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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Dear EPDP Team:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Please note the following action items are due <b><u>today</u></b>:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The EPDP Team expressed no objections to EPDP Support Staff’s proposal on </span><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://docs.google.com/document/d/1xlw1N7omlgPKjag_FnOy03NRvByol8IaJma5zNPkWaY/edit">data retention</a> </span></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>to reconfirm its Phase 1 Recommendation #15.2, which was adopted on an interim basis, and provides that registration data must be retained for a period of fifteen months following the life of the registration plus three months to implement the deletion, i.e., 18 months. Any EPDP Team members who cannot live with this proposal to provide a rationale and proposed alternative by <b><u>Wednesday, 4 March</u>. </b>Following the deadline, Support Staff to develop proposed language by<b> </b>Friday, 6 March.</span><o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo1'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Support Staff created and distributed a table, detailing the board-approved purposes from Phase 1, Recommendation 1. EPDP Members to identify any gaps or additional purposes (if any) that may be needed as a result of the Board not adopting Purpose 2 by <b><u>Wednesday, 4 March</u>.</b></span><o:p></o:p></li></ol><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Thank you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Marika, Berry, and Caitlin<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='color:black'>From: </span></b><span style='color:black'>Caitlin Tubergen <caitlin.tubergen@icann.org><br><b>Date: </b>Thursday, February 27, 2020 at 6:41 PM<br><b>To: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br><b>Subject: </b>Notes and action items - EPDP Meeting #44 - 27 Feb 2020<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Dear EPDP Team:</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Please find below the notes and action items from EPDP Meeting #44 on Thursday, 27 February 2020.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>The next plenary meeting will be Thursday, 5 March 2020 at 14:00 UTC. The Legal Committee will meet on Tuesday, 3 March at 14:00 UTC.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Thank you.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Best regards,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Marika, Berry, and Caitlin</span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span></b><o:p></o:p></p><p class=MsoNormal><b><u><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Action Items</span></u></b><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span></b><o:p></o:p></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo14'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The EPDP Team expressed no objections to EPDP Support Staff’s proposal on </span><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://docs.google.com/document/d/1xlw1N7omlgPKjag_FnOy03NRvByol8IaJma5zNPkWaY/edit">data retention</a> </span></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>to reconfirm its Phase 1 Recommendation #15.2, which was adopted on an interim basis, and provides that registration data must be retained for a period of fifteen months following the life of the registration plus three months to implement the deletion, i.e., 18 months. Any EPDP Team members who cannot live with this proposal to provide a rationale and proposed alternative by <b><u>Wednesday, 4 March</u>. </b>Following the deadline, Support Staff to develop proposed language by<b> </b>Friday, 6 March.</span><o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo14'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Support Staff to create and distribute a table, detailing the board-approved purposes from Phase 1, Recommendation 1, and allowing EPDP Members to identify any gaps or additional purposes (if any) that may be needed as a result of the Board not adopting Purpose 2. EPDP Team members to use the table to identify gaps and additional purposes by <b><u>Wednesday, 4 March</u>.</b></span><o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo14'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Volker and Brian to start a discussion on reformulating “Purpose 2” to ensure it is fit for purpose for the SSAD by <b><u>COB Monday, 2 March</u></b>. </span><o:p></o:p></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo14'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Following the receipt of Volker and Brian’s message, EPDP Team Members to respond, discuss the necessity of an updated “Purpose 2”, and discuss the corresponding processing activities on-list by COB <b><u>Monday, 9 March</u></b>.</span><o:p></o:p></li></ol><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span></b><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>EPDP Phase 2 - Meeting #44</span></b><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Agenda</span></b><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Thursday, 27 February 2020 at 14.00 UTC</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Roll Call & SOI Updates (5 minutes)</span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt'><span style='font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Confirmation of agenda (Chair)</span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Welcome and housekeeping issues (Chair) (5 minutes)</span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l11 level1 lfo3'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Meeting with Belgian DPA – feedback from Janis</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Janis participated to brief the officials on the Initial Report</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The DPAs took the document and listened very carefully</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>In terms of the Belgian DPA providing a public comment on the Initial Report, there was no conclusive answer, but the likely answer is no</span><o:p></o:p></li></ul><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Questions from EPDP Team:</span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Members of the Team have requested more details on the meeting. Is there anything actionable for the EPDP Team re: this meeting?</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Team should not rely on any feedback of the Belgian DPA – the Team is working under the assumption of joint controllership</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>This was a very good meeting, but there is nothing actionable out of it. The Belgian DPA is not in the position to make a decision on something that has global impact. The EC could send questions to the EPDB, which could give authoritative opinions.