From GShatan at reedsmith.com Tue Dec 3 08:24:38 2013 From: GShatan at reedsmith.com (Shatan, Gregory S.) Date: Tue, 3 Dec 2013 08:24:38 +0000 Subject: [gnso-improvem-impl-sc] RE: REMINDER: Actions/Next Meeting is 03 December In-Reply-To: References: Message-ID: All: With apologies regarding the timing, I have attached a revised version of the proposal regarding resubmission of a motion. This revised draft captures (or at least, tries to capture) the discussion at the October meeting of the SCI. A track changes version is also attached, although it is easier to read the clean version. Please note that the IPC has not yet had the opportunity to consider this version, though some of the concepts have been discussed; I hope to have some feedback from the IPC by the time of the meeting. Best regards, Greg Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Wednesday, November 27, 2013 2:43 PM To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] REMINDER: Actions/Next Meeting is 03 December Dear SCI members, Please see the actions from the meeting on 16 November 2013. These actions are due prior to the next meeting, which is scheduled for 03 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? see the separate notice with teleconference information). Best regards, Julie Julie Hedlund, Policy Director 1. Re-Submission of a Motion: IPC will provide language prior to the next SCI meeting. 2. Email Voting: Avri Doria and Thomas Rickert will work on an approach. 3. Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur will develop language on an approach for guidance to the Chair. 4. Timing of meetings/Next: Consider bimonthly meetings if necessary; schedule the next meeting in two weeks and continue to consider the question of how frequently to hold meetings. 5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 40314 bytes Desc: Addressing the Resubmission of a Motion.DOCX URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 31593 bytes Desc: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX URL: From mike at haven2.com Tue Dec 3 12:54:01 2013 From: mike at haven2.com (Mike O'Connor) Date: Tue, 3 Dec 2013 06:54:01 -0600 Subject: [gnso-improvem-impl-sc] Waivers of GNSO operating procedures Message-ID: there's nothing like an upcoming meeting to focus the mind. i too would like to apologize for this last-minute post. Marie-Laure was all over this and i? um? wasn't. sorry about that. anyway, here's a summary of the email thread between Marie-Laure and me. i agree with Marie, it would be helpful to sharpen up the problem-statement a bit before we dive into describing the solution. mikey The request: Waivers and/or Exceptions to the GNSO Council Operating Procedures Which group do you represent? GNSO Council To which rules or processes do you refer? Submitting a motion and possibly other procedures Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to and of its operating procedures. An example is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn?t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn?t really - there isn?t really device in the rulebook to allow that to take place. So I personally I think that?s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" What specific changes do you propose to address the identified problems? The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed. A suggestion from Thomas Rickert Preferred path: Ask for the waiver if all councillors are present or represented. If waivers are granted, record them. That is the safest option. Alternate route in case not all councillors are present or represented: Ask whether councillors object - if someone objects - end of story If noone objects, go on record advising absent councillors to object to the Council leadership should they wish to do so. Marie-Laure's comments: Thomas proposal seems reasonable. I would add the following: -In both scenarios, it would be pertinent to specify whether the waiver has to be given orally or in a written form (email); -Scenario 2 (all councillors are not present) specify a deadline (maybe one or two weeks) when councillors who were not present are requested to object. -Scenario 2, specify that silence is interpreted as non-objection in case one of the councillors argue that they wanted to object but missed the emails where they were requested to object. -Key question that remain to be answered to : should this waiver be unlimited in time ? I think it shouldn?t to avoid abuses but it should at the same provide enough flexibility for the chair to address a particular issue with the councilors thus how can we reach a balance? should the waiver be specific as to what t is meant for ie. it should clearly specify what it is for in other word it should not become a permission to bypass any procedures under any circumstances. But I have been reading the background information that Julie sent (copied and pastel below) and I am wondering whether we are working on the right problem. It seems that from the text below, the problem highlighted by Jonathan was that he did not need us to establish rules for how waivers can be used but rather establishing guidelines as to when and how procedural rules can be bypassed when there is a waiver/exception. Which is quite different. Question for the group: Marie-Laure has the nub of it. what is the problem that the SCI is being asked to address? some discussion around this would be really helpful on today's call. thanks, mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie.hedlund at icann.org Tue Dec 3 15:42:57 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 3 Dec 2013 07:42:57 -0800 Subject: [gnso-improvem-impl-sc] Re: REMINDER: Actions/Next Meeting is 03 December In-Reply-To: Message-ID: Greg, Thank you very much Greg. I will post both documents to the wiki and also make them available in the Adobe Connect room for display during our call later today. Best regards, Julie Julie Hedlund, Policy Director From: , "Gregory S." Date: Tuesday, December 3, 2013 3:24 AM To: Julie Hedlund , "gnso-improvem-impl-sc at icann.org" Subject: RE: REMINDER: Actions/Next Meeting is 03 December All: With apologies regarding the timing, I have attached a revised version of the proposal regarding resubmission of a motion. This revised draft captures (or at least, tries to capture) the discussion at the October meeting of the SCI. A track changes version is also attached, although it is easier to read the clean version. Please note that the IPC has not yet had the opportunity to consider this version, though some of the concepts have been discussed; I hope to have some feedback from the IPC by the time of the meeting. Best regards, Greg Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Wednesday, November 27, 2013 2:43 PM To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] REMINDER: Actions/Next Meeting is 03 December Dear SCI members, Please see the actions from the meeting on 16 November 2013. These actions are due prior to the next meeting, which is scheduled for 03 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? see the separate notice with teleconference information). Best regards, Julie Julie Hedlund, Policy Director 1. Re-Submission of a Motion: IPC will provide language prior to the next SCI meeting. 2. Email Voting: Avri Doria and Thomas Rickert will work on an approach. 3. Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur will develop language on an approach for guidance to the Chair. 4. Timing of meetings/Next: Consider bimonthly meetings if necessary; schedule the next meeting in two weeks and continue to consider the question of how frequently to hold meetings. 5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From avri at acm.org Tue Dec 3 19:26:14 2013 From: avri at acm.org (Avri Doria) Date: Tue, 03 Dec 2013 14:26:14 -0500 Subject: [gnso-improvem-impl-sc] Re: REMINDER: Actions/Next Meeting is 03 December In-Reply-To: References: Message-ID: Hi, Re: Email voting: Avri Doria and Thomas Rickert will work on an approach. I am afraid I have only just thinking about it, and have not spoken to Thomas So, just so I won't have done nothing: Hi Thomas, In thinking about this, a need to make sure we don't lose track of the principle that says all issues must have adequate discussion. Some initial questions. - must this be done on a tele-conference or some similar synchronous activity, or can it be via email or some other asynchronous process. - can a call for such a vote be done on email and what sort of process works for that? Or must the call be made in a quota-met mtg. - would such a call need to be a consensus call? - could we use the current procedures for an incomplete vote continued online, or would we need a new procedure. - how often does this need to happen? Does it need to happen? What do you think? Cheers, Oh, and I can only do the first half of the meeting. Avri Doria Julie Hedlund wrote: >Greg, > >Thank you very much Greg. I will post both documents to the wiki and >also >make them available in the Adobe Connect room for display during our >call >later today. > >Best regards, >Julie > >Julie Hedlund, Policy Director > >From: , "Gregory S." >Date: Tuesday, December 3, 2013 3:24 AM >To: Julie Hedlund , >"gnso-improvem-impl-sc at icann.org" >Subject: RE: REMINDER: Actions/Next Meeting is 03 December > >All: > >With apologies regarding the timing, I have attached a revised version >of >the proposal regarding resubmission of a motion. This revised draft >captures (or at least, tries to capture) the discussion at the October >meeting of the SCI. A track changes version is also attached, although >it >is easier to read the clean version. Please note that the IPC has not >yet >had the opportunity to consider this version, though some of the >concepts >have been discussed; I hope to have some feedback from the IPC by the >time >of the meeting. > >Best regards, > >Greg > >Gregory S. Shatan >Deputy Chair | Tech Transactions Group >IP | Technology | Media >ReedSmithLLP >The business of relationships >599 Lexington Avenue >New York, NY 10022 >212.549.0275 | Phone >917.816.6428 | Mobile >212.521.5450 | Fax >gshatan at reedsmith.com >www.reedsmith.com > > > > >From: owner-gnso-improvem-impl-sc at icann.org >[mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie >Hedlund >Sent: Wednesday, November 27, 2013 2:43 PM >To: gnso-improvem-impl-sc at icann.org >Subject: [gnso-improvem-impl-sc] REMINDER: Actions/Next Meeting is 03 >December > > >Dear SCI members, > > > >Please see the actions from the meeting on 16 November 2013. These >actions >are due prior to the next meeting, which is scheduled for 03 December >20:00 >UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? see >the >separate notice with teleconference information). > > > >Best regards, > >Julie > > > >Julie Hedlund, Policy Director > > > >1. Re-Submission of a Motion: IPC will provide language prior to the >next >SCI meeting. > > > >2. Email Voting: Avri Doria and Thomas Rickert will work on an >approach. > > > >3. Exceptions/Waivers: Mikey O'Conner and Marie-Laure Lemineur will >develop >language on an approach for guidance to the Chair. > > > >4. Timing of meetings/Next: Consider bimonthly meetings if necessary; >schedule the next meeting in two weeks and continue to consider the >question >of how frequently to hold meetings. > > > >5. Work Management: Assign Subgroups/Staff to Provide Wiki Templates > > > >* * * > >This E-mail, along with any attachments, is considered confidential and >may >well be legally privileged. If you have received it in error, you are >on >notice of its status. Please notify us immediately by reply e-mail and >then >delete this message from your system. Please do not copy it or use it >for >any purposes, or disclose its contents to any other person. Thank you >for >your cooperation. > >* * * > >To ensure compliance with Treasury Department regulations, we inform >you >that, unless otherwise indicated in writing, any U.S. Federal tax >advice >contained in this communication (including any attachments) is not >intended >or written to be used, and cannot be used, for the purpose of (1) >avoiding >penalties under the Internal Revenue Code or applicable state and local >provisions or (2) promoting, marketing or recommending to another party >any >tax-related matters addressed herein. > >Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie.hedlund at icann.org Tue Dec 3 20:23:37 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 3 Dec 2013 12:23:37 -0800 Subject: [gnso-improvem-impl-sc] Thick Whois Self-Assessment In-Reply-To: <00ba01ceead6$7d839780$788ac680$@verizon.net> Message-ID: Dear SCI members, Per today's SCI call, attached please find the analysis of the survey responses from the Thick WHOIS WG members as provided by Ken Bour to Ron and Mikey. As also decided on today's SCI, Mikey will ask the WG to retake the survey, but Ron and Mikey asked that this summary be shared with the SCI members. Best regards, Julie Julie Hedlund, Policy Director -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Thick Whois Self-Assessment Report-Complete (Sep 2013).pdf Type: application/pdf Size: 1840371 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From julie.hedlund at icann.org Tue Dec 3 21:08:54 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 3 Dec 2013 13:08:54 -0800 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December In-Reply-To: Message-ID: Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From julia.charvolen at icann.org Wed Dec 4 09:41:43 2013 From: julia.charvolen at icann.org (Julia Charvolen) Date: Wed, 4 Dec 2013 01:41:43 -0800 Subject: [gnso-improvem-impl-sc] MP3 SCI meeting - Tuesday 03 December 2013 at 2000 UTC Message-ID: Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday 17 December at 2000 UTC. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 03 December 2013 at 20:00UTC. http://audio.icann.org/gnso/gnso-sci-20131203-en.mp3 On page: http://gnso.icann.org/calendar/#dec (transcripts and recording are found on the calendar page) Attendees: Ray Fassett- RySG - Primary Ronald Andruff ? Commercial and Business Users Constituency ? Primary ? Chair Angie Graves - Commercial and Business Users Constituency ? Alternate Wolf-Ulrich Knoben ? ISPCP ? Primary Mikey O?Connor ? ISPCP ? Alternate Avri Doria ? Non Commercial SG ? Primary ? Vice-Chair Amr Elsadr ? NCUC - Alternate Jennifer Wolfe ? NCA - primary Greg Shatan ? IPC ? Alternate Marie Laure Lemineur ? NPOC - Primary Apologies: Thomas Rickert - NCA ICANN Staff: Julie Hedlund Mary Wong Julia Charvolen ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Julia Charvolen For GNSO Secretariat Adobe Connect chat transcript 03 December 2013: Mike O'Connor:hi Julia Mike O'Connor:i'm gonna dial in... Julia Charvolen:great Ron A:Hi all! Just getting on the call... Marie-laure Lemineur -NPOC:Hello Amr Elsadr:Hi. Just dialled in. Amr Elsadr:Same here, Ron. Ron A:Agreed, Mikey. We will circulate today for the members' review. Marie-laure Lemineur -NPOC:@Amr, agreed.. Greg Shatan:I am now dialed in. Amr Elsadr:Considering the outcome of the WG in the last few weeks, I even believe some of the answers might change. Positive effect for our purpose. Julia Charvolen:Greg Shatan joined the phone bridge Marie-laure Lemineur -NPOC:I am just reading it. But is there a limit in terms of number of times it could be re-submitted ? Marie-laure Lemineur -NPOC:thanks! Mike O'Connor:astounding! way to go Greg. Mike O'Connor:"tabled" is confusing in an international context Mary Wong:Yes, perhaps this group can consider an alternative word or just leaving it as "withdrawn" for the example) Avri Doria:Apologies, I need to leave now. Ron A:Thanks Avri Mike O'Connor:see ya Avri Avri Doria:Will worth with Thomas on email voting before next mtg. I hope. Mary Wong:Thanks Avri! Avri Doria:Work with ... Wolf Knoben: do we need No. 4 at all? Ron A:So we should postpone the discussion on email voting? Ron A:As I don't see Thomas in meeting room...? Wolf Knoben:we don't use "tabled" in the GNSO rules Amr Elsadr:Great. Thanks again Greg. Julie Hedlund:Thomas sent his apologies just a few minutes ago and will not be able to attend today. Amr Elsadr:@Wolf: +1 Ron A:Thanks Julie. Marie-laure Lemineur -NPOC:I agree it should stay... Marie-laure Lemineur -NPOC: 4) Amr Elsadr:Sounds good. Mike O'Connor:might just remove the word "consent" Amr Elsadr:@Mike: +1 Mike O'Connor:yeah. the consent agenda is at the end Julie Hedlund:@Mikey it is at the beginning of the meeting, prior to the regular agenda. Mike O'Connor:argh. Julie's right -- my bad Julie Hedlund:No worries Mikey ;-0 Mary Wong:A motion can be seconded at any time up to the calling of the vote. Mary Wong:Mikey, that's right. Julie Hedlund:+1 Mikey I think that was the intent Mary Wong:To clarify - if a vote is required, it can't be on the consent agenda. As Mikey says, the consent agenda notion was a "safeguard" PRIOR to the Council discussion and vote on the actual motion. Marie-laure Lemineur -NPOC:MIckey and myself Marie-laure Lemineur -NPOC:No nooooo Marie-laure Lemineur -NPOC:Go ahead.. Marie-laure Lemineur -NPOC:please Mary Wong:So if this group feels that the safeguard is no longer necessary, then as Mikey says the word "consent" can simply be dropped - so that for second resubmissions (aka third time submission) it would go straight into the main Council agenda provided the two seconds are obtained. Wolf Knoben:@Mary: that's how I recall the intention Ron A:@greg: Is your hand still up? Or do you wish to speak? Greg Shatan:Mary, I think that if the word "consent" is dropped, that makes it more difficult for the motion ot make to the Council's agenda (of any type). As now drafted, a resubmitted motion that gets the two seconds is eligible for the consent agenda; a motion that does not get the two seconds is ineligible for the consent agenda and would go straight to the "main" agenda. If the word "consent" is dropped, then the two seconds are required for the motion to get on the Council's agenda at all. Amr Elsadr:I feel a little lost on this topic. What is the context behind the question?? Mary Wong:@Amr, the question was whether and what process should be used in order to be able to waive a particular GNSO Operating Procedure/rule. Amr Elsadr:@Mary..., yes..., I get that. My question is why are we being asked to address this? What brought the question up? Mary Wong:The GNSO Op Proc does not contain specific wording as to when a particular, specified rule (e.g. 10-day deadline for motions) can be waived and by whom (e.g. Chair's discretion? Need for a vote to allow?) Amr Elsadr:@Mary: Good. A concrete example. Why would the Council want to have a waiver on a late submission of a motion? Mike O'Connor:here's an example -- a motion came in just a few minutes after the deadline... Greg Shatan:@Amr: I believe a motion on a WG final report was submitted in Durban too late for the 10 day rule. Since the motion had broad support, there was a desire to put the motion up anyway. But the 10-day rule has no exceptions. Mary Wong:@Amr, that's one of the questions for the SCI too - are there only certain limited circumstances in which a waiver will be permitted? or, as long as a process is created, any rule can be waived? etc. Amr Elsadr:I'm for digging deeper. Mike O'Connor:i'm fine with digging deeper Greg Shatan:Dig deeper... Marie-laure Lemineur -NPOC:digging deeper Mike O'Connor:deeper is best. best. best. best Amr Elsadr:LOL!! Marie-laure Lemineur -NPOC::) Wolf Knoben:+1 Mike O'Connor:i can't make that time... sorry Amr Elsadr:I'm fine with it. Marie-laure Lemineur -NPOC:agree Mary Wong:Thanks everyone! Marie-laure Lemineur -NPOC:thanks a lot. Amr Elsadr:Thanks everyone. Julie Hedlund:Thanks everyone and have a great morning, day, evening! Mary Wong::) Mike O'Connor:it would be good to schedule these meetings in advance... Marie-laure Lemineur -NPOC:Bye bye Amr Elsadr:Mikey..., have a great X-mas holiday. -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie.hedlund at icann.org Wed Dec 4 19:22:20 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Wed, 4 Dec 2013 11:22:20 -0800 Subject: [gnso-improvem-impl-sc] New SCI Task Message-ID: Dear SCI members, I should have mentioned at yesterday's meeting that the GNSO Council assigned a new task to the SCI at its meeting in Buenos Aires. It was passed as part of the consent agenda at the Council meeting on 20 November. Here is the text: "'The GNSO Council requests the GNSO Standing Committee on Improvements Implementation (SCI) to review the current consensus levels defined and described in the GNSO Working Group Guidelines, and specifically requests the SCI to review and, if deemed appropriate, recommend revised or additional language to apply to situations where working groups may reach sufficient consensus against a particular proposal such that the appropriate consensus level cannot accurately be described as No Consensus/Divergence')" You can see it on the consent agenda at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en. The transcript is available at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en and the discussion is on page 4. I've also extracted it below. Staff will provide a background paper on this issue following the format in the SCI Charter, as we did with the two recently added SCI tasks (email voting and waivers). Best regards, Julie Julie Hedlund, Policy Director Excerpt from the Transcript: Jonathan Robinson: "Item 3, we move on this to the consent agenda. And here we have an item that came out of -- has been removed and came out of the second motion on our agenda today. And this derives from the work of the working group on IGO, INGO names where there was some discussion about the adequacy of the consensus levels within the working group and a requirement to refer these -- or a request to refer these to the standing committee -- the GNSO Council standing committee on improvements implementation. We have discussed this both during the course of our weekend sessions and in the interim. And it seemed that there was no opposition to this referral. And, therefore, it has ended up on the consent agenda. So can I just check that there are no objections to this item being on the consent agenda? Any comment? Any input? Seeing none, we will move on. And that is -- and we will proceed, then, to act according to that recommendation and refer this item to the standing committee on improvements implementation." -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From GShatan at reedsmith.com Thu Dec 5 00:31:47 2013 From: GShatan at reedsmith.com (Shatan, Gregory S.) Date: Thu, 5 Dec 2013 00:31:47 +0000 Subject: [gnso-improvem-impl-sc] RE: Actions/Next Meeting is 17 December In-Reply-To: References: Message-ID: All: I have attached clean and ?track changes? versions of the revised proposal on Resubmission of a Motion, reflecting yesterday?s discussion (see no. 2 in Julie?s email). I look forward to any comments you all may have and then getting this to the constituencies for their feedback. Best regards, Greg Gregory S. Shatan Partner Reed Smith LLP 599 Lexington Avenue New York, NY 10022 212.549.0275 (Phone) 917.816.6428 (Mobile) 212.521.5450 (Fax) gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, December 03, 2013 4:09 PM To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 40527 bytes Desc: Addressing the Resubmission of a Motion.DOCX URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 30372 bytes Desc: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX URL: From julie.hedlund at icann.org Mon Dec 9 20:35:27 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Mon, 9 Dec 2013 12:35:27 -0800 Subject: [gnso-improvem-impl-sc] New SCI Task In-Reply-To: Message-ID: Dear SCI members, Attached is a background paper on the issue described below. This also is posted to the wiki on the page for the 17 December meeting at the top of the list of items for review at: https://community.icann.org/display/gnsosci/17+December+2013. This issue is on the agenda for the 17 December meeting and staff will provide a brief update on it. Best regards, Julie Julie Hedlund, Policy Director From: Julie Hedlund Date: Wednesday, December 4, 2013 2:22 PM To: "gnso-improvem-impl-sc at icann.org" Subject: [gnso-improvem-impl-sc] New SCI Task Dear SCI members, I should have mentioned at yesterday's meeting that the GNSO Council assigned a new task to the SCI at its meeting in Buenos Aires. It was passed as part of the consent agenda at the Council meeting on 20 November. Here is the text: "'The GNSO Council requests the GNSO Standing Committee on Improvements Implementation (SCI) to review the current consensus levels defined and described in the GNSO Working Group Guidelines, and specifically requests the SCI to review and, if deemed appropriate, recommend revised or additional language to apply to situations where working groups may reach sufficient consensus against a particular proposal such that the appropriate consensus level cannot accurately be described as No Consensus/Divergence')" You can see it on the consent agenda at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en. The transcript is available at: http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun cil-20nov13-en and the discussion is on page 4. I've also extracted it below. Staff will provide a background paper on this issue following the format in the SCI Charter, as we did with the two recently added SCI tasks (email voting and waivers). Best regards, Julie Julie Hedlund, Policy Director Excerpt from the Transcript: Jonathan Robinson: "Item 3, we move on this to the consent agenda. And here we have an item that came out of -- has been removed and came out of the second motion on our agenda today. And this derives from the work of the working group on IGO, INGO names where there was some discussion about the adequacy of the consensus levels within the working group and a requirement to refer these -- or a request to refer these to the standing committee -- the GNSO Council standing committee on improvements implementation. We have discussed this both during the course of our weekend sessions and in the interim. And it seemed that there was no opposition to this referral. And, therefore, it has ended up on the consent agenda. So can I just check that there are no objections to this item being on the consent agenda? Any comment? Any input? Seeing none, we will move on. And that is -- and we will proceed, then, to act according to that recommendation and refer this item to the standing committee on improvements implementation." -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Background on GNSO Working Group Guidelines Consensus Levels.