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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and
<a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0">
action items</a> from today’s meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The next meeting will be Tuesday, 11 May 2021 at 14:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Berry, Marika, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="apple-converted-space"><b><span style="font-family:"Apple Color Emoji";color:black">🚨</span><span style="color:black"> </span></b></span><b><u><span style="color:black">Action Items</span></u><span class="apple-converted-space"><span style="color:black"> </span></span></b><span class="apple-converted-space"><b><span style="font-family:"Apple Color Emoji";color:black">🚨</span></b></span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<b><span style="color:black"> </span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<b><span style="color:black">Please refer to the<span class="apple-converted-space"> </span><a href="https://docs.google.com/spreadsheets/d/17qLMYb3HC7qGYPQveXbUq5ZSzvedrQ3t8AdVdrRIdrw/edit#gid=0"><span style="color:#0563C1">project spreadsheet</span></a><span class="apple-converted-space"> </span>for
action items.</span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2A - Meeting #20</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thursday 6 May 2021 at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt;text-indent:-38.7pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:56.7pt;margin-bottom:.0001pt;text-indent:-38.7pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome & Chair updates (Chair) (5 minutes)<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Re: timeline – If the group chooses to publish an initial report for public comment, the comment period will be the standard 40 days. That will likely mean the Final Report will be submitted to
the Council in August.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Legal vs. natural</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> (60 minutes)<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:solid windowtext 1.0pt;padding:1.0pt 4.0pt 1.0pt 4.0pt;background:white;margin-left:.75in;margin-right:0in">
<ol start="1" type="i">
<li style="margin-left:-.25in;mso-list:l2 level1 lfo3;background:white;border:none;padding:0in">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and Registry Operators are permitted to differentiate between registrations of legal and
natural persons, but are not obligated to do so“); </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li style="margin-left:-.25in;mso-list:l2 level1 lfo3;background:white;border:none;padding:0in">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">What guidance, if any, can be provided to Registrars and/or Registries who differentiate between registrations of legal and natural persons.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ol>
</div>
<p class="MsoNormal" style="margin-left:67.7pt"><a href="https://community.icann.org/download/attachments/155191493/ICANN%20EDPB%202a%20-%20Memo%20re.%20NIS2%2C%20dotEU%20and%20RIPE-NCC%20-%2020210427.docx?version=1&modificationDate=1620089113000&api=v2"><span style="font-size:11.0pt">Bird
& Bird Response to Question #3</span></a><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<ol start="3" type="1">
<ol start="1" type="a">
<li class="MsoListParagraph" style="color:black;margin-left:.1pt;mso-list:l0 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">High level overview (Becky)<o:p></o:p></span></li></ol>
</ol>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">B&B concludes – overall, the cited documents do not affect the previous answers to Q1 and 2 – in other words, the cited documents do not affect the previous assessment of risk.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Response: the entire focus has been on what information should be made public, but the larger picture is that we are picturing that there will be differentiated access. Would this analysis change
if the info is gated?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When you are processing personal data under GDPR, you have to rely on 6(1)(f) balancing test. What weighs in on the balancing test – having credentials, reasons for accessing the data will all
contribute to establishing the legitimate interest for the entity seeking to process the data.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Do you think that the memo asserts that the conclusion reached before that the risk of publishing legal person data is very limited?<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This memo is consistent with the conclusions provided in the recent memo, which discusses the risks in detail.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:38.7pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The memo was helpful because it confirms the CPs position that what other parties are doing cannot be applied directly or indirectly to what we are doing.
