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</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please find below the notes and a link to the action items from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black">As a reminder, ICANN org will be providing a presentation on the
<a href="https://community.icann.org/display/EOTSFGRD/Legal+v.+Natural?preview=/153518176/153518181/Rec17.2_Legal-Natural_8jul20.pdf">
Legal v. Natural Study</a> on Tuesday, 26 January at 14:00 UTC. <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black">Marika, Berry, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><u><span style="font-size:11.0pt;color:black">Action Items</span></u></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:11.0pt;color:black"> </span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><span style="font-size:11.0pt;font-family:"Apple Color Emoji";color:black">❗</span></b><b><span style="font-size:11.0pt;color:black">️</span></b><span style="font-size:11.0pt;color:black">Please refer to the<span class="apple-converted-space"> </span><a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0" title="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0"><span style="color:#0563C1">Google
Sheet</span></a><span class="apple-converted-space"> </span>for<span class="apple-converted-space"><b> </b></span><b><u>Action Items</u></b>. We will review the action items at the beginning of each call.</span><span style="font-size:11.0pt;font-family:"Apple Color Emoji";color:black">❗</span><span style="font-size:11.0pt;color:black">️<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt">Notes<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2A - Meeting #03</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday 21 January 2021 at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l5 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l5 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome & Chair updates</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="Default" style="margin-left:.25in;mso-list:l13 level1 lfo2"><span style="font-size:11.0pt">Reminder to select your represented member on the Legal Committee<o:p></o:p></span></li></ol>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="Default" style="margin-left:.25in;mso-list:l4 level1 lfo3"><span style="font-size:11.0pt">The legal committee is expected to reconvene on 2 February, and there will be homework assignments in advance of that call. Support Staff is trying to schedule
the first meeting of the Legal Committee, so please confirm your reps as soon as possible. Please remember to (re)confirm your group’s member on the legal committee as soon as possible. If your rep has not changed from phase 2, please let gnso-secs know.
<o:p></o:p></span></li><li class="Default" style="margin-left:.25in;mso-list:l4 level1 lfo3"><span style="font-size:11.0pt">EPDP Phase 2A will be using a new tool for action items: on the screen is the
<a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0">
Google sheet</a> that we are using to track action items: only members and alternates have access to this Google sheet. Support Staff is assigning the action items via this sheet. There is a differentiation b/w the different types of items seen on the sheet:
meetings, action items. There is also a status column, which will show open or closed. Each action item will have a due date. If a date expires, the item will show as red (see for example, appoint members to the legal committee).
<o:p></o:p></span></li></ul>
<p class="Default"><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></p>
<ol style="margin-top:0in" start="2" type="a">
<li class="Default" style="margin-left:.25in;mso-list:l13 level1 lfo2"><span style="font-size:11.0pt">Vice-chair selection update<o:p></o:p></span></li></ol>
<p class="Default" style="margin-left:.5in"><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></p>
<ul style="margin-top:0in" type="disc">
<li class="Default" style="margin-left:.25in;mso-list:l4 level1 lfo3"><span style="font-size:11.0pt">Keith has reached out to Brian Beckham and requested that he provide further information to help inform the EPDP Team’s evaluation of his candidacy. At the
same time, Council leadership has been informed of this possible path and the need for Council non-objection to this approach. A Council liaison has not been identified yet.