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 131920 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From randruff at rnapartners.com Mon Dec 9 21:25:45 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Mon, 9 Dec 2013 16:25:45 -0500 Subject: [gnso-improvem-impl-sc] RE: Re-submission of a motion Message-ID: <041d01cef525$3acd6f20$b0684d60$@rnapartners.com> Thank you Greg. It would be very helpful if everyone can send the clean version to their constituencies with a request for any and all input PRIOR TO our December 17th call. Thanks in advance. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Shatan, Gregory S. Sent: Wednesday, December 4, 2013 19:32 To: 'Julie Hedlund'; gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] RE: Actions/Next Meeting is 17 December All: I have attached clean and ?track changes? versions of the revised proposal on Resubmission of a Motion, reflecting yesterday?s discussion (see no. 2 in Julie?s email). I look forward to any comments you all may have and then getting this to the constituencies for their feedback. Best regards, Greg Gregory S. Shatan Partner Reed Smith LLP 599 Lexington Avenue New York, NY 10022 212.549.0275 (Phone) 917.816.6428 (Mobile) 212.521.5450 (Fax) gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, December 03, 2013 4:09 PM To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mary.wong at icann.org Tue Dec 10 19:18:48 2013 From: mary.wong at icann.org (Mary Wong) Date: Tue, 10 Dec 2013 11:18:48 -0800 Subject: [gnso-improvem-impl-sc] Election/Selection of Chair and Vice Chair for 2014 Message-ID: Dear SCI members, Per the SCI Charter, each December the SCI has to nominate, select and (if necessary) elect a Chair and Vice Chair for the following year. Only primary members of the SCI (i.e. no alternates) are eligible to stand for either position. As Ron is not term-limited, he may under the terms of the Charter choose to serve a second one-year term as Chair. Ron has graciously indicated that he will be happy to continue as the Chair for this coming year ? as such, and again per the Charter, no election for Chair will be held unless there is one (or more) other candidate(s) for Chair. If there is at least one other nominee/volunteer for Chair, the Charter prescribes how an election will then be run: https://community.icann.org/x/L4Hg Avri will not be standing for Vice-Chair, having already served more than one term as such. The SCI therefore needs at least one volunteer/nominee for Vice Chair for 2014. In view of the upcoming SCI meeting in seven days' time, this note is intended to inform SCI members of both the process as well as to allow primary SCI members to volunteer or be nominated for either the Chair or Vice Chair position.Please send all candidate nominations (including self-nominations) to this list before the next meeting on December 17th. Thanks and cheers Mary Mary Wong Senior Policy Director Internet Corporation for Assigned Names & Numbers (ICANN) Telephone: +1 603 574 4892 Email: mary.wong at icann.org * One World. One Internet. * -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie.hedlund at icann.org Thu Dec 12 18:37:54 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Thu, 12 Dec 2013 10:37:54 -0800 Subject: [gnso-improvem-impl-sc] Proposed Agenda 17 December 2013 Message-ID: Dear SCI members, Please see below a proposed agenda for the SCI meeting on 17 December 2013 at 2000 UTC. Please provide any comments or changes. Note in particular the recent email from Mary Wong entitled, "Election/Selection of Chair and Vice Chair for 2014" alerting SCI members to both the process as well as to allow primary SCI members to volunteer or be nominated for either the Chair or Vice Chair position. In her email she noted that Ron Andruff has volunteered to serve another 1-year term as Chair and Avri Doria will not be standing for Vice Chair. Please send all candidate nominations (including self-nominations) to this list before the next meeting on December 17th as this topic is on the agenda for that meeting. Best regards, Julie Julie Hedlund, Policy Director Proposed Agenda: 1. Roll call (1 min) 2. Statements of Interest (2 min) 3. Approval of the agenda (2 min) 4. Chair/Vice Chair Elections (5 mins) 5. Working Group self assessment (5 mins) 6. Re-Submitting a Motion (10 mins) 7. Possible inclusion of a waiver/exception in the GNSO Operating Procedures (10 mins) 8. Voting by email (10 mins) 9. New Item: Review of GNSO Working Group Guidelines Consensus Levels (10 mins) 10. AOB (5 mins) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From mike at haven2.com Fri Dec 13 13:25:02 2013 From: mike at haven2.com (Mike O'Connor) Date: Fri, 13 Dec 2013 07:25:02 -0600 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: References: Message-ID: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> hi all, just a quick note to let you know that Wolf-Ulrich will have to carry on without an Alternate to this committee for a while -- i've alerted the ISPCP that i need to give up this responsibility (along with some others) in order to be able to get back to doing a reasonable job at the duties that remain. i'm really sorry that i had to make this choice, but if i don't lighten the load a bit i won't be doing anybody any good. it was great working with you all, and i'll still remain an avid customer of the SCI from my perch on the Council. thanks all, mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 3630 bytes Desc: not available URL: From randruff at rnapartners.com Fri Dec 13 14:28:31 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Fri, 13 Dec 2013 09:28:31 -0500 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> Message-ID: <084701cef80f$9a8c31c0$cfa49540$@rnapartners.com> Dear Mikey, Even though you are leaving us, it is good to know that you will still be asking the tough questions on Council. ;o) Thank you very much for your service to the SCI and greater ICANN. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mike O'Connor Sent: Friday, December 13, 2013 08:25 To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] dropping off the SCI hi all, just a quick note to let you know that Wolf-Ulrich will have to carry on without an Alternate to this committee for a while -- i've alerted the ISPCP that i need to give up this responsibility (along with some others) in order to be able to get back to doing a reasonable job at the duties that remain. i'm really sorry that i had to make this choice, but if i don't lighten the load a bit i won't be doing anybody any good. it was great working with you all, and i'll still remain an avid customer of the SCI from my perch on the Council. thanks all, mikey PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com , HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) -------------- next part -------------- An HTML attachment was scrubbed... URL: From avri at acm.org Fri Dec 13 15:16:04 2013 From: avri at acm.org (Avri Doria) Date: Fri, 13 Dec 2013 10:16:04 -0500 Subject: [gnso-improvem-impl-sc] Election/Selection of Chair and Vice Chair for 2014 In-Reply-To: References: Message-ID: <52AB24B4.7070009@acm.org> Hi, Thanks for this. I want to let the group know that on my self-nominaton, I have been appointed the GNSO council liaison to the SCI. I will not, therefore, be a candidate for anything. Since i have been in the vice-chair role, it means there is definitely an opening that needs nominees/volunteers. I will for the time being remain the primary rep from NCSG, though I do hope to become the alternate at some point in time. avri On 12/10/2013 2:18 PM, Mary Wong wrote: > Dear SCI members, > > Per the SCI Charter, each December the SCI has to nominate, select and > (if necessary) elect a Chair and Vice Chair for the following year. Only > primary members of the SCI (i.e. no alternates) are eligible to stand > for either position. > > As Ron is not term-limited, he may under the terms of the Charter choose > to serve a second one-year term as Chair. Ron has graciously indicated > that he will be happy to continue as the Chair for this coming year ? as > such, and again per the Charter, no election for Chair will be held > unless there is one (or more) other candidate(s) for Chair. If there is > at least one other nominee/volunteer for Chair, the Charter prescribes > how an election will then be run: https://community.icann.org/x/L4Hg > > Avri will not be standing for Vice-Chair, having already served more > than one term as such. The SCI therefore needs at least one > volunteer/nominee for Vice Chair for 2014. > > In view of the upcoming SCI meeting in seven days' time, this note is > intended to inform SCI members of both the process as well as to allow > primary SCI members to volunteer or be nominated for either the Chair or > Vice Chair position.Please send all candidate nominations (including > self-nominations) to this list before the next meeting on December 17th. > > Thanks and cheers > Mary > > Mary Wong > Senior Policy Director > Internet Corporation for Assigned Names & Numbers (ICANN) > Telephone: +1 603 574 4892 > Email: mary.wong at icann.org > > * One World. One Internet. * From avri at acm.org Fri Dec 13 15:16:28 2013 From: avri at acm.org (Avri Doria) Date: Fri, 13 Dec 2013 10:16:28 -0500 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> Message-ID: <52AB24CC.7020009@acm.org> Bummer! On 12/13/2013 8:25 AM, Mike O'Connor wrote: > hi all, > > just a quick note to let you know that Wolf-Ulrich will have to carry on > without an Alternate to this committee for a while -- i've alerted the > ISPCP that i need to give up this responsibility (along with some > others) in order to be able to get back to doing a reasonable job at the > duties that remain. > > i'm really sorry that i had to make this choice, but if i don't lighten > the load a bit i won't be doing anybody any good. it was great working > with you all, and i'll still remain an avid customer of the SCI from my > perch on the Council. > > thanks all, > > mikey > > > PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com > , HANDLE: OConnorStP (ID for Twitter, Facebook, > LinkedIn, etc.) > From mike at haven2.com Fri Dec 13 15:21:59 2013 From: mike at haven2.com (Mike O'Connor) Date: Fri, 13 Dec 2013 09:21:59 -0600 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: <52AB24CC.7020009@acm.org> References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> <52AB24CC.7020009@acm.org> Message-ID: yep. but my "ICANN" calendar is starting to look like a full-time job and when i add the "write stuff" part it just goes crazy. i'm starting to see some pretty dramatic declines in quality and focus. so i'm trying to zero in on super-high priorities and let some of the high-priorities go. dang. m On Dec 13, 2013, at 9:16 AM, Avri Doria wrote: > > Bummer! > > On 12/13/2013 8:25 AM, Mike O'Connor wrote: >> hi all, >> >> just a quick note to let you know that Wolf-Ulrich will have to carry on >> without an Alternate to this committee for a while -- i've alerted the >> ISPCP that i need to give up this responsibility (along with some >> others) in order to be able to get back to doing a reasonable job at the >> duties that remain. >> >> i'm really sorry that i had to make this choice, but if i don't lighten >> the load a bit i won't be doing anybody any good. it was great working >> with you all, and i'll still remain an avid customer of the