<div>I think there has been a misunderstanding as to what I have proposed.<br></div><div><br></div><div>The intent here is not to overengineer anything, but to borrow from existing practices in other areas/fields. Anyone who has submitted a Freedom of Information (FOI) request before to the US government or to a European institution will have received a Receipt Acknowledgement Letter.<br></div><div><br></div><div>If you have not seen one before, I have attached one that I found at random just now - it is from the first page of a Google search, so there is no special significance to it.<br></div><div><br></div><div>As you can see, it acknowledges that the request has been received, includes a unique reference number for the request, lays out the processor's timeline for handling these requests, and provides a point of contact for questions. In an SSAD context, I fully envision this being an email and not distributed via the postal service.<br></div><div><br></div><div>There should not be a need for any request to be examined twice by a contracted party, nor should the issuance of such a document prevent you from immediately examining the request. Only certain, basic types of corrections would be permissible following the submission of a request -- change a typo in an email address for instance. Much like an FOI request, you could not alter anything that materially changed it.<br></div><div><br></div><div>Ayden<br></div><div class="protonmail_signature_block"><div class="protonmail_signature_block-proton protonmail_signature_block-empty"><br></div></div><div><br></div><div>‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐<br></div><div> On Monday, 23 September 2019 10:42, Volker Greimann <vgreimann@key-systems.net> wrote:<br></div><div> <br></div><blockquote class="protonmail_quote" type="cite"><p>Wjhile I appreciate the intent of this, this seems to be very
difficult to operationalize. Ideally, we would look at any one
request once, maybe twice if it is deficient in some way. Adding
in all this overhead seems to be a recipe for decreasing response
times and increasing the time a request spends in the queue.<br></p><p>Volker<br></p><div class="moz-cite-prefix">Am 21.09.2019 um 20:41 schrieb Ayden
Férdeline:<br></div><blockquote type="cite"><div>Hi,<br></div><div><br></div><div>Regarding building block k, I have alternate language that I
would like to table for consideration please. <br></div><div><br></div><div><u>The language circulated in the below email is:</u><br></div><div><br></div><p><b><span lang="EN-US">Building Block k) </span></b><i><span lang="EN-US">(Receipt of acknowledgement)</span></i><br></p><p><span style="font-family:"Times New Roman", serif">The
EPDP Team recommends that, consistent with the EPDP Phase 1
recommendations,
the response time for acknowledging receipt of a SSAD request
should be without
undue delay, but not more than two (2) business days from
receipt, unless shown
circumstances does not make this possible.</span><br></p><p><span style="font-family:"Times New Roman", serif">The
response should also include information about the subsequent
steps as well as
the timeline consistent with the recommendations outlined
below.</span><br></p><div><br></div><div><u>Proposed new language (changes in red):</u><br></div><div><br></div><p><b><span lang="EN-US">Building Block k) </span></b><i><span lang="EN-US">(<u><span style="color:red">A</span></u>cknowledgement<u><span style="color:red"> of request</span></u>)</span></i><br></p><p><span lang="EN-US">The EPDP Team recommends that <u><span style="color:red">upon receipt of an SSAD request, the
receiving entity shall
issue a Receipt Acknowledgement Letter which summarizes
the applicant’s
requests. This should happen without undue delay and,
ideally, within two
business days of the request being received by the
receiving entity. This
response shall include information about the subsequent
steps to be taken as
well as a timeline for its processing. Following the
issuance of the Receipt
Acknowledgement Letter, the applicant shall have a
fourteen-calendar-day period
within which it may make certain types of corrections to
its request. This is
to permit the applicant to correct data entry errors,
change contact
information, and to withdraw the request if it is no
longer required.