<o:p></o:p></span></li></ul>
<p class="Default" style="margin-left:1.0in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l5 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Review of Homework Assignments (75 minutes)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Feasibility of unique contacts</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> (see
<a href="https://docs.google.com/document/d/1weQemSQ0-884ILbhmR3OLzUWouyGXMKH/edit">
https://docs.google.com/document/d/1weQemSQ0-884ILbhmR3OLzUWouyGXMKH/edit</a> and
<a href="https://docs.google.com/document/d/1e2-rVF2wh-821tct76O50QdWwn4ZcIqS/edit">
https://docs.google.com/document/d/1e2-rVF2wh-821tct76O50QdWwn4ZcIqS/edit</a>) <o:p>
</o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l5 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Review of proposed definitions and terminology</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">:
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:90.1pt;margin-bottom:.0001pt;text-indent:-36.1pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Review EPDP Team input<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:90.1pt;margin-bottom:.0001pt;text-indent:-36.1pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm common understanding of definitions / terminology<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As a reminder, Staff has inserted the relevant recommendations from phase 1 into the document. Alan G. raised a question on the status of implementation of recommendation #6, which recommends that
registrars, as soon as commercially reasonable, must provide the opportunity for the RNH to provide its consent to publish redacted contact information, as well as the email address.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action: Support Staff to reach out to the Phase 1 Implementation Review Team staff support to request a written update on the status of Phase 1 recommendations, particularly Recommendation 6 and
Recommendation 13.<i><o:p></o:p></i></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As agreed during the last call, the staff support team took a stab at deriving definitions and descriptions from the different materials available to the EPDP Team. Several team members have provided
very helpful input and suggestions. Support Staff has highlighted in in yellow bracketed language or updates that aim to reflect the input that has been provided. Please take an opportunity to review to see if there are any concerns about these clarifications.
At this stage, the main focus is to make sure everyone has the same thing in mind when using certain terms or concepts.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">An item Support Staff would like to flag is that some of the confusion seems to have arisen from the fact that the original language from the Annex to the Temporary Specification refers to an anonymized
email address, while several Team members have pointed out that the actual question relates to
<i>pseudonymized</i> email addresses (and not <i>anonymized</i> email addresses). The Legal Committee has already noted this, so perhaps the Team can consider using pseudonymized going forward.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team Feedback:<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Team hasn’t completely agreed on terms (as noted in the feedback to the sheets); however, it is important that the Team is talking about the same thing when using the same words.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Staff seemed to suggest that we’re talking about pseudonymization, but the memo seemed to suggest that even anonymized data is personal. Would like some clarity on the status of anonymization –
is this allowed in the policy? <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The document isn’t complete. It’s clear from our discussions to date that the Team is not using the terms in the same way. Would it be possible to ask for a small team of volunteers to work on
the definitions and finalize them? May be helpful to have a separate definitions document.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is a clear incongruity b/w uniform and unique contracts.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is language that comes from the legal committee’s question to legal counsel. Perhaps the legal committee could look at this inconsistency. Additionally, other language comes from previous
language from the EPDP Team. It may be helpful so that the group could add further comments or concerns, and based on that, the Team can make further changes or create a small team.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Definitions also define the scope of what the team is working on, so it’s important that everyone is on the same page. As an example, uniform pseudonymized email notes “a given registrar” is consistent
with the scope of Phase 2A, but at the same time, would this definition serve the purpose of correlation? Have to distinguish anonymized and pseudonymized from the side of the controller and third parties. An important question is will these emails be anonymized
from the side of the third party. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This discussion of definitions is unnecessary and beside the point: what the team is doing is having a debate about the amount of information that is published. Some groups are having issues with
webforms; we are now discussing whether we will move from webforms to some sort of email address. The legal advice from Phase 2 has already told us that a unique email address that can be correlated, that is personal information and it is illegal to publish.
This is really a policy discussion about contact information; arguing endlessly about definitions is futile.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In having the discussion, if the team is using certain words, the team needs to use them consistently. Personal data does not necessarily imply that it can’t be processed.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l4 level2 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rec. 13 of Phase 1 already establishes the use of an email address or a webform; most CPs have decided to use webforms, but the use of email addresses is already established.
<o:p></o:p></span></li></ul>
</li></ul>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l5 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Review of problem statement</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Review EPDP Team input<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l2 level2 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">CPH looked at the instructions from the GNSO Council to see what this Phase 2A team is expected to solve. As noted earlier, CPs may use an email address. If the CP does implement an email address,
should the CP be required to use certain guidance, what is that guidance expected to be?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l2 level2 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There has been some further information imported from Staff from team members during the call.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l2 level2 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From a staff perspective, the work done here is not incompatible. However, as noted, the team needs to focus on the question Council asked that the team is expected to respond to.<o:p></o:p></span></li></ul>
</li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm common understanding of problem statement / problems that are expected to be resolved<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l0 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The staff support team used as a starting point the input that was provided during the last meeting and several Team members have added further details to the identified objectives of contactability
and correlation. One more objective was proposed, namely research – processing for research or statistical purposes.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l0 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In addition, the CPH team has provided a proposed problem statement that seems to be focused on the questions that the EPDP Team is expected to answer, in line with the instructions that the Council
provided.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l0 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If there is general agreement about what the underlying objectives may have been, maybe moving forward the group can start focusing again on the actual question and the instructions that the Council
has provided for how it expects this question to be resolved?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l0 level1 lfo6">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Some did note specific issues with the use of webforms and although that is not the focus of this group, maybe it is something that Contracted Parties can take back to share with their group to
see if there are ways to address these issues and/or share best practices? <o:p>
</o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> EPDP Team Feedback:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This problem statement does not address the correlation issues that some groups have noted is important.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Need more time to review this. What is pseudonymized for CPs could be anonymized for third parties.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Where did this concept of correlation come from? What is the providence of this concept of correlation, given what the GNSO has asked the team to do?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Correlation is in reference to uniform anonymized email addresses. The second question is worded – is the team intentionally ignoring the fact that members of the team have said that webforms do
not work. Some of the webforms are not even fillable. Would like to have a constructive conversation going forward.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is the webform a compliance concern for ICANN?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If the webform is not working or is not implemented properly, that is more of an ICANN compliance issue, rather than an EPDP P2A issue. The webforms have been horrendously abused; they have been
scripted and spammed. Trying to balance operational contactability against abuse. Some registrars use a menu system, rather than a freeform response.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If the webform is not being relayed to the registrant, that is a compliance issue. However, the team did not specify what the webform should contain.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If there is a stated problem, such as contactability, there is no reason this should not be clarified in policy. Specificity is needed here. Problem with Chair’s intervention driving the conversation.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If one of the issues is contactability, or there needs to be a possibility of directly contacting the registrant; another is to make it anonymous to third parties. As a minimum, maybe it should
be possible to contact the registrant to anonymously contact the registrant. <o:p>
</o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rec. 13 reconfirms the Temp Spec approach: email address or webform to facilitate communication with a registrant. If there are concerns with the webforms, perhaps this could be brought to the
Phase 1 IRT. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Helpful to receive an update on webforms for Phase 1 IRT<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Current text from Recommendation 13 for the Phase 1 IRT: Where a Registrar redacts the data element values listed in Section 10.3.1.8 or 10.3.1.12, in lieu of “REDACTED”, Registrar MUST Publish
an email address or a link to a web form for the Email value to facilitate email communication with the relevant contact, but MUST NOT identify the contact email address or the contact itself. [Rec 13]<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l10 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Might be better to request an update from the IRT staff lead<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l5 level2 lfo1">
<![if !supportLists]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Practical application of pseudonymization<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:70.9pt;margin-bottom:.0001pt;text-indent:-16.9pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">CPH Teams to share examples, if available, of how pseudonymization is used in practice providing input on questions such as do the different registrars
communicate at the time of registration and exchange this unique string along with other personal data of the registrant? Or is there a common database where all strings corresponding to each registration are listed?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:70.9pt;margin-bottom:.0001pt;text-indent:-16.9pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Q & A by EPDP Team<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">EPDP Feedback:
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Surprised at this question. Why would registrars share their customer data with competitors? There is no shared database of contacts b/w registrars, and there is no functional or policy reason
for this.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Not aware of any registrars using pseudonymization for contacts and it may be difficult to find an example when not currently aware of any.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">One should not be expected to share data with competitors but could share a pseudonymized algorithm across registrars.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Question of are their practical examples of this in the wild – the answer today seems to be no.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There was a previous conversation whether this exists in the wild. There are some privacy services that offer functionality for pseudonymization. In terms of sharing this across registrars – this
does not exist, other than sharing to a thick registry.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrars do need to share info with the registries – there may be a handle that registrars share – is this generated in a pseudo-anonymous way that may be further investigated<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Examples of pseudonymization are beside the point as this would ultimately be illegal publication.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do CPs not use pseudonymization at all<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There is no requirement that emails remain protected when there is no personally-identifiable data associated with it. The email could be available upon request, rather than published. One could
make a request for a domain name with a phishing attack. One could then ask for all other domain name associated with that email address.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">With respect to the information registrars send to registries – when registrars create a registration with a registry, they are required to create a unique identifier, but that is tied to the domain
registration, not the contact info. If the domain is transferred to another contact, that unique identifier does not change.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In looking at the B&B memo, this is not an outright exclusion of using pseudonymized techniques. The memo refers to risk reduction. The study that was referenced (ENISA) – it is all about pseudonymization
and the techniques and analysis that must be used so that the public cannot decode it. As a starting point, do not believe this is illegal – rather, how to reduce the risk that the data is anonymized vis-à-vis the public.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This group is supposed to talk about data published in the RDS or requested via the SSAD. Everything else can be requested through a subpoena but has nothing to do with this group’s work. Need
to make sure that when the team talks about this topic – the group needs to talk about only what the RDS and SSAD require. For example, if one wants correlation data, there is a way to get that – it is called a subpoena that can allow a database query.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This team is paying the price for not having done the DPIA and roles/responsibilities assessment. Even if emails are pseudonymized, you are achieving contact, which is an intrusion.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l3 level1 lfo9">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The team has identified that there is a distinction b/w contactability and correlation. A fundamental question of publishing a pseudonymized or anonymized email address. Reminder for everyone to
review the charter what is required. Review the Council instructions – the background briefing paper should include all of this.
<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l5 level2 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm assignments for clarifying questions
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:70.9pt;margin-bottom:.0001pt;text-indent:-16.9pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Review input received<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:70.9pt;margin-bottom:.0001pt;text-indent:-16.9pt;mso-list:l8 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm assignments<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l11 level1 lfo10">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">No input was received on the assignments – this leaves questions 6 – 10 for feasibility without assignment at the moment. The staff support team would like to suggest to assign these questions
to the legal committee for further review as these are mostly related to the memos – not all of these seem to be questions that may need to go back to Bird & Bird, but the legal committee may benefit from the input provided to determine what questions, if
any, need to go back to legal counsel. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;mso-list:l11 level1 lfo10">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If the group agrees with this, the staff support team will go ahead and compile the questions for the legal committee so it can already start its consideration online to be able to make progress
ahead of the legal committee meeting. Will proceed the same way for legal v. natural in the interest of time.
<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.95in;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l5 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l12 level1 lfo13"><span style="font-size:11.0pt;color:black">Meeting #04 Thursday 28 January</span><span style="font-size:11.0pt"> at 14.00 UTC.<o:p></o:p></span></li><li class="MsoNormal" style="margin-left:.25in;mso-list:l12 level1 lfo13"><span style="font-size:11.0pt;color:black">Confirm action items</span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-left:.25in;mso-list:l6 level1 lfo14"><span style="font-size:11.0pt;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-left:.5in;mso-list:l9 level1 lfo11"><span style="font-size:11.0pt">This meeting is expected to focus on legal / natural to allow the EPDP Team to debrief from the webinar on the ICANN org study and further focus on the proposals
that have been put forward for potential guidance to registrars and registries. <o:p>
</o:p></span></li></ul>
<p class="MsoNormal"><b><u><span style="font-size:11.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
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