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<p class="MsoNormal"><span style="color:windowtext">+1<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:windowtext">From:</span></b><span style="color:windowtext"> Gnso-epdp-team <gnso-epdp-team-bounces@icann.org>
<b>On Behalf Of </b>Volker Greimann<br>
<b>Sent:</b> Monday, September 23, 2019 1:42 AM<br>
<b>To:</b> gnso-epdp-team@icann.org<br>
<b>Subject:</b> Re: [Gnso-epdp-team] Proposed agenda - EPDP Team meeting #20 on Tuesday 24 September at 14.00 UTC<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p>Wjhile I appreciate the intent of this, this seems to be very difficult to operationalize. Ideally, we would look at any one request once, maybe twice if it is deficient in some way. Adding in all this overhead seems to be a recipe for decreasing response
times and increasing the time a request spends in the queue.<o:p></o:p></p>
<p>Volker<o:p></o:p></p>
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<p class="MsoNormal">Am 21.09.2019 um 20:41 schrieb Ayden Férdeline:<o:p></o:p></p>
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<p class="MsoNormal">Hi,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Regarding building block k, I have alternate language that I would like to table for consideration please.
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><u>The language circulated in the below email is:</u><o:p></o:p></p>
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<p><b>Building Block k) </b><i>(Receipt of acknowledgement)</i><o:p></o:p></p>
<p><span style="font-family:"Times New Roman",serif">The EPDP Team recommends that, consistent with the EPDP Phase 1 recommendations, the response time for acknowledging receipt of a SSAD request should be without undue delay, but not more than two (2) business
days from receipt, unless shown circumstances does not make this possible.</span><o:p></o:p></p>
<p><span style="font-family:"Times New Roman",serif">The response should also include information about the subsequent steps as well as the timeline consistent with the recommendations outlined below.</span><o:p></o:p></p>
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<p class="MsoNormal"><u>Proposed new language (changes in red):</u><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><b>Building Block k) </b><i>(</i><i><u><span style="color:red">A</span></u>cknowledgement</i><i><u><span style="color:red"> of request</span></u>)</i><o:p></o:p></p>
<p>The EPDP Team recommends that <u><span style="color:red">upon receipt of an SSAD request, the receiving entity shall issue a Receipt Acknowledgement Letter which summarizes the applicant’s requests. This should happen without undue delay and, ideally, within
two business days of the request being received by the receiving entity. This response shall include information about the subsequent steps to be taken as well as a timeline for its processing. Following the issuance of the Receipt Acknowledgement Letter,
the applicant shall have a fourteen-calendar-day period within which it may make certain types of corrections to its request. This is to permit the applicant to correct data entry errors, change contact information, and to withdraw the request if it is no
longer required. Similarly, the receiving entity of the request shall inform the data subject(s) whose personal information is sought, unless prohibited to make such a disclosure by law, and provide the data subject with a reasonable window of time and the
opportunity within which they may object to their data being processed. <br>
<br>
</span></u><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Kind regards,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Ayden Férdeline <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐<o:p></o:p></p>
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<p class="MsoNormal">On Saturday, 21 September 2019 02:19, Marika Konings <a href="mailto:marika.konings@icann.org">
<marika.konings@icann.org></a> wrote:<o:p></o:p></p>
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<p>Dear EPDP Team,<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Please find attached the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 24 September at 14.00 UTC. To facilitate your preparation, please review the attached documents which include in addition to the relevant section from
the zero draft, the relevant section from the SSAD worksheet that contains information in relation to the objective of addressing the topic as well as materials to review.<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Best regards,<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Caitlin, Berry and Marika<o:p></o:p></p>
<p> <o:p></o:p></p>
<p>===========<o:p></o:p></p>
<p> <o:p></o:p></p>
<p><b>EPDP Phase 2 - Meeting #20</b><o:p></o:p></p>
<p><b>Proposed Agenda</b><o:p></o:p></p>
<p>Tuesday, 24 September 2019 at 14.00 UTC<o:p></o:p></p>
<p> <o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt">
1.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Roll Call & SOI Updates (5 minutes)<o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt">
2.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirmation of agenda (Chair)<o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt">
3.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Welcome and housekeeping issues (Chair) (5 minutes)<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Reminder - the EPDP Team members to populate the contents of the lawful basis table <b>by Wednesday 25 September
</b>(see <a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1U9jt9nOHs9QMjWTDl7UPaT--%25099aD2lHZI%2Fedit&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533038832&sdata=upEl3T0jPCg1Vwl1CtmDN1JE0edERCZUnmUNsK2XpNU%3D&reserved=0">
https://docs.google.com/document/d/1U9jt9nOHs9QMjWTDl7UPaT-- 9aD2lHZI/edit</a>)
<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Reminder - submit alternate form if members are not attending the Jan 2020 F2F meeting<o:p></o:p></p>
<p> <o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt">