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The DPA was answering and clarifying the initial questions and the answers. The Belgian DPA is not the authority to give an authoritative answer and cannot dictate a preference towards a model, but they could speak about what could work. They mentioned that automation is not something they can opine on without more details. The EPDP Team has to decide how to move forward.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>We’ve heard that automation is not forbidden but they cannot provide guidance until there are more details. The Team may have to be more aggressive and test the waters. If we only provide the safe examples, we will not learn.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The DPAs are separate and make their own decisions. With the amount of info even in the Initial Report, there is not enough information for them to make a comment. It’s good to hear that centralization is still possible. Is there something in the policy work that we could concentrate on that would help the DPAs provide further detail?</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>If the EPDP Team tried to talk to the EDPB, what is stopping the DPA from seizing the conversation?</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>During the meeting, the question ICANN was asking re: controllership and liability had not been understood. The Belgian DPA thought it was being asked to bless the Strawberry model, but that is not what ICANN was asking – it was just testing a hypothesis.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>If the EC can ask the EDPB for the answer – what is the process to do this, and when is the appropriate time to do this?</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Belgian DPA volunteered to engage with ICANN. The EDPB is a body made out of 27 data protection authorities of member states. One is preparing the topic for consideration by the board on behalf of DPAs.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>There is a competent national DPA to deal with the issue, and a technical board. In the meeting, the Belgian DPA referred to a direct request from the part of the Commission that is dealing with GDPR – DG Justice. The question needs to be formulated very clearly so that the board will have all of the elements to give a useful answer.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Is the Team prepared to formulate questions to the Board in the timeframe allocated to us? If the Team decides to go for another year, then asking the EDPB may make sense and suspend activities until an answer is given.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>What question can be asked to whom, by whom, and what kind of answer would we get under what kind of timeframe? Suggest that a call be made to the chair of the EDPB or to the secretary of the EDPB.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ICANN org knows very well who to speak with. ICANN cannot call up the chair of the EDPB – that is against process. With respect to if it would be possible to receive an answer by June – the answer is yes, it’s just a matter of the question. </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>This third-track interaction with data protection authorities has just been a source of confusion and delay. The only thing the Team can do is develop a policy within the stated timeframe.</span><o:p></o:p></li></ul><ol style='margin-top:0in' start=2 type=a><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l11 level1 lfo3'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>ICANN67 Virtual Meeting – current state of planning / discussions</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Proposing two meetings per week – during normal hours, and possibly leaving time to the legal committee </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>There may be a need for a period of more intensive work based on how we progress on Priority 2 items, for public comment review</span><o:p></o:p></li></ul><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>EPDP Team Reactions:</span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>GDD Summit, if it’s going forward, starts on 3 May and will be in Paris – this should be considered as a location.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Disappointed that we are not discussing a F2F earlier – the Team needs serious discussions around automation</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The new schedule has picked up five 2-hr meetings – five extra meetings are now on the schedule.</span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Concerned that the Team will not be able to close out all of the public comments and come to consensus on the Final Report. The work would greatly benefit from a potential F2F.</span><o:p></o:p></li></ul><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2020-February/003076.html">Timeline review</a> and <a href="https://community.icann.org/download/attachments/126422841/Next%20steps%20-%20priority%202%20worksheets%20-%20updated%2010Feb2020.pdf?version=1&modificationDate=1582042762000&api=v2">priority 2 worksheet compilation</a> (10 minutes)</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo5'><![if !supportLists]><span style='mso-list:Ignore'>a)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Consider any input provided by EPDP Team by Tuesday 25 February</span><o:p></o:p></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo5'><![if !supportLists]><span style='mso-list:Ignore'>b)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Confirm next steps</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://docs.google.com/document/d/1xlw1N7omlgPKjag_FnOy03NRvByol8IaJma5zNPkWaY/edit">Data retention</a> </span></span><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>(</span></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>priority 2) (30 minutes)</span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoNormal style='margin-left:.25in;mso-list:l12 level1 lfo6'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>EPDP Team to review ICANN Org feedback (see </span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html">https://mm.icann.org/pipermail/gnso-epdp-team/2019-November/002747.html</a> <span style='color:black'>and </span><a href="https://mm.icann.org/pipermail/gnso-epdp-team/attachments/20191102/e8cd309e/15.1DataRetention_ReviewofICANNOrgProcesses-1nov19-0001.pdf">https://mm.icann.org/pipermail/gnso-epdp-team/attachments/20191102/e8cd309e/15.1DataRetention_ReviewofICANNOrgProcesses-1nov19-0001.pdf</a></span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l12 level1 lfo6'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Consider Support Staff proposed recommendation:</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l9 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Team to consider whether updates are needed to phase 1 data retention recommendation (EPDP Team meeting - 27 Feb 2020).