SCI from my >> perch on the Council. >> >> thanks all, >> >> mikey >> >> >> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com >> , HANDLE: OConnorStP (ID for Twitter, Facebook, >> LinkedIn, etc.) >> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) From GShatan at reedsmith.com Fri Dec 13 16:10:02 2013 From: GShatan at reedsmith.com (Shatan, Gregory S.) Date: Fri, 13 Dec 2013 16:10:02 +0000 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> <52AB24CC.7020009@acm.org> Message-ID: Mikey, I was wondering how you were managing to be everywhere at once. It seems that, at some point, the laws of physics can no longer broken, and the universe rebels. While I only intersected with you for a short time on the SCI, I will add my voice to the chorus of disappointment in your departure, but understanding that quality of contribution must always be the benchmark. Greg Shatan -----Original Message----- From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mike O'Connor Sent: Friday, December 13, 2013 10:22 AM To: Avri Doria Cc: gnso-improvem-impl-sc at icann.org Subject: Re: [gnso-improvem-impl-sc] dropping off the SCI yep. but my "ICANN" calendar is starting to look like a full-time job and when i add the "write stuff" part it just goes crazy. i'm starting to see some pretty dramatic declines in quality and focus. so i'm trying to zero in on super-high priorities and let some of the high-priorities go. dang. m On Dec 13, 2013, at 9:16 AM, Avri Doria wrote: > > Bummer! > > On 12/13/2013 8:25 AM, Mike O'Connor wrote: >> hi all, >> >> just a quick note to let you know that Wolf-Ulrich will have to carry >> on without an Alternate to this committee for a while -- i've alerted >> the ISPCP that i need to give up this responsibility (along with some >> others) in order to be able to get back to doing a reasonable job at >> the duties that remain. >> >> i'm really sorry that i had to make this choice, but if i don't >> lighten the load a bit i won't be doing anybody any good. it was >> great working with you all, and i'll still remain an avid customer of >> the SCI from my perch on the Council. >> >> thanks all, >> >> mikey >> >> >> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com >> , HANDLE: OConnorStP (ID for Twitter, >> Facebook, LinkedIn, etc.) >> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 From mike at haven2.com Sat Dec 14 16:28:41 2013 From: mike at haven2.com (Mike O'Connor) Date: Sat, 14 Dec 2013 10:28:41 -0600 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> <52AB24CC.7020009@acm.org> Message-ID: <3AFA9BF8-194A-4314-BBF8-9021EFFE76C3@haven2.com> hi Greg, i think the penny dropped when i realized that in addition to 12 hours of scheduled meetings last week, i had 7 writing projects. the laws of physics did indeed catch up with me. ;-) thanks all. over n'out, mikey On Dec 13, 2013, at 10:10 AM, "Shatan, Gregory S." wrote: > > Mikey, > > I was wondering how you were managing to be everywhere at once. It seems that, at some point, the laws of physics can no longer broken, and the universe rebels. > > While I only intersected with you for a short time on the SCI, I will add my voice to the chorus of disappointment in your departure, but understanding that quality of contribution must always be the benchmark. > > Greg Shatan > > -----Original Message----- > From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mike O'Connor > Sent: Friday, December 13, 2013 10:22 AM > To: Avri Doria > Cc: gnso-improvem-impl-sc at icann.org > Subject: Re: [gnso-improvem-impl-sc] dropping off the SCI > > > yep. but my "ICANN" calendar is starting to look like a full-time job and when i add the "write stuff" part it just goes crazy. i'm starting to see some pretty dramatic declines in quality and focus. so i'm trying to zero in on super-high priorities and let some of the high-priorities go. > > dang. > > m > > On Dec 13, 2013, at 9:16 AM, Avri Doria wrote: > >> >> Bummer! >> >> On 12/13/2013 8:25 AM, Mike O'Connor wrote: >>> hi all, >>> >>> just a quick note to let you know that Wolf-Ulrich will have to carry >>> on without an Alternate to this committee for a while -- i've alerted >>> the ISPCP that i need to give up this responsibility (along with some >>> others) in order to be able to get back to doing a reasonable job at >>> the duties that remain. >>> >>> i'm really sorry that i had to make this choice, but if i don't >>> lighten the load a bit i won't be doing anybody any good. it was >>> great working with you all, and i'll still remain an avid customer of >>> the SCI from my perch on the Council. >>> >>> thanks all, >>> >>> mikey >>> >>> >>> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com >>> , HANDLE: OConnorStP (ID for Twitter, >>> Facebook, LinkedIn, etc.) >>> > > > PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) > > > > > * * * > > This E-mail, along with any attachments, is considered > confidential and may well be legally privileged. If you have received it in > error, you are on notice of its status. Please notify us immediately by reply > e-mail and then delete this message from your system. Please do not copy it or > use it for any purposes, or disclose its contents to any other > person. Thank you for your cooperation. > > * * * > > To ensure compliance with Treasury Department regulations, we > inform you that, unless otherwise indicated in writing, any U.S. Federal tax > advice contained in this communication (including any attachments) is not > intended or written to be used, and cannot be used, for the purpose of (1) > avoiding penalties under the Internal Revenue Code or applicable state > and local provisions or (2) promoting, marketing or recommending to another > party any tax-related matters addressed herein. > Disclaimer Version RS.US.20.10.00 > PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) From rickert at anwaelte.de Tue Dec 17 18:20:49 2013 From: rickert at anwaelte.de (Thomas Rickert) Date: Tue, 17 Dec 2013 19:20:49 +0100 Subject: [gnso-improvem-impl-sc] dropping off the SCI In-Reply-To: References: <82EAFC7D-161A-4CA9-B82A-CB96C709BEF4@haven2.com> <52AB24CC.7020009@acm.org> Message-ID: <1D71026B-B719-4C12-9B15-AF700ADF8064@anwaelte.de> +1 Thanks, Mikey! Thomas Am 13.12.2013 um 17:10 schrieb "Shatan, Gregory S." : > > Mikey, > > I was wondering how you were managing to be everywhere at once. It seems that, at some point, the laws of physics can no longer broken, and the universe rebels. > > While I only intersected with you for a short time on the SCI, I will add my voice to the chorus of disappointment in your departure, but understanding that quality of contribution must always be the benchmark. > > Greg Shatan > > -----Original Message----- > From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mike O'Connor > Sent: Friday, December 13, 2013 10:22 AM > To: Avri Doria > Cc: gnso-improvem-impl-sc at icann.org > Subject: Re: [gnso-improvem-impl-sc] dropping off the SCI > > > yep. but my "ICANN" calendar is starting to look like a full-time job and when i add the "write stuff" part it just goes crazy. i'm starting to see some pretty dramatic declines in quality and focus. so i'm trying to zero in on super-high priorities and let some of the high-priorities go. > > dang. > > m > > On Dec 13, 2013, at 9:16 AM, Avri Doria wrote: > >> >> Bummer! >> >> On 12/13/2013 8:25 AM, Mike O'Connor wrote: >>> hi all, >>> >>> just a quick note to let you know that Wolf-Ulrich will have to carry >>> on without an Alternate to this committee for a while -- i've alerted >>> the ISPCP that i need to give up this responsibility (along with some >>> others) in order to be able to get back to doing a reasonable job at >>> the duties that remain. >>> >>> i'm really sorry that i had to make this choice, but if i don't >>> lighten the load a bit i won't be doing anybody any good. it was >>> great working with you all, and i'll still remain an avid customer of >>> the SCI from my perch on the Council. >>> >>> thanks all, >>> >>> mikey >>> >>> >>> PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com >>> , HANDLE: OConnorStP (ID for Twitter, >>> Facebook, LinkedIn, etc.) >>> > > > PHONE: 651-647-6109, FAX: 866-280-2356, WEB: www.haven2.com, HANDLE: OConnorStP (ID for Twitter, Facebook, LinkedIn, etc.) > > > > > * * * > > This E-mail, along with any attachments, is considered > confidential and may well be legally privileged. If you have received it in > error, you are on notice of its status. Please notify us immediately by reply > e-mail and then delete this message from your system. Please do not copy it or > use it for any purposes, or disclose its contents to any other > person. Thank you for your cooperation. > > * * * > > To ensure compliance with Treasury Department regulations, we > inform you that, unless otherwise indicated in writing, any U.S. Federal tax > advice contained in this communication (including any attachments) is not > intended or written to be used, and cannot be used, for the purpose of (1) > avoiding penalties under the Internal Revenue Code or applicable state > and local provisions or (2) promoting, marketing or recommending to another > party any tax-related matters addressed herein. > Disclaimer Version RS.US.20.10.00 > -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 496 bytes Desc: Message signed with OpenPGP using GPGMail URL: From rickert at anwaelte.de Tue Dec 17 18:48:27 2013 From: rickert at anwaelte.de (Thomas Rickert) Date: Tue, 17 Dec 2013 19:48:27 +0100 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December In-Reply-To: References: Message-ID: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> All, thanks to Avri for sending her ideas on the subject we have been tasked with (item no. 3.) Please find below my 5 cent on the e-mail voting topic based on her thoughts: 1. Generally, those Councillors that are present in physical or remote meetings should vote. Where a Councillor cannot participate in a meeting, a proxy or an alternate should be appointed. 2. Submitting votes by e-mail voting should be the exception. 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion both for individuals as well as for the whole Council. 4. The GNSO Council Chair shall only grant the possibility to vote by e-mail a) to individual Councillors if the Councillor has attended the discussion on the motion and was unable to participate in the vote. b) to the Council as a whole subject to the following conditions, which must be present cumulatively: - the motion to be voted on has been sufficiently discussed by the Council and no further discussion was asked for by one or more Councillors - conducting the vote at the next scheduled meeting of the Council would prevent that progress is made which is regarded important by the Council 5. The GNSO Council Chair will send the motion and the time frame for submitting votes to the GNSO Council mailing list with at least 48 hours notice on week days. 6. E-mails containing votes shall be sent to the GNSO Secretariat with a subject specifying the motion as previously announced by the GNSO Secretariat to the GNSO Council mailing list. E-mails containing votes must not be sent to the GNSO Council mailing list to prevent strategic voting. 