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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear EPDP Team:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Please find below the notes and action items from today’s EPDP Team meeting.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>As a reminder, the next EPDP meeting will be Thursday, 24 October at 1400 UTC.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Marika, Berry, and Caitlin<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>--<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:#FCFCFC'><b><u><span style='font-size:11.0pt;color:black'>Action Items</span></u></b><b><u><span style='font-size:11.0pt'><o:p></o:p></span></u></b></p><ol start=1 type=1><li class=MsoListParagraphCxSpFirst style='color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1;background:#FCFCFC'><span style='font-size:11.0pt'>Amr to propose new text re: <a href="https://docs.google.com/document/d/1irlBo_oE5WqxTir5URaxlpPWTn17cnjDz72L79gOjOI/edit">Building Block d, subpoint c</a> on compatible purposes – for Building Block d based on today’s discussion by <b>Thursday, 24 October</b>.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1;background:#FCFCFC'><span style='font-size:11.0pt'>Support Staff to review subpoint d and ensure relevant points are captured in the Auditing building block by <b>Wednesday, 23 October</b>. <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1;background:#FCFCFC'><span style='font-size:11.0pt'>Chris Lewis-Evans to work with colleagues to update <a href="https://docs.google.com/document/d/1irlBo_oE5WqxTir5URaxlpPWTn17cnjDz72L79gOjOI/edit">Building Block h, subpoint h</a> by <b>Thursday, 24 October</b>.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1;background:#FCFCFC'><span style='font-size:11.0pt'>Support staff to review and revise <a href="https://docs.google.com/document/d/1irlBo_oE5WqxTir5URaxlpPWTn17cnjDz72L79gOjOI/edit">Building Block h, subpoint i</a> based on today’s discussion by <b>Wednesday, 23 October.</b><o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo1;background:#FCFCFC'><span style='font-size:11.0pt'>EPDP Team to provide concerns and objections (if any) to the Priority 2 next steps proposal by <b>Friday, 25 October</b>.<o:p></o:p></span></li></ol><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></i></p><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/ZwPVBQ.</span></i><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>EPDP Phase 2 - Meeting #26<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>Tuesday, 22 October 2019 at 14.00 UTC<o:p></o:p></span></b></p><ol start=1 type=1><li class=MsoListParagraph style='color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;mso-add-space:auto;mso-list:l9 level1 lfo2;background:#FCFCFC'><span style='font-size:11.0pt'>Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></li></ol><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'> 2. Confirmation of agenda (Chair)</span><span style='font-size:11.0pt;color:black'><o:p></o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'> 3. Welcome and housekeeping issues (Chair) (5 minutes)<o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo3;background:#FCFCFC'><span style='font-size:11.0pt'>Proposed outline for EPDP Plenary Session at ICANN66<o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>This plenary session, previously known as the Cross-Community session, was requested by the GAC and GNSO.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>EPDP Support Staff drafted questions to discuss in the plenary session. The EPDP Team is welcome to suggest targeted questions that could generate discussion during the plenary session.<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=2 type=a><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo3;background:#FCFCFC'><span style='font-size:11.0pt'>Questions to ICANN Org (request to provide input by ICANN66)<o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>Questions originally raised by James and edited by the EPDP Team were shared informally with ICANN org<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>Would the Team object to Janis asking ICANN org to respond to the questions that were already shared informally?<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>Should these questions be asked to the Board in addition to Org?<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l3 level1 lfo4;background:#FCFCFC'><span style='font-size:11.0pt'>Janis will send these questions to Goran under his capacity as chair.<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=3 type=a><li class=MsoListParagraphCxSpMiddle style='color:#333333;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l7 level1 lfo3;background:#FCFCFC'><span style='font-size:11.0pt'><a href="https://community.icann.org/x/k5ICBw"><span style='color:#0052CC'>Status of building blocks</span></a><o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:#333333'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>The Team has not completed any additional building blocks since the last meeting.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:#333333;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt;color:black'>Encourage Team members to make an extra effort to provide input and follow through on action items.</span><span style='font-size:11.0pt'><o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:#333333;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt;color:black'>In the event any member is unable to complete homework by the deadline, please provide an update with an updated deadline.</span><span style='font-size:11.0pt'><o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>In the next agenda item, Janis has requested agreed items to be highlighted in green. Text highlighted in green should not be questioned unless there was a misunderstanding.