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<div style="direction: ltr;">Dear Janis, Marika and EPDP Team -</div>
<div><br>
</div>
<div style="direction: ltr;">Thank you to Janis and the ICANN Staff team for providing this draft approach to Phase 2 of the EPDP. The RrSG has already provided some comments on this mailing list, which this letter supports and expands upon. </div>
<div><br>
</div>
<div style="direction: ltr;"><b>Meeting Timing/Frequency and Streams</b></div>
<div style="direction: ltr;">We need some clarification regarding the proposed timelines found in slide 8. Meeting dates should be included to avoid confusion over which dates each of the weeks actually refer to. There are no meetings scheduled for Week 3,
is this intentional? It seems to suggest that meetings will be held weekly on Thursdays for Work Stream 1 and every third Tuesday for Work Stream 2, if this is indeed the schedule our team would support it.</div>
<div><br>
</div>
<div style="direction: ltr;">The RrSG encourages the EPDP team to establish a pace which can be maintained over the coming months of work. If the schedule is to be more frequent than what is currently suggested, would the group be open to designating specific
Alternates to participate in a specific Work Stream, without the requirement for a Member to give up their place in the primary group during that same period? This would require more conversation (e.g. could alternates send emails in dedicated threads?) but
could help to alleviate the workload for members of all groups, making participation more sustainable overall. </div>
<div><br>
</div>
<div style="direction: ltr;"><b>Timelines </b></div>
<div style="direction: ltr;">The proposed timeline found on slide 7 should be achievable. That said, this team should be aware that the timelines may be impacted in light of the Board’s resolution of only partial adoption of the Phase 1 recommendations. </div>
<div><br>
</div>
<div style="direction: ltr;">We encourage ICANN staff to start planning for the upcoming Face to Face meeting as early as possible, so attendees can confirm their travel calendars and start applying for travel documents as needed. </div>
<div><br>
</div>
<div style="direction: ltr;"><b>Phase 1 Legal Memo review</b></div>
<div style="direction: ltr;">Although this is not strictly part of the draft Approach, we do want to confirm our expectation that the EPDP team in its entirety will be given the opportunity to review all the questions, provide input, and determine in plenary
which questions are submitted to Bird & Bird for further review or for inclusion in a briefing.</div>
<div><br>
</div>
<div style="direction: ltr;">Thanks -</div>
<div><br>
</div>
<div style="direction: ltr;">J.</div>
<div class="ms-outlook-ios-signature">
<div><br>
</div>
<div style="direction: ltr;">-------------</div>
<div style="direction: ltr;">James Bladel</div>
<div style="direction: ltr;">GoDaddy</div>
</div>
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<hr style="display:inline-block;width:98%" tabindex="-1">
<div id="divRplyFwdMsg" dir="dir="ltr""><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Sent:</b> Monday, May 20, 2019 07:02<br>
<b>To:</b> gnso-epdp-team@icann.org<br>
<b>Subject:</b> [Gnso-epdp-team] Action items - reminder of upcoming deadlines
<div> </div>
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<span style="font-size:9pt; line-height:22pt; font-family:Tahoma,Verdana,Segoe,sans-serif; color:grey">Notice:</span><span style="font-size:9pt; line-height:22pt; font-family:Tahoma,Verdana,Segoe,sans-serif; color:grey">This email is from an external sender.
