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<p class="MsoNormal">Dear all<b>,</b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">As you may already <a href="https://www.icann.org/news/blog/transitioning-icann-s-remote-participation-platform-to-zoom">
know</a>, ICANN is replacing the Adobe Connect tool with Zoom. As with all transitions, there will be a learning curve for community members as well as for
<span style="color:black">staff but through the tools, information and proposed next steps outlined below, we hope we can make this transition is as smooth as possible.
</span>The complete roll out is expected to be finalized by ICANN65, Marrakech, however many groups will be noticing their calls scheduled on Zoom as of next week.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please see below a few pointers which we hope will help get everyone ready.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">How is staff preparing for the transition?</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Staff has received training, has viewed training videos and has had the opportunity to go through practice runs in Zoom rooms.
<span style="color:black">This should facilitate our assistance in getting you all up to speed and work with the different groups on transitioning existing practices to the zoom environment.
</span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">What is available to the community to prepare for the transition?</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Staff is reaching out to Stakeholder Group and Constituency, as well as PDP Working Group, leadership teams to introduce them to Zoom and ensure they will be comfortable running their first sessions with this
new tool.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Staff will also present Zoom to community members at the beginning of each conference call to ensure all understand the different functions and how to use them. The attached Welcome to Zoom! document will
be presented at the same time. SOAC Support staff will be present during each call to assist.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">What stays the same? (please open the Welcome to Zoom! document for a visual)</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Zoom rooms still show participant and chat pods. The public chat pods will be archived and circulated as per usual, the private chat content remains inaccessible to ICANN Org staff).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Documents can still be viewed in the Zoom room<span style="color:#00B0F0">
</span><span style="color:black">but please note that this sharing is a screen share which means it is no longer possible to scroll through documents unless the person who is sharing their screen does so.
</span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">It is possible to join the audio via audio bridge (telephone) or via the computer. Zoom VoIP quality is excellent.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">It will still be possible to get a dial out for those unable to connect to the Zoom room.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">What changes? (please open the Welcome to Zoom! And the FAQ documents)</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Participants need to click on the participant list and the chat to activate them<span style="color:#00B0F0">.
</span><span style="color:black">This just takes two seconds. </span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The content of the chat only appears from participant connection time. This means if you joins 4 mins late, you will not be able to access the first 4 mins of the chat. Zoom is notified of this and is looking
into resolving the issue. The entire content of the chat transcript will however be available immediately after the end of the call
<span style="color:black">once it gets posted / circulated by the host.</span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Several documents can be viewed at the same time if several staff members are screensharing, this will allow you to navigate (as applicable) to Notes, Agenda and Documents in your own time during the call.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Documents will be able to be shared via the chat to allow all to download materials to their computers during the call.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">The mobile app does not require you to remain in the app in order to hear the zoom room audio.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Please open the attached FAQ document for any additional queries you may have.
</span><o:p></o:p></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">If you have any comments, questions or suggestions, please let us know – our objective is to make sure this transition is as smooth as possible.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> Kind regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The GNSO Team</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Nathalie Peregrine<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Manager, Operations Support (GNSO)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Internet Corporation for Assigned Names and Numbers (ICANN) <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="PT-BR" style="font-size:11.0pt">Email: </span><span style="font-size:11.0pt"><a href="nathalie.peregrine@icann.org%20"><span lang="PT-BR" style="color:#0563C1">nathalie.peregrine@icann.org </span></a></span><span lang="PT-BR" style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="PT-BR" style="font-size:11.0pt">Skype: nathalie.peregrine.icann<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="PT-BR" style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Find out more about the GNSO by taking our i<a href="applewebdata://EB3A6F47-9760-400D-A39B-A7EFFC56B467/learn.icann.org/courses/gnso"><span style="color:#0563C1">nteractive courses</span></a> and visiting
the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DgMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=-d9m4sr16OXloyLjz4TF6npbe51hgE0EHtoX1U6WUOA&s=Bw2Uzbh2Pu1X0lObLtbwtN5ZNEP3ECdPAfcqzVvIOYE&e="><span style="color:#0563C1">GNSO
Newcomer pages</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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