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>Additionally, there are now two new building blocks for auditing and logging requests.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>Input is sometimes provided very close to the call, which does not give other team members time to provide feedback. Perhaps prior to the Montreal meeting, there will be a date where all documents are frozen so that everyone can work towards a specific deadline.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>IPC will provide input on the accreditation building block by EOD today. <o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l5 level1 lfo5;background:#FCFCFC'><span style='font-size:11.0pt'>Marc A. and Hadia to include updated text for accreditation shortly.<o:p></o:p></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-22.0pt;background:#FCFCFC'><span style='font-size:11.0pt;color:#333333'>4. <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1irlBo-5FoE5WqxTir5URaxlpPWTn17cnjDz72L79gOjOI_edit&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=QiF-05YzARosRvTYd84AB_UYInlydmFcjNmBM5XgySw&m=bYmTl8c3Myu4y3N-gIPLNSmKIAnB19AONyg6dWCTcC4&s=5pWL2TBQPpjHTItHvqhRmpF9lq_d_DIHyVowD6OLFvg&e="><span style='color:#0052CC'>Acceptable use policy [docs.google.com]</span></a> </span><span style='font-size:11.0pt;color:black'>(building block D and H) – second reading continued</span><span style='font-size:11.0pt;color:black'><o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l14 level1 lfo6;background:#FCFCFC'><span style='font-size:11.0pt'>Overview of updates made<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l14 level1 lfo6;background:#FCFCFC'><span style='font-size:11.0pt'>Feedback from EPDP Team<o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'>Subpoint c<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Still awaiting updated language from Margie and Amr for subpoint c<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Margie and Amr have not yet reached agreement on language; they did agree that a requestor could make a request for disclosure under more than one purpose<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Have difficulty in accepting that the disclosee could change the purpose. If the disclosee is going to state specific purposes, that needs to be the purpose under which they process the data. The requestor cannot make subtle changes to the purposes after receiving the data.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>If this language is in the law, please specify the problem.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>The data subject is going to be told that data will be given to people who have a specific standard and/or purpose(s) as stated. The controller/processor cannot say, “or other purposes as updated”. This dilutes the initial notice to the data subject. Also, the data subject will not know who the disclosee is until there is an access request.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Article 5 of GDPR – data is not further processed in a matter that incompatible with the purposes for which the data was collected.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Agree with the above suggestion, but for one issue. Prevent a situation where someone requests data under false pretenses. There needs to be a safeguard that prevents this.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>The purposes for which a requestor may request data is not the same as the original purposes for which the data is collected. The requestor has to seek permission from the primary controller on any further processing, and the determination as to whether further processing is incompatible needs to be made by the primary controller.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>The recipient of the data is now the controller; however, that recipient has no nexus with the registrant. Absent independent oversight, there is now a new controller with data. There are recent examples (like Equifax) to ensure there is a necessity test before release of data and that the recipient of the data will responsibly use the data.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>The theoretical nature of this discussion is blocking resolution. When we have defined the language which will be presented to the registrant, and when we have discussed some examples of compatible/incompatible, this will be more clear.</span><span style='font-size:11.0pt;font-family:"MS Gothic"'>
</span><span style='font-size:11.0pt'><o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Action: Amr to revise the language of subpoint c and provide to the list for discussion by Thursday, 24 October.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l13 level1 lfo7;background:#FCFCFC'><span style='font-size:11.0pt'>Margie and Amr do agree that multiple purposes can be submitted for each request. Trying to solve: if after the disclosure has taken place and the requestor comes up with a new purpose that was not disclosed, can the requestor process data for the purpose that was not disclosed?