<o:p></o:p></span></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l9 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>At a minimum, the EPDP Team would need to reconfirm its original recommendation, which was adopted on an interim basis, that registration data must be retained for a period of fifteen months following the life of the registration plus three months to implement the deletion, i.e., 18 months. <o:p></o:p></span></li></ul><p style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;vertical-align:baseline'><span style='color:black'> </span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>No objections<o:p></o:p></span></li></ul><ol style='margin-top:0in' start=3 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l12 level1 lfo6'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Confirm next steps</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Action: The EPDP Team expressed no objections to EPDP Support Staff’s proposal on </span><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://docs.google.com/document/d/1xlw1N7omlgPKjag_FnOy03NRvByol8IaJma5zNPkWaY/edit">data retention</a> </span></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>to reconfirm its Phase 1 Recommendation #15.2, which was adopted on an interim basis, that registration data must be retained for a period of fifteen months following the life of the registration plus three months to implement the deletion, i.e., 18 months. Any EPDP Team members who cannot live with this proposal to provide a rationale and proposed alternative by <b><u>Wednesday, 4 March</u>. </b>Following the deadline, Support Staff to develop proposed language by<b> </b>Friday, 6 March.</span><o:p></o:p></li></ul><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><a href="https://docs.google.com/document/d/1meyuNRsq4sMOI6pefJk4jZevaKUsTkVf8_XyW1tRaiA/edit">Feasibility of unique contacts</a> </span></span><span class=MsoHyperlink><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>(</span></span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>priority 2) (30 minutes)</span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l4 level1 lfo8'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Team to review Legal Committee proposal</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l4 level1 lfo8'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Confirm next steps</span><o:p></o:p></li></ol><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Purpose 2, Phase 1 (30 minutes)</span><o:p></o:p></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>As a reminder, the EPDP Team recommended in phase 1 the following purpose ICANN Purpose for processing gTLD Registration Data: “Contributing to the maintenance of the security, stability, and resiliency of the Domain Name System in accordance with ICANN’s mission through enabling responses to lawful data disclosure requests”. </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>“ICANN Purpose” _is used to describe purposes for processing personal data that should be governed by ICANN Org via a Consensus Policy. </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The ICANN Board did not adopt this purpose noting that: “The Board does not adopt this Recommendation at this time in light of the EPDP Team’s characterization of this as a placeholder and the need to consider recent input from the European Commission. Based on the views presented in the recent letters from the European Commission, Purpose 2, as stated in the EPDP Team’s Final Report, may require further refinement to ensure that it is consistent with and facilitates ICANN’s ability to deliver a predictable and consistent user experience compliant with applicable law. The Board’s concern is that if the wording of purpose 2 is deemed inconsistent with applicable law, the impact might be elimination of an ICANN purpose. There are clear ICANN purposes that ICANN should be able to employ under existing legal frameworks to deploy a unified method to enable those with a legitimate and proportionate interest to access non-public gTLD registration data, although such purposes may need to be restated or further refined based on additional legal, regulatory or other input. The Board directs ICANN org to continue to evaluate this proposed purpose and to request additional guidance from the DPAs, regarding the legitimate and proportionate access to registrant data and ICANN’s SSR mission”. </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>To review the European Commission letter on this topic, see </span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext'><a href="https://www.icann.org/en/system/files/correspondence/odonohue-to-marby-03may19-en.pdf">https://www.icann.org/en/system/files/correspondence/odonohue-to-marby-03may19-en.pdf</a></span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>In a recent motion concerning the non-adoption of purpose 2, the GNSO Council noted that: “The GNSO Council has concluded that concerning Recommendation 1, Purpose 2, this is firmly within the scope of the EPDP Team to address as part of its phase 2 deliberations as the original language was already flagged as a placeholder pending further consideration during phase 2.” </span><o:p></o:p></li><li class=MsoListParagraph style='color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l8 level1 lfo9'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext'>Brian King has <a href="https://mm.icann.org/pipermail/gnso-epdp-team/2020-February/003118.html">proposed</a> that the EPDP Team consider recommending the following ICANN purpose: </span><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>“Contributing to the maintenance of the security, stability, and resiliency of the Domain Name System in accordance with ICANN’s mission”. </span><o:p></o:p></li></ul><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l10 level1 lfo10'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Brian to introduce proposal</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>New proposal attempts to de-conflate the Purpose 2 issue</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Important to keep some formulation of Purpose 2 – agree with Brian’s reformulation of the purpose</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Not fundamentally opposed to this, but if this wording was presented to a registrant, that would be confusing and may need additional clarity</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>If a registrant was to look at this as a statement of purpose, how would they know their data is being processed for whom and for what reason? There is still scope within the existing purposes to deal with security/stability.