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<p><font size="-1"><font face="Verdana">Good morning, <br>
</font></font></p>
<p>I notice a significant difference between the Toronto Day 3 notes
and the draft below, regarding the Organization field. <br>
</p>
<p><br>
</p>
<p>Day 3 notes - "Principles for Redaction of Registrant
Organization Field" #4: <br>
</p>
<blockquote>
<p>4. Upon (1) the registration of a Registered Name sponsored by
Registrar or (2) the transfer of the sponsorship of a Registered
Name to Registrar, the Registrar MUST inform all Registered Name
Holders that the<b> Registrant Org field will be redacted unless
the Registered Name Holder affirmatively opts in to the
publicatio</b><b>n</b> of the Registrant Org field.</p>
</blockquote>
<p><br>
</p>
<p>Updated Recommendation #9 below:</p>
<blockquote>
<p>4. Upon (1) the registration of a Registered Name sponsored by
Registrar or (2) the transfer of the sponsorship of a Registered
Name to Registrar, the Registrar MUST inform the Registered Name
Holder that the<b> Registrant Org field will be published unless
the Registered Name Holder affirmatively opts in to redaction
</b>of the Registrant Org field.</p>
</blockquote>
<p><br>
</p>
<p>The Org field should be redacted by default, and the Registered
Name Holder should be able to opt-in to publication. This aligns
with the principle of Privacy by Default and is what we agreed on
during the Day 3 meeting. <br>
</p>
<p>Thanks, <br>
</p>
<pre class="moz-signature" cols="72">--
Sarah Wyld
Tucows
+1.416 535 0123 Ext. 1392
</pre>
<div class="moz-cite-prefix">On 1/22/2019 12:33 AM, Marika Konings
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:473580A3-2E81-4368-B237-DDB7BD1851C6@icann.org">
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear
EPDP Team,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">In
Toronto, we reached agreement in principle on several issues
but did not have time to develop language to which the team
agreed. To move that discussion forward, the support team
has developed the proposed language below for discussion and
inclusion in the Final Report. Please review this language
with your group to ensure it aligns with the agreement that
was reached. If you are of the view that it does not conform
to the agreement, please:</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l5 level1
lfo1"><span style="font-size:11.0pt">Respond to this message
and change the subject line to the topic of the
recommendation about which you have concerns;</span><o:p></o:p></li>
<li class="MsoNormal" style="color:black;mso-list:l5 level1
lfo1"><span style="font-size:11.0pt">Outline your concerns,
focusing on how the proposed language does not reflect the
principle agreement reached, and;</span><o:p></o:p></li>
<li class="MsoNormal" style="color:black;mso-list:l5 level1
lfo1"><span style="font-size:11.0pt">Propose edits that
would address your concerns that are in line with the
agreement reached. </span><o:p></o:p></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
deadline for doing so is <b>Thursday 25 January</b> so that
there is sufficient time to review and discuss any concerns.
If no concerns are raised, this language will be
incorporated into the draft Final Report for your review.</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best
regards,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Caitlin,
Berry and Marika</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">=========<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Based
on the discussions during the F2F meeting in Toronto, the
following updated language is provided for EPDP Team review
on the following topics / recommendations:</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:Times;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal"
style="color:black;margin-left:-.25in;mso-list:l4 level1
lfo2">
<b><span style="font-size:11.0pt">Natural vs. legal</span></b><o:p></o:p></li>
</ol>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:36.75pt;text-indent:-18.75pt"><span
style="color:black">1)</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">The EPDP Team
recommends that the policy recommendations in this Final
Report apply to all gTLD registrations, without requiring
Registrars to differentiate between registrations of legal
and natural persons, although registrars are permitted to
make this distinction.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"
style="margin-left:36.75pt;text-indent:-18.75pt"><span
style="color:black">2)</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">The EPDP Team
recommends that as soon as possible ICANN Org undertakes a
study, for which the terms of reference are developed in
consultation with the community, that considers:</span><span
style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level2
lfo3"><span style="font-size:11.0pt">The feasibility and
costs of distinguishing between legal and natural
persons;</span><o:p></o:p></li>
<li class="MsoNormal" style="color:black;mso-list:l0 level2
lfo3"><span style="font-size:11.0pt">Taking into account
examples of industries or other organizations where this
has been successfully done;</span><o:p></o:p></li>
<li class="MsoNormal" style="color:black;mso-list:l0 level2
lfo3"><span style="font-size:11.0pt">Consider privacy
risks to registrants, and;</span><o:p></o:p></li>
<li class="MsoNormal" style="color:black;mso-list:l0 level2
lfo3"><span style="font-size:11.0pt">Consider the risks of
not differentiating. </span><o:p></o:p></li>
</ul>
</ol>
<p class="MsoListParagraph"
style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:5.0pt;margin-left:38.9pt;text-indent:-.25in;mso-list:l1
level1 lfo4">
<!--[if !supportLists]--><span
style="font-family:"Calibri",sans-serif;color:black"><span
style="mso-list:Ignore">3)<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]--><span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Depending
on the timing of the research, whether to inform the scope
or make use of its findings, the EPDP team will discuss the
Legal vs Natural issue in Phase 2. </span><span
style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoNormal"
style="color:black;margin-left:-.25in;mso-list:l2 level1
lfo5">
<b><span style="font-size:11.0pt">Consent to publish
additional contact information</span></b><o:p></o:p></li>
</ol>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:Times;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Agreement in
principle:</span></b><span
