From julie.hedlund at icann.org  Tue Jan  7 15:26:52 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 7 Jan 2014 07:26:52 -0800
Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
 Chair
In-Reply-To: <009a01cefc34$4adf2500$e09d6f00$@rnapartners.com>
Message-ID: <CEF18681.1A2CF%julie.hedlund@icann.org>

Ron and SCI members,

Happy New Year!  I hope you all had a restful and enjoyable holiday!

The SCI member list is updated.  Marie-Laure and Cintra are in their
original positions as primary and alternate, respectively, until we hear
otherwise.

Best regards,

Julie

From:  Ron Andruff <randruff at rnapartners.com>
Date:  Wednesday, December 18, 2013 4:01 PM
To:  'marie-laure Lemineur' <mllemineur at gmail.com>
Cc:  Julie Hedlund <julie.hedlund at icann.org>,
"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  RE: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

Thank you for this offer, Marie-laure.  Let?s see how this unfolds.
 
Kind regards,
 
RA
 
Ron Andruff
RNA Partners
www.rnapartners.com <http://www.rnapartners.com>
 
From: marie-laure Lemineur [mailto:mllemineur at gmail.com]
Sent: Wednesday, December 18, 2013 14:18
To: Ron Andruff
Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair
 

Dear Ron and al.

 

I would be willing to switch with Cintra and become NPOC alternate if there
is no other primary representative volunteering for the position before the
deadline expires. 

 

best,

 

Marie-laure

 

On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff <randruff at rnapartners.com>
wrote:
> 
> Dear Cintra,
> Dear all,
>  
> It occurs to me that one way to resolve the issue of Cintra being an alternate
> is for her constituency to determine if it might make sense to make her the
> primary representative rather than the alternate.  I apologize for not knowing
> off the top of my head who the primary is (and unfortunately our Wiki page is
> not up to date regarding our current Committee members ? Julie can you please
> organize the updates?).
>  
> I thought that that might be a consideration to avoid having to get a waiver
> to our brand new Charter?
>  
> That said, I do not want this message to discourage other primary
> representatives that may wish to throw their hats into the Vice Chair ring.
>  
> Thank you,
>  
> RA
>  
> 
> Ron Andruff
> RNA Partners
> www.rnapartners.com <http://www.rnapartners.com>
>  
> 
> From:owner-gnso-improvem-impl-sc at icann.org
> [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
> Sent: Tuesday, December 17, 2013 16:50
> To: gnso-improvem-impl-sc at icann.org
> Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair
> Importance: High
> 
>  
> 
> Dear SCI members,
> 
>  
> 
> As noted previously, Ron Andruff volunteered to serve a second term as Chair.
> As there were no other volunteers Ron was affirmed as 2014 SCI Chair during
> the meeting on 17 December 2013.
> 
>  
> 
> During that meeting the also SCI agreed that it was important to have a
> Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for
> the position.
> 
>  
> 
> Please let me know if anyone else wishes to volunteer or nominate someone to
> the position of Vice-Chair by Friday, 20 December COB.
> 
>  
> 
> If there are no other volunteers for the position of Vice-Chair the SCI will
> ask for Cintra to be affirmed by its members and will request from the GNSO
> Council a exception to the SCI Charter allowing an Alternate Member to be a
> Vice-Chair.
> 
>  
> 
> Best regards,
> 
>  
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
>  
 


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From julie.hedlund at icann.org  Tue Jan  7 15:27:35 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 7 Jan 2014 07:27:35 -0800
Subject: [gnso-improvem-impl-sc] REMINDER re: Request for Volunteers: Waivers/Exceptions to GNSO
 Council Operating Procedures
In-Reply-To: <CED62E92.19E4C%julie.hedlund@icann.org>
Message-ID: <CEF186F9.1A2D1%julie.hedlund@icann.org>

Dear SCI members,

This is a reminder that Marie-Laure Lemineur has agreed to work on the issue
of waivers/exceptions to GNSO Council Operating Procedures, which the SCI is
addressing at the request of the GNSO Council.  Mikey O'Conner had
volunteered to work with Marie-Laure, but he has now left the SCI.  We are
seeking volunteers to join Marie-Laure to work on this issue.  Please
respond to this message and to the list if you would like to volunteer by 08
January 2014.  Please see the background information below in the format
required in the SCI Charter.  Please let us know if you need more
information. If other SCI members have context to add to this issue that
would be much appreciated.

Best regards,

Julie

Julie Hedlund, Policy Director
Waivers and/or Exceptions to the GNSO Council Operating Procedures
1. Which group do you represent? GNSO Council
2. To which rules or processes do you refer? Submitting a motion
3. 
4. Please outline the problems: The Council does not have a mechanism to
waive or invoke an exception to its operating procedures.  The example
raised by the GNSO Council is whether the deadline for submitting motions
could be waived in certain circumstances.  Quote from Jonathan Robinson in
the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And
essentially I wasn?t empowered as chair by our rulebook to allow that motion
to be put on the table even if technically although we have done it by
precedent and prior practice, even if no one objected from the council I
didn?t really - there isn?t really device in the rulebook to allow that to
take place. So I personally I think that?s an area we should look at is the
- when and under what circumstances - formal council procedure can be
bypassed in the event that there is no objection from the council?"
5. What specific changes do you propose to address the identified problems?
The SCI should consider whether language should be included in the GNSO
Council Operating Procedures that provides a procedure for waiving the
deadline for submitting a motion.
6. 
7. Do you have any additional suggestion for making the rules/processes
easier to administer? A waiver mechanism could allow the Council to consider
a motion or document after the deadline of notice/submission to the Council
has passed.