7. The GNSO Secretariat shall ensure that e-mail votes received are authentic either by confirming the vote with the respective Councillor through a communication channel other than e-mail or via means of digital signature of the e-mail containing the vote. 8. The GNSO Secretariat will publish the results of the vote as soon as practically possible after expiry of the voting deadline or the completion of the vote, whichever is earlier. Thanks, Thomas Am 03.12.2013 um 22:08 schrieb Julie Hedlund : > Dear SCI members, > > Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. > > Best regards, > Julie > > Julie Hedlund, Policy Director > > 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). > > 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. > > 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. > > 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. > > 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: signature.asc Type: application/pgp-signature Size: 496 bytes Desc: Message signed with OpenPGP using GPGMail URL: From avri at acm.org Tue Dec 17 19:45:46 2013 From: avri at acm.org (Avri Doria) Date: Tue, 17 Dec 2013 14:45:46 -0500 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December In-Reply-To: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> References: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> Message-ID: <52B0A9EA.6040501@acm.org> Hi, Thanks for sending this. I unfortunately found out that I have an ATRT2 meeting in conflict today, so will miss this meeting. I will come back and listen to the recording. Which makes me think that some of the criteria below might be obviated by listening to a call or participating in discussion on the list (or elsewhere if we ever modernize our working methods). Anyway will be interested to hear what comes out of the discussion. avri On 17-Dec-13 13:48, Thomas Rickert wrote: > All, > thanks to Avri for sending her ideas on the subject we have been tasked > with (item no. 3.) > > Please find below my 5 cent on the e-mail voting topic based on her > thoughts: > > 1. Generally, those Councillors that are present in physical or remote > meetings should vote. Where a Councillor cannot participate in a > meeting, a proxy or an alternate should be appointed. > > 2. Submitting votes by e-mail voting should be the exception. > > 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion > both for individuals as well as for the whole Council. > > 4. The GNSO Council Chair shall only grant the possibility to vote by > e-mail > > a) to individual Councillors if the Councillor has attended the > discussion on the motion and was unable to participate in the vote. > > b) to the Council as a whole subject to the following conditions, which > must be present cumulatively: > > - the motion to be voted on has been sufficiently discussed by the > Council and no further discussion was asked for by one or more Councillors > - conducting the vote at the next scheduled meeting of the Council would > prevent that progress is made which is regarded important by the Council > > 5. The GNSO Council Chair will send the motion and the time frame for > submitting votes to the GNSO Council mailing list with at least 48 hours > notice on week days. > > 6. E-mails containing votes shall be sent to the GNSO Secretariat with a > subject specifying the motion as previously announced by the GNSO > Secretariat to the GNSO Council mailing list. E-mails containing votes > must not be sent to the GNSO Council mailing list to prevent strategic > voting. > > 7. The GNSO Secretariat shall ensure that e-mail votes received are > authentic either by confirming the vote with the respective Councillor > through a communication channel other than e-mail or via means of > digital signature of the e-mail containing the vote. > > 8. The GNSO Secretariat will publish the results of the vote as soon as > practically possible after expiry of the voting deadline or the > completion of the vote, whichever is earlier. > > Thanks, > Thomas > > > Am 03.12.2013 um 22:08 schrieb Julie Hedlund >: > >> Dear SCI members, >> >> Please see the actions from the meeting on 03 December 2013. Our next >> meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , >> 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent >> with teleconference information). As agreed in Buenos Aires the SCI >> will revert to a 2-week schedule when it has outstanding items, >> although to avoid the New Year holiday the meeting following 17 >> December will be on 07 January. >> >> Best regards, >> Julie >> >> Julie Hedlund, Policy Director >> >> 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff >> will enage Ken to draft a message for Mikey to send to the WG to >> retake the survey and set a deadline for 2 weeks (17 December). Julie >> Hedlund will send the summary of the previous survey to the SCI list >> (done). >> >> 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and >> Exceptions #4 to change "tabled" to "deferred" and make other >> adjustments as discussed. SCI members will send the revised language >> to their constituencies to get feedback by a 2-week deadline (17 >> December). Continue discussion on whether "consent" is needed before >> "agenda" in item A Rule, #3. >> >> 3. Voting by Email: Avri Doria and Thomas Rickert will work on an >> approach. >> >> 4. Waiver/Exception to GNSO Operating Procedures: Continue >> discussion on the next call and on the list. >> >> 5. AOB: Next meeting is 17 December and the SCI will move back to a >> 2-week schedule when it has outstanding items (excepting meetings that >> fall on holidays). > From GShatan at reedsmith.com Tue Dec 17 20:01:00 2013 From: GShatan at reedsmith.com (Shatan, Gregory S.) Date: Tue, 17 Dec 2013 20:01:00 +0000 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December In-Reply-To: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> References: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> Message-ID: I will be joining the call but I will be late. Greg Shatan Gregory S. Shatan Deputy Chair | Tech Transactions Group IP | Technology | Media ReedSmithLLP The business of relationships 599 Lexington Avenue New York, NY 10022 212.549.0275 | Phone 917.816.6428 | Mobile 212.521.5450 | Fax gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Thomas Rickert Sent: Tuesday, December 17, 2013 1:48 PM To: Julie Hedlund Cc: gnso-improvem-impl-sc at icann.org Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High All, thanks to Avri for sending her ideas on the subject we have been tasked with (item no. 3.) Please find below my 5 cent on the e-mail voting topic based on her thoughts: 1. Generally, those Councillors that are present in physical or remote meetings should vote. Where a Councillor cannot participate in a meeting, a proxy or an alternate should be appointed. 2. Submitting votes by e-mail voting should be the exception. 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion both for individuals as well as for the whole Council. 4. The GNSO Council Chair shall only grant the possibility to vote by e-mail a) to individual Councillors if the Councillor has attended the discussion on the motion and was unable to participate in the vote. b) to the Council as a whole subject to the following conditions, which must be present cumulatively: - the motion to be voted on has been sufficiently discussed by the Council and no further discussion was asked for by one or more Councillors - conducting the vote at the next scheduled meeting of the Council would prevent that progress is made which is regarded important by the Council 5. The GNSO Council Chair will send the motion and the time frame for submitting votes to the GNSO Council mailing list with at least 48 hours notice on week days. 6. E-mails containing votes shall be sent to the GNSO Secretariat with a subject specifying the motion as previously announced by the GNSO Secretariat to the GNSO Council mailing list. E-mails containing votes must not be sent to the GNSO Council mailing list to prevent strategic voting. 7. The GNSO Secretariat shall ensure that e-mail votes received are authentic either by confirming the vote with the respective Councillor through a communication channel other than e-mail or via means of digital signature of the e-mail containing the vote. 8. The GNSO Secretariat will publish the results of the vote as soon as practically possible after expiry of the voting deadline or the completion of the vote, whichever is earlier. Thanks, Thomas Am 03.12.2013 um 22:08 schrieb Julie Hedlund >: Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: From GShatan at reedsmith.com Tue Dec 17 20:51:23 2013 From: GShatan at reedsmith.com (Shatan, Gregory S.) Date: Tue, 17 Dec 2013 20:51:23 +0000 Subject: [gnso-improvem-impl-sc] FW: Actions/Next Meeting is 17 December In-Reply-To: References: Message-ID: As discussed. Greg From: Shatan, Gregory S. Sent: Wednesday, December 04, 2013 7:32 PM To: 'Julie Hedlund'; gnso-improvem-impl-sc at icann.org Subject: RE: Actions/Next Meeting is 17 December All: I have attached clean and ?track changes? versions of the revised proposal on Resubmission of a Motion, reflecting yesterday?s discussion (see no. 2 in Julie?s email). I look forward to any comments you all may have and then getting this to the constituencies for their feedback. Best regards, Greg Gregory S. Shatan Partner Reed Smith LLP 599 Lexington Avenue New York, NY 10022 212.549.0275 (Phone) 917.816.6428 (Mobile) 212.521.5450 (Fax) gshatan at reedsmith.com www.reedsmith.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, December 03, 2013 4:09 PM To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). * * * This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation. * * * To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein. Disclaimer Version RS.US.20.10.00 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 40682 bytes Desc: Addressing the Resubmission of a Motion.DOCX URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 30492 bytes Desc: Addressing the Resubmission of a Motion - Addressing the Resubmission of a Motion.DOCX URL: From randruff at rnapartners.com Tue Dec 17 21:11:34 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Tue, 17 Dec 2013 16:11:34 -0500 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December In-Reply-To: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> References: <4062212B-F74B-419B-BB3F-0DDC02871074@anwaelte.de> Message-ID: <01a701cefb6c$93281380$b9783a80$@rnapartners.com> Thanks to Thomas and Avri for this excellent sub-committee work. With the holidays upon us, Julie, can you kindly recirculate this information one week before our next call to be sure that is fresh in everyone's minds? Thank you in advance. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Thomas Rickert Sent: Tuesday, December 17, 2013 13:48 To: Julie Hedlund Cc: gnso-improvem-impl-sc at icann.org Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December Importance: High All, thanks to Avri for sending her ideas on the subject we have been tasked with (item no. 3.) Please find below my 5 cent on the e-mail voting topic based on her thoughts: 1. Generally, those Councillors that are present in physical or remote meetings should vote. Where a Councillor cannot participate in a meeting, a proxy or an alternate should be appointed. 2. Submitting votes by e-mail voting should be the exception. 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion both for individuals as well as for the whole Council. 4. The GNSO Council Chair shall only grant the possibility to vote by e-mail a) to individual Councillors if the Councillor has attended the discussion on the motion and was unable to participate in the vote. b) to the Council as a whole subject to the following conditions, which must be present cumulatively: - the motion to be voted on has been sufficiently discussed by the Council and no further discussion was asked for by one or more Councillors - conducting the vote at the next scheduled meeting of the Council would prevent that progress is made which is regarded important by the Council 5. The GNSO Council Chair will send the motion and the time frame for submitting votes to the GNSO Council mailing list with at least 48 hours notice on week days. 6. E-mails containing votes shall be sent to the GNSO Secretariat with a subject specifying the motion as previously announced by the GNSO Secretariat to the GNSO Council mailing list. E-mails containing votes must not be sent to the GNSO Council mailing list to prevent strategic voting. 7. The GNSO Secretariat shall ensure that e-mail votes received are authentic either by confirming the vote with the respective Councillor through a communication channel other than e-mail or via means of digital signature of the e-mail containing the vote. 8. The GNSO Secretariat will publish the results of the vote as soon as practically possible after expiry of the voting deadline or the completion of the vote, whichever is earlier. Thanks, Thomas Am 03.12.2013 um 22:08 schrieb Julie Hedlund >: Dear SCI members, Please see the actions from the meeting on 03 December 2013. Our next meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET - a separate notice will be sent with teleconference information). As agreed in Buenos Aires the SCI will revert to a 2-week schedule when it has outstanding items, although to avoid the New Year holiday the meeting following 17 December will be on 07 January. Best regards, Julie Julie Hedlund, Policy Director 1. Working Group Self-Assessment: Mikey O'Conner and Ron Andruff will enage Ken to draft a message for Mikey to send to the WG to retake the survey and set a deadline for 2 weeks (17 December). Julie Hedlund will send the summary of the previous survey to the SCI list (done). 2 Re-Submitting a Motion: Greg Shatan will re-write B Limitations and Exceptions #4 to change "tabled" to "deferred" and make other adjustments as discussed. SCI members will send the revised language to their constituencies to get feedback by a 2-week deadline (17 December). Continue discussion on whether "consent" is needed before "agenda" in item A Rule, #3. 