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    <p><font size="-1"><font face="Verdana">Good morning, <br>
        </font></font></p>
    <p>I notice a significant difference between the Toronto Day 3 notes
      and the draft below, regarding the Organization field.  <br>
    </p>
    <p><br>
    </p>
    <p>Day 3 notes - "Principles for Redaction of Registrant
      Organization Field" #4: <br>
    </p>
    <blockquote>
      <p>4. Upon (1) the registration of a Registered Name sponsored by
        Registrar or (2) the transfer of the sponsorship of a Registered
        Name to Registrar, the Registrar MUST inform all Registered Name
        Holders that the<b> Registrant Org field will be redacted unless
          the Registered Name Holder affirmatively opts in to the
          publicatio</b><b>n</b> of the Registrant Org field.</p>
    </blockquote>
    <p><br>
    </p>
    <p>Updated Recommendation #9 below:</p>
    <blockquote>
      <p>4. Upon (1) the registration of a Registered Name sponsored by
        Registrar or (2) the transfer of the sponsorship of a Registered
        Name to Registrar, the Registrar MUST inform the Registered Name
        Holder that the<b> Registrant Org field will be published unless
          the Registered Name Holder affirmatively opts in to redaction
        </b>of the Registrant Org field.</p>
    </blockquote>
    <p><br>
    </p>
    <p>The Org field should be redacted by default, and the Registered
      Name Holder should be able to opt-in to publication. This aligns
      with the principle of Privacy by Default and is what we agreed on
      during the Day 3 meeting. <br>
    </p>
    <p>Thanks, <br>
    </p>
    <pre class="moz-signature" cols="72">-- 
Sarah Wyld
Tucows
+1.416 535 0123 Ext. 1392

 
</pre>
    <div class="moz-cite-prefix">On 1/22/2019 12:33 AM, Marika Konings
      wrote:<br>
    </div>
    <blockquote type="cite"
      cite="mid:473580A3-2E81-4368-B237-DDB7BD1851C6@icann.org">
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      <div class="WordSection1">
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear
            EPDP Team,</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">In
            Toronto, we reached agreement in principle on several issues
            but did not have time to develop language to which the team
            agreed. To move that discussion forward, the support team
            has developed the proposed language below for discussion and
            inclusion in the Final Report. Please review this language
            with your group to ensure it aligns with the agreement that
            was reached. If you are of the view that it does not conform
            to the agreement, please:</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="1" type="1">
          <li class="MsoNormal" style="color:black;mso-list:l5 level1
            lfo1"><span style="font-size:11.0pt">Respond to this message
              and change the subject line to the topic of the
              recommendation about which you have concerns;</span><o:p></o:p></li>
          <li class="MsoNormal" style="color:black;mso-list:l5 level1
            lfo1"><span style="font-size:11.0pt">Outline your concerns,
              focusing on how the proposed language does not reflect the
              principle agreement reached, and;</span><o:p></o:p></li>
          <li class="MsoNormal" style="color:black;mso-list:l5 level1
            lfo1"><span style="font-size:11.0pt">Propose edits that
              would address your concerns that are in line with the
              agreement reached.  </span><o:p></o:p></li>
        </ol>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
            deadline for doing so is <b>Thursday 25 January</b> so that
            there is sufficient time to review and discuss any concerns.