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>This purpose should speak to the very first purpose in making registration data public before there was an ICANN – to deal with technical problems with the DNS. If the Team could work on something along those lines, that would work.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Could include a disclaimer such as this purpose could result in the disclosure of data to third parties</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Agree that what Brian has proposed is overly broad – it does not tell the data subject how their data will be used. Rec. 1 contains 6 ICANN purposes for the processing of registration data. These are clear and cover the use cases we’ve discussed. The contactability purpose is already covered in Purpose 3. What processing activity is not accounted for in the other 6 purposes?</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Do not see a reason for Purpose 2 – we need confirmation on what gap (if any) the absence of purpose 2 would leave</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Still need a purpose 2 for ICANN – keep it in</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Many of the third parties that are requesting data are doing work for ICANN. The operation of the SSAD itself may include processing user data and is one of things that should be included in this purpose. </span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Team is missing, in the purposes, anything about the SSAD or anything that looks like it’s within ICANN’s realm of possibility to do in SSAD. The closest one is to enable communication with the RNH, but that’s not the only potential use of the SSAD. Remove the part that conflates and leave the rest.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Is the role ICANN will be playing in the hybrid model currently reflected in Purpose 2?</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Proposal - “To exercise its role as data controller in the SSAD, contributing to the security, stability, and resiliency of the Domain Name System in accordance with ICANN's mission”</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>This is not removing the previous issue of conflation – disclosing data is not part of the purpose of ICANN – suggest deleting Purpose 2</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Team is operationalizing disclosure. If this is an issue, the Team would have had a major crisis at the beginning of Phase 2, but no one raised this issue because it isn’t one. Third party purposes are conflated, and that is the problem. If a third party is helping ICANN achieve SSR, that is the third party’s purpose. If ICANN required the third party, then ICANN would enter into contractual relationships with them. </span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Consider preparing a table with existing purposes from Phase 1 and see if the Team can identify any gaps</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Team spent a long time on this back in Phase 1 – security and stability is not a purpose for collecting information in this instance. The creation of this instrument does not need a specific purpose to make it happen.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>There seems to be some hints of agreement as the first statement as a purpose statement, but the Team may need to define the processing activities behind the SSAD. The Team could further define the processing activities: we don’t need to identify collection b/c that is identified in purposes, but there would need to be a processing activity of the transfer of data from CP to requestor and perhaps retention of that data. Documenting this would help with the framework and in showing how the DPA might view it.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Do not understand why the Team needs to go down this road. BC/IPC seems to believe SSAD will be created and before it’s turned on, there will be cries of no purpose, and therefore, no SSAD.</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>This is a mischaracterization of BC/IPC’s position – ICANN conducting research, ICANN implementing policies are other purposes that are not currently identified. </span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>The Team is talking about two different aspects: is a specific purpose needed in relation to ICANN’s role in SSAD? The second question: is there a purpose for additional ICANN purposes like research. For the second question, the group may want to consider in context of the OCTO question – the EPDP Team needs to review that response. Does it make sense to take that issue separately?</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Team needs to get on with a DPIA</span><o:p></o:p></li></ul><p class=MsoNormal style='margin-left:1.0in'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'> </span><o:p></o:p></p><ol style='margin-top:0in' start=2 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l10 level1 lfo10'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>EPDP Team feedback</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l10 level1 lfo10'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Confirm next steps</span><o:p></o:p></li></ol><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Support Staff to create a table where Phase 1 purposes are identified and identify what gaps exist to make the precise formulation of a new purpose (if necessary)</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.5in;mso-list:l7 level1 lfo4'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Action: Brian and Volker to lead the online conversation of the possible formulation of Purpose 2</span><o:p></o:p></li></ul><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> </span><o:p></o:p></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.95in;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l3 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:black'>Wrap and confirm next EPDP Team meeting (5 minutes):</span><o:p></o:p></p><ol style='margin-top:0in' start=1 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l1 level1 lfo11'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Thursday 5 March 2020 at 14.00 UTC (topics: City field redaction and Automation Use Cases – small team recommendations)</span><o:p></o:p></li></ol><ol style='margin-top:0in' start=1 type=a><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l6 level1 lfo12'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Confirm action items</span><o:p></o:p></li><li class=MsoNormal style='color:black;margin-left:.25in;mso-list:l6 level1 lfo12'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>Confirm questions for ICANN Org, if any</span><o:p></o:p></li></ol><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><o:p></o:p></p><p class=MsoNormal> <o:p></o:p></p></div></body></html>