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<p class="MsoNormal"><span style="font-size:18.0pt">Dear Kurt,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt">Thank you for circulating proposed text for recommendation 14. Similar to our note regarding recommendation 13, we suggest replacing “data processing agreements” with “data protection arrangements” to provide
for flexibility during implementation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt">Dan & Trang<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:18.0pt">ICANN Org Liaisons<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Kurt Pritz <kurt@kjpritz.com><br>
<b>Date: </b>Wednesday, January 23, 2019 at 7:18 PM<br>
<b>To: </b>EPDP <gnso-epdp-team@icann.org><br>
<b>Subject: </b>[Gnso-epdp-team] Recommendation 14 - Responsible Parties: email discussion<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a name="_MailOriginalBody"><span style="font-size:10.5pt">Hi Everyone:</span><o:p></o:p></a></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">With the goal of progressing (even more) issues via email, the leadership team has considered the discussion
during the most recent planary conference call and suggests the following language to capture the agreement in principle that was developed on Recommendation 14 (Responsible Parties).</span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">Based on the discussion of the EPDP meeting on 22 Jan 2019, the amendment below is proposed for EPDP
Team consideration.</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:10.5pt">Initial Report Language</span></b><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">The EPDP Team recommends that the policy includes the following data processing activities as well as
responsible parties: <See Initial Report Language>.</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:10.5pt">Plenary Discussion on this Issue</span></b><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">It was stated that the EPDP Team documented the data processing activities and responsible parties associated
with gTLD registration data based upon data analysis and facts available at the time of the Phase I discussion.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">The EPDP Team acknowledged that, given the iterative nature between the development of GDPR-compliant
agreements and the specification of data processing activities & responsible parties, whatever Recommendation is made at this time is likely to be affected by the completion of the necessary agreements, i.e., that contract development work would confirm and
define the roles and responsibilities.</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:10.5pt">Proposed Updated Language: </span></b><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">During Phase 1 of its work, the EPDP Team documented the data processing activities and responsible parties
associated with gTLD registration data.<b> </b>The EPDP Team, accordingly, recommends the inclusion of the data processing activities and responsible parties, outlined below, to be confirmed and documented in the relevant data processing agreements, noting,
however, this Recommendation may be affected by the finalization of the necessary agreements (described elsewhere in this report) that would confirm and define the roles and responsibilities.</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:10.5pt">Action</span></b><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">Please indicate on the mailing list whether you have any concerns about these modifications and/or what
other aspects of this recommendation should be discussed. If there are additional questions for ICANN Compliance that would serve to inform the deliberations on this recommendation, please share these also.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">Deadline: Monday, 28 January, additional email discussion might follow depending on responses.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">Best regards,</span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt">Kurt</span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:10.5pt"> </span></span><span style="mso-bookmark:_MailOriginalBody"><o:p></o:p></span></p>
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