3. Voting by Email: Avri Doria and Thomas Rickert will work on an approach. 4. Waiver/Exception to GNSO Operating Procedures: Continue discussion on the next call and on the list. 5. AOB: Next meeting is 17 December and the SCI will move back to a 2-week schedule when it has outstanding items (excepting meetings that fall on holidays). -------------- next part -------------- An HTML attachment was scrubbed... URL: From julie.hedlund at icann.org Tue Dec 17 21:22:09 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 17 Dec 2013 13:22:09 -0800 Subject: [gnso-improvem-impl-sc] Consensus Call by 08 Jan 2014 on Resubmitting a Motion In-Reply-To: Message-ID: Dear SCI members, Note that per the SCI Charter, "Unless otherwise determined by the SCI members, committee decisions will be made by ?full consensus? process as described in the GNSO Working Group Guidelines (see section 3.6)." Thus, as agreed at the SCI meeting today, staff is requesting a consensus call on the language provided by Greg Shatan concerning changes to the GNSO Council Operating Procedures on resubmitting a motion. Please see the attached redlined and clean versions of the language. Please review this language in your Constituencies and Stakeholder Groups if you have not already done so. If there are no objections or changes to the language received by Wednesday, 08 January 2014, the language will be presumed to be accepted by full consensus. If the language is approved the next step will be for staff to prepare a redlined version of the GNSO Council Operating Procedures that will be put out for public comment for 21 days. However, as noted on today's call this may be combined with changes to the GNSO Working Group Guidelines relating to the working group self-assessment survey (as being prepared by Ken Bour). 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Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From julie.hedlund at icann.org Tue Dec 17 21:31:39 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 17 Dec 2013 13:31:39 -0800 Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 14 January 2014 In-Reply-To: Message-ID: Dear SCI members, Please see the actions from the meeting on 17 December 2013. Our next meeting is scheduled for 14 January at 20:00 UTC for 1 hour (12:00 PST , 15:00 EST, 20:00 London, 21:00 CET ? a separate notice will be sent with teleconference information). Best regards, Julie Julie Hedlund, Policy Director Actions from 17 December Meeting: 1. Chair/Vice Chair: Ron Andruff is affirmed as Chair for 2014. Staff will issue one last call for nominations for Vice Chair -- Cintra Sooknanan has volunteered. If there are no other candidates the SCI will request the GNSO Council to allow Cintra to serve as an alternate. 2. Working Group Self Assessment: The SCI will consider accompanying changes to the Working Group Guidelines/GNSO Council Operating Procedures as provided by Ken Bour. Changes to the GNSO Council Operating Procedures (including to the Working Group Guidelines) must go out for public comment. These may be bundled with other changes, such as for re-submitting a motion (below). 3. Re-submitting a Motion: Staff will send a Consensus Call to the list asking if there are any objections by 08 January. 4. Waiver/Exception: Staff will ask for volunteers to join Marie-Laure and resend the background information. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From julie.hedlund at icann.org Tue Dec 17 21:38:42 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 17 Dec 2013 13:38:42 -0800 Subject: [gnso-improvem-impl-sc] Request for Volunteers: Waivers/Exceptions to GNSO Council Operating Procedures Message-ID: Dear SCI members, Marie-Laure Lemineur has agreed to work on the issue of waivers/exceptions to GNSO Council Operating Procedures, which the SCI is addressing at the request of the GNSO Council. Mikey O'Conner had volunteered to work with Marie-Laure, but he has now left the SCI. We are seeking volunteers to join Marie-Laure to work on this issue. Please respond to this message and to the list if you would like to volunteer by 08 January 2014. Please see the background information below in the format required in the SCI Charter. Please let us know if you need more information. If other SCI members have context to add to this issue that would be much appreciated. Best regards, Julie Julie Hedlund, Policy Director Waivers and/or Exceptions to the GNSO Council Operating Procedures 1. Which group do you represent? GNSO Council 2. To which rules or processes do you refer? Submitting a motion 3. 4. Please outline the problems: The Council does not have a mechanism to waive or invoke an exception to its operating procedures. The example raised by the GNSO Council is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn?t empowered as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn?t really - there isn?t really device in the rulebook to allow that to take place. So I personally I think that?s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?" 5. What specific changes do you propose to address the identified problems? The SCI should consider whether language should be included in the GNSO Council Operating Procedures that provides a procedure for waiving the deadline for submitting a motion. 6. 7. Do you have any additional suggestion for making the rules/processes easier to administer? A waiver mechanism could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From ken.bour at verizon.net Tue Dec 17 21:46:02 2013 From: ken.bour at verizon.net (Ken Bour) Date: Tue, 17 Dec 2013 16:46:02 -0500 Subject: [gnso-improvem-impl-sc] Working Group Self-Assessments: Review Package Message-ID: <029001cefb71$621da7f0$2658f7d0$@verizon.net> SCI Team Members: As an outcome of today?s SCI conference call, this memo transmits two of three major elements needed to package the WG Self-Assessment project for review by the GNSO Council: 1) Sample Report produced from a test of the WG Self-Assessment process utilizing the Thick Whois WG (attached); 2) GNSO Operating Procedures changes needed to implement the SCI?s recommendation (see below & attached PDF Questionnaire); and 3) At the point that the GNSO Council is ready to approve the SCI?s recommendation, a motion would need to be prepared (TBD). Back in July 2013, I took the liberty of recommending specific modifications to the WG Guidelines document (and its Summary version) consistent with having a formal Self-Assessment questionnaire available for Chartering Organizations (CO) to utilize. For brevity?s sake, I only included the sections of those documents which, in my judgment, would need to be modified. My suggested changes are presented below in maroon text. Logistically, what I am proposing is that, when a WG Charter is written, the CO could merely specify that it wants participants to complete a formal Self-Assessment. During the WG?s actual closure process, the Chair (via Staff reminder) would provide the exact questionnaire link (QuestionPro) to WG members along with the timeframe (open and close dates). A Staff Administrator would have the names of WG members and could monitor QuestionPro to see who has and has not completed the questionnaire. Reminders could then be sent out periodically to those who had not yet registered their feedback. At the conclusion of the survey period, the Staff Administrator would compile the results and produce a report for the CO (sample attached) and, upon approval, publish it on the Wiki and/or other locations as deemed appropriate. I welcome your feedback. Ken Bour Working Group Guidelines (ANNEX 1 - GNSO Operating Procedures) 2.1.4.3: Items for Review At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG?s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). These documents are normally transmitted to the WG prior to the first meeting. It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If a WG does not develop a work plan, it will need to provide a justification to the Chartering Organization. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team?s work. The WG Chair may use the following checklist for assistance: (see Addendum) for further details. Addendum: Chair Checklist [Note: given its small size, I suggest eliminating the separate Addendum and inserting the table here in Section 2.1.4.3] Checklist Yes/No Have all WG members submitted Statements of Interest? Introduction of WG members Inform members that WG will operate under the principles of transparency and openness (i.e., mailing lists are publicly archived, meetings are recorded / transcribed) Review of WG?s mission, goals, objectives, deliverables, decision-making process, timeframes and any other documents relevant for the WG?s discussion Review WG Self-Assessment Questionnaire (see Section 7.0) Development of a work plan Schedule for future meetings of the WG Section 5.0: Products and Outputs The products and outputs of a Working Group may be prescribed by the Charter such as a report, recommendations, guidelines, self-assessment or defined by the process under which the WG operates (e.g., Policy Development Process). In addition, the Working Group might decide that additional products or outputs are required in order to carry out its Charter in an efficient and productive manner such as a statement of work or a project plan. Working Groups should be encouraged to review products and outputs from other WGs and/or consult with ICANN Staff to decide what additional products or outputs would be advisable to develop. Links to some examples of products and outputs produced by other GNSO Working Groups can be found hereunder: ? [Skipping other bullets for brevity] ? WG Self-Assessment (see Section 7.0) 6.2.4.4: Closure and Working Group Self-Assessment This section of the Charter should describe any instructions for WG final closure including any feedback and/or self-assessment that is requested by the Chartering Organization. This section might also indicate if there is any specific format, template, or prescribed manner in which the feedback is to be provided; for example, a recommended questionnaire (illustrative) is included in Section 7.0 and can be made available online for WG members to complete at the appropriate time. [NEW] Section 7.0: Working Group Self-Assessment A WG Self-Assessment instrument has been developed as a means for Chartering Organizations to formally request feedback from a WG as part of its closure process. WG members are asked a series of questions about the team?s inputs, processes (e.g., norms, decision-making, logistics), and outputs as well as other relevant dimensions and participant experiences. Screenshots of the questionnaire have been assembled into a PDF (see link below) so that WG participants can review, in advance, how it is designed and what specific information will be solicited. During the WG?s closure process, coordinating with the Chair, Staff will provide a unique link (URL) to the online questionnaire along with open and close dates and any specific instructions. Staff will then perform the following actions: ? Monitor the online process providing status updates to the WG Chair; ? Provide technical assistance to WG members if requested; ? Notify the Chair when all team members have completed the questionnaire; and, following the close date, ? Summarize the feedback in a written report to the Chartering Organization. Link to WG Self-Assessment Questionnaire (illustrative PDF attached): [Note: the PDF link (TBD) could be maintained on the GNSO website together with ANNEX 1]. Working Group Guidelines Summary 2. First meeting of the Working Group The first meeting of the Working Group should address the following issues: ? Introductions - members of the Working Group should be provided with the opportunity, at the start of the first meeting, to share information regarding interests, background, skills, experience, especially as related to any requirements in the Charter. ? Members of the Working Group should be informed that all Working Groups are normally expected to operate under the principles of transparency and openness, which means, inter alia, that mailing lists are publicly archived, meetings are normally recorded and/or transcribed, and Statements of Interest (SOIs) are required from Working Group participants which will be publicly posted. ? Election of the WG Leaders ? Normally a Chair will be selected at the first meeting of the WG. A working Group may elect to have co-chairs, vice-chairs. Once selected, a working Group Chair will need to be confirmed by the Chartering Organization (CO). ? Items for review - At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG?s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team?s work. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Thick Whois Self-Assessment Report-Complete (Sep 2013).pdf Type: application/pdf Size: 1840372 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: WG Self-Assessment Questionnaire (FINAL).pdf Type: application/pdf Size: 958998 bytes Desc: not available URL: From julie.hedlund at icann.org Tue Dec 17 21:50:16 2013 From: julie.hedlund at icann.org (Julie Hedlund) Date: Tue, 17 Dec 2013 13:50:16 -0800 Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair Message-ID: Dear SCI members, As noted previously, Ron Andruff volunteered to serve a second term as Chair. As there were no other volunteers Ron was affirmed as 2014 SCI Chair during the meeting on 17 December 2013. During that meeting the also SCI agreed that it was important to have a Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for the position. Please let me know if anyone else wishes to volunteer or nominate someone to the position of Vice-Chair by Friday, 20 December COB. If there are no other volunteers for the position of Vice-Chair the SCI will ask for Cintra to be affirmed by its members and will request from the GNSO Council a exception to the SCI Charter allowing an Alternate Member to be a Vice-Chair. Best regards, Julie Julie Hedlund, Policy Director -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 5041 bytes Desc: not available URL: From Glen at icann.org Tue Dec 17 22:26:54 2013 From: Glen at icann.org (=?iso-8859-1?Q?Glen_de_Saint_G=E9ry?=) Date: Tue, 17 Dec 2013 14:26:54 -0800 Subject: [gnso-improvem-impl-sc] MP3 recording of the SCI meeting - 17 December 2013 Message-ID: Dear All, The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 14 January 2014 at 2000 UTC for one hour. Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 17 December 2013 at 20:00UTC. http://audio.icann.org/gnso/gnso-sci-201312173-en.mp3 On page: http://gnso.icann.org/calendar/#dec (transcripts and recording are found on the calendar page) Attendees: Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair Angie Graves - Commercial and Business Users Constituency - Alternate Ken Bour - guest speaker Jennifer Wolfe - NCA primary Amr Elsadr - NCUC Alternate Greg Shatan - IPC - Alternate Cintra Sooknanan - NPOC Alternate Marie-Laure Lemineur - NPOC Primary Wolf-Ulrich Knoben - ISPCP Thomas Rickert - NCA Alternate Apologies: Avri Doria - Non Commercial SG - Primary - Vice-Chair ICANN Staff: Julie Hedlund Mary Wong Glen de Saint G?ry ** Please let me know if your name has been left off the list ** Let me know if you have any questions. Thank you. Kind regards, Glen Glen de Saint G?ry GNSO Secretariat gnso.secretariat at gnso.icann.org http://gnso.icann.org Adobe Chat Transcript Julie Hedlund:Hello Cintra and welcome! The call will start at 2000 UTC, 1200 PST, 1500 EST Glen de Saint Gery:hello Cintra and Julie! Glen de Saint Gery:Cintra please join the bridge or we could call out to you if you send me your number Cintra Sooknanan:Hi Glen, I emailled my number to Nathalie Glen de Saint Gery:please email it to me as well glen at icann.org Cintra Sooknanan:Ok I sent it in private message to you but will email Cintra Sooknanan:thanks Glen Marie-laure Lemineur:hello Glen, Cintra and Julie Marie-laure Lemineur:and everyone else :) Glen de Saint Gery:hello Marie Laure, please join the bridge Ron A:Hi all. Apologies. Just dialing in now. Marie-laure Lemineur:There is no sound in the AC? Cintra Sooknanan:Happy Birthday Glen! Julie Hedlund:Marie-Laure there is no sound on the AC, please join the teleconference bridge Marie-laure Lemineur:I need a dial in then- Will email glen...tx Julie Hedlund:I will let her know too Thomas Rickert:Hey - Happy Birthday, Glen! Marie-laure Lemineur:@julie....I already emailed her and gnso sec providing my number Julie Hedlund:Thank you very much Marie-Laure! Marie-laure Lemineur:tx Cintra Sooknanan:No change in SOI for me Wolf Knoben:A big champaign to your health, Glen! Marie-laure Lemineur:just joined the phone bridge Marie-laure Lemineur:we are back Marie-laure Lemineur:in the AC room Amr Elsadr:Apologies for being so late. Dialling in now. Amr Elsadr:On the call now. Cintra Sooknanan:Thanks for that clarification Mary Mary Wong:@Cintra, no worries. Sorry to have to do it. Marie-laure Lemineur:I would like to support Cintra`s offer if there is room for a waiver Marie-laure Lemineur:now there is sound on the AC! Cintra Sooknanan:Hi Greg are you on the adobe audio? Mary Wong:The next GNSO Council meeting is scheduled for 23 January 2014, if that helps. Greg Shatan:I just turned the adobe audio on. I will need to dial in to speak. Cintra Sooknanan:yes Mary Wong:Congratulations to Ron on his continuing to chair this committee for 2014. Ron A:my line just dropped - dialing back in now. Ron A:I'm back. Ron A:Thanks, Mary, and all, for your support! Marie-laure Lemineur:Sorry I must say I forgot about it. I will do it tomorrow Greg Shatan:I am now dialed in. Amr Elsadr:I'm volunteering to nag a little if folks wouldn't mind waiting. :) Julie Hedlund:@Ron yes the report was submitted to the entire SCI. Amr Elsadr:That's fine. But we did only get two responses to the feedback about the self-assessment. Julie Hedlund:In Buenos Aires the GNSO Council specifically asked the SCI to consider packaging/grouping changes to the GNSO Council Operating Procedures. Amr Elsadr:That sounds great. Jennifer Wolfe 2:I have to leave adobe connect, but will be on my mobile. Amr Elsadr:Thanks for the changes made to this Greg. Julie Hedlund:@Greg -- I've put the redlined version of that document in the Adobe Connect window. Amr Elsadr:Avri sent to the NCSG list, and there was no response. That would pass as an agreed. Mary Wong:are all constituencies represented on this call? Thomas Rickert:Ron, did you mention me? I am an NCA, no Registrar rep. Marie-laure Lemineur:I ahave one question. Sorry but I am new here. Are we representative pd our constituency and as such our approval is enough. do we have to consult our members each time? Marie-laure Lemineur:thank you Marie-laure Lemineur:@mary thanks a lot. I will discuss this with our members Marie-laure Lemineur:my phone dropp off but I can use the AC room Marie-laure Lemineur:i was me Marie-laure Lemineur:and Mickey Amr Elsadr:ML & Mikey. Ron A:sorry I dropped again! Marie-laure Lemineur:yes Julie Hedlund:@Ron I've announced that you got dropped and I've asked everyone to wait until you are back on. Marie-laure Lemineur:my call dropped too . I can hear you on the AC but can not speak. Can you call me back please? Amr Elsadr:@ML: You can use the audio on the AC room, but need to activate it. Ron A:I am having trouble getting back on... The number is not working. May be a local outage problem. May I deputize Wolf Ulrich to establish our next call date? Marie-laure Lemineur:sorry but it does not let me activate it for some reason @amr Glen de Saint Gery:yes Ron has been dropped again Marie-laure Lemineur:I am back on the phone bridge Amr Elsadr:I'm fine with the 7th. Ron A:I can hear the abobe, but cannot connect my ability to speak. So please continue Julie/Wolf. Marie-laure Lemineur:I am am Marie-laure Lemineur:thank you Julie Hedlund:@Ron that is correct about the timing to get items on the 23 January agenda. Amr Elsadr:Thanks Julie. Amr Elsadr:Yes..., it was used for the WG consensus topic. Julie Hedlund:@Amr we also used the format for the Waiver and Email voting items. Julie Hedlund:However, it may be that more information is needed for context. Marie-laure Lemineur:thank you Ron and all. Happy anniversary Glen!!!!! Thomas Rickert:Thanks, Ron. Well done! Amr Elsadr:Ah..., thanks for that Julie. Julie Hedlund:Thank you everyone and have a wonderful holiday and a very happy new year!! Mary Wong:Thanks all and happy holidays! Marie-laure Lemineur:Bye Thomas Rickert:All the best to all of you! Great Holiday Season! Cintra Sooknanan:Same to you Ron, and Seasons Greetings to all of you! Cintra Sooknanan:Bye Wolf Knoben:Thanks Ron.Happy holidays to all Amr Elsadr:Happy B-Day Glen!! -------------- next part -------------- An HTML attachment was scrubbed... URL: From randruff at rnapartners.com Tue Dec 17 23:24:45 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Tue, 17 Dec 2013 18:24:45 -0500 Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair In-Reply-To: References: Message-ID: <021301cefb7f$2daf61d0$890e2570$@rnapartners.com> Dear Cintra, Dear all, It occurs to me that one way to resolve the issue of Cintra being an alternate is for her constituency to determine if it might make sense to make her the primary representative rather than the alternate. I apologize for not knowing off the top of my head who the primary is (and unfortunately our Wiki page is not up to date regarding our current Committee members - Julie can you please organize the updates?). I thought that that might be a consideration to avoid having to get a waiver to our brand new Charter. That said, I do not want this message to discourage other primary representatives that may wish to throw their hats into the Vice Chair ring. Thank you, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund Sent: Tuesday, December 17, 2013 16:50 To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair Importance: High Dear SCI members, As noted previously, Ron Andruff volunteered to serve a second term as Chair. As there were no other volunteers Ron was affirmed as 2014 SCI Chair during the meeting on 17 December 2013. During that meeting the also SCI agreed that it was important to have a Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for the position. Please let me know if anyone else wishes to volunteer or nominate someone to the position of Vice-Chair by Friday, 20 December COB. If there are no other volunteers for the position of Vice-Chair the SCI will ask for Cintra to be affirmed by its members and will request from the GNSO Council a exception to the SCI Charter allowing an Alternate Member to be a Vice-Chair. Best regards, Julie Julie Hedlund, Policy Director -------------- next part -------------- An HTML attachment was scrubbed... URL: From randruff at rnapartners.com Tue Dec 17 23:27:45 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Tue, 17 Dec 2013 18:27:45 -0500 Subject: [gnso-improvem-impl-sc] Working Group Self-Assessments: Review Package In-Reply-To: <029001cefb71$621da7f0$2658f7d0$@verizon.net> References: <029001cefb71$621da7f0$2658f7d0$@verizon.net> Message-ID: <021d01cefb7f$98da3a20$ca8eae60$@rnapartners.com> Thank you, Ken. This is very helpful. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Ken Bour Sent: Tuesday, December 17, 2013 16:46 To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Working Group Self-Assessments: Review Package SCI Team Members: As an outcome of today?s SCI conference call, this memo transmits two of three major elements needed to package the WG Self-Assessment project for review by the GNSO Council: 1) Sample Report produced from a test of the WG Self-Assessment process utilizing the Thick Whois WG (attached); 2) GNSO Operating Procedures changes needed to implement the SCI?s recommendation (see below & attached PDF Questionnaire); and 3) At the point that the GNSO Council is ready to approve the SCI?s recommendation, a motion would need to be prepared (TBD). Back in July 2013, I took the liberty of recommending specific modifications to the WG Guidelines document (and its Summary version) consistent with having a formal Self-Assessment questionnaire available for Chartering Organizations (CO) to utilize. For brevity?s sake, I only included the sections of those documents which, in my judgment, would need to be modified. My suggested changes are presented below in maroon text. Logistically, what I am proposing is that, when a WG Charter is written, the CO could merely specify that it wants participants to complete a formal Self-Assessment. During the WG?s actual closure process, the Chair (via Staff reminder) would provide the exact questionnaire link (QuestionPro) to WG members along with the timeframe (open and close dates). A Staff Administrator would have the names of WG members and could monitor QuestionPro to see who has and has not completed the questionnaire. Reminders could then be sent out periodically to those who had not yet registered their feedback. At the conclusion of the survey period, the Staff Administrator would compile the results and produce a report for the CO (sample attached) and, upon approval, publish it on the Wiki and/or other locations as deemed appropriate. I welcome your feedback. Ken Bour Working Group Guidelines (ANNEX 1 - GNSO Operating Procedures) 2.1.4.3: Items for Review At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG?s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). These documents are normally transmitted to the WG prior to the first meeting. It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If a WG does not develop a work plan, it will need to provide a justification to the Chartering Organization. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team?s work. The WG Chair may use the following checklist for assistance: (see Addendum) for further details. Addendum: Chair Checklist [Note: given its small size, I suggest eliminating the separate Addendum and inserting the table here in Section 2.1.4.3] Checklist Yes/No Have all WG members submitted Statements of Interest? Introduction of WG members Inform members that WG will operate under the principles of transparency and openness (i.e., mailing lists are publicly archived, meetings are recorded / transcribed) Review of WG?s mission, goals, objectives, deliverables, decision-making process, timeframes and any other documents relevant for the WG?s discussion Review WG Self-Assessment Questionnaire (see Section 7.0) Development of a work plan Schedule for future meetings of the WG Section 5.0: Products and Outputs The products and outputs of a Working Group may be prescribed by the Charter such as a report, recommendations, guidelines, self-assessment or defined by the process under which the WG operates (e.g., Policy Development Process). In addition, the Working Group might decide that additional products or outputs are required in order to carry out its Charter in an efficient and productive manner such as a statement of work or a project plan. Working Groups should be encouraged to review products and outputs from other WGs and/or consult with ICANN Staff to decide what additional products or outputs would be advisable to develop. Links to some examples of products and outputs produced by other GNSO Working Groups can be found hereunder: * [Skipping other bullets for brevity] * WG Self-Assessment (see Section 7.0) 6.2.4.4: Closure and Working Group Self-Assessment This section of the Charter should describe any instructions for WG final closure including any feedback and/or self-assessment that is requested by the Chartering Organization. This section might also indicate if there is any specific format, template, or prescribed manner in which the feedback is to be provided; for example, a recommended questionnaire (illustrative) is included in Section 7.0 and can be made available online for WG members to complete at the appropriate time. [NEW] Section 7.0: Working Group Self-Assessment A WG Self-Assessment instrument has been developed as a means for Chartering Organizations to formally request feedback from a WG as part of its closure process. WG members are asked a series of questions about the team?s inputs, processes (e.g., norms, decision-making, logistics), and outputs as well as other relevant dimensions and participant experiences. Screenshots of the questionnaire have been assembled into a PDF (see link below) so that WG participants can review, in advance, how it is designed and what specific information will be solicited. During the WG?s closure process, coordinating with the Chair, Staff will provide a unique link (URL) to the online questionnaire along with open and close dates and any specific instructions. Staff will then perform the following actions: * Monitor the online process providing status updates to the WG Chair; * Provide technical assistance to WG members if requested; * Notify the Chair when all team members have completed the questionnaire; and, following the close date, * Summarize the feedback in a written report to the Chartering Organization. Link to WG Self-Assessment Questionnaire (illustrative PDF attached): [Note: the PDF link (TBD) could be maintained on the GNSO website together with ANNEX 1]. Working Group Guidelines Summary 2. First meeting of the Working Group The first meeting of the Working Group should address the following issues: * Introductions - members of the Working Group should be provided with the opportunity, at the start of the first meeting, to share information regarding interests, background, skills, experience, especially as related to any requirements in the Charter. * Members of the Working Group should be informed that all Working Groups are normally expected to operate under the principles of transparency and openness, which means, inter alia, that mailing lists are publicly archived, meetings are normally recorded and/or transcribed, and Statements of Interest (SOIs) are required from Working Group participants which will be publicly posted. * Election of the WG Leaders ? Normally a Chair will be selected at the first meeting of the WG. A working Group may elect to have co-chairs, vice-chairs. Once selected, a working Group Chair will need to be confirmed by the Chartering Organization (CO). * Items for review - At the first meeting of the WG or as soon thereafter as practicable, the following documents should be reviewed in order to ensure all members have a common understanding of the WG?s mission, goals, objectives, deliverables, decision-making process and timeframes: Charter, Working Group Guidelines and any other documents relevant for the WGs discussion (e.g., Policy Development Process Guidebook, Issues Paper). It is required that WGs develop a work plan that outlines the necessary steps and expected timing in order to achieve the milestones set out in the WG Charter. If the Chartering Organization has specified that it would like the WG to complete a formal Self-Assessment, it may be helpful to participants to review the questionnaire (see Section 7.0) in advance so that, as plans unfold and deliberations proceed, members have an understanding of the information that will be asked at the conclusion of the team?s work. -------------- next part -------------- An HTML attachment was scrubbed... URL: From mllemineur at gmail.com Wed Dec 18 19:17:45 2013 From: mllemineur at gmail.com (marie-laure Lemineur) Date: Wed, 18 Dec 2013 13:17:45 -0600 Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair In-Reply-To: <021301cefb7f$2daf61d0$890e2570$@rnapartners.com> References: <021301cefb7f$2daf61d0$890e2570$@rnapartners.com> Message-ID: Dear Ron and al. I would be willing to switch with Cintra and become NPOC alternate if there is no other primary representative volunteering for the position before the deadline expires. best, Marie-laure On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff wrote: > Dear Cintra, > > Dear all, > > > > It occurs to me that one way to resolve the issue of Cintra being an > alternate is for her constituency to determine if it might make sense to > make her the primary representative rather than the alternate. I apologize > for not knowing off the top of my head who the primary is (and > unfortunately our Wiki page is not up to date regarding our current > Committee members ? Julie can you please organize the updates?). > > > > I thought that that might be a consideration to avoid having to get a > waiver to our brand new Charter? > > > > That said, I do not want this message to discourage other primary > representatives that may wish to throw their hats into the Vice Chair ring. > > > > Thank you, > > > > RA > > > > *Ron Andruff* > > *RNA Partners* > > *www.rnapartners.com * > > > > *From:* owner-gnso-improvem-impl-sc at icann.org [mailto: > owner-gnso-improvem-impl-sc at icann.org] *On Behalf Of *Julie Hedlund > *Sent:* Tuesday, December 17, 2013 16:50 > *To:* gnso-improvem-impl-sc at icann.org > *Subject:* [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice > Chair > *Importance:* High > > > > Dear SCI members, > > > > As noted previously, Ron Andruff volunteered to serve a second term as > Chair. As there were no other volunteers Ron was affirmed as 2014 SCI > Chair during the meeting on 17 December 2013. > > > > During that meeting the also SCI agreed that it was important to have a > Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered > for the position. > > > > *Please let me know if anyone else wishes to volunteer or nominate someone > to the position of Vice-Chair by Friday, 20 December COB. * > > > > If there are no other volunteers for the position of Vice-Chair the SCI > will ask for Cintra to be affirmed by its members and will request from the > GNSO Council a exception to the SCI Charter allowing an Alternate Member to > be a Vice-Chair. > > > > Best regards, > > > > Julie > > > > Julie Hedlund, Policy Director > > > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From randruff at rnapartners.com Wed Dec 18 21:01:12 2013 From: randruff at rnapartners.com (Ron Andruff) Date: Wed, 18 Dec 2013 16:01:12 -0500 Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair In-Reply-To: References: <021301cefb7f$2daf61d0$890e2570$@rnapartners.com> Message-ID: <009a01cefc34$4adf2500$e09d6f00$@rnapartners.com> Thank you for this offer, Marie-laure. Let's see how this unfolds. Kind regards, RA Ron Andruff RNA Partners www.rnapartners.com From: marie-laure Lemineur [mailto:mllemineur at gmail.com] Sent: Wednesday, December 18, 2013 14:18 To: Ron Andruff Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc at icann.org Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair Dear Ron and al. I would be willing to switch with Cintra and become NPOC alternate if there is no other primary representative volunteering for the position before the deadline expires. best, Marie-laure On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff > wrote: Dear Cintra, Dear all, It occurs to me that one way to resolve the issue of Cintra being an alternate is for her constituency to determine if it might make sense to make her the primary representative rather than the alternate. I apologize for not knowing off the top of my head who the primary is (and unfortunately our Wiki page is not up to date regarding our current Committee members - Julie can you please organize the updates?). I thought that that might be a consideration to avoid having to get a waiver to our brand new Charter. That said, I do not want this message to discourage other primary representatives that may wish to throw their hats into the Vice Chair ring. Thank you, RA Ron Andruff RNA Partners www.rnapartners.com From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org ] On Behalf Of Julie Hedlund Sent: Tuesday, December 17, 2013 16:50 To: gnso-improvem-impl-sc at icann.org Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair Importance: High Dear SCI members, As noted previously, Ron Andruff volunteered to serve a second term as Chair. As there were no other volunteers Ron was affirmed as 2014 SCI Chair during the meeting on 17 December 2013. During that meeting the also SCI agreed that it was important to have a Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for the position. Please let me know if anyone else wishes to volunteer or nominate someone to the position of Vice-Chair by Friday, 20 December COB. If there are no other volunteers for the position of Vice-Chair the SCI will ask for Cintra to be affirmed by its members and will request from the GNSO Council a exception to the SCI Charter allowing an Alternate Member to be a Vice-Chair. Best regards, Julie Julie Hedlund, Policy Director -------------- next part -------------- An HTML attachment was scrubbed... URL: From jbladel at godaddy.com Fri Dec 27 16:11:55 2013 From: jbladel at godaddy.com (James M. Bladel) Date: Fri, 27 Dec 2013 16:11:55 +0000 Subject: [gnso-improvem-impl-sc] Change to Registrar Delegation - SCI Message-ID: Colleagues: Effective Jan 1, I will step aside from the Standing Committee. The current Alternate representative, Jennifer Standiford of Web.com, will become the Registrar's Primary representative to this Committee. Registrars are still seeking a member to become the new Alternate representative, and hope to name this person in the coming weeks. I appreciate the opportunity to serving with each of you, and look forward to working together again in the future. Thanks! J. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Glen at icann.org Sun Dec 29 10:17:04 2013 From: Glen at icann.org (=?iso-8859-1?Q?Glen_de_Saint_G=E9ry?=) Date: Sun, 29 Dec 2013 02:17:04 -0800 Subject: [gnso-improvem-impl-sc] Holiday card (electronic version) In-Reply-To: References: Message-ID: [cid:578EC140-800D-4AE9-B80A-BC051E7CE466] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 578EC140-800D-4AE9-B80A-BC051E7CE466.png Type: image/png Size: 217047 bytes Desc: 578EC140-800D-4AE9-B80A-BC051E7CE466.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: holiday-card-650.jpg.jpeg Type: image/jpeg Size: 46072 bytes Desc: holiday-card-650.jpg.jpeg URL: