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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s EPDP Team meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">==========<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:18.0pt;color:black">EPDP Team Meeting #46</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#767676">Tuesday, 19 February 2019</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Notes and Action Items<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">High level notes / actions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: EPDP Team Chair to review consensus designations in light of input received and see if any require modifications. Any updates to be
shared with the EPDP Team as soon as possible. (Completed)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: Staff support team to add following language ("Registrars and Registries must reasonably consider and accommodate requests for lawful
disclosure") to recommendation #18. Also add "(A finalized time frame to be set during implementation. This discussion is to be prioritized during the implementation discussion.)” (Completed)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Staff support team to update recommendation #11 – City field as agreed during meeting and circulate to the team for confirmation that
changes align with discussion. (Completed)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team to confirm which groups cannot live with the inclusion of this recommendation #16 - Geographic basis in the report, recognizing
that statements included in the report indicate groups positions on this topic. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Staff support team to ensure that accompanying text refers to possibility of study that was considered but no agreement was reached.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Questions for ICANN Org</span></b><span style="color:black">: None<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Notes & Action items</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
and chat are provided separately and are posted on the wiki at: </span></i><span style="color:black"><a href="https://community.icann.org/x/ZwPVBQ"><i><span style="color:#0563C1">https://community.icann.org/x/ZwPVBQ</span></i></a><i>.</i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Proposed Agenda:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1. Roll Call & SOI Updates<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Attendance will be taken from Adobe Connect<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2. Welcome and Updates from EPDP Team Chair (15 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> a. Recap of GNSO Council briefing on 14 Feb<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Update provided to the GNSO Council during its 14 Feb meeting<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Presented updated and detailed timeline for delivery of the Final Report<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Explained purpose of quiet period<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Question was flagged whether delivery date could be extended, but GNSO Chair noted that this is not possible factoring in the public comment period required by the ICANN Board as well as the GAC consideration of possible public policy concerns.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Provided overview of the recommendations contained in the Final Report<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> b. Quiet period recap of input received and proposed next steps
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Appreciate all the work that went into review and input provided as a result of quiet period.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
What is take away from statements, responses to consensus calls and comments on recommendations? Items selected for the agenda fell into two camps: 1) open issues where no closure has been achieved, 2) clarifications / accuracy changes. Not appropriate to reconsider
items that were previously discussed and agreed - dissent can be noted in the report in relation to the different recommendations.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consensus designations - Chair to review consensus designations in light of input received and see if any require modifications. Conservative approach taken to date.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: EPDP Team Chair to review consensus designations in light of input received and see if any require modifications. Any updates to be
shared with the EPDP Team as soon as possible. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> c. Discussion of proposed way forward as described in email and document<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Input on recommendation 15 - see ALAC comment in relation to TDRP.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">3. Discussion of items for amendment and final discussion:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> a. Recommendation 18 – Reasonable Access / Lawful Disclosure (30 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Requests for access are reasonable if appropriate info is provided<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
When such request is received, there is a certain timeframe in which a response is provided, but content (what data is shared) needs to be assessed for GDPR compliance and as such a one-size-fits-approach may not be feasible.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Edits took away some of the nuance behind the section - original intent was that there would be some reasonableness from CPs side in relation what they do with a request. Some kind of baseline, basic understanding that when the request is reasonable, the expectation
that CPs are reasonable in what they do. General understanding that CPs need to act lawfully, but there should be reasonable consideration. Could be as simple as adding a bullet at the top of the section dealing with responses that says something like: "Registrars
must reasonably consider and accommodate lawful requests for disclosure". This language is aligned with BC/IPC edits for the first bullet.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Adding timeline to the recommendation is unreasonable at this late stage of the process as there has been no time to consider this fully. Original language had already reference to 'X' days so objective was to add some specificity to that, while at the same
time allowing for flexibility. CPs not comfortable with the aggressive timelines proposed - also, quiet period was not intended to put forward such substantive changes. Implementation phase is expected to further define what a reasonable response time is.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to cooperate on achieving the mutual goal of reasonable response time to requests, including urgent ones.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Some level of metric should be added so that measurement can be conducted. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Reasonable is used for both the type of request and the timeline. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Asking for specificity to ensure that the whole industry is reasonable - provide a benchmark, not a hard, fast timeline.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Do not have all info needed to set a response time at the moment. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Note that RAA requirements include provisions in relation to response times - is actively enforced without a specific SLA. Reasonable and prompt steps should be sufficient for contracted parties to make this evaluation.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider settling on a timeframe of 30 days? Too long for certain groups. May not be sufficient for some and too restrictive for others?
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Proposal - go back to original language on the timeframe (to be determined during the implementation phase.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider adding a clarification that this discussion is prioritized in the implementation phase. "(A finalized time frame to be set during implementation. This discussion is to be prioritized during the implementation discussion.')'
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: Staff support team to add following language ("Registrars and Registries must reasonably consider and accommodate requests for lawful
disclosure") to recommendation #18. Also add "(A finalized time frame to be set during implementation. This discussion is to be prioritized during the implementation discussion.')'. Circulate to the team for confirmation that changes align with discussion.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> b. Recommendation 11 – City field (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> i. consider legal guidance<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> ii. considered proposed consensus approach for Phase 2<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Legal advice requested (see memo provided by Bird & Bird - https://community.icann.org/x/6YMWBg). Indicated that further research may be needed.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Proposed approach: redact city field for now and take anticipated legal advice into account in phase 2.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
City field to be redacted, EPDP team expects legal advice to be received and analysed in phase 2 during which a determination is to be made as to whether this recommendation should be modified. Remove footnote that indicated lack of support. Keep it as a separate
recommendation to signal different approach. <o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Staff support team to update recommendation #11 – City field as agreed during meeting and circulate to the team for for confirmation
that changes align with discussion. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> c. Recommendation 16 – Geographic considerations – consider proposed approach given anticipated legal advice during Phase 2 (30 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See input provided and proposed approach<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Appears there is no general support for the proposed path forward.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider removing the recommendation? Should this work be taken up by someone else? If the group is silent on it, does that have the same impact as what the recommendation currently recommends? Probably, yes. Some were looking for a commitment to look into
this for more details. Legal advice will not make this clearer. <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
How do CPs wade through different privacy regimes? <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
NCSG would prefer that policy is uniform across parties, but would be willing to accept the existing recommendation pending legal advice.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
How to assist CPs to wade through the different privacy regimes? Each CPs will need to determine how to best deal with local law - ICANN Org does not indemnify CPs. CPs need flexibility to implement.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need a system that is as unified as possible, but with flexibility for CPs. General rule should be that all users should be able to benefit from the same rights.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Other laws may impose different requirements from GDPR, how to deal with that? <o:p>
</o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
What is the negative impact if the recommendation stays as is? <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Possible language to be added to the recommendation: "Contingent upon the outcome of pending legal advice, ICANN org (with GNSO oversight) will undertake a measured study with respect to geographic distinctions. The first phase would include feasibility and
cost assessments and, if found to be feasible, define, a tailored, economical study." Make not part of the recommendation, but make sure that it is referenced in the accompanying text.
<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team to confirm which groups cannot live with the inclusion of this recommendation #16 - Geographic basis in the report, recognizing
that statements included in the report indicate groups positions on this topic. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Staff support team to ensure that accompanying text refers to possibility of study that was considered but no agreement was reached.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> d. Recommendation 5 - Data collected by registrars (30 minutes), consider:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> i. Tech contact issue<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> ii. legal guidance received regarding notice and consent requirements<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> iii. possible Phase 2 discussion<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See input provided and proposed actions<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See also legal guidance provided - why is consent needed if info is anonymized? Yes, but there is also the issue of processing by CPs of data of a data subject with which no contractual arrangement exists.
<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
No agreement on what optional means, which is reflected in the Final Report: "Noting some of the possible legal and technical challenges involved in collecting data from a third party, some (RySG, RrSG, NCSG) expressed the view that registrars should have the
option, but should not be contractually required, to offer the RNH the ability to provide additional contact fields, e.g., technical function. Others (BC, IPC, ALAC, GAC and SSAC) expressed the view that registrars should be required to offer the RNH this
ability, as making this optional could ultimately lead to risks to DNS stability, security and resiliency. The stakeholders supporting this view noted this functionality is considered important and desirable for some RNHs. The Team could not come to agreement
on this issue and as such no recommendation is included in this Final Report in relation to whether optional also means, optional or required for the registrar to offer.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See clarifying language that RySG provided - this may help further clarify this recommendation ("The EPDP Team recommends that the data elements, representing the Aggregate Minimum Data Set, listed below are required to be collected by registrars, noting that
the collection of some data elements is optional.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
No further changes needed at this stage – leave Final Report language as is. <o:p>
</o:p></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">e. Recommendation 9 – Contractual Compliance – consider clarification (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Deferred to Wednesday’s meeting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">f. Recommendation 12 – Organization field – consider clarification (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Deferred to Wednesday’s meeting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">g. Recommendation 17 – Natural v Legal distinctions – consider clarification (30 minutes)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Deferred to Wednesday’s meeting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item</span></b><span style="color:black">
<b>#6</b>: EPDP Team to review proposed actions for recommendations #9 (Contractual Compliance), #12 (Organization field) and #17 (Natural vs legal) in advance of the meeting and share any feedback with the mailing list.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">4. Confirm next Steps (15 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">5. Wrap and confirm next meeting to be scheduled for Wednesday, 20 February 2019 at 14.00 UTC (5 minutes)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
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Newcomer pages</span></a>. </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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