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</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The next meeting will be Tuesday, 2 June at 14:00 UTC, and the meeting will be three hours.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Marika, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black">Action Items<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">EPDP Team Members to review the remaining questions on the
<a href="https://community.icann.org/pages/viewpage.action?pageId=126430750&preview=/126430750/136119486/Recommendation%2015%20-%20Financial%20Sustainability%20-%20Discussion%20items%20list%2027%20May%202020.docx">
Rec. 15 Financial Sustainability Discussion Items List</a> and provide feedback over the list in advance of the next meeting on Tuesday, 2 June.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Beginning Saturday, 30 May, EPDP Team Members to begin reviewing the
<a href="https://community.icann.org/display/EOTSFGRD/g.+Draft+Final+Report+-+Phase+2">
final draft recommendations</a> and adding “cannot live with” items into the tables within the recommendations. EPDP Team Members to review the
<a href="https://community.icann.org/pages/viewpage.action?pageId=126430750">PCRTs and Discussion Tables</a> for Priority 2 topics. All feedback on recommendations will be due
<b>Friday, 5 June</b>. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2 - Meeting #61</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday 28 May 2020 at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirmation of agenda (Chair)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome and housekeeping issues (Chair) (5 minutes)<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l10 level1 lfo3"><span style="font-size:11.0pt">Confirm assignments and expectations for homework week (10 min)<o:p></o:p></span></li></ul>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review of updated recommendations (see
<a href="https://community.icann.org/x/K4LsBw">https://community.icann.org/x/K4LsBw</a>)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm timing and next steps<o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We are approaching “homework week,” which will officially begin on Saturday<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">https://community.icann.org/display/EOTSFGRD/g.+Draft+Final+Report+-+Phase+2</span><span style="font-size:11.0pt;font-family:"MS Gothic"">
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Groups should carve out time next week to review the updated recommendations as well as the discussion tables for the Priority 2 items<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">By way of example, if you click on Rec. 3 – there are three recs combined in this doc (3, 5, 8) for consistency and to avoid duplication. At the top of the document, the familiar tables have been
inserted where groups are asked to focus on “cannot live with” items. If you flag an issue, please provide a concrete proposal with respect to how your group could live with the text.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Similar to previous reviews, you may also provide minor edits and editorial changes in the minor edits table.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For ease of reading, the clean version of the recommendation appears first. If you scroll further down, you will see the marked-up version. Green language is identical to the Initial Report. Yellow
highlighted text represents changes made in response to the public comment period. Blue highlighted text represents grammatical changes or reorganization changes.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Some of the later recommendations also include a tracking table, where we document where the changes were derived from – either from the discussion tables or from the specific meeting date during
which it was discussed.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Feedback on recommendations is due by Friday, 5 June at the latest.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The versions will be final by Friday COB.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Following 5 June, Leadership will devise a schedule based on the feedback received.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This may result in additional meetings the week of 15 June. Just to be on the safe side, we will send placeholder invites to the group. Meeting times will be dependent on how many “cannot live
with” items we receive.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.95in;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recommendation #18 Audits (10 min)<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review <a href="https://community.icann.org/download/attachments/126430750/Recommendation%2018%20-%20Audits%20-%20Discussion%20items%20list%20-%2025%20May%202020.docx?version=1&modificationDate=1590419384000&api=v2">
remaining discussion items</a> gleaned from input provided on <a href="https://docs.google.com/document/d/14ctH4bAqrWTWK_XqnmvaFG7CnPcJdODQ5XaEwMwc4NA/edit?usp=sharing">
audits discussion table</a><o:p></o:p></span></li></ol>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 4: Should this recommendation only include requirements that are not already included in the RA/RAA?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Are there any obligations listed here that are already required and do not need to be called out?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recall focusing on auditing requirements for the SSAD system and not include requirements already called out in the RA/RAA, so we should only include new requirements not in the RA/RAA. Unless
someone can point to a specific instance where this was not done, the group can move on.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For auditing obligations that don’t exist under relevant data protection laws, the team focused on what we thought the minimum requirements should be for the SSAD system.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Outcome: keep text as is.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 5: In cases of repeated non-compliance or audit failure, matters should be referred back to the accreditation authority. Should CPs be allowed to use past abuse as a reason to deny future