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Reminder:</span></p>
<ol start="1" type="1" style="margin-top:0in">
<li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt; color:black">EPDP Team Members to provide additional feedback, if any, on the proposed</span><span style="font-size:11.0pt">approach<span style="color:black"> by
<b>Monday, 20 May</b></span><b> COB</b>(see <span style="color:#333333"><a href="https://community.icann.org/download/attachments/109479137/Phase%202%20Draft%20Approach%20-%20upd%2016%20May%202019.pdf?version=1&modificationDate=1558014839056&api=v2"><span style="color:#0052CC; text-decoration:none">Phase
2 Draft Approach - upd 16 May 2019.pdf</span></a>)</span></span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">EPDP Team Members to provide feedback on worksheets published to date<b>in advance</b> of the next EPDP Team meeting on
<b>Thursday, 23 May</b>. (see <a href="https://community.icann.org/x/5oaGBg">https://community.icann.org/x/5oaGBg</a>)
</span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">EPDP Team Members to provide additional clarifying questions on legal memos, if any, by<b>Thursday, 23 May.</b></span></li></ol>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Best regards,</span></p>
<p class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Caitlin, Berry and Marika</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<div style="border:none; border-top:solid #B5C4DF 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Thursday, May 16, 2019 at 10:23<br>
<b>To: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>[Gnso-epdp-team] Notes, Action Items - EPDP Team Phase 2 Meeting #2</span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find the notes and action item’s from today’s EPDP Team call below.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The next EPDP meeting is scheduled for Thursday, 23 May at 14:00 UTC.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p style="margin:0in; margin-bottom:.0001pt"><b><span style="color:black">EPDP Phase 2 - Meeting #2</span></b></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="color:black">Thursday, 16 May 2019 at 14.00 UTC</span></p>
<p style="margin:0in; margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in; margin-bottom:.0001pt"><u><span style="color:black">Action Items</span></u></p>
<ol start="1" type="1" style="margin-top:0in">
<li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Leadership Team and Support Staff to develop initial glossary of working definitions for EPDP Team feedback in advance of next EPDP Team meeting on Thursday, 23 May.</span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Support Staff to provide initial draft of outreach message to SG/C/SO/AC to request early input in advance of next EPDP Team meeting on Thursday, 23 May. EPDP Team members to consider
questions that should be included in the outreach message. </span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">EPDP Team Members to provide feedback on worksheets published to date in advance of the next EPDP Team meeting on Thursday, 23 May.</span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Support staff to develop or update worksheets for remaining topics (accuracy and standardized framework for A/D)</span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">Support Staff to review legal clarifying questions received to date and align them with legal memos and consolidate where possible in advance of the next EPDP Team meeting on Thursday,
23 May.</span></li><li class="MsoNormal" style="margin-top:7.5pt"><span style="font-size:11.0pt">EPDP Team Members to provide additional clarifying questions on legal memos, if any, by<b>Thursday, 23 May.</b></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:31.0pt; margin-bottom:.0001pt; text-indent:-31.0pt">
<span style="color:black">1.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> <b> </b></span><b><span style="color:black">Roll Call & SOI Updates (5 minutes)</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Attendance will be taken by Zoom room</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Alternates are required to add “zzz” to their name within Zoom - in order to do this, please
hover over your name and click “rename”</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">SOIs must be kept up-to-date; please contact the GNSO secretariat for assistance in updating
your SOI</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">On Monday, 21 May at 13.00, there will be a Zoom drop-in call for those who wish to familiarize
themselves with Zoom</span></p>
<p style="margin:0in; margin-bottom:.0001pt; vertical-align:baseline"> </p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:31.0pt; margin-bottom:.0001pt; text-indent:-31.0pt">
<span style="color:black">2.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><b><span style="color:black">Confirmation of agenda (Chair)</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:31.0pt; margin-bottom:.0001pt; text-indent:-31.0pt">
<span class="apple-tab-span"><span style="color:black"> </span></span><span style="color:black">Feedback:</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Would it be possible to start with a brief overview of the Board resolution that just adopted?</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Answer: Since Board resolution has not yet been published, we will wait to discuss the resolution.</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Have there been any preliminary decisions made by the Council during its meeting today?</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Answer: Because of the limited time in the agenda, the Council was unable to discuss this. There
will be a special meeting on this topic in the future.</span></p>
<p style="margin:0in; margin-bottom:.0001pt"> </p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:31.0pt; margin-bottom:.0001pt; text-indent:-31.0pt">
<span style="color:black">3.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><b><span style="color:black">Welcome and housekeeping issues (10 minutes)</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:74.0pt; margin-bottom:.0001pt; text-indent:-38.0pt">
<span style="color:black">a.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Bilateral meetings of the Chair to date</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">3 bilateral meetings</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:2.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:"Courier New""><span style="">o<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Board liaisons</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:2.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:"Courier New""><span style="">o<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Contracted parties</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:2.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:"Courier New""><span style="">o<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">European Commission
</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">SSAC has reached out for an informal meeting</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Regarding meeting with EC - very general discussion re: the letters sent after approval of Phase
1 and the letter sent on 3 May.</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:74.0pt; margin-bottom:.0001pt; text-indent:-38.0pt">
<span style="color:black">b.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">ICANN65 Travel Support (Marika) (see</span><a href="https://community.icann.org/x/6hdIBg"><span style="color:#954F72">https://community.icann.org/x/6hdIBg</span></a><span style="color:black">)</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The process has been completed for travel support requests</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Three members will receive travel support: Alex Deacon, Amr Elsadr, and Thomas Rickert</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">This information has been posted on the wiki page</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:74.0pt; margin-bottom:.0001pt; text-indent:-38.0pt">