            If no concerns are raised, this language will be
            incorporated into the draft Final Report for your review.</span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best
            regards,</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">Caitlin,
            Berry and Marika</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
        <p class="MsoNormal"><span style="color:black">=========<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">Based
            on the discussions during the F2F meeting in Toronto, the
            following updated language is provided for EPDP Team review
            on the following topics / recommendations:</span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span
            style="font-size:11.0pt;font-family:Times;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="1" type="a">
          <li class="MsoNormal"
            style="color:black;margin-left:-.25in;mso-list:l4 level1
            lfo2">
            <b><span style="font-size:11.0pt">Natural vs. legal</span></b><o:p></o:p></li>
        </ol>
        <p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"
          style="margin-left:36.75pt;text-indent:-18.75pt"><span
            style="color:black">1)</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">      </span><span
            style="font-size:11.0pt;color:black">The EPDP Team
            recommends that the policy recommendations in this Final
            Report apply to all gTLD registrations, without requiring
            Registrars to differentiate between registrations of legal
            and natural persons, although registrars are permitted to
            make this distinction.</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"
          style="margin-left:36.75pt;text-indent:-18.75pt"><span
            style="color:black">2)</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">      </span><span
            style="font-size:11.0pt;color:black">The EPDP Team
            recommends that as soon as possible ICANN Org undertakes a
            study, for which the terms of reference are developed in
            consultation with the community, that considers:</span><span
            style="color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="3" type="1">
          <ul style="margin-top:0in" type="disc">
            <li class="MsoNormal" style="color:black;mso-list:l0 level2
              lfo3"><span style="font-size:11.0pt">The feasibility and
                costs of distinguishing between legal and natural
                persons;</span><o:p></o:p></li>
            <li class="MsoNormal" style="color:black;mso-list:l0 level2
              lfo3"><span style="font-size:11.0pt">Taking into account
                examples of industries or other organizations where this
                has been successfully done;</span><o:p></o:p></li>
            <li class="MsoNormal" style="color:black;mso-list:l0 level2
              lfo3"><span style="font-size:11.0pt">Consider privacy
                risks to registrants, and;</span><o:p></o:p></li>
            <li class="MsoNormal" style="color:black;mso-list:l0 level2
              lfo3"><span style="font-size:11.0pt">Consider the risks of
                not differentiating. </span><o:p></o:p></li>
          </ul>
        </ol>
        <p class="MsoListParagraph"
style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:5.0pt;margin-left:38.9pt;text-indent:-.25in;mso-list:l1
          level1 lfo4">
          <!--[if !supportLists]--><span
            style="font-family:"Calibri",sans-serif;color:black"><span
              style="mso-list:Ignore">3)<span style="font:7.0pt
                "Times New Roman"">     
              </span></span></span><!--[endif]--><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Depending
            on the timing of the research, whether to inform the scope
            or make use of its findings, the EPDP team will discuss the
            Legal vs Natural issue in Phase 2. </span><span
            style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="2" type="a">
          <li class="MsoNormal"
            style="color:black;margin-left:-.25in;mso-list:l2 level1
            lfo5">
            <b><span style="font-size:11.0pt">Consent to publish
                additional contact information</span></b><o:p></o:p></li>
        </ol>
        <p class="MsoNormal"><span
            style="font-size:11.0pt;font-family:Times;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Agreement in
              principle:</span></b><span
            style="font-size:11.0pt;color:black"> In its discussion on
            consent, the Temporary Specification omitted RNH email as a
            piece of information to which the registrant could consent
            to publication. This draft recommendation corrects that
            omission.<o:p></o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
            EPDP Team recommends that, as soon as commercially
            reasonable, Registrar must provide the opportunity for the
            Registered Name Holder to provide its Consent to publish
            additional contact information.</span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span
            style="font-size:11.0pt;font-family:Times;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="3" type="a">
          <li class="MsoNormal"
            style="color:black;margin-left:-.25in;mso-list:l3 level1
            lfo6">
            <b><span style="font-size:11.0pt">Organization Field</span></b><o:p></o:p></li>
        </ol>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Agreement in
              principle:</span></b><span
            style="font-size:11.0pt;color:black"> Rather than requiring
            the publication or redaction of the Organization Field, a
            phased approach was suggested by Team Members that gained
            general agreement. <o:p></o:p></span></p>
        <p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Updated
              Recommendation #9 </span></b><span
            style="font-size:11.0pt;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
            style="color:black">1.</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">                </span><span
            style="font-size:11.0pt;color:black">The EPDP Team
            recommends that Registrars MAY begin redacting the
            Registrant Org field immediately.</span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
            style="color:black">2.</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">                </span><span