style="font-size:11.0pt;color:black"> In its discussion on
consent, the Temporary Specification omitted RNH email as a
piece of information to which the registrant could consent
to publication. This draft recommendation corrects that
omission.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
EPDP Team recommends that, as soon as commercially
reasonable, Registrar must provide the opportunity for the
Registered Name Holder to provide its Consent to publish
additional contact information.</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:Times;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoNormal"
style="color:black;margin-left:-.25in;mso-list:l3 level1
lfo6">
<b><span style="font-size:11.0pt">Organization Field</span></b><o:p></o:p></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Agreement in
principle:</span></b><span
style="font-size:11.0pt;color:black"> Rather than requiring
the publication or redaction of the Organization Field, a
phased approach was suggested by Team Members that gained
general agreement. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Updated
Recommendation #9 </span></b><span
style="font-size:11.0pt;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
style="color:black">1.</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">The EPDP Team
recommends that Registrars MAY begin redacting the
Registrant Org field immediately.</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
style="color:black">2.</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">For existing
registrants: the EPDP Team recommends that Registrars MUST
notify all existing Registered Name Holders that the
Registrant Org field will be treated as non-personal data
for new registrants beginning on [x date - to be agreed upon
during the implementation of this Policy], and accordingly,
the field will be published for new registrants in the
freely-accessible directory beginning on [x date]. However,
if existing Registered Name Holders wish to have its
Organization field published within the freely-accessible
database, it must affirmatively consent to the publication
by opting in. If the Registered Name Holder affirmatively
opts in to the publication of its existing (or
modified) Registrant Organization, the Registrar may publish
the Registrant Organization Field immediately and/or on the
agreed-upon [x] date.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
style="color:black">3.</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">The EPDP Team
recommends if the existing Registered Name Holder does not
affirmatively opt in to the publication of its Registrant
Organization field, the Registrar will show
the existing Registrant Organization Field but the field MAY
be left blank.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.5in"><span
style="color:black">4.</span><span
style="font-size:7.0pt;font-family:"Times New
Roman",serif;color:black"> </span><span
style="font-size:11.0pt;color:black">Upon (1) the
registration of a Registered Name sponsored by Registrar or
(2) the transfer of the sponsorship of a Registered Name to
Registrar, the Registrar MUST inform the Registered Name
Holder that the Registrant Org field will be
published unless the Registered Name Holder affirmatively
opts in to redaction of the Registrant Org field.</span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:Times;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="4" type="a">
<li class="MsoNormal"
style="color:black;margin-left:-.25in;mso-list:l3 level1
lfo6">
<b><span style="font-size:11.0pt">Deferring consideration of
new proposed purposes to phase 2</span></b><o:p></o:p></li>
</ol>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:Times;color:black"> </span><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Agreement in
principle:
</span></b><span style="font-size:11.0pt;color:black">With
regards to proposed Purpose O, the Purpose supporting ARS,
and the additional purposes received through public comment,
the EPDP Team understands some legal clarification is
required as to whether those purposes can fall under
existing Purposes. Additional complexities were introduced.
Therefore, the Team decided to put off this discussion for
Phase 2 where the EPDP Charter makes it clear that
additional Purposes are, in fact, anticipated.<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;color:black">Draft recommendation</span></b><span
style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">The
EPDP Team commits to considering in Phase 2 of its work
whether additional purposes should be considered to
facilitate research carried out by ICANN’s Office of the
Chief Technology Officer (OCTO) as well as the continuation
of the WHOIS Accuracy Reporting System (ARS). This
consideration should be informed by legal guidance on if/how
provisions in the GDPR concerning research apply to ICANN
Org. </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span
style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span
style="font-size:10.0pt;color:black">Vice President,
Policy Development Support – GNSO, Internet Corporation
for Assigned Names and Numbers (ICANN) </span></i><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span
style="font-size:10.0pt;color:black">Email: <a
href="mailto:marika.konings@icann.org"
moz-do-not-send="true"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span
style="font-size:10.0pt;color:black"> </span></i><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span
style="font-size:10.0pt;color:black">Follow the GNSO via
Twitter @ICANN_GNSO</span></i><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span
style="font-size:10.0pt;color:black">Find out more about
the GNSO by taking our <a
href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="
moz-do-not-send="true"><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a
href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="
moz-do-not-send="true"><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><span
style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<br>
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<pre class="moz-quote-pre" wrap="">_______________________________________________
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<a class="moz-txt-link-abbreviated" href="mailto:Gnso-epdp-team@icann.org">Gnso-epdp-team@icann.org</a>
<a class="moz-txt-link-freetext" href="https://mm.icann.org/mailman/listinfo/gnso-epdp-team">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</a></pre>
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