<span style="color:black">c.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Confirmation of immediate resources (Rafik) (see</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_correspondence_chalaby-2Dto-2Ddrazek-2Det-2Dal-2D06may19-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=8K75qGdDlOta4kh6k2F0jrT195M3tF3J_Fxcz6EvuG2kYKDeA67ZTEnthHXAPVXH&m=4ge5Lw7mSJUJJsLuoX8_jQAWcaW3OST6e3Xxp6qKjzQ&s=6hFDMwGp_K-KkLUnmthiAZYs046O4ZS93t4OWnjAZTw&e="><span style="color:#954F72">https://gnso.icann.org/en/correspondence/chalaby-to-drazek-et-al-06may19-en.pdf</span><span style="font-size:12.0pt; font-family:"Times New Roman",serif; color:#954F72">
[gnso.icann.org]</span></a><span style="color:black">)</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">GNSO Council made resource request to the Board for the initial work in Phase 2</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Board approved resources for telecom/transcription serves, travel support, legal counsel and
professional mediation services through this fiscal year</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The Board is awaiting a GNSO Council-approved work plan before approving additional resources</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:31.0pt; margin-bottom:.0001pt; text-indent:-31.0pt">
<span style="color:black">4.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Review and discussion of draft approach for phase 2 (45 minutes) (Chair):</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:49.0pt; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""></span></span></span><span style="color:black">Review draft approach (see attached, with minor updates in red to reflect input received)</span></p>
<ul type="disc" style="margin-top:0in">
<ul type="circle" style="margin-top:0in">
<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">The main objective of Workstream 1 would be to develop rules for sharing non-public registration data with third parties</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">There was discussion re: the terminology of access vs. disclosure - proposal to use “AD” instead of access or disclosure rather than discussing the choice of terms
at length</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Proposal to work in two streams - there was comments re: not working in two streams; some argued that the team should accelerate the Phase 2 work</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Sample worksheets have been distributed to the list - does the team find these worksheets useful?</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Clarification letter from the European Commission was received on 3 May 2019 - reference to a unified access model</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Propose to start with working definitions for the Team’s conversation - these will not be legal definitions, but rather, would be used for the sake of a common
understanding</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Slide 6 shows an non-exhaustive outline of issues to be considered during workstream 1, e.g., legal guidance, terminology, etc.</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Proposing to have an additional F2F meeting in Los Angeles in mid-September 2019 and possibly in January 2020 (in addition to F2F time at ICANN meetings)</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Target for Montreal - Initial report for WS1</span></li></ul>
</ul>
<p style="margin-right:0in; margin-bottom:0in; margin-left:49.0pt; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""></span></span></span><span style="color:black">Each group to provide their input on the draft approach (what, why and how things could or should be
done different)</span></p>
<p style="margin:0in; margin-bottom:.0001pt; vertical-align:baseline"> </p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">i.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">RySG</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">RySG has not had an opportunity to sync up on a unified response</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Important to seek further input from SOs/ACs</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Disclosure and Access needs to be lawful</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Worksheets may not be helpful. Similar worksheets were considered for Phase 1 but were not utilized.
If the EPDP team goes forward with the worksheets, the team should commit to use, maintain, and update the worksheets.</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">ii.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">RrSG</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Nothing to add at this time</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">iii.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">IPC</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Timeline is needed for workstream 2</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Setting a meeting every other week for workstream 2 may not be enough</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Worksheets are helpful, and hoping the Team can utilize these going forward</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">iv.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">BC</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Please refer to the BC’s email from 15 May</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The term legal certainty is not the appropriate standard as this may be unattainable; however,
reduction of risk is important to consider</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Workstream 2 is missing items from the Phase 1 Final report, such as accuracy</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">v.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
<b> </b></span><b><span style="color:black">ISPCP</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Meeting schedule is acceptable
</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The UDAM may be too ambitious if we would like to bake in feedback from the authorities - if
that is the case, it is likely an unrealistic timeline</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">vi.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
<b> </b></span><b><span style="color:black">NCSG</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Postpone response on the work plan until next week</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Re: EPDP working with ICANN org and European Data Commissioner - what does that mean?</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:2.0in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:"Courier New""><span style="">o<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Re: letter from ICANN CEO for subteam to talk through policy questions related to Phase 2
in order for ICANN org to interact with European data protection agencies - proposal is to engage not as a subteam but as the whole EPDP Team at an appropriate time. This is a communication line that will facilitate the EPDP Team’s work.</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">vii.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
<b> </b></span><b><span style="color:black">GAC</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The timeline is consistent with GAC advice to date. We should find areas to compress the timeline
if at all possible</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Terminology re: access vs. disclosure should not be a prolonged discussion</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Support the multiple work streams approach, but the team should remain flexible</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Worksheets could be a useful tool</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">viii.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">ALAC</span></b></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Generally support the work plan</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Concerned about the timeline for workstream 2</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Regarding board resolution - if there are additional issues that need to be dealt with in implementation,
