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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">For agenda item 3b and 4, please find attached an updated version of the timetable document. Highlighted in yellow are those meetings that have been added or modified as a result of ICANN67 moving to a virtual
meeting. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Caitlin Tubergen <caitlin.tubergen@icann.org><br>
<b>Date: </b>Monday, February 24, 2020 at 09:34<br>
<b>To: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>[Gnso-epdp-team] Proposed agenda - EPDP Team meeting #44 - Thursday, 27 February<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team:</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the proposed agenda for EPDP Team Meeting #44.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
Best regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika, Berry, and Caitlin</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2 - Meeting #44</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday, 27 February 2020 at 14.00 UTC</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)</span><o:p></o:p></p>
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<span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirmation of agenda (Chair)</span><o:p></o:p></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome and housekeeping issues (Chair) (5 minutes)</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l7 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Meeting with Belgian DPA – feedback from Janis</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l7 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN67 Virtual Meeting – current state of planning / discussions</span><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2020-February/003076.html">Timeline review</a> and
<a href="https://community.icann.org/download/attachments/126422841/Next%20steps%20-%20priority%202%20worksheets%20-%20updated%2010Feb2020.pdf?version=1&modificationDate=1582042762000&api=v2">
priority 2 worksheet compilation</a> (10 minutes)</span><o:p></o:p></p>
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<![if !supportLists]><span style="mso-list:Ignore">a)<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt;color:black">Consider any input provided by EPDP Team by Tuesday 25 February</span><o:p></o:p></p>
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<![if !supportLists]><span style="mso-list:Ignore">b)<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="font-size:11.0pt;color:black">Confirm next steps</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="MsoHyperlink"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://docs.google.com/document/d/1xlw1N7omlgPKjag_FnOy03NRvByol8IaJma5zNPkWaY/edit">Data retention</a>
</span></span><span class="MsoHyperlink"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">(</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">priority 2) (30 minutes)</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l8 level1 lfo4"><span style="font-size:11.0pt;color:black">EPDP Team to review ICANN Org feedback (see
</span><span style="font-size:11.0pt"><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html">https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html</a>
<span style="color:black">and </span><a href="https://mm.icann.org/pipermail/gnso-epdp-team/attachments/20191102/e8cd309e/15.1DataRetention_ReviewofICANNOrgProcesses-1nov19-0001.pdf">https://mm.icann.org/pipermail/gnso-epdp-team/attachments/20191102/e8cd309e/15.1DataRetention_ReviewofICANNOrgProcesses-1nov19-0001.pdf</a></span><o:p></o:p></li><li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l8 level1 lfo4">
<span style="font-size:11.0pt">Consider Support Staff proposed recommendation:</span><o:p></o:p></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:.5in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:11.0pt">EPDP Team to consider whether updates are needed to phase 1 data retention recommendation (EPDP Team meeting - 27 Feb 2020).<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:.5in;mso-list:l5 level1 lfo5;vertical-align:baseline">
<span style="font-size:11.0pt">At a minimum, the EPDP Team would need to reconfirm its original recommendation, which was adopted on an interim basis, that registration data must be retained for a period of fifteen months following the life of the registration
plus three months to implement the deletion, i.e., 18 months. <o:p></o:p></span></li></ul>
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l8 level1 lfo4">
<span style="font-size:11.0pt">Confirm next steps</span><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l2 level1 lfo1">
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</span></span></span><![endif]><span class="MsoHyperlink"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://docs.google.com/document/d/1meyuNRsq4sMOI6pefJk4jZevaKUsTkVf8_XyW1tRaiA/edit">Feasibility of unique contacts</a>
</span></span><span class="MsoHyperlink"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">(</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">priority 2) (30 minutes)</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l3 level1 lfo6">
<span style="font-size:11.0pt">EPDP Team to review Legal Committee proposal</span><o:p></o:p></li><li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l3 level1 lfo6">
<span style="font-size:11.0pt">Confirm next steps</span><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l2 level1 lfo1">
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Purpose 2, Phase 1 (30 minutes)</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As a reminder, the EPDP Team recommended in phase 1 the following purpose ICANN Purpose for processing gTLD Registration Data: “Contributing to the maintenance of the security, stability, and resiliency
of the Domain Name System in accordance with ICANN’s mission through enabling responses to lawful data disclosure requests”.
</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“ICANN Purpose” is used to describe purposes for processing personal data that should be governed by ICANN Org via a Consensus Policy.
</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The ICANN Board did not adopt this purpose noting that: “The Board does not adopt this Recommendation at this time in light of the EPDP Team’s characterization of this as a placeholder and the
need to consider recent input from the European Commission. Based on the views presented in the recent letters from the European Commission, Purpose 2, as stated in the EPDP Team’s Final Report, may require further refinement to ensure that it is consistent
with and facilitates ICANN’s ability to deliver a predictable and consistent user experience compliant with applicable law. The Board’s concern is that if the wording of purpose 2 is deemed inconsistent with applicable law, the impact might be elimination
of an ICANN purpose. There are clear ICANN purposes that ICANN should be able to employ under existing legal frameworks to deploy a unified method to enable those with a legitimate and proportionate interest to access non-public gTLD registration data, although
such purposes may need to be restated or further refined based on additional legal, regulatory or other input. The Board directs ICANN org to continue to evaluate this proposed purpose and to request additional guidance from the DPAs, regarding the legitimate
and proportionate access to registrant data and ICANN’s SSR mission”. </span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">To review the European Commission letter on this topic, see
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext"><a href="https://www.icann.org/en/system/files/correspondence/odonohue-to-marby-03may19-en.pdf">https://www.icann.org/en/system/files/correspondence/odonohue-to-marby-03may19-en.pdf</a></span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In a recent motion concerning the non-adoption of purpose 2, the GNSO Council noted that: “The GNSO Council has concluded that concerning Recommendation 1, Purpose 2, this is firmly within the
scope of the EPDP Team to address as part of its phase 2 deliberations as the original language was already flagged as a placeholder pending further consideration during phase 2.” </span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext">Brian King has
<a href="https://mm.icann.org/pipermail/gnso-epdp-team/2020-February/003118.html">
proposed</a> that the EPDP Team consider recommending the following ICANN purpose:
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“Contributing to the maintenance of the security, stability, and resiliency of the Domain Name System in accordance with ICANN’s mission”.
</span><o:p></o:p></li></ul>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l6 level1 lfo8">
<span style="font-size:11.0pt">Brian to introduce proposal</span><o:p></o:p></li><li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l6 level1 lfo8">
<span style="font-size:11.0pt">EPDP Team feedback</span><o:p></o:p></li><li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l6 level1 lfo8">
<span style="font-size:11.0pt">Confirm next steps</span><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.95in;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l2 level1 lfo1">
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l1 level1 lfo9">
<span style="font-size:11.0pt">Thursday 5 March 2020 at 14.00 UTC (topics: City field redaction and Automation Use Cases – small team recommendations)</span><o:p></o:p></li><li class="MsoListParagraph" style="color:black;margin-left:.25in;mso-list:l1 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm action items</span><o:p></o:p></li><li class="MsoNormal" style="color:black;margin-left:.25in;mso-list:l1 level1 lfo9">
<span style="font-size:11.0pt">Confirm questions for ICANN Org, if any</span><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Times New Roman",serif;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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