            style="font-size:11.0pt;color:black">For existing
            registrants: the EPDP Team recommends that Registrars MUST
            notify all existing Registered Name Holders that the
            Registrant Org field will be treated as non-personal data
            for new registrants beginning on [x date - to be agreed upon
            during the implementation of this Policy], and accordingly,
            the field will be published for new registrants in the
            freely-accessible directory beginning on [x date]. However,
            if existing Registered Name Holders wish to have its
            Organization field published within the freely-accessible
            database, it must affirmatively consent to the publication
            by opting in. If the Registered Name Holder affirmatively
            opts in to the publication of its existing (or
            modified) Registrant Organization, the Registrar may publish
            the Registrant Organization Field immediately and/or on the
            agreed-upon [x] date.</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
            style="color:black">3.</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">                </span><span
            style="font-size:11.0pt;color:black">The EPDP Team
            recommends if the existing Registered Name Holder does not
            affirmatively opt in to the publication of its Registrant
            Organization field, the Registrar will show
            the existing Registrant Organization Field but the field MAY
            be left blank.</span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
            style="color:black">4.</span><span
            style="font-size:7.0pt;font-family:"Times New
            Roman",serif;color:black">                </span><span
            style="font-size:11.0pt;color:black">Upon (1) the
            registration of a Registered Name sponsored by Registrar or
            (2) the transfer of the sponsorship of a Registered Name to
            Registrar, the Registrar MUST inform the Registered Name
            Holder that the Registrant Org field will be
            published unless the Registered Name Holder affirmatively
            opts in to redaction of the Registrant Org field.</span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span
            style="font-size:11.0pt;font-family:Times;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <ol style="margin-top:0in" start="4" type="a">
          <li class="MsoNormal"
            style="color:black;margin-left:-.25in;mso-list:l3 level1
            lfo6">
            <b><span style="font-size:11.0pt">Deferring consideration of
                new proposed purposes to phase 2</span></b><o:p></o:p></li>
        </ol>
        <p class="MsoNormal"><span
            style="font-size:11.0pt;font-family:Times;color:black"> </span><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Agreement in
              principle:
            </span></b><span style="font-size:11.0pt;color:black">With
            regards to proposed Purpose O, the Purpose supporting ARS,
            and the additional purposes received through public comment,
            the EPDP Team understands some legal clarification is
            required as to whether those purposes can fall under
            existing Purposes. Additional complexities were introduced.
            Therefore, the Team decided to put off this discussion for
            Phase 2 where the EPDP Charter makes it clear that
            additional Purposes are, in fact, anticipated.<b><o:p></o:p></b></span></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
        <p class="MsoNormal"><b><span
              style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
            style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
            EPDP Team commits to considering in Phase 2 of its work
            whether additional purposes should be considered to
            facilitate research carried out by ICANN’s Office of the
            Chief Technology Officer (OCTO) as well as the continuation
            of the WHOIS Accuracy Reporting System (ARS). This
            consideration should be informed by legal guidance on if/how
            provisions in the GDPR concerning research apply to ICANN
            Org.  </span><span style="color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
        <p class="MsoNormal"><b><i><span
                style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><i><span
              style="font-size:10.0pt;color:black">Vice President,
              Policy Development Support – GNSO, Internet Corporation
              for Assigned Names and Numbers (ICANN) </span></i><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><i><span
              style="font-size:10.0pt;color:black">Email: <a
                href="mailto:marika.konings@icann.org"
                moz-do-not-send="true"><span style="color:#0563C1">marika.konings@icann.org</span></a>  </span></i><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><i><span
              style="font-size:10.0pt;color:black"> </span></i><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><i><span
              style="font-size:10.0pt;color:black">Follow the GNSO via
              Twitter @ICANN_GNSO</span></i><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><i><span
              style="font-size:10.0pt;color:black">Find out more about
              the GNSO by taking our <a
href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="
                moz-do-not-send="true"><span style="color:#0563C1">interactive
                  courses</span></a> and visiting the <a
href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="
                moz-do-not-send="true"><span style="color:#0563C1">GNSO
                  Newcomer pages</span></a>. </span></i><span
            style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
        <p class="MsoNormal"><o:p> </o:p></p>
      </div>
      <br>
      <fieldset class="mimeAttachmentHeader"></fieldset>
      <pre class="moz-quote-pre" wrap="">_______________________________________________
Gnso-epdp-team mailing list
<a class="moz-txt-link-abbreviated" href="mailto:Gnso-epdp-team@icann.org">Gnso-epdp-team@icann.org</a>
<a class="moz-txt-link-freetext" href="https://mm.icann.org/mailman/listinfo/gnso-epdp-team">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</a></pre>
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