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<p>Hi Eleeza,</p>
<p>we discussed this differentiation ad nauseam during on a
different topic our last call and were unable to come to consensus
to change to must. I suspect that this proposed change would lead
to various parties to withdrawing their consensus on the
recommendation. The recommendation was not written with compliance
enforcement in mind as the most important goal but rather to
create an expected outcome. <br>
</p>
<p>Further, even when including limiting factors to a "must"
recommendation, these are not likely to be sufficient as this area
of law is constantly evolving. <br>
</p>
<p>As for the higher burden on ICANN resulting from the
reasonability test, this seems intentional to me. Enforcement
should not be the norm but a result of special circumstances where
unreasonableness can be demonstrated without reasonable doubt. <br>
</p>
<p>I therefore do not support the proposed change.</p>
<p>Best,</p>
<p>Volker<br>
</p>
<div class="moz-cite-prefix">Am 19.12.2019 um 02:00 schrieb Eleeza
Agopian:<br>
</div>
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<div class="WordSection1">
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">Dear EPDP Team, </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">Thank you for the question you sent to
ICANN org on 6 December 2019 regarding the potential
enforcement of a “SHOULD” directive within an ICANN policy,
specifically, the proposed draft recommendation text which
initially read, “If, based on consideration of the above
factors, the authorization provider determines that the
requestor’s legitimate interest is not outweighed by the
interests or fundamental rights and freedoms of the data
subject, the data should be disclosed.” We understand that
the team agreed to the following language on its 12 December
2019 plenary call: “If, based on consideration of the above
factors, the authorization provider determines that the
requestor’s legitimate interest is not outweighed by the
interests or fundamental rights and freedoms of the data
subject, the data
<b>shall</b> be disclosed. The rationale for the approval
should be documented.” While the team’s discussions have
resulted in changing “SHOULD” to “SHALL,” we are providing
this answer to close the loop on the team’s outstanding
question. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">We note that this question was directed
to ICANN Contractual Compliance and seems to assume that
ICANN Contractual Compliance would have the contractual
right to enforce such a requirement. However, in order to
determine how or whether such language could or would be
enforced by ICANN, we would need to know who the
authorization provider is. For example, if the EPDP Team
were to recommend that ICANN org play the role of
authorization provider, ICANN would not be in a position to
enforce its own compliance with such a requirement.
Alternatively, if one or more third parties was the
authorizer(s), then ICANN Contractual Compliance would not
be involved in enforcement since compliance is only involved
in gTLD registry and registrar contractual compliance
enforcement. If contracted parties were required to act as
authorizers, ICANN org would enforce such a requirement
pursuant to the contracted parties’ agreements with ICANN. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">We believe that it would be difficult to
enforce the proposed “SHOULD” obligation without clearly
defined limitations on when “SHOULD” would not mean “MUST,”
provided the word “SHOULD” is defined as in </span><a
href="https://tools.ietf.org/html/rfc2119"
moz-do-not-send="true"><span style="color:#1155CC">RFC 2119</span></a><span
style="color:black">. From the Compliance perspective, a
requirement framed as “MUST,” which could be potentially
limited by qualifying factors (such as “unless one of the
following conditions applies”), could be more predictably
enforced. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">“SHOULD” is defined in
</span><a href="https://tools.ietf.org/html/rfc2119"
moz-do-not-send="true"><span style="color:#1155CC">RFC 2119
</span></a><span style="color:black"> as follows: “This word
... mean[s] that there may exist valid reasons in particular
circumstances to ignore a particular item, but the full
implications must be understood and carefully weighed before
choosing a different course.” </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">For example, if the registrar is subject
to a requirement that it SHOULD disclose data, and the
registrar contended that it decided not to disclose
requested data based on reasons it has identified as valid,
the registrar would not necessarily be found to be in
violation of a requirement that it SHOULD disclose data.
