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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:#44546A">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#44546A">Please find herewith suggestions in relation to item d - Remaining outstanding questions - on tomorrows agenda
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle"><u><span style="color:#44546A">Question 1</span></u><u><span style="font-size:11.0pt;color:#44546A"><o:p></o:p></span></u></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">Should this be labelled guidance, best practices or something else? Note that the GNSO Operating Procedures refer to “Best Practices” as an illustrative type of outcome but do not specifically mention
guidance. At the same time, maybe the EPDP Team should focus on what its expectations are once the GNSO Council / ICANN Board adopt this guidance or best practice? What is expected from ICANN org? Is anything expected from other parties such as the GNSO Council
and/or RrSG in relation to promotion and communication of this guidance?<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle"><u><span style="color:#44546A">Answer:<o:p></o:p></span></u></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">The report should be a recommendation to a policy that includes the creation of a Registrant Type field in the RDDS without the obligation to use it, accompanied by a Best Practice to CPs who would
like to differentiate between the data of legal and natural persons.<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle"><u><span style="color:#44546A">Question 2:<o:p></o:p></span></u></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">Are there any scenarios in which there is zero contact between the registrar and the registrant which would mean it would not be possible to differentiate if any of the scenarios are followed (as differentiation
would happen either at the moment of registration or at the first contact opportunity between registrar and registrant)?
<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle"><u><span style="color:#44546A">Answer:<o:p></o:p></span></u></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">According to article 16 of the GDPR and the accuracy principle 5(1)(d), CPs will need to have a process in place to ensure data subjects can rectify their information. This process can be used to differentiate
between legal and natural existing registrations. However, for new registrations it should be recommended that differentiation happen at the time of registration, in order to avoid situations where there is no contact between the registrar and the registrant.
<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">Best<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle"><span style="color:#44546A">Hadia<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<div>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> Gnso-epdp-team <gnso-epdp-team-bounces@icann.org>
<b>On Behalf Of </b>Caitlin Tubergen via Gnso-epdp-team<br>
<b>Sent:</b> Monday, May 10, 2021 8:14 AM<br>
<b>To:</b> gnso-epdp-team@icann.org<br>
<b>Subject:</b> [Gnso-epdp-team] Proposed agenda: EPDP Team Meeting #21 - 11 May 2021<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the proposed agenda for the next EPDP Phase 2A call on Tuesday, 11 May 2021 at 14:00 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Berry, Marika, and Caitlin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">--<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">EPDP Phase 2A - Meeting #21</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;color:black">Proposed Agenda</span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Tuesday 11 May 2021 at 14.00 UTC<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:68.1pt;margin-bottom:.0001pt;text-indent:-50.0pt;mso-list:l5 level1 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Welcome & Chair updates (Chair) (5 minutes)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:67.7pt;margin-bottom:.0001pt;text-indent:-49.7pt;mso-list:l5 level1 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Legal vs. natural</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> (30 minutes)<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-1.0in;mso-text-indent-alt:-.25in;mso-list:l2 level1 lfo2;background:white">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Whether any updates are required to the EPDP Phase 1 recommendation on this topic (“Registrars and
Registry Operators are permitted to differentiate between registrations of legal and natural persons, but are not obligated to do so“);
</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">What guidance, if any, can be provided to Registrars and/or Registries who differentiate between
registrations of legal and natural persons. </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:11.0pt;color:black">Question i – Whether any updates are required to the EPDP Phase 1 recommendation on this topic<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Walk through of staff proposed write up of Initial Report text<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Confirm next steps – proposed deadline for comments / suggestions / proposed edits
<u>Friday 14 May 2021</u><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:54.1pt"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:54.1pt"><span style="font-size:11.0pt;color:black">Guidance write up<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:72.1pt;text-indent:-.25in;mso-list:l5 level2 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Brief overview of main changes applied.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Remaining outstanding questions:<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-left:104.1pt;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt">Should this be labelled guidance, best practices or something else? Note that the GNSO Operating Procedures refer to “Best Practices” as an illustrative type of outcome but
do not specifically mention guidance. At the same time, maybe the EPDP Team should focus on what its expectations are once the GNSO Council / ICANN Board adopt this guidance or best practice? What is expected from ICANN org? Is anything expected from other
parties such as the GNSO Council and/or RrSG in relation to promotion and communication of this guidance?<o:p></o:p></span></p>
<p class="MsoNormalCxSpMiddle" style="margin-left:104.1pt;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo3">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt">Are there any scenarios in which there is zero contact between the registrar and the registrant which would mean it would not be possible to differentiate if any of the scenarios
are followed (as differentiation would happen either at the moment of registration or at the first contact opportunity between registrar and registrant)?