<o:p></o:p></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Subpoint d</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l8 level1 lfo8;background:#FCFCFC'><span style='font-size:11.0pt'>This should be further explained in the auditing section<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l8 level1 lfo8;background:#FCFCFC'><span style='font-size:11.0pt'>What is the purpose for the requestor to submit the lawful basis for the processing to take place? The controller has to have a lawful basis. The requestor can provide a lawful basis they think the controller may use, but not sure why this is included. <o:p></o:p></span></li></ul><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Building Block H</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'> <b>Subpoint h<o:p></o:p></b></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l4 level1 lfo9;background:#FCFCFC'><span style='font-size:11.0pt'>This has not yet been agreed, so James and Chris L-E are working to update this in advance of Thursday’s call<b><o:p></o:p></b></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Subpoint i</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l4 level1 lfo9;background:#FCFCFC'><span style='font-size:11.0pt'>The use of double negatives in not ideal<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l4 level1 lfo9;background:#FCFCFC'><span style='font-size:11.0pt'>There is one issue of releasing a name and another about releasing identity of a person that may be harmed. It is difficult for a registrar to respond to requests by local law enforcement authorities. This point should be split. How to handle human rights defenders is a difficult problem.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:.75in;mso-add-space:auto;mso-list:l4 level1 lfo9;background:#FCFCFC'><span style='font-size:11.0pt'>Local laws justify sanctions that may be disproportionate to an offense that has taken place. Disclosure requests must not go further than where MLATs are in place.<o:p></o:p></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Subpoint a</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>No disagreements from the Team to remove the word “necessary”<b><o:p></o:p></b></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></b></p><ol style='margin-top:0in' start=3 type=a><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l14 level1 lfo6;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm next steps<o:p></o:p></span></li></ol><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:#333333'><o:p> </o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:#333333'> 5. <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_13boFDslLC00MpuIhQV7yhwq0LPjZ-2Dgz79pTmL-2Djyfus_edit&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=QiF-05YzARosRvTYd84AB_UYInlydmFcjNmBM5XgySw&m=bYmTl8c3Myu4y3N-gIPLNSmKIAnB19AONyg6dWCTcC4&s=lzzSu11pTFXfm8jkvBv8znPK2nuYH_zd8OMV7pKFxqg&e="><span style='color:#0052CC'>Query Policy [docs.google.com]</span></a> </span><span style='font-size:11.0pt;color:black'>(building block i and l) – second reading continued<o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo11;background:#FCFCFC'><span style='font-size:11.0pt'>Overview of updates made<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo11;background:#FCFCFC'><span style='font-size:11.0pt'>Feedback from EPDP Team<o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.5in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Subpoint a and accompanying list<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>This is too subjective – what is high-volume to one registrar may be low-volume to another. How can this be implemented to get something that is less subjective.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Bullet point six is troublesome – there are undefined terms “mine” and “harvest” are very subjective.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Third bullet point notes quotas – this inclusion is problematic. Additionally, rate limiting is also problematic. If someone is submitting a legitimate request, this needs to be accepted and considered. The third bullet should be deleted.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Receivers of queries now decide what frequency or number of requests they want to receive unilaterally, but that may not work in the new system. Accordingly, bullet 3 and 6 are problematic.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>This list includes terms that are present in the 2013 RAA. There are two ways to resolve this: be specific as possible or secondly, roll them all up to commercially reasonable efforts to prevent abuse. Team members need to appreciate that there are bad actors, and the SSAD will be a big target. There needs to be mechanisms to safeguard this system – specific safeguards will allow for bad actors to abuse the system. The system should not handcuff providers to burdensome obligations – a small registrar may not be able to handle this, for example.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>GDPR requires adequate and technical measures in place to protect data. In the legal world, the measures would not be published. There needs to be volume control. It may be helpful to look how registries did this.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>One key issue here – there needs to be some reference to proportionality. Registrars range in size radically - what is high-volume to one registrar may be low-volume to another.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Just as the Team considers bad acting requestors, the Team also needs to consider bad acting registrars.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Users of data and suppliers of data need to have a common understanding.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Enumerating abuse may be problematic – perhaps the commercially reasonable approach should be used to give flexibility to the providers.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>The Team needs to find middle ground so that compliance can take action against bad actors.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>The commercially reasonable approach is a nonstarter.<b><o:p></o:p></b></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:1.0in;mso-add-space:auto;mso-list:l17 level1 lfo10;background:#FCFCFC'><span style='font-size:11.0pt'>Support Staff to determine where the “proportionate” idea can be placed.