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From julie.hedlund at icann.org  Tue Jan  7 15:29:17 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 7 Jan 2014 07:29:17 -0800
Subject: [gnso-improvem-impl-sc] REMINDER re: Actions/Next Meeting is 14 January 2014
In-Reply-To: <CED62C10.19E49%julie.hedlund@icann.org>
Message-ID: <CEF1871F.1A2D3%julie.hedlund@icann.org>

Dear SCI members,

Please see the actions from the meeting on 17 December 2013. Our next
meeting is scheduled for 14 January at 20:00 UTC for 1 hour (12:00 PST ,
15:00 EST,  20:00 London, 21:00 CET ? a separate notice has been sent with
teleconference information).  Documents for review as referenced below are
posted to the wiki at:
https://community.icann.org/display/gnsosci/14+January+2014.

Best regards,
Julie

Julie Hedlund, Policy Director
Actions from 17 December Meeting:

1. Chair/Vice Chair: Ron Andruff is affirmed as Chair for 2014.  Staff will
issue one last call for nominations for Vice Chair -- Cintra Sooknanan has
volunteered.  If there are no other candidates the SCI will request the GNSO
Council to allow Cintra to serve as an alternate.

2. Working Group Self Assessment: The SCI will consider accompanying changes
to the Working Group Guidelines/GNSO Council Operating Procedures as
provided by Ken Bour.  Changes to the GNSO Council Operating Procedures
(including to the Working Group Guidelines) must go out for public comment.
These may be bundled with other changes, such as for re-submitting a motion.

3.  Re-submitting a Motion: Staff will send a Consensus Call to the list
asking if there are any objections by 08 January.

4.  Waiver/Exception: Staff will ask for volunteers to join Marie-Laure and
resend the background information.



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From julie.hedlund at icann.org  Tue Jan  7 15:30:00 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 7 Jan 2014 07:30:00 -0800
Subject: [gnso-improvem-impl-sc] REMINDER: Consensus Call by 08 Jan 2014 on Resubmitting a Motion
In-Reply-To: <CED628DC.19E46%julie.hedlund@icann.org>
Message-ID: <CEF18788.1A2D7%julie.hedlund@icann.org>

Dear SCI members,

Note that per the SCI Charter, "Unless otherwise determined by the SCI
members, committee decisions will be made by ?full consensus? process as
described in the GNSO Working Group Guidelines (see section 3.6)."  Thus, as
agreed at the SCI meeting today, staff is requesting a consensus call on the
language provided by Greg Shatan concerning changes to the GNSO Council
Operating Procedures on resubmitting a motion.  Please see the attached
redlined and clean versions of the language.  Please review this language in
your Constituencies and Stakeholder Groups if you have not already done so.

If there are no objections or changes to the language received by Wednesday,
08 January 2014, the language will be presumed to be accepted by full
consensus.

If the language is approved the next step will be for staff to prepare a
redlined version of the GNSO Council Operating Procedures that will be put
out for public comment for 21 days.  However, as noted on today's call this
may be combined with changes to the GNSO Working Group Guidelines relating
to the working group self-assessment survey (as being prepared by Ken Bour).

Best regards,

Julie

Julie Hedlund, Policy Director


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From julie.hedlund at icann.org  Mon Jan 13 14:11:56 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 13 Jan 2014 06:11:56 -0800
Subject: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI Vice Chair
In-Reply-To: <CEF18681.1A2CF%julie.hedlund@icann.org>
Message-ID: <CEF932C3.1A5F8%julie.hedlund@icann.org>

Ron and SCI members,

As of this moment the only volunteer for Vice-Chair is Cintra, who is
currently an alternate for the NPOC.  However, Marie-Laure has offered to
switch to alternate if need be.  I've put this discussion on the agenda for
tomorrow's call.

Best regards,

Julie

Julie Hedlund, Policy Director

From:  Julie Hedlund <julie.hedlund at icann.org>
Date:  Tuesday, January 7, 2014 7:26 AM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

Ron and SCI members,

Happy New Year!  I hope you all had a restful and enjoyable holiday!

The SCI member list is updated.  Marie-Laure and Cintra are in their
original positions as primary and alternate, respectively, until we hear
otherwise.

Best regards,

Julie

From:  Ron Andruff <randruff at rnapartners.com>
Date:  Wednesday, December 18, 2013 4:01 PM
To:  'marie-laure Lemineur' <mllemineur at gmail.com>
Cc:  Julie Hedlund <julie.hedlund at icann.org>,
"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  RE: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

Thank you for this offer, Marie-laure.  Let?s see how this unfolds.
 
Kind regards,
 
RA
 
Ron Andruff
RNA Partners
www.rnapartners.com <http://www.rnapartners.com>
 
From: marie-laure Lemineur [mailto:mllemineur at gmail.com]
Sent: Wednesday, December 18, 2013 14:18
To: Ron Andruff
Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair
 

Dear Ron and al.

 

I would be willing to switch with Cintra and become NPOC alternate if there
is no other primary representative volunteering for the position before the
deadline expires. 