<o:p></o:p></span></li></ul>
<ol start="3" type="1">
<ol start="2" type="a">
<li class="MsoListParagraph" style="color:black;margin-left:.1pt;mso-list:l0 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team to consider whether any aspects of the response warrant changes to the latest version of the write up or further consideration.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-left:.1pt;mso-list:l0 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm next steps<o:p></o:p></span></li></ol>
</ol>
<p class="MsoNormal" style="margin-left:67.7pt"><span style="font-size:11.0pt;color:black">Guidance write up<o:p></o:p></span></p>
<ol start="3" type="1">
<ol start="4" type="a">
<li class="MsoListParagraph" style="color:black;margin-left:.1pt;mso-list:l0 level2 lfo1">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Consider remaining outstanding questions:<o:p></o:p></span></li></ol>
</ol>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Guidance #3 -
</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Example scenarios (note, these scenarios are intended to be illustrations for how a Registrar could apply the guidance above. These scenarios are NOT to be considered guidance in
and of itself). <o:p></o:p></span></i></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></i></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:122.0pt;margin-bottom:.0001pt;text-indent:-51.1pt;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">EPDP Team to consider whether or not these scenarios should remain or whether they should be replaced by the RrSG table as suggested by ALAC. If there
is agreement that scenarios should remain as examples, EPDP Team to consider whether scenario #3 (</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-GB">Registrar determines type based on data provided</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">)
should remain as some concerns have been expressed by NCSG in relation to the Registrar making an initial assessment about whether or not the registrant is a legal or a natural person. Note, updates were made to ensure that the Registrant is requested to confirm
this assessment. </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Cannot receive support from the NCSG on the differentiation of legal vs. natural persons
or include guidance. NCSG would prefer status quo. Question – if the guidance is not mandatory, what is the point? NCSG is officially in favor of no guidance.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Is there a concern that guidance could become a requirement? The answer is no, not without
a PDP.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">May be helpful to focus on the question of the benefits of differentiation.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Regarding the requirement for a flag that would be optional for a registrar to use is
a concept that would be useful to flesh out with the group. Is there a benefit now and moving forward that allow for common implementation and framework going forward?</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">The word differentiation has become loaded. If you don’t put so much on top of the word
differentiation and you think about registrars flagging, tagging, or characterizing data but do not make anything being done with those flags, that seems like something the group can agree with since this is something that registrars will need to do for SSAD
anyway – for new registrations. </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">ALAC believes strongly in a new RDDS field and then it can be used or not. If we presume
no one is ever going to differentiate, there is no point in doing guidance. </span>
<span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">In principle, do not think flags are a bad idea, so long as the flag fulfills a purpose.
If the use is voluntary, and the implementation is mandatory, this is not logical. Registrars can already voluntarily add fields.
</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">It is important to define the contents of the field for the purpose of laying the foundation
for the future.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">What could the field be used for? If there is a flag, the SSAD could automate disclosure
in certain circumstances. If there is a field, it is escrowed. We have already established a precedent that if certain fields are collected, they are processed in a consistent way.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Proposal to recommend a flag, define the format it should take if implemented and make
it voluntary </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Seem to be saying the same thing – there is now a legal/natural flag; it is not required
to be used, but if they choose to send it in, there is a defined field, and it is in the overall format</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">No preference either way – this would not preclude a registrar from making this differentiation.
Having this text in here may open the door to confusion if it is not framed correctly, but removing it is OK.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">This scenario should remain to assist registrars that are not close to this process.</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">There is no problem with including this scenario</span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-GB">Removal is possible, but if we keep this scenario in, there should be some form of warning
in it. </span><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:70.9pt"><span style="font-size:11.0pt;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Scenario #2 - Data subject self-identification at time when registration is updated<o:p></o:p></span></i></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="margin-left:85.05pt;text-indent:-14.15pt;mso-list:l7 level2 lfo5">
<![if !supportLists]><i><span style="font-size:11.0pt"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><i><span style="font-size:11.0pt">The Registrar collects Registration Data and provisionally redacts the data.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:85.05pt;text-indent:-14.15pt;mso-list:l7 level2 lfo5">
<![if !supportLists]><i><span style="font-size:11.0pt"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><i><span style="font-size:11.0pt">The Registrar informs the Registrant (per guidance #3 above) and requests the Registrant (data subject) to designate legal or natural person type. The Registrar must also request the Registrant
to confirm whether only non-personal data is provided for legal person type.<a style="mso-footnote-id:ftn1" href="#_ftn1" name="_ftnref1" title=""><sup><b><sup><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[1]</span></sup></b></sup></a>
<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:85.05pt;text-indent:-14.15pt;mso-list:l7 level2 lfo5">
<![if !supportLists]><i><span style="font-size:11.0pt"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><i><span style="font-size:11.0pt">Registrant (data subject) indicates legal or natural person type and whether or not the registration contains personal information after registration is completed. For example, the Registrant
may confirm person type at the time of initial data verification, in response to its receipt of the Whois data reminder email for existing registrations, or through a separate notice requesting self-identification.<a style="mso-footnote-id:ftn2" href="#_ftn2" name="_ftnref2" title=""><sup><b><sup><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[2]</span></sup></b></sup></a>
<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:85.05pt;text-indent:-14.15pt;mso-list:l7 level2 lfo5">
<![if !supportLists]><i><span style="font-size:11.0pt"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><i><span style="font-size:11.0pt">If the data subject identifies as a legal person and confirms that the registration data does not include personal data, the Registrar should (i) contact the provided contact details to verify
the Registrant claim<a style="mso-footnote-id:ftn3" href="#_ftn3" name="_ftnref3" title=""><sup><b><sup><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[3]</span></sup></b></sup></a> (ii) set the registration data
set to automated disclosure in response to SSAD queries and (iii) publish the data.<o:p></o:p></span></i></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt">
<i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></i></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">The GAC has suggested that it might be helpful to add some timelines to this scenario. How could/should such a timeline look?<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:70.9pt"><i><span style="font-size:11.0pt">Registrars shall not be prohibited from voluntarily utilizing a third party to verify that a registrant has correctly identified its data<a style="mso-footnote-id:ftn4" href="#_ftn4" name="_ftnref4" title=""><sup><b><sup><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[4]</span></sup></b></sup></a>,
provided that such verification is compliant with applicable data protection regulations.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:70.9pt"><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></p>
<ul type="disc">
<li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Any time the data is updated, it should be treated like data collection. Nothing should be done differently. It should
be treated the same as a new registration. <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:38.7pt;mso-list:l4 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">15 days (from the WHOIS Accuracy Program Specification of the RAA) seems to be OK; Staff will include this update
in the next iteration<o:p></o:p></span></li></ul>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Proposed</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> language changes from Volker were applied to make clear that
third party verification is not disallowed, but neither specifically recommended. NCSG has noted its objection to this rewrite as it would make scenario 3 ten times worse. EPDP Team to consider concerns and determine if/how these can be addressed. Note, the
Bird & Bird advice specifically talks about the option to verify information provided by the registrant.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Could list third party verification as something that someone can do, but the working group has no opinion either way.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Using a third-party verification provider could be a GDPR violation</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This language allows registrars to use third party services to verify data that has been provided, whether that is postal code look-ups, company number look-ups, etc. The wording as is helpful.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Believe this needs to drop – fundamentally, this is creating a situation where registrars are manually going over registrations and ascertaining personhood. This needs to be removed.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Isn’t this just allowing registrars to subcontract its requirements? How can we take that away, not sure why we are having this discussion.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">This is a question of which joint-controllers can engage subcontractors. If the outcome of discussions b/w CPs and ICANN org is there is no joint-controllership, then controllers can use subcontractors
at their will. <o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:38.7pt;margin-bottom:.0001pt;mso-list:l4 level1 lfo2">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">No objection to remove this language.
<o:p></o:p></span></li></ul>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Homework assignments reminder (5 minutes)
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;color:black">By Friday 7 May,
</span></u><span style="font-size:11.0pt;color:black">EPDP Team to review proposed f</span><a href="https://docs.google.com/document/d/1uA_gEGmfyokKOP0Xft7q__RXVK1Ns_IXzSRoPKusm_E/edit?usp=sharing"><span style="font-size:11.0pt">easibility of unique contacts
write up for Initial Report</span></a><span style="font-size:11.0pt;color:black">. Please provide comments, suggestions and proposed edits in the form of comments.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;color:black">By Friday 7 May</span></u><span style="font-size:11.0pt;color:black">, EPDP Team to review
</span><a href="applewebdata://ACF5794E-D5EC-4AA4-9F45-1195E56EFB32/L%20v.%20N:%20https:/docs.google.com/document/d/1tbk4x7LDzqAazO2ABzjPPkR3gsPcPuBSrECQRpg0CdE/edit?usp=sharing"><span style="font-size:11.0pt">updated version</span></a><span style="font-size:11.0pt;color:black">
of legal/natural guidance write up and indicate which aspects, if any, your group cannot live with for inclusion in the Initial Report.