<b><o:p></o:p></b></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=3 type=a><li class=MsoListParagraph style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo11;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm next steps<o:p></o:p></span></li></ol><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:#333333'><o:p> </o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'> 6. Priority 2 items – proposed next steps (see attached)<o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo12;background:#FCFCFC'><span style='font-size:11.0pt'>Overview of leadership team proposed next steps<o:p></o:p></span></li></ol><p class=MsoListParagraphCxSpMiddle style='margin-top:7.5pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l15 level1 lfo13;background:#FCFCFC'><span style='font-size:11.0pt'>This document was shared with the agenda.<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l15 level1 lfo13;background:#FCFCFC'><span style='font-size:11.0pt'>Recommendations factored in the small team’s proposals<o:p></o:p></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Privacy/Proxy</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l11 level1 lfo14;background:#FCFCFC'><span style='font-size:11.0pt'>Questions around how this issue may already be addressed by the PPSAI policy<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l11 level1 lfo14;background:#FCFCFC'><span style='font-size:11.0pt'>This implementation is currently on hold, but perhaps the implementation review team has taken into account this issue – proposal for support staff to reach out to colleagues on PPSAI for further information<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpLast style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;text-indent:.5in;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Legal vs. Natural</span></b><b><span style='font-size:11.0pt;color:black'><o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l16 level1 lfo15;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm with colleagues re: status of the study and associated timeline. <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l16 level1 lfo15;background:#FCFCFC'><span style='font-size:11.0pt'>In parallel to study being undertaken, Legal Committee could review what questions (if any) should be submitted prior to the completion of the study.<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>City Field<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l10 level1 lfo16;background:#FCFCFC'><span style='font-size:11.0pt'>Legal advice came in at the end of Phase 1<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l10 level1 lfo16;background:#FCFCFC'><span style='font-size:11.0pt'>Legal committee to review and analyze the legal advice and review additional legal questions that have been proposed<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Data Retention<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>Staff to confirm what the status of ICANN org’s work to review data retention procedures and see if the retention period recommended in Phase 1 needs to be updated.<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>OCTO<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>Follow up with OCTO colleagues – and see if the position during Phase 1 has changed. Based on feedback received, Team would consider what the appropriate next steps are<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>Uniform Anonymization<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>Legal Committee to review the questions received thus far for the Team to have an informed discussion on this<o:p></o:p></span></li></ul><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;background:#FCFCFC'><b><span style='font-size:11.0pt;color:black'>WHOIS Accuracy and ARS<o:p></o:p></span></b></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>This is a topic b/w ICANN org and the GNSO Council – trying to review scope of this work – await further guidance on this before proceeding further.<o:p></o:p></span></li></ul><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpMiddle style='mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;mso-add-space:auto;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=2 type=a><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo12;background:#FCFCFC'><span style='font-size:11.0pt'>Feedback from EPDP Team<o:p></o:p></span></li></ol><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>Staff should proceed with the next steps<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>The legal vs. natural study is not dependent on the implementation of Phase 1 recommendations.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>Would Team agree to a lunchtime presentation of the terms of reference to the legal vs. natural study.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;mso-add-space:auto;mso-list:l12 level1 lfo17;background:#FCFCFC'><span style='font-size:11.0pt'>EPDP Team to provide objections to the Priority 2 proposal by Friday, 25 October.<o:p></o:p></span></li></ul><ol style='margin-top:0in' start=3 type=a><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo12;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm next steps<o:p></o:p></span></li></ol><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-top:7.5pt;background:#FCFCFC'><span style='font-size:11.0pt;color:black'> 7. Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraphCxSpFirst style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo18;background:#FCFCFC'><span style='font-size:11.0pt'>Thursday 24 October 2019 at 14.00 UTC<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo18;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm action items<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-top:7.5pt;margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo18;background:#FCFCFC'><span style='font-size:11.0pt'>Confirm questions for ICANN Org, if any<o:p></o:p></span></li></ol><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div></body></html>