4.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Acceptable Use Policy (Building block d & h) – first reading (30 minutes).<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Initial discussion<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Feedback from EPDP Team<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">c)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirm next steps <o:p></o:p></p>
<p style="margin-left:1.0in"> <o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt">
5.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Receipt of acknowledgement (building block k) – first reading (30 minutes)<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Initial discussion<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Feedback from EPDP Team<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">c)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirm next steps <o:p></o:p></p>
<p style="margin-left:1.0in"> <o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt">
6.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Who should be responsible for disclosure decision (15 minutes)<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Review additional team input provided (see <a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F10VRZRziGDXvckC_y3ob_SGB-1NN9WrL6Y6A3XQuniv8%2Fedit&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533048829&sdata=bmGVT3%2FZJ99pyYz1onjP9EXSqgwT3VuEHmYaEBUMK5M%3D&reserved=0">
https://docs.google.com/document/d/10VRZRziGDXvckC_y3ob_SGB-1NN9WrL6Y6A3XQuniv8/edit</a>) <o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Consider team input and approach forward<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">c)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirm next steps<o:p></o:p></p>
<p> <o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt">
7.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></p>
<p style="margin-left:1.5in;text-indent:-40.5pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Thursday 26 September 2019 at 14.00 UTC<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirm action items<o:p></o:p></p>
<p style="margin-left:1.0in;text-indent:-4.5pt">c)<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Confirm questions for ICANN Org, if any<o:p></o:p></p>
<p> <o:p></o:p></p>
<p><b><i><span style="font-size:10.0pt">Marika Konings</span></i></b><o:p></o:p></p>
<p><i><span style="font-size:10.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><o:p></o:p></p>
<p><i><span style="font-size:10.0pt">Email: <a href="mailto:marika.konings@icann.org">marika.konings@icann.org</a> </span></i><o:p></o:p></p>
<p><i><span style="font-size:10.0pt"> </span></i><o:p></o:p></p>
<p><i><span style="font-size:10.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i><o:p></o:p></p>
<p><i><span style="font-size:10.0pt">Find out more about the GNSO by taking our <a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__learn.icann.org_courses_gnso%26d%3DDwMGaQ%26c%3DFmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM%26r%3D7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM%26m%3D5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q%26s%3DCg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533048829&sdata=hk%2BR9oRAkOkqsSZpsPp6rJP9XFnlX04FT%2BbdfgBy2yE%3D&reserved=0">interactive
courses</a> and visiting the <a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers%26d%3DDwMGaQ%26c%3DFmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM%26r%3D7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM%26m%3D5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q%26s%3DtT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533058820&sdata=0r30zSC8jHMxgIZ5ap4gexxfokluHdYFlpVdu5BI1dA%3D&reserved=0">GNSO
Newcomer pages</a>. </span></i><o:p></o:p></p>
<p> <o:p></o:p></p>
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<br>
<o:p></o:p></p>
<pre>_______________________________________________<o:p></o:p></pre>
<pre>Gnso-epdp-team mailing list<o:p></o:p></pre>
<pre><a href="mailto:Gnso-epdp-team@icann.org">Gnso-epdp-team@icann.org</a><o:p></o:p></pre>
<pre><a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.org%2Fmailman%2Flistinfo%2Fgnso-epdp-team&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533058820&sdata=sT8D2fjYZlJOidnsaCKefVbmbJzOjcRAK5wAccW9jP0%3D&reserved=0">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</a><o:p></o:p></pre>
<pre>_______________________________________________<o:p></o:p></pre>
<pre>By submitting your personal data, you consent to the processing of your personal data for purposes of subscribing to this mailing list accordance with the ICANN Privacy Policy (<a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.icann.org%2Fprivacy%2Fpolicy&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533058820&sdata=661cTNk1HDGAHOUdMTp17uV3JrhGx9Ki00K64iwDcDE%3D&reserved=0">https://www.icann.org/privacy/policy</a>) and the website Terms of Service (<a href="https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.icann.org%2Fprivacy%2Ftos&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533068817&sdata=e14uPQ%2Fl%2B3vBgYrW9Jb7OxIgbagkJlenu3uJ4WmVGWc%3D&reserved=0">https://www.icann.org/privacy/tos</a>). You can visit the Mailman link above to change your membership status or configuration, including unsubscribing, setting digest-style delivery or disabling delivery altogether (e.g., for a vacation), and so on.<o:p></o:p></pre>
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<div>
<p class="MsoNormal">-- <br>
Volker A. Greimann<br>
General Counsel and Policy Manager<br>
<strong><span style="font-family:"Calibri",sans-serif">KEY-SYSTEMS GMBH</span></strong><br>
<br>
T: +49 6894 9396901<br>
M: +49 6894 9396851<br>
F: +49 6894 9396851<br>
W: <a href="https://nam06.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.key-systems.net&data=02%7C01%7Cmarksv%40microsoft.com%7Cacfa4422f135425d574c08d74001f840%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C637048249533068817&sdata=AJ%2F3s3LMqy1TkscRqxgfhW7%2Bh4URxTgZ8NYzFvjsimw%3D&reserved=0">
www.key-systems.net</a><br>
<br>
Key-Systems GmbH is a company registered at the local court of Saarbruecken, Germany with the registration no. HR B 18835<br>
CEO: Alexander Siffrin<br>
<br>
Part of the CentralNic Group PLC (LON: CNIC) a company registered in England and Wales with company number 8576358.<o:p></o:p></p>
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