This is essentially a “reasonableness” test, but ICANN would
face a significant burden to demonstrate that a registrar
was acting unreasonably. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span
style="color:black">Based on the above, ICANN org strongly
recommends the use of the word “MUST,” with an accompanying
list of defined exceptions, rather than a “SHOULD.”</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Eleeza and
Dan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">ICANN org
liaisons</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF
1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span
style="color:black">Gnso-epdp-team
<a class="moz-txt-link-rfc2396E" href="mailto:gnso-epdp-team-bounces@icann.org"><gnso-epdp-team-bounces@icann.org></a> on behalf of
Caitlin Tubergen <a class="moz-txt-link-rfc2396E" href="mailto:caitlin.tubergen@icann.org"><caitlin.tubergen@icann.org></a><br>
<b>Date: </b>Friday, December 6, 2019 at 8:29 AM<br>
<b>To: </b><a class="moz-txt-link-rfc2396E" href="mailto:gnso-epdp-team@icann.org">"gnso-epdp-team@icann.org"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:gnso-epdp-team@icann.org"><gnso-epdp-team@icann.org></a><br>
<b>Subject: </b>[Gnso-epdp-team] Action Items + timeline
with upcoming deadlines for feedback<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal">Dear EPDP Team,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">As shared during yesterday’s meeting,
please find attached the proposed timelines and deadlines to
get to the Initial Report by early February. As a reminder,
please provide your input on the Initial Report language on:<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst"
style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l5
level1 lfo3;text-autospace:none">
<span style="color:windowtext"><a
href="https://docs.google.com/document/d/1eZBzRclRtEXPp1EScDfftnfnv9tneD7ovxmGe84BQz4/edit"
moz-do-not-send="true">Terms of use</a></span><o:p></o:p></li>
<li class="MsoListParagraphCxSpLast"
style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l5
level1 lfo3;text-autospace:none">
<span style="color:windowtext"><a
href="https://docs.google.com/document/d/1KCzlakWVkt6GN5ZPl0my45WdR34JPes_bZwmJkY9Z3k/edit"
moz-do-not-send="true">Automation</a></span><o:p></o:p></li>
</ul>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">by <b>
<u>Sunday 8 December at the latest</u></b>. The comments
and suggestions made by the deadline will serve as the guide
for discussion during the meeting on 10 December 2019.
Please also take note of the other upcoming deadlines to
plan your work accordingly.
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">Other action items and high-level notes
for Tuesday’s meeting are:</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraphCxSpFirst"
style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2
level1 lfo6;text-autospace:none">
EPDP Leadership to further consider the appropriate channel
to further consider the geographic differentiation issue.<o:p></o:p></li>
<li class="MsoListParagraphCxSpMiddle"
style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2
level1 lfo6;text-autospace:none">
EPDP Team may continue to provide comments on the structure,
formatting, and diagrams within the
<span style="color:windowtext"><a
href="https://docs.google.com/document/d/1isn0eJsqw-g-qvqRbocM6849OWpFl0WG/edit"
moz-do-not-send="true">Initial Report Google Doc</a></span>
in comment mode (please refrain from line edits in the
document).<o:p></o:p></li>
<li class="MsoListParagraphCxSpMiddle"
style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2
level1 lfo6;text-autospace:none">
EPDP Team to provide additional comments (if any) on the <a
href="https://docs.google.com/document/d/1XeHP_YZN7fR0LwQ4DzRuY9PqB39uOzHXot-yH0fcvbc/edit"
moz-do-not-send="true">
Authorization Provider Building Block</a> by Friday, 6
December.<o:p></o:p></li>
<li class="MsoListParagraphCxSpLast"
style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l2
level1 lfo6;text-autospace:none">
EPDP Support Staff to propose compromise text, where
possible, in response to the Team’s discussion and
additional comments for the
<a
href="https://docs.google.com/document/d/1XeHP_YZN7fR0LwQ4DzRuY9PqB39uOzHXot-yH0fcvbc/edit"
moz-do-not-send="true">
Authorization Provider</a> Building Block for the Team’s
review by <b>Monday, 9 December</b>.<o:p></o:p></li>
</ol>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">Questions for ICANN org:</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="color:black;margin-left:0in;mso-add-space:auto;mso-list:l0
level1 lfo9;text-autospace:none">
Could ICANN org provide detail on how/if it would enforce a
policy with a “should” directive? By way of example, how
would the following text be enforced? “If, based on
consideration of the above factors, the authorization
provider determines that the requestor’s legitimate interest
is not outweighed by the interests or fundamental rights and
freedoms of the data subject, the data
<i>should</i> be disclosed.” (emphasis added) <o:p></o:p></li>
</ol>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">Best regards,
</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span
style="color:black">Marika, Berry, and Caitlin</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Times New
Roman",serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
<br>
<fieldset class="mimeAttachmentHeader"></fieldset>
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<div class="moz-signature">-- <br>
Volker A. Greimann<br>
General Counsel and Policy Manager<br>
<strong style="border-bottom: 3px solid #5C46B5">KEY-SYSTEMS GMBH</strong><br>
<br>
T: +49 6894 9396901<br>
M: +49 6894 9396851<br>
F: +49 6894 9396851<br>
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<br>
Key-Systems GmbH is a company registered at the local court of
Saarbruecken, Germany with the registration no. HR B 18835<br>
CEO: Alexander Siffrin<br>
<br>
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in England and Wales with company number 8576358.</div>
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