Similarly, the receiving entity of the request shall
inform the data subject(s)
whose personal information is sought, unless prohibited to
make such a
disclosure by law, and provide the data subject with a
reasonable window of
time and the opportunity within which they may object to
their data being
processed. </span></u></span><br></p><div><br></div><div>Kind regards,<br></div><div><br></div><div class="protonmail_signature_block"><div class="protonmail_signature_block-user"><div>Ayden Férdeline <br></div><div><br></div></div><div class="protonmail_signature_block-proton
protonmail_signature_block-empty"><br></div></div><div><br></div><div>‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐<br></div><div>On Saturday, 21 September 2019 02:19, Marika Konings <a href="mailto:marika.konings@icann.org"><marika.konings@icann.org></a> wrote:<br></div><div><br></div><blockquote class="protonmail_quote" type="cite"><div><p><span style="font-size:11pt">Dear EPDP Team,</span><br></p><p><span style="font-size:11pt"> </span><br></p><p><span style="font-size:11pt">Please find attached the
proposed agenda for the next EPDP Team meeting which is
scheduled for Tuesday 24 September at 14.00 UTC. To
facilitate your preparation, please review the attached
documents which include in addition to the relevant
section from the zero draft, the relevant section from the
SSAD worksheet that contains information in relation to
the objective of addressing the topic as well as materials
to review.</span><br></p><p><span style="font-size:11pt"> </span><br></p><p><span style="font-size:11pt">Best regards,</span><br></p><p><span style="font-size:11pt"> </span><br></p><p><span style="font-size:11pt">Caitlin, Berry and Marika</span><br></p><p><span style="font-size:11pt"> </span><br></p><p><span style="font-size:11pt">===========</span><br></p><p><span style="font-size:11pt"> </span><br></p><p><b><span style="color:black"><span style="font-size:11pt">EPDP
Phase 2 - Meeting #20</span></span></b><span style="color:black"></span><br></p><p><b><span style="color:black"><span style="font-size:11pt">Proposed
Agenda</span></span></b><span style="color:black"></span><br></p><p><span style="color:black"><span style="font-size:11pt">Tuesday,
24 September 2019 at 14.00 UTC</span></span><br></p><p><span style="color:black"><span style="font-size:11pt"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">1.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Roll Call & SOI Updates
(5 minutes)</span></span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt"><span style="color:black"><span style="font-family:"Calibri", sans-serif"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">2.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirmation of agenda
(Chair)</span></span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"> </span></span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">3.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Welcome and housekeeping
issues (Chair) (5 minutes)</span></span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l4
level2 lfo2"><span style="mso-list:Ignore">a)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span><span style="color:black"><span style="font-size:11pt">Reminder
- the EPDP Team members to populate the contents of the
lawful basis table <b>by Wednesday 25 September </b>(see </span></span><a href="https://docs.google.com/document/d/1U9jt9nOHs9QMjWTDl7UPaT--%099aD2lHZI/edit"><span style="font-size:11pt">https://docs.google.com/document/d/1U9jt9nOHs9QMjWTDl7UPaT--
9aD2lHZI/edit</span></a><span style="color:black"><span style="font-size:11pt">) </span></span><span style="font-family:"Times New Roman", serif"></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l4
level2 lfo2"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">b)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Reminder
- submit alternate form if members are not attending the
Jan 2020 F2F meeting</span></span><br></p><p><span style="color:black"><span style="font-size:11pt"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">4.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Acceptable Use Policy
(Building block d & h) – first reading (30
minutes).</span></span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l0
level2 lfo3"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">a)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Initial
discussion</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l0
level2 lfo3"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">b)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Feedback
from EPDP Team</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l0
level2 lfo3"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">c)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirm
next steps </span></span><br></p><p style="margin-left:1.0in"><span style="color:black"><span style="font-size:11pt"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">5.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Receipt of acknowledgement
(building block k) – first reading (30 minutes)</span></span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l3
level2 lfo4"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">a)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Initial
discussion</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l3