requests?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Accreditation Authority should deny access to the system; this is not the CP’s job.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Each request should be evaluated and approved or denied on its merits. Abusive requests should not be allowed, and that should be captured by the CGM, not the CP.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As long we CPs can report this kind of abuse to the system, and the system is able to prevent this going forward, this will be OK.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This may be an implementation detail.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 6: Is there a need to revisit this recommendation since it may have been written before the group agreed on the model? For example, does the EPDP Team envision that additional audits are
necessary based on the model the Team has chosen?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN org in the model is the accreditation authority. If the authority decides to hire a third party, the audit requirements of the third party should exist.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 7: does the team want to revisit the use of “SHALL” in this recommendation? Perhaps Staff could review this recommendation for consistency.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Don’t shall and must have the same meaning? The language should be consistent throughout the document<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 8 from ICANN org: everything after the first sentence should be placed in implementation guidance instead of having it as a policy recommendation?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do not agree with this. There are parts of the recommendation that should be part of the actual recommendation.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Agreement to keep as is.<o:p></o:p></span></li></ul>
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l2 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.95in;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Implementation guidance I (10 min)<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l6 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review <a href="https://community.icann.org/download/attachments/126430750/Implementation%20Guidance%20i%20-%20Discussion%20items%20list%20-%2024%20May%202020.docx?version=1&modificationDate=1590419383000&api=v2">
discussion items</a> gleaned from input provided on <a href="https://docs.google.com/document/d/1C9Z4Rv-sdtYmGcUqOBG-3-XsvovXUAPQ0y6gbMYufOk/edit?usp=sharing">
implementation guidance i</a> discussion table<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Multiple requests can be submitted together, but they have to be submitted for the same reason.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The requirement to consider each request on its merits still applies.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Would it make sense to integrate this into Rec. 12 (query policy) as an implementation note?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Yes, this is OK to move to query policy.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">On assumptions and takeaways, what does it mean that priority designation needs to be respected?
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The way the implementation guidance reads is that it should be possible for the requestor to enter more than one name into a request, but our understanding is that the same priority designation
applies for all names in the request.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Regarding the first bullet – agree that request should state clearly which trademark is being infringed. However, the first part of the bullet is problematic. Would not want to preclude the requestor
to submit multiple requests – some are counterfeiting, and some are trademark infringement. For those reasons, everything after the semicolon is OK, but not the text before the semicolon.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Instead of identical, could we use comparable or related – this may be too stringent a requirement.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do not understand what a “bulk request” is. If we have a trademark, and there are 400 names that infringe the mark – what if they are at different registrars? Either you are making a request for
each domain name, or you make bulk requests.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Seems like this is an implementation issue. Do not want to the concept to be lurking when we get into implementation. For convenience sake, a requestor could manually enter – here is a domain name,
here is mark four separate times, or I could enter this once and the SSAD could sort it out. Each request would still be considered on its merits. Need to remove the word “bulk”. Perhaps use the word “batch.”<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff to move implementation guidance to Rec. 12.<o:p></o:p></span></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recommendation #15 Financial Sustainability (20 min)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review discussion items gleaned from input provided on
<a href="https://docs.google.com/document/d/1e2kdKDoLH04OqNfZLJMd1qbDM07an2tZFs9rJOPoILA/edit?usp=sharing">
Financial Sustainability</a> discussion table<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 1: Should MAY change to MUST<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Troubled by the use of MUST b/c there may be a class of entity that should not be charged.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Pushed for MAY here b/c governmental agencies may have issues paying for access<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Retain the word MUST. For the SSAD, the cost associated with vetting and accrediting an applicant do not go away depending on who is using it. However, in favor of a subsidy program either by SSAD
or by ICANN. But in the scope of this recommendation, the costs should be tracked accurately and completely.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Keep MUST, but put a footnote that certain SSAD users may be either subsidized or charged no fee, which would put everyone in the same position. In the MfE, one of the topics that the MfE would
review is the financial sustainability, including fee structure and fee volume.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Accreditation Applicants may be charged, but the costs can be met by the Accreditation Authority.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Applicants must be charged…unless the Accreditation Agency itself bears the cost.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 2: Would it be acceptable to retain the reference to data subjects not bearing the cost of having their data disclosed. Similarly, data subjects should not be subjected to explicit additional
