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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear EPDP Phase 2 team,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">We are sharing the below and attached from Karen Lentz, Senior Director, Policy Research & Data Services.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thank you, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Eleeza and Dan <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">ICANN org liaisons<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">-----------------------<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear colleagues,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Attached is ICANN org’s analysis in response to the EPDP Ph 1 Recommendation 15.4 on the data retention waiver procedure. A summary of the key points is below:</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">ICANN org was asked to perform a review the current data retention waiver procedure. In line with the recommendation, the goal of the analysis is to assess the
data retention waiver request process with a particular focus on request response times, GDPR compliance, and overall efficiency of the process.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">The analysis shows that waiver request response times decreased significantly since the first request was received in September 2013, from an average of 464 days
in the early period of the request process, to 62 days in the latter. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Decreased response times were driven by experience and the ability to evaluate each subsequent request from the same jurisdiction using the same legal grounds as
previous requests. In general, a request received from the same jurisdiction as a previous request took less time than the first as familiarity with applicable law increased.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">As the EPDP Phase 2 team will be addressing charter questions related to data retention, ICANN org is not recommending any changes to the procedure while this work
is ongoing.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Note that a <a href="https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html">
related analysis in regard to Recommendation 15.1 on data retention</a>, was shared with the EPDP Phase 2 team in November.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">We hope the above is helpful; please let us know of any additional questions.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">-- </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:Athelas;color:black">Karen Lentz</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Athelas;color:black">Senior Director, Policy Research & Data Services</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Cambria",serif;color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Athelas;color:black">ICANN</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Athelas;color:black">12025 Waterfront Drive, Suite 300</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Athelas;color:black">Los Angeles CA</span><span style="font-size:11.0pt;font-family:"Cambria",serif;color:black"> </span><span style="font-size:11.0pt;font-family:"Cambria",serif;color:black"> </span><span style="font-size:11.0pt;font-family:Athelas;color:black">90094</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Athelas;color:black">+1 310 895 3637</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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