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<!--StartFragment--><p class="MsoNormal"><span lang="EN-AU" style="font-size: 14px;" class="">Hi Everyone:</span></p><div class=""><span style="font-size: 14px;" class="">In the ongoing and seemingly never-ending attempt to close discussion on Recommendations for the Final Report via email discussion, below please find amended wording for Recommendation 9, having to do with the publication / redaction of the Organization field. </span></div><div class=""><span style="font-size: 14px;" class=""><br class=""></span></div><div class=""><span style="font-size: 14px;" class="">After posting of the initial version, I read the email list comment and was drawn to James’ rather clean outline, as opposed to my less clear earlier proposal. Therefore, I took the liberty of reorganizing the proposed Recommendation somewhat, taking into account not only James structure but also the email comments before and after that (as well as the meeting notes). The result is below. I also placed the procedure itself as part of our “implementation advice” as there will be operational details to figure out. The implementation effort can ensure that those “details” are consonant with the policy goals.</span></div><p class="MsoNormal"><span lang="EN-AU" style="font-size: 14px;" class=""><br class=""></span></p><p class="MsoNormal"><b class=""><span lang="EN-AU" style="font-size: 14px;" class="">Proposed Recommendation #9</span></b></p><p class="MsoNormal"><span lang="EN-AU" style="font-size: 14px;" class="">The EPDP
Team recommends that:</span></p><blockquote style="margin: 0 0 0 40px; border: none; padding: 0px;" class=""><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><span style="font-size: 14px;" class=""><span lang="EN-AU" style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:
Symbol;mso-ansi-language:EN-AU" class="">-<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">The Organization field will be
published if that publication is acknowledged or confirmed by the registrant
via a process that can be determined by each registrar. If the registered name
holder does not confirm the publication, the Organization field can be redacted
or the field contents deleted at the option of the registrar.</span> </span></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><span style="font-size: 14px;" class=""><span lang="EN-AU" style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:
Symbol;mso-ansi-language:EN-AU" class="">-<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">The implementation will have a
phase-in period to allow registrars the time to deal with existing
registrations and develop procedures.</span></span></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo3"><span style="font-size: 14px;" class=""><span lang="EN-AU" style="font-family:Symbol;mso-fareast-font-family:Symbol;mso-bidi-font-family:
Symbol;mso-ansi-language:EN-AU" class="">-<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">In the meantime, registrars will be
permitted to redact the Organization Field.
<o:p class=""></o:p></span></span></p></blockquote><p class="MsoNormal"><b style="font-size: 14px;" class=""><br class=""></b></p><p class="MsoNormal"><span style="font-size: 14px;" class=""><b class="">Implementation
advice:</b> the implementation review team should consider the following
implementation model discussed by the EPDP Team:</span></p><p class="MsoNormal"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">For
existing registrations, the first step will be to confirm the correctness /
accuracy of the existing Organization field data.</span> </span></p><p class="MsoNormal"><span lang="EN-AU" style="font-size: 14px;" class="">For the
period between the adoption of EPDP policy recommendations and some future “date
certain” to be determined by the implementation review:</span></p><blockquote style="margin: 0 0 0 40px; border: none; padding: 0px;" class=""><p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">1)<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">Registrars will redact the
Organization field<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">2)<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">Registrars will contact the
registered name holders that have entered data in the Organization field and
request review and confirmation that the data is correct. <o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l1 level2 lfo1"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">a.<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">If the registered name holder
confirms or corrects the data the data will remain in the Organization field.<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l1 level2 lfo1"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">b.<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">If the registrant declines, or does
not respond to the query, the Registrar may redact the Organization field, or
delete the field contents. If necessary, the registration will be re-assigned
to the Registered Name Holder.<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">3)<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">If Registrar chooses to publish the Registrant
Organization field, it will notify these registered name holders that of the
“date certain,” the Organization field will be treated as non-personal data and
be published, for those Registered Names Holders who have confirmed the data
and agreed to publication.</span></span></p></blockquote><span style="font-size: 14px;" class="">For new
registrations, beginning with the “date certain”:<br class=""></span><blockquote style="margin: 0 0 0 40px; border: none; padding: 0px;" class=""><p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l2 level1 lfo2"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">1)<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">New registrations will present some
disclosure, disclaimer or confirmation when data is entered in the Organization
field. Registrars are free to develop their own process (e.g., opt-in, pop-up
advisory or question, locked/grayed out field).<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo2"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">2)<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">If the registered name holder confirms
the data and agrees to publication: <o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l2 level2 lfo2"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">a.<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">the data in the Organization field
will be published,<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:
auto;text-indent:-.25in;mso-list:l2 level2 lfo2"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">b.<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">The Organization will be listed as
the Registered Name Holder.<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto;
text-indent:-.25in;mso-list:l2 level2 lfo2"><span style="font-size: 14px;" class=""><span lang="EN-AU" class="">c.<span style="font-stretch: normal; line-height: normal; font-family: "Times New Roman";" class=""> </span></span><!--[endif]--><span lang="EN-AU" class="">The name of the registered name
holder (a natural person) will be listed as the point of contact at the
Registrant Organization.<o:p class=""></o:p></span></span></p><p class="MsoListParagraphCxSpLast" style="margin-left:1.0in;mso-add-space:auto;
text-indent:-.25in;mso-list:l2 level2 lfo2"><span lang="EN-AU" style="font-size: 14px;" class=""><br class=""></span></p></blockquote><span style="font-size: 14px;" class=""><b class="">Actions:</b> Please indicate on the mailing list whether you have any concerns about these modifications and/or what other aspects of this recommendation should be discussed.<!--EndFragment--></span><div class=""><span style="font-size: 14px;" class=""><br class=""></span></div><div class=""><span style="font-size: 14px;" class="">Deadline for comment: Tuesday 29 Jan. </span></div><div class=""><span style="font-size: 14px;" class=""><br class=""></span></div><div class=""><span style="font-size: 14px;" class="">Thank you and best regards,</span></div><div class=""><span style="font-size: 14px;" class=""><br class=""></span></div><div class=""><span style="font-size: 14px;" class="">Kurt</span></div><div class=""><br class=""></div></body></html>