charges.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Proposal to remove the word “their” and have it read “of having data disclosed”<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">What does explicit additional charges mean? Do not agree to this addition as unclear what the intent is.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrars cannot add on a new fee to cover the costs of SSAD. Have a problem with removing “their” since Registrants are the source of money.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From the Rr side, it was a concern that ICANN might pay for this by adding money to the ICANN fee. This is a concern b/c registrants would then be indirectly paying for this. Thinking this could
be like the UDRP – ultimately requestors filing cases are pay fees for the processing of the cases.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do not want to strike “their” in the first sentence. In the second sentence, CPs must not charge registrants for charges associated with disclosure decisions.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If ICANN cannot fund this, we need to say that, but there is not agreement on this.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This sentence was discussed extensively in Los Angeles.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We are not precluding ICANN from funding this.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">All in all, data subjects should have to pay more just b/c we have an SSAD.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN may spend money to set this up, but accreditation fees should help recover this. The idea of ICANN subsidizing users is not permissible under this.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 3: Further consideration will be given in the implementation phase for which types of governmental entities fees may need to be waived<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This was previously discussed<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Change the last sentence to "The EPDP Team also recognizes that governments may be subject to certain payment restrictions which should be taken into account in implementation.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 4: creation of a legal risk fund – can the group provide specifics or note why this is necessary?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do not think this should be stricken<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is not the CP risk, but also the risk of ICANN getting sued based if they are deemed as a data controller. Legal risk should be managed for all parties.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The legal risk fund will be developed further in implementation.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Support Staff to capture Alan Woods’ comment in a footnote.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">“Given the potential for legal uncertainty and the heightened legal and operational risk on all parties included in the provision of the SSAD, creation of a legal risk fund refers to the creation
of a suitable legal contingency plan, including but not limited to appropriate insurance cover, and any other appropriate measures that may be deemed sufficient to cover potential regulatory fines or related legal costs.“</span><span style="font-size:11.0pt;font-family:"MS Gothic"">
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question 5: is further reference needed with respect to historic costs?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do historic costs refer to set-up costs of the system?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">First sentence references costs for developing, deploying, and operationalized the system.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Part of the historic costs are also what CPs are incurring for providing disclosure outside of the SSAD (the existing processes)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The SSAD will remove some of the historic costs – for example, the requests for names registrars do not manage<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Can the reference to historic costs be removed?<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Historic costs are not part of the calculation<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Historic costs – costs being borne by contracted parties in the absence of an SSAD<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We should be clearer about how this will be calculated or how it would work in effect.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Support staff’s understanding that developing and deploying the system may be considered in the cost-recovery basis.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Could the team just keep the first line of the paragraph and delete the rest.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Ask Support Staff to finetune the notion of historic costs and start the next call with this conversation.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team members are encouraged to review the questions ahead of time and provide feedback on the list.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Tuesday’s call will be 3 hours<o:p></o:p></span></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Recommendation #19 Evolution Mechanism (20 min)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review input received on
<a href="https://docs.google.com/document/d/1-npFkABPc-u3To6uYe2v6MTFHlrEOUD5i6x8LrHAJaE/edit">
updated draft recommendation</a><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l11 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Review of public comments received on the addendum (15 min)<o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">High level overview (see
<a href="https://community.icann.org/x/Hi6JBw">discussion tables</a>)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l5 level1 lfo10">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps
<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">9.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
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<li class="MsoNormal" style="margin-left:.25in;mso-list:l8 level1 lfo11"><span style="font-size:11.0pt;color:black">Tuesday
</span><span style="font-size:11.0pt">2 June at 14.00 UTC (tentative). Topic to be addressed: any topics not completed during today’s meeting.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l8 level1 lfo11"><span style="font-size:11.0pt;color:black">Confirm action items</span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l4 level1 lfo12"><span style="font-size:11.0pt;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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