level2 lfo4"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">b)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Feedback
from EPDP Team</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l3
level2 lfo4"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">c)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirm
next steps </span></span><br></p><p style="margin-left:1.0in"><span style="color:black"><span style="font-size:11pt"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">6.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Who should be responsible for
disclosure decision (15 minutes)</span></span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l2
level2 lfo5"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">a)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Review
additional team input provided (see </span></span><a href="https://docs.google.com/document/d/10VRZRziGDXvckC_y3ob_SGB-1NN9WrL6Y6A3XQuniv8/edit"><span style="font-size:11pt">https://docs.google.com/document/d/10VRZRziGDXvckC_y3ob_SGB-1NN9WrL6Y6A3XQuniv8/edit</span></a><span style="color:black"><span style="font-size:11pt">) </span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l2
level2 lfo5"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">b)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Consider
team input and approach forward</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l2
level2 lfo5"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">c)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirm
next steps</span></span><br></p><p><span style="color:black"><span style="font-size:11pt"> </span></span><br></p><p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l1
level1 lfo1"><span style="color:black"><span style="font-family:"Calibri", sans-serif"><span style="font-size:11pt"><span style="mso-list:Ignore">7.<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Wrap and confirm next EPDP
Team meeting (5 minutes):</span></span></span><br></p><p style="margin-left:1.5in;text-indent:-40.5pt;mso-list:l5
level2 lfo6"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">a)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Thursday
26 September 2019 at 14.00 UTC</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l5
level2 lfo6"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">b)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirm
action items</span></span><br></p><p style="margin-left:1.0in;text-indent:-4.5pt;mso-list:l5
level2 lfo6"><span style="color:black"><span style="font-size:11pt"><span style="mso-list:Ignore">c)<span style="font-family:"Times New Roman""><span style="font-size:7pt"> </span></span></span>Confirm
questions for ICANN Org, if any</span></span><br></p><p><span style="font-size:11pt"> </span><br></p><p><b><i><span style="color:black"><span style="font-size:10pt">Marika Konings</span></span></i></b><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p><i><span style="color:black"><span style="font-size:10pt">Vice
President, Policy Development Support – GNSO, Internet
Corporation for Assigned Names and Numbers (ICANN) </span></span></i><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p><i><span style="color:black"><span style="font-size:10pt">Email: <a href="mailto:marika.konings@icann.org"><span style="color:rgb(5, 99, 193)">marika.konings@icann.org</span></a> </span></span></i><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p><i><span style="color:black"><span style="font-size:10pt"> </span></span></i><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p><i><span style="color:black"><span style="font-size:10pt">Follow
the GNSO via Twitter @ICANN_GNSO</span></span></i><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p><i><span style="color:black"><span style="font-size:10pt">Find
out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:rgb(5, 99, 193)">interactive courses</span></a> and visiting
the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:rgb(5, 99, 193)">GNSO Newcomer pages</span></a>. </span></span></i><span style="color:black"><span style="font-size:10pt"></span></span><br></p><p> <br></p></div></blockquote><div><br></div><div><br></div><pre wrap>_______________________________________________
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By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (<a href="https://www.icann.org/privacy/policy">https://www.icann.org/privacy/policy</a>) and the website Terms of Service (<a href="https://www.icann.org/privacy/tos">https://www.icann.org/privacy/tos</a>). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.<br></pre></blockquote><div><div>-- <br></div><div> Volker A. Greimann<br></div><div> General Counsel and Policy Manager<br></div><div> <b>KEY-SYSTEMS GMBH</b><br></div><div> <br></div><div> T: +49 6894 9396901<br></div><div> M: +49 6894 9396851<br></div><div> F: +49 6894 9396851<br></div><div> W: <a href="http://www.key-systems.net">www.key-systems.net</a><br></div><div> <br></div><div> Key-Systems GmbH is a company registered at the local court of
Saarbruecken, Germany with the registration no. HR B 18835<br></div><div> CEO: Alexander Siffrin<br></div><div> <br></div><div> Part of the CentralNic Group PLC (LON: CNIC) a company registered
in England and Wales with company number 8576358.<br></div></div></blockquote><div><br></div>