 

best,

 

Marie-laure

 

On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff <randruff at rnapartners.com>
wrote:
> 
> Dear Cintra,
> Dear all,
>  
> It occurs to me that one way to resolve the issue of Cintra being an alternate
> is for her constituency to determine if it might make sense to make her the
> primary representative rather than the alternate.  I apologize for not knowing
> off the top of my head who the primary is (and unfortunately our Wiki page is
> not up to date regarding our current Committee members ? Julie can you please
> organize the updates?).
>  
> I thought that that might be a consideration to avoid having to get a waiver
> to our brand new Charter?
>  
> That said, I do not want this message to discourage other primary
> representatives that may wish to throw their hats into the Vice Chair ring.
>  
> Thank you,
>  
> RA
>  
> 
> Ron Andruff
> RNA Partners
> www.rnapartners.com <http://www.rnapartners.com>
>  
> 
> From:owner-gnso-improvem-impl-sc at icann.org
> [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
> Sent: Tuesday, December 17, 2013 16:50
> To: gnso-improvem-impl-sc at icann.org
> Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair
> Importance: High
> 
>  
> 
> Dear SCI members,
> 
>  
> 
> As noted previously, Ron Andruff volunteered to serve a second term as Chair.
> As there were no other volunteers Ron was affirmed as 2014 SCI Chair during
> the meeting on 17 December 2013.
> 
>  
> 
> During that meeting the also SCI agreed that it was important to have a
> Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for
> the position.
> 
>  
> 
> Please let me know if anyone else wishes to volunteer or nominate someone to
> the position of Vice-Chair by Friday, 20 December COB.
> 
>  
> 
> If there are no other volunteers for the position of Vice-Chair the SCI will
> ask for Cintra to be affirmed by its members and will request from the GNSO
> Council a exception to the SCI Charter allowing an Alternate Member to be a
> Vice-Chair.
> 
>  
> 
> Best regards,
> 
>  
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
>  
 


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From julie.hedlund at icann.org  Mon Jan 13 14:12:35 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 13 Jan 2014 06:12:35 -0800
Subject: [gnso-improvem-impl-sc] REMINDER re: Request for Volunteers: Waivers/Exceptions to GNSO
 Council Operating Procedures
In-Reply-To: <CEF186F9.1A2D1%julie.hedlund@icann.org>
Message-ID: <CEF93435.1A5FD%julie.hedlund@icann.org>

Dear SCI members,

This is a reminder that Marie-Laure Lemineur has agreed to work on the issue
of waivers/exceptions to GNSO Council Operating Procedures, which the SCI is
addressing at the request of the GNSO Council.  Mikey O'Conner had
volunteered to work with Marie-Laure, but he has now left the SCI.  We are
seeking volunteers to join Marie-Laure to work on this issue.  Please
respond to this message and to the list if you would like to volunteer.
Please see the background information below in the format required in the
SCI Charter.  Please let us know if you need more information. If other SCI
members have context to add to this issue that would be much appreciated.

Best regards,

Julie

Julie Hedlund, Policy Director
Waivers and/or Exceptions to the GNSO Council Operating Procedures
1. Which group do you represent? GNSO Council
2. To which rules or processes do you refer? Submitting a motion
3. 
4. Please outline the problems: The Council does not have a mechanism to
waive or invoke an exception to its operating procedures.  The example
raised by the GNSO Council is whether the deadline for submitting motions
could be waived in certain circumstances.  Quote from Jonathan Robinson in
the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And
essentially I wasn?t empowered as chair by our rulebook to allow that motion
to be put on the table even if technically although we have done it by
precedent and prior practice, even if no one objected from the council I
didn?t really - there isn?t really device in the rulebook to allow that to
take place. So I personally I think that?s an area we should look at is the
- when and under what circumstances - formal council procedure can be
bypassed in the event that there is no objection from the council?"
5. What specific changes do you propose to address the identified problems?
The SCI should consider whether language should be included in the GNSO
Council Operating Procedures that provides a procedure for waiving the
deadline for submitting a motion.
6. 
7. Do you have any additional suggestion for making the rules/processes
easier to administer? A waiver mechanism could allow the Council to consider
a motion or document after the deadline of notice/submission to the Council
has passed.


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From julie.hedlund at icann.org  Mon Jan 13 14:14:05 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 13 Jan 2014 06:14:05 -0800
Subject: [gnso-improvem-impl-sc] REMINDER re: Actions/Next Meeting is 14 January 2014
In-Reply-To: <CEF1871F.1A2D3%julie.hedlund@icann.org>
Message-ID: <CEF9345A.1A5FF%julie.hedlund@icann.org>

Dear SCI members,

Please see the actions from the meeting on 17 December 2013. Our next
meeting is scheduled for 14 January at 20:00 UTC for 1 hour (12:00 PST ,
15:00 EST,  20:00 London, 21:00 CET ? a separate notice has been sent with
teleconference information).  Documents for review as referenced below are
posted to the wiki at:
https://community.icann.org/display/gnsosci/14+January+2014.

Best regards,
Julie

Julie Hedlund, Policy Director
Actions from 17 December Meeting:

1. Chair/Vice Chair: Ron Andruff is affirmed as Chair for 2014.  Staff
issued one last call for nominations for Vice Chair -- Cintra Sooknanan has
volunteered.  She currently is a alternate for the NPOC, but Marie-Laure has
volunteered to become the alternate if there are no other volunteers who are
primary representatives.

2. Working Group Self Assessment: The SCI will consider accompanying changes
to the Working Group Guidelines/GNSO Council Operating Procedures as
provided by Ken Bour.  Changes to the GNSO Council Operating Procedures
(including to the Working Group Guidelines) must go out for public comment.
These may be bundled with other changes, such as for re-submitting a motion.

3.  Re-submitting a Motion: Staff will send a Consensus Call to the list
asking if there are any objections by 08 January.

4.  Waiver/Exception: Staff will ask for volunteers to join Marie-Laure and
resend the background information.



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From julie.hedlund at icann.org  Mon Jan 13 14:15:39 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 13 Jan 2014 06:15:39 -0800
Subject: [gnso-improvem-impl-sc] REMINDER: Consensus Call by 08 Jan 2014 on Resubmitting a Motion
In-Reply-To: <CEF18788.1A2D7%julie.hedlund@icann.org>
Message-ID: <CEF934CD.1A604%julie.hedlund@icann.org>

Dear SCI members,

Note that per the SCI Charter, "Unless otherwise determined by the SCI
members, committee decisions will be made by ?full consensus? process as
described in the GNSO Working Group Guidelines (see section 3.6)."  Thus, as
agreed at the SCI meeting on 17 December, staff is requesting a consensus
call on the language provided by Greg Shatan concerning changes to the GNSO
Council Operating Procedures on resubmitting a motion.  Please see the
attached redlined and clean versions of the language.  Please review this
language in your Constituencies and Stakeholder Groups if you have not
already done so.  

If there are no objections or changes to the language received by Wednesday,
08 January 2014, the language will be presumed to be accepted by full
consensus.  Thus far I have seen no objections.  If I have missed them or if
they were not sent to the list, please let us know.

If the language is approved the next step will be for staff to prepare a
redlined version of the GNSO Council Operating Procedures that will be put
out for public comment for 21 days.  However, as noted on the December call
this may be combined with changes to the GNSO Working Group Guidelines
relating to the working group self-assessment survey (as being prepared by
Ken Bour).

Best regards,

Julie

Julie Hedlund, Policy Director


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From randruff at rnapartners.com  Mon Jan 13 17:22:16 2014
From: randruff at rnapartners.com (Ron Andruff)
Date: Mon, 13 Jan 2014 12:22:16 -0500
Subject: [gnso-improvem-impl-sc] Change to Registrar Delegation - SCI
In-Reply-To: <CEE302E7.3DBE6%jbladel@godaddy.com>
References: <CEE302E7.3DBE6%jbladel@godaddy.com>
Message-ID: <009201cf1084$0427fa10$0c77ee30$@rnapartners.com>

Dear James,

 

Thank you very much for your service to the SCI on behalf of the Registrar
Constituency.  Very much appreciated!

 

Welcome Jennifer, in your new capacity as the primary representative!

 

We await news of the alternate in due course.

 

All the best James!

 

Kind regards,

 

RA

 

Ron Andruff

RNA Partners

www.rnapartners.com <http://www.rnapartners.com>  

 

From: owner-gnso-improvem-impl-sc at icann.org
[mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of James M. Bladel
Sent: Friday, December 27, 2013 11:12
To: gnso-improvem-impl-sc at icann.org
Cc: Jennifer Standiford
Subject: [gnso-improvem-impl-sc] Change to Registrar Delegation - SCI

 

Colleagues:

 

Effective Jan 1, I will step aside from the Standing Committee. The current
Alternate representative, Jennifer Standiford of Web.com, will become the
Registrar's Primary representative to this Committee.   Registrars are still
seeking a member to become the new Alternate representative, and hope to
name this person in the coming weeks.

 

I  appreciate the opportunity to serving with each of you, and look forward
to working together again in the future.

 

Thanks!

 

J.

 

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From julie.hedlund at icann.org  Mon Jan 13 18:14:04 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 13 Jan 2014 10:14:04 -0800
Subject: [gnso-improvem-impl-sc] REMINDER: New SCI Task Background
In-Reply-To: <CECB932A.19A85%julie.hedlund@icann.org>
Message-ID: <CEF96B7E.1A641%julie.hedlund@icann.org>

Dear SCI members,

As a reminder please see the attached background document and also on the
wiki at: https://community.icann.org/display/gnsosci/14+January+2014.  This
relates to the new task: GNSO Working Group Guidelines Consensus Levels.

Best regards,

Julie

From:  Julie Hedlund <julie.hedlund at icann.org>
Date:  Monday, December 9, 2013 12:35 PM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] New SCI Task

Dear SCI members,

Attached is a background paper on the issue described below.  This also is
posted to the wiki on the page for the 17 December meeting at the top of the
list of items for review at:
https://community.icann.org/display/gnsosci/17+December+2013.

This issue is on the agenda for the 17 December meeting and staff will
provide a brief update on it.

Best regards,
Julie

Julie Hedlund, Policy Director

From:  Julie Hedlund <julie.hedlund at icann.org>
Date:  Wednesday, December 4, 2013 2:22 PM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  [gnso-improvem-impl-sc] New SCI Task

Dear SCI members,

I should have mentioned at yesterday's meeting that the GNSO Council
assigned a new task to the SCI at its meeting in Buenos Aires.  It was
passed as part of the consent agenda at the Council meeting on 20 November.
Here is the text: "'The GNSO Council requests the GNSO Standing Committee on
Improvements Implementation (SCI) to review the current consensus levels
defined and described in the GNSO Working Group Guidelines, and specifically
requests the SCI to review and, if deemed appropriate, recommend revised or
additional language to apply to situations where working groups may reach
sufficient consensus against a particular proposal such that the appropriate
consensus level cannot accurately be described as No Consensus/Divergence')"
You can see it on the consent agenda at:
http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun
cil-20nov13-en.  The transcript is available at:
http://buenosaires48.icann.org/en/schedule/wed-gnso-council/agenda-gnso-coun
cil-20nov13-en and the discussion is on page 4.  I've also extracted it
below.

Staff will provide a background paper on this issue following the format in
the SCI Charter, as we did with the two recently added SCI tasks (email
voting and waivers).

Best regards,
Julie

Julie Hedlund, Policy Director

Excerpt from the Transcript:

Jonathan Robinson: "Item 3, we move on this to the consent agenda. And here
we have an item that came out of -- has been removed and came out of the
second motion on our agenda today. And this derives from the work of the
working group on IGO, INGO names where there was some discussion about the
adequacy of the consensus levels within the working group and a requirement
to refer these -- or a request to refer these to the standing committee --
the GNSO Council standing committee on improvements implementation.  We have
discussed this both during the course of our weekend sessions and in the
interim. And it seemed that there was no opposition to this referral. And,
therefore, it has ended up on the consent agenda.  So can I just check that
there are no objections to this item being on the consent agenda? Any
comment? Any input? Seeing none, we will move on. And that is -- and we will
proceed, then, to act according to that recommendation and refer this item
to the standing committee on improvements implementation."




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From julie.hedlund at icann.org  Tue Jan 14 14:07:47 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 14 Jan 2014 06:07:47 -0800
Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December
In-Reply-To: <52B0A9EA.6040501@acm.org>
Message-ID: <CEFA8452.1A6D2%julie.hedlund@icann.org>

Dear Avri and Thomas,

Thank you very much for your comments on this issue.  I have captured them
and will have them ready in the Adobe Connect room for today's meeting.

Best regards,

Julie

Julie Hedlund, Policy Director

On 12/17/13 2:45 PM, "Avri Doria" <avri at acm.org> wrote:

>
>Hi,
>
>Thanks for sending this. I unfortunately found out that I have an ATRT2
>meeting in conflict today, so will miss this meeting.  I will come back
>and listen to the recording.
>
>Which makes me think that some of the criteria  below might be obviated
>by listening to a call or participating in discussion on the list (or
>elsewhere if we ever modernize our working methods).  Anyway will be
>interested to hear what comes out of the discussion.
>
>avri
>
>On 17-Dec-13 13:48, Thomas Rickert wrote:
>> All,
>> thanks to Avri for sending her ideas on the subject we have been tasked
>> with (item no. 3.)
>>
>> Please find below my 5 cent on the e-mail voting topic based on her
>> thoughts:
>>
>> 1. Generally, those Councillors that are present in physical or remote
>> meetings should vote. Where a Councillor cannot participate in a
>> meeting, a proxy or an alternate should be appointed.
>>
>> 2. Submitting votes by e-mail voting should be the exception.
>>
>> 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion
>> both for individuals as well as for the whole Council.
>>
>> 4. The GNSO Council Chair shall only grant the possibility to vote by
>> e-mail
>>
>> a) to individual Councillors if the Councillor has attended the
>> discussion on the motion and was unable to participate in the vote.
>>
>> b) to the Council as a whole subject to the following conditions, which
>> must be present cumulatively:
>>
>> - the motion to be voted on has been sufficiently discussed by the
>> Council and no further discussion was asked for by one or more
>>Councillors
>> - conducting the vote at the next scheduled meeting of the Council would
>> prevent that progress is made which is regarded important by the Council
>>
>> 5. The GNSO Council Chair will send the motion and the time frame for
>> submitting votes to the GNSO Council mailing list with at least 48 hours
>> notice on week days.
>>
>> 6. E-mails containing votes shall be sent to the GNSO Secretariat with a
>> subject specifying the motion as previously announced by the GNSO
>> Secretariat to the GNSO Council mailing list. E-mails containing votes
>> must not be sent to the GNSO Council mailing list to prevent strategic
>> voting.
>>
>> 7. The GNSO Secretariat shall ensure that e-mail votes received are
>> authentic either by confirming the vote with the respective Councillor
>> through a communication channel other than e-mail or via means of
>> digital signature of the e-mail containing the vote.
>>
>> 8. The GNSO Secretariat will publish the results of the vote as soon as
>> practically possible after expiry of the voting deadline or the
>> completion of the vote, whichever is earlier.
>>
>> Thanks,
>> Thomas
>>
>>
>> Am 03.12.2013 um 22:08 schrieb Julie Hedlund <julie.hedlund at icann.org
>> <mailto:julie.hedlund at icann.org>>:
>>
>>> Dear SCI members,
>>>
>>> Please see the actions from the meeting on 03 December 2013. Our next
>>> meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST ,
>>> 15:00 EST,  20:00 London, 21:00 CET ? a separate notice will be sent
>>> with teleconference information).  As agreed in Buenos Aires the SCI
>>> will revert to a 2-week schedule when it has outstanding items,
>>> although to avoid the New Year holiday the meeting following 17
>>> December will be on 07 January.
>>>
>>> Best regards,
>>> Julie
>>>
>>> Julie Hedlund, Policy Director
>>>
>>> 1.  Working Group Self-Assessment:  Mikey O'Conner and Ron Andruff
>>> will enage Ken to draft a message for Mikey to send to the WG to
>>> retake the survey and set a deadline for 2 weeks (17 December).  Julie
>>> Hedlund will send the summary of the previous survey to the SCI list
>>> (done).
>>>
>>> 2  Re-Submitting a Motion: Greg Shatan will re-write B Limitations and
>>> Exceptions #4 to change "tabled" to "deferred" and make other
>>> adjustments as discussed.  SCI members will send the revised language
>>> to their constituencies to get feedback by a 2-week deadline (17
>>> December).  Continue discussion on whether "consent" is needed before
>>> "agenda" in item A Rule, #3.
>>>
>>> 3.  Voting by Email:  Avri Doria and Thomas Rickert will work on an
>>> approach.
>>>
>>> 4.  Waiver/Exception to GNSO Operating Procedures:  Continue
>>> discussion on the next call and on the list.
>>>
>>> 5.  AOB: Next meeting is 17 December and the SCI will move back to a
>>> 2-week schedule when it has outstanding items (excepting meetings that
>>> fall on holidays).
>>
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From rickert at anwaelte.de  Tue Jan 14 18:05:44 2014
From: rickert at anwaelte.de (Thomas Rickert)
Date: Tue, 14 Jan 2014 19:05:44 +0100
Subject: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December
In-Reply-To: <CEFA8452.1A6D2%julie.hedlund@icann.org>
References: <CEFA8452.1A6D2%julie.hedlund@icann.org>
Message-ID: <78F7F851-6960-44F2-9CAA-DF541F5C306E@anwaelte.de>

Thanks, Julie!

I had a discussion with Avri in the meantime and we have developed further thoughts on this, which we will share with the group during the meeting later today.

Best,
Thomas


Am 14.01.2014 um 15:07 schrieb Julie Hedlund <julie.hedlund at icann.org>:

> Dear Avri and Thomas,
> 
> Thank you very much for your comments on this issue.  I have captured them
> and will have them ready in the Adobe Connect room for today's meeting.
> 
> Best regards,
> 
> Julie
> 
> Julie Hedlund, Policy Director
> 
> On 12/17/13 2:45 PM, "Avri Doria" <avri at acm.org> wrote:
> 
>> 
>> Hi,
>> 
>> Thanks for sending this. I unfortunately found out that I have an ATRT2
>> meeting in conflict today, so will miss this meeting.  I will come back
>> and listen to the recording.
>> 
>> Which makes me think that some of the criteria  below might be obviated
>> by listening to a call or participating in discussion on the list (or
>> elsewhere if we ever modernize our working methods).  Anyway will be
>> interested to hear what comes out of the discussion.
>> 
>> avri
>> 
>> On 17-Dec-13 13:48, Thomas Rickert wrote:
>>> All,
>>> thanks to Avri for sending her ideas on the subject we have been tasked
>>> with (item no. 3.)
>>> 
>>> Please find below my 5 cent on the e-mail voting topic based on her
>>> thoughts:
>>> 
>>> 1. Generally, those Councillors that are present in physical or remote
>>> meetings should vote. Where a Councillor cannot participate in a
>>> meeting, a proxy or an alternate should be appointed.
>>> 
>>> 2. Submitting votes by e-mail voting should be the exception.
>>> 
>>> 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion
>>> both for individuals as well as for the whole Council.
>>> 
>>> 4. The GNSO Council Chair shall only grant the possibility to vote by
>>> e-mail
>>> 
>>> a) to individual Councillors if the Councillor has attended the
>>> discussion on the motion and was unable to participate in the vote.
>>> 
>>> b) to the Council as a whole subject to the following conditions, which
>>> must be present cumulatively:
>>> 
>>> - the motion to be voted on has been sufficiently discussed by the
>>> Council and no further discussion was asked for by one or more
>>> Councillors
>>> - conducting the vote at the next scheduled meeting of the Council would
>>> prevent that progress is made which is regarded important by the Council
>>> 
>>> 5. The GNSO Council Chair will send the motion and the time frame for
>>> submitting votes to the GNSO Council mailing list with at least 48 hours
>>> notice on week days.
>>> 
>>> 6. E-mails containing votes shall be sent to the GNSO Secretariat with a
>>> subject specifying the motion as previously announced by the GNSO
>>> Secretariat to the GNSO Council mailing list. E-mails containing votes
>>> must not be sent to the GNSO Council mailing list to prevent strategic
>>> voting.
>>> 
>>> 7. The GNSO Secretariat shall ensure that e-mail votes received are
>>> authentic either by confirming the vote with the respective Councillor
>>> through a communication channel other than e-mail or via means of
>>> digital signature of the e-mail containing the vote.
>>> 
>>> 8. The GNSO Secretariat will publish the results of the vote as soon as
>>> practically possible after expiry of the voting deadline or the
>>> completion of the vote, whichever is earlier.
>>> 
>>> Thanks,
>>> Thomas
>>> 
>>> 
>>> Am 03.12.2013 um 22:08 schrieb Julie Hedlund <julie.hedlund at icann.org
>>> <mailto:julie.hedlund at icann.org>>:
>>> 
>>>> Dear SCI members,
>>>> 
>>>> Please see the actions from the meeting on 03 December 2013. Our next
>>>> meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST ,
>>>> 15:00 EST,  20:00 London, 21:00 CET ? a separate notice will be sent
>>>> with teleconference information).  As agreed in Buenos Aires the SCI
>>>> will revert to a 2-week schedule when it has outstanding items,
>>>> although to avoid the New Year holiday the meeting following 17
>>>> December will be on 07 January.
>>>> 
>>>> Best regards,
>>>> Julie
>>>> 
>>>> Julie Hedlund, Policy Director
>>>> 
>>>> 1.  Working Group Self-Assessment:  Mikey O'Conner and Ron Andruff
>>>> will enage Ken to draft a message for Mikey to send to the WG to
>>>> retake the survey and set a deadline for 2 weeks (17 December).  Julie
>>>> Hedlund will send the summary of the previous survey to the SCI list
>>>> (done).
>>>> 
>>>> 2  Re-Submitting a Motion: Greg Shatan will re-write B Limitations and
>>>> Exceptions #4 to change "tabled" to "deferred" and make other
>>>> adjustments as discussed.  SCI members will send the revised language
>>>> to their constituencies to get feedback by a 2-week deadline (17
>>>> December).  Continue discussion on whether "consent" is needed before
>>>> "agenda" in item A Rule, #3.
>>>> 
>>>> 3.  Voting by Email:  Avri Doria and Thomas Rickert will work on an
>>>> approach.
>>>> 
>>>> 4.  Waiver/Exception to GNSO Operating Procedures:  Continue
>>>> discussion on the next call and on the list.
>>>> 
>>>> 5.  AOB: Next meeting is 17 December and the SCI will move back to a
>>>> 2-week schedule when it has outstanding items (excepting meetings that
>>>> fall on holidays).
>>> 

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From nathalie.peregrine at icann.org  Tue Jan 14 21:32:20 2014
From: nathalie.peregrine at icann.org (Nathalie Peregrine)
Date: Tue, 14 Jan 2014 13:32:20 -0800
Subject: [gnso-improvem-impl-sc] MP3 recording of the SCI meeting - 14 January 2014
Message-ID: <BDBCC21442A22640A4ECE2C75A8E215AC38A721AE8@EXVPMBX100-1.exc.icann.org>

Dear All,
The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 28 January 2014 at 2000 UTC for one hour.

Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 14 January  2014 at 20:00 UTC.

http://audio.icann.org/gnso/gnso-sci-20140114-en.mp3
On page:
http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan
(transcripts and recording are found on the calendar page)

Attendees:

Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair
Angie Graves - Commercial and Business Users Constituency - Alternate
Ken Bour -  guest speaker
Amr Elsadr - NCUC Alternate
Greg Shatan - IPC - Alternate
Cintra  Sooknanan - NPOC Alternate
Thomas Rickert - NCA Alternate
Avri Doria - Non Commercial SG - Primary - Vice-Chair
Anne Aikman Scalese - Intellectual Property Constituency - Primary
Jennifer Wolfe - NCA primary
Marie-Laure Lemineur - NPOC Primary
Wolf-Ulrich Knoben - ISPCP

Apologies:
Julie Hedlund

ICANN Staff:
Marika Konings
Mary Wong
Nathalie Peregrine


** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint G?ry
GNSO Secretariat
gnso.secretariat at gnso.icann.org<mailto:gnso.secretariat at gnso.icann.org>
http://gnso.icann.org<http://gnso.icann.org/>

Adobe Chat Transcript

  Nathalie  Peregrine:Dear all, welcome to the SCI meeting on Tuesday 14th January 2014

  Ron A:Hello Nathalie, Cintra!

  Nathalie  Peregrine:Hello Ron!

  Cintra Sooknanan:Hi Ron and Nathalie, kindof late but happy new year to you

  Nathalie  Peregrine:Best iwishes to you Cintra!

  Cintra Sooknanan:Thank you for the dial out

  Nathalie  Peregrine:pleasure!

  Cintra Sooknanan:magical?  I thought 4 is badluck

  Marika Konings:Happy New Year to you too!

  Cintra Sooknanan:2 things are in process

  Amr Elsadr:Hi all. Dialling in now.

  Amr Elsadr:Just joined the call.

  Cintra Sooknanan:Hello Amr

  Amr Elsadr:Hey Cintra!! ;)

  Amr Elsadr:Thanks to Julie for all the reminders. Is she not joining us today?

  Thomas Rickert:Hi all, just dialing in.

  Ron A:Julie is in ICANN training today, but we have support from Mary and Marika, so we are in good shape.

  Amr Elsadr:OK. Thanks Ron.

  Mary Wong:Ron, I believe Greg Shatan indicated he would be late for this call.

  Amr Elsadr:That sounds great Ron!! :) Hope everyone had happy holidays.

  Avri Doria:the idea of  shutting off frm the net for any perido fills me with dread and angst.

  Nathalie  Peregrine:Anne Aikman Scalese has joined the AC room

  Anne Aikman-Scalese:Sorry to be late.  Hi all!

  Nathalie  Peregrine:Greg Shatan has joined the call

  Cintra Sooknanan:Hello Anne

  Angie Graves:Hi Anne

  Ron A:Welcome Anne!

  Avri Doria:i think tha tif the previous primary says it is a new person, then it has been said.

  Avri Doria:MLL is now alternate, she doesn't have to do the calls.

  Greg Shatan:Apologies for being late...

  Thomas Rickert:Congrats, Cintra!

  Amr Elsadr:Thanks for agreeing to serve Cintra.

  Cintra Sooknanan:my pleasure

  Amr Elsadr:Yup. :)

  Amr Elsadr:Thanks Ken.

  Amr Elsadr:An executive summary sounds good, perhaps replacing the notes from the WG chair. We could probably also trim the screenshots.

  Amr Elsadr:@Mary. Makes perfect sense.

  Amr Elsadr:I think it's well written. Thanks Greg. :)

  Greg Shatan:You're welcome (blushing red).

  Avri Doria:we are too late by a day for this time.

  Avri Doria:ah, no motion requried?

  Amr Elsadr:Marie-Laure.

  Mary Wong:@Avri - only when the public comments are done and the final document sent to Council for approval and review.

  Amr Elsadr:@Anne: +1 here!! :)

  Avri Doria:ok, on the motion, when it is time, i am fine as liaison doing the motions.

  Mary Wong:Great, thanks Avri.

  Mary Wong:Ron, I'm happy to assist Marie-Laure and Greg.

  Anne Aikman-Scalese:YOu are right Avri!  I am likely to volunteer on e-mail voting.

  Greg Shatan:Go, team!

  Ron A:Thank you Mary!

  Avri Doria:but now i am a newbie council member

  Mary Wong:From the request form sent to the SCI: "The SCI should consider whether and how the Council could vote outside of a meeting and under what circumstances.  Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the SCI and then to the group or to a committee to look at is I'd like to rethink about whether potentially voting by email or something like that is a possibility? I know we've looked at it on and off over the years....And if that would help speed things along it would be great to just look at that issue in just maybe we can't do it first time around obviously but for future..."  He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote.."

  Ron A:Thanks for this context Mary.

  Avri Doria:except ofn PDP motions

  Avri Doria:they already allow for mail ballots

  Avri Doria:i think

  Mary Wong:Avri, you're referring to absentee ballots, right?

  Mary Wong:Yes, the GNSO procedures allow for absentee voting in some instances.

  Avri Doria:yep, it was the exception to what you were saying, i thought

  Amr Elsadr:Can email ballots be set up quickly, or is it something that requires time? My impression was that ballots wouldn't be used, but rather an email to the secretariat indicating the vote.

  Mary Wong:@Amr, for absentee votes, those are administered by the Secretariat who contacts the absent Council member directly and compiles the result.