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><u><span style="font-size:11.0pt;color:black">By Friday 7 May</span></u><span style="font-size:11.0pt;color:black">, GAC and RrSG Team to review
</span><a href="applewebdata://ACF5794E-D5EC-4AA4-9F45-1195E56EFB32/L%20v.%20N:%20https:/docs.google.com/document/d/1tbk4x7LDzqAazO2ABzjPPkR3gsPcPuBSrECQRpg0CdE/edit?usp=sharing"><span style="font-size:11.0pt">updated version</span></a><span style="font-size:11.0pt;color:black">
of write up and to indicate to EPDP Team if GAC updated proposal and RrSG table, respectively, need to be included, where it would be included and what aspects it would cover that are currently not addressed in the write up. Please provide your response via
the mailing list. <o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="color:black;margin-top:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;mso-list:l6 level1 lfo7">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team Meeting #21 Tuesday 11 May at 14.00 UTC
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm action items<o:p></o:p></span></li></ol>
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<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ol>
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<p class="MsoNormal"><a style="mso-footnote-id:ftn1" href="#_ftnref1" name="_ftn1" title=""><sup><span style="font-size:9.0pt"><sup><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[1]</span></sup></span></sup></a><span style="font-size:9.0pt;color:black">
Note that the confirmation that only non-personal data is provided could also happen at a later point in time. However, until the Registrant confirms that no personal data is present in the registration data, the Registrar does not set the registration data
to automated disclosure. <o:p></o:p></span></p>
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<div style="mso-element:footnote" id="ftn2">
<p class="MsoNormal"><a style="mso-footnote-id:ftn2" href="#_ftnref2" name="_ftn2" title=""><sup><span style="font-size:9.0pt"><sup><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[2]</span></sup></span></sup></a><span style="font-size:9.0pt">
Note, the implementation of EPDP Phase 1, recommendation #12 (Organization Field) may facilitate the process of self-identification.
<o:p></o:p></span></p>
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<div style="mso-element:footnote" id="ftn3">
<p class="MsoNormal"><a style="mso-footnote-id:ftn3" href="#_ftnref3" name="_ftn3" title=""><sup><span style="font-size:9.0pt"><sup><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[3]</span></sup></span></sup></a><span style="font-size:9.0pt;color:black">
Per the </span><a href="https://community.icann.org/download/attachments/155191493/ICANN%20-%20EPDP%20Phase%202a%20-%20Memo%20re.%20VSC%20and%20consent%20options%20-%2020210406.docx?version=1&modificationDate=1617804552000&api=v2"><span style="font-size:9.0pt">guidance</span></a><span style="font-size:9.0pt;color:black">
provided by Bird & Bird, “this verification method is advisable, and will help reduce risk. That risk reduction will be greatest if there is a reasonable grace period within which the objection can be lodged, before the data in question is published in the
Registration Data” and “requiring an <u>affirmative </u>response to verification mailings seems over-cautious, unless and until studies show that the measures adopted are failing to keep very substantial amounts of personal data out of published Registration
Data. However, if a verification email “bounces” (i.e. a Contracting Party knows it was not delivered), then it would be better if publication does not proceed”.
</span><span style="font-size:9.0pt;font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
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<div style="mso-element:footnote" id="ftn4">
<p class="MsoNormal"><a style="mso-footnote-id:ftn4" href="#_ftnref4" name="_ftn4" title=""><sup><span style="font-size:9.0pt"><sup><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US">[4]</span></sup></span></sup></a><span style="font-size:9.0pt;color:black">
Per the </span><a href="https://community.icann.org/download/attachments/155191493/ICANN%20-%20EPDP%20Phase%202a%20-%20Memo%20re.%20VSC%20and%20consent%20options%20-%2020210406.docx?version=1&modificationDate=1617804552000&api=v2"><span style="font-size:9.0pt">guidance</span></a><span style="font-size:9.0pt;color:black">
provided by Bird & Bird, “a company registration number may be another means of verifying legal personhood”.<o:p></o:p></span></p>
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