-serif;">requesting edits to the recommendation with rationale.</span><span class="" style="font-family: Calibri, sans-serif; font-size: 11pt;"> </span></p>
<span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">Deadline: Friday, 24 January, </span><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class="">additional email discussion might follow
depending on responses.</span><!--EndFragment--><!--EndFragment--><div class=""><span style="font-size: 11pt; font-family: Calibri, sans-serif;" class=""><br class=""></span></div><div class=""><font face="Calibri, sans-serif" class=""><span style="font-size: 14.666666984558105px;" class=""><br class=""></span></font></div><div class=""><font face="Calibri, sans-serif" class=""><span style="font-size: 14.666666984558105px;" class="">Thank</span><span style="font-size: 11pt;" class=""> you and best regards,</span></font></div><div class=""><font face="Calibri, sans-serif" class=""><span style="font-size: 11pt;" class=""><br class=""></span></font></div><div class=""><font face="Calibri, sans-serif" class=""><span style="font-size: 11pt;" class="">Kurt</span></font></div><div class=""><font face="Calibri, sans-serif" class=""><span style="font-size: 11pt;" class=""><br class=""></span></font></div></div></div></body></html>