  Mary Wong:And there is a 72 hour limit for absentee voting.

  Mary Wong:Which only apply to: a. Initiate a Policy Development Process (PDP);b. Approve a PDP recommendation;c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;d. Fill a Council position open for election.

  Amr Elsadr:Thanks Mary. So ballots are not used, nor are they being recommended at this point?

  Mary Wong:Amr I can check with the Secretariat to confirm the actual method they are using right now. Basically, I would assume that the mechanics for both absentee and email voting would be the same.

  Amr Elsadr:I assume the same. Thanks again Mary. :)

  Mary Wong:No worries! :)

  Avri Doria:Mary,  i think they would be differtn ifonly in the respect that  everyone is voting instead of just one person.

  Mary Wong:AVri, yes - I was referring to the actual technology/format.

  Avri Doria:even then

  Anne Aikman-Scalese:I will volunteer to work on this group if needed before we come back to  SCI

  Angie Graves:I have a hard stop now, unfortunately, and must drop.

  Amr Elsadr:Bye Angie. See ya.

  Mary Wong:Link to the request and current WG Consensus Levels: https://community.icann.org/download/attachments/43985563/Background%20on%20GNSO%20Working%20Group%20Guidelines%20Consensus%20Levels.docx?version=1&modificationDate=1386621144000&api=v2

  Amr Elsadr:I'm willing to work on this sub-team.

  Amr Elsadr:@Avri: I brought it up, because you mentioned email ballots, but it was not indicated at any point in the proposed text. Don't ballots typically mean less transparency, because votes are private? Can they be revealed retroactively?

  Avri Doria:propose changes if they are needed/

  Avri Doria:it is a process fine tuning group

  Nathalie  Peregrine:that is correct

  Thomas Rickert:Thanks, Ron - well done and bye to all!

  Amr Elsadr:Thanks everyone. Talk to you soon.

  Cintra Sooknanan:take care bye

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From mary.wong at icann.org  Tue Jan 14 21:35:19 2014
From: mary.wong at icann.org (Mary Wong)
Date: Tue, 14 Jan 2014 13:35:19 -0800
Subject: [gnso-improvem-impl-sc] Notes & follow up actions from SCI meeting today
Message-ID: <CEFB13F5.48F6%mary.wong@icann.org>

Dear all,

Here are some notes for further action by various sub-teams and staff,
following the SCI call today:

WG Survey & Resubmitting a Motion - SCI has approved these; staff will go
ahead and prepare documents/materials for public comment and submission to
the GNSO Council.

Waiver/Exception - Greg has volunteered to work with Marie-Laure to
further develop a proposal on this issue.

Email Voting - still under discussion. Anne has volunteered to work with
Avri and Thomas to further develop and refine the ideas currently under
review. Staff will check with GNSO Secretariat as to current method used
for absentee voting (i.e. general email or actual electronic ballot).

WG Guidelines/Consensus Levels - to be discussed as first agenda item at
the next meeting. Thomas will provide an overview, and will be joined on
this sub-team by Amr, Cintra and Greg.

Next meeting - Tuesday 28 January, 2000 UTC.

Last but definitely not least - congratulations to Cintra on being
appointed the Vice-Chair to the SCI for this year!

Thanks and cheers
Mary 

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org

* One World. One Internet. *




-----Original Message-----
From: Thomas Rickert <rickert at anwaelte.de>
Date: Tuesday, January 14, 2014 1:05 PM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: Avri Doria <avri at acm.org>, "gnso-improvem-impl-sc at icann.org"
<gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions/Next Meeting is 17 December

>Thanks, Julie!
>
>I had a discussion with Avri in the meantime and we have developed
>further thoughts on this, which we will share with the group during the
>meeting later today.
>
>Best,
>Thomas
>
>
>Am 14.01.2014 um 15:07 schrieb Julie Hedlund <julie.hedlund at icann.org>:
>
>> Dear Avri and Thomas,
>> 
>> Thank you very much for your comments on this issue.  I have captured
>>them
>> and will have them ready in the Adobe Connect room for today's meeting.
>> 
>> Best regards,
>> 
>> Julie
>> 
>> Julie Hedlund, Policy Director
>> 
>> On 12/17/13 2:45 PM, "Avri Doria" <avri at acm.org> wrote:
>> 
>>> 
>>> Hi,
>>> 
>>> Thanks for sending this. I unfortunately found out that I have an ATRT2
>>> meeting in conflict today, so will miss this meeting.  I will come back
>>> and listen to the recording.
>>> 
>>> Which makes me think that some of the criteria  below might be obviated
>>> by listening to a call or participating in discussion on the list (or
>>> elsewhere if we ever modernize our working methods).  Anyway will be
>>> interested to hear what comes out of the discussion.
>>> 
>>> avri
>>> 
>>> On 17-Dec-13 13:48, Thomas Rickert wrote:
>>>> All,
>>>> thanks to Avri for sending her ideas on the subject we have been
>>>>tasked
>>>> with (item no. 3.)
>>>> 
>>>> Please find below my 5 cent on the e-mail voting topic based on her
>>>> thoughts:
>>>> 
>>>> 1. Generally, those Councillors that are present in physical or remote
>>>> meetings should vote. Where a Councillor cannot participate in a
>>>> meeting, a proxy or an alternate should be appointed.
>>>> 
>>>> 2. Submitting votes by e-mail voting should be the exception.
>>>> 
>>>> 3. E-Mail voting can be allowed at the GNSO Council Chair's discretion
>>>> both for individuals as well as for the whole Council.
>>>> 
>>>> 4. The GNSO Council Chair shall only grant the possibility to vote by
>>>> e-mail
>>>> 
>>>> a) to individual Councillors if the Councillor has attended the
>>>> discussion on the motion and was