they may have to dealt with urgently</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:1.5in; margin-bottom:.0001pt; text-indent:-.25in; vertical-align:baseline">
<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">An item missing from the plan - when will we deal with the legal advice received in Phase 1?</span></p>
<p style="margin-right:0in; margin-bottom:0in; margin-left:13.0pt; margin-bottom:.0001pt; text-indent:-121.0pt">
<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">ix.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
<b> </b></span><b><span style="color:black">SSAC</span></b></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">In support of parallel workstreams</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">More comments will be provided on the list shortly</span></p>
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<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">x.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">Board liaisons</span></b></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Proposed path forward is acceptable</span></p>
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<span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="font-size:12.0pt; color:black">xi.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black">
</span><b><span style="color:black">ICANN Org liaisons</span></b></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">No specific comments on draft approach - however, if issues need to be raised after additional
internal consultation, we will raise them on the list</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""></span></span></span><span style="color:black">Confirm agreements and, if applicable, areas that need to be reviewed</span></p>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">No group disagreed with the proposal as a whole</span></li></ul>
<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Confirm next steps & action items</span>
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<span style="font-size:11.0pt">EPDP Members to provide general comments on draft approach by Monday, 20 May -</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Next call - finalize the approach and propose additional details to the work plan for discussion.</span></li><li class="MsoListParagraph" style="color:black; margin-left:0in; vertical-align:baseline">
<span style="font-size:11.0pt">Leadership team to share initial glossary of terms for discussion during the next meeting - working definitions (not legal definitions)</span></li></ul>
</li></ul>
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</p>
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<span style="color:black">5.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Discuss required step of “soliciting of statements from GNSO Stakeholder Groups and Constituencies”
(5 minutes) (Marika)</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">One required step of the PDP/EPDP - request early input from SGs/Cs to inform the deliberations</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">This concept was made in the context of a potentially underrepresented group, which is not the
case in the EPDP</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The timeframe given is 21 days for groups to provide input</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Factoring in the specific set up of the group and the representation, what can be done to meet
this requirement without creating duplicate work?</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">One approach: once the Team has reached agreement on the approach - share it with the groups
and input received during Phase 1 and ask if there is any new or additional information that groups want to provide so that the input is not merely a repetition of feedback already received.</span></p>
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<p style="margin:0in; margin-bottom:.0001pt"><span class="apple-tab-span"><span style="color:black"> </span></span><span style="color:black">Feedback:</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Important to give SOs/ACs an opportunity to provide early input to the Team’s work</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">The question is not if the group can discard the step, but rather - how should the Team go about
getting the feedback - should specific questions be asked? What format should the request take?</span></p>
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<span style="font-size:10.0pt; font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman""> </span></span></span><span style="color:black">Providing targeted questions to the SOs/ACs would be helpful</span></p>
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<li class="MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Support Staff to prepare draft of outreach message for initial SO/AC input before next call</span></li></ul>
</ul>
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<span style="color:black">6.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Workstream 2 Worksheets (10 minutes) (Chair)</span></p>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Confirm latest status</span>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">From a staff perspective, the worksheets are helpful for the scope of the work and the expected deliverable</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Important for the Team members to review the worksheets so that Staff can translate the work sheets into timeframes, necessary input, etc.</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Staff plans to document conversations on these topics as they happen within the worksheets and will also use the worksheets for draft recommendations and supporting
text</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Feedback: if worksheets are used in the method described, they could be useful, so long as they are a living document</span></li><li class="MsoListParagraph" style="color:black; margin-left:0in; vertical-align:baseline">
<span style="font-size:11.0pt">EPDP Team Members to provide feedback on worksheets published to date by next EPDP Team meeting</span></li></ul>
</li><li class="MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Confirm deadline for review and input</span>
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<li class="MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">EPDP Team Members to provide feedback on worksheets published to date by next EPDP Team meeting</span></li></ul>
</li></ul>
</ul>
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<span style="color:black">7.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Review of clarifying questions received in relation to legal memos (10 minutes)</span></p>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Review clarifying questions received</span></li><li class="MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Support staff to review the questions received so far and align them with memos received. The EPDP Team can then review the questions.</span>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">The Board resolution may impact the questions asked, so more time is needed.</span></li></ul>
</li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Confirm next steps</span></li></ul>
<li class="MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Deadline for EPDP Team members to provide additional feedback - Thursday, 23 May</span></li></ul>
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<span style="color:black">8.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Any other business</span></p>
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<span style="color:black">9.</span><span style="font-size:7.0pt; font-family:"Times New Roman",serif; color:black"> </span><span style="color:black">Wrap and confirm next meeting to be scheduled for Thursday, 23 May at 14.00 UTC (5 minutes)</span></p>
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<li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Confirm action items</span></li><li class="MsoNormal" style="color:black; vertical-align:baseline"><span style="font-size:11.0pt">Confirm questions for ICANN Org, if any</span></li></ul>
</ul>
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