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:72.1pt;text-indent:-.25in;mso-list:l5 level2 lfo9">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Proposed next steps – consider latest version of write up (apart from updates in response to previous two questions) as near final state and focus attention now
on write up in response to question i. Once that review has been completed, EPDP Team to undertake final review and identification of “cannot live with” items.
</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Feasibility of unique contacts (30 minutes)<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-1.0in;mso-text-indent-alt:-.25in;mso-list:l4 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Whether or not unique contacts to have a uniform anonymized email address is feasible, and if feasible,
whether it should be a requirement. </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-1.0in;mso-text-indent-alt:-.25in;mso-list:l4 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">If feasible, but not a requirement, what guidance, if any, can be provided to Contracted Parties
who may want to implement uniform anonymized email addresses. </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:72.1pt;text-indent:-.25in;mso-list:l5 level2 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Review and consideration of input provided on write up – outstanding questions:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:92.15pt;text-indent:-21.25pt;mso-list:l5 level3 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">A number of comments / questions were raised in relation to the legal committee team developed definitions which were reviewed
and considered by the EPDP Team. Are updates necessary in the context of the Initial Report write up?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:92.15pt;text-indent:-21.25pt;mso-list:l5 level3 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">A placeholder was added to consider possible guidance in relation to EPDP Phase 1 recommendation concerning expectations for web-forms.
RrSG has indicated that this is not within scope for the EPDP Team while others have suggested that the recommendation #13 cannot be implemented as intended (note, Staff Support team is not aware of this being brought as an issue to the GNSO Council by the
IRT). EPDP Team to consider further what, if anything, should be added to the Initial Report on this topic.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:72.1pt;text-indent:-.25in;mso-list:l5 level2 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Confirm next steps – EPDP Team to review updated version of write up and flag any comments or suggested edits in the form of comments to the document by Friday
14 May. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Homework assignments reminder (5 minutes)
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><u><span style="font-size:11.0pt;color:black">By Friday 14 May</span></u><span style="font-size:11.0pt;color:black">,<u>
</u>EPDP Team to review proposed LvN question i write up for the Initial Report (to be distributed after the meeting). Please provide comments, suggestions and proposed edits in the form of comments.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l3 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><u><span style="font-size:11.0pt;color:black">By Friday 14 May</span></u><span style="font-size:11.0pt;color:black">, EPDP Team to review updated version of feasibility of unique contacts write up for the
Initial Report (</span><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1Dl-71SsX_OqDNpvN-rQ9K_wJnevEVW0V0oH32xYl2nA/edit?usp=sharing">https://docs.google.com/document/d/1Dl-71SsX_OqDNpvN-rQ9K_wJnevEVW0V0oH32xYl2nA/edit?usp=sharing</a><span style="color:black">).
Please provide comments, suggestions and proposed edits in the form of comments.<o:p></o:p></span></span></p>
<p class="MsoListParagraph" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:35.45pt;margin-bottom:.0001pt;text-indent:-17.45pt;mso-list:l5 level1 lfo9">
<![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Wrap and confirm next EPDP Team meeting (5 minutes):<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l7 level1 lfo6">
<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">EPDP Team Meeting #22 Thursday 13 May at 14.00 UTC
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l7 level1 lfo6">
<![if !supportLists]><span style="font-size:11.0pt;color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Confirm action items<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l6 level1 lfo7">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="font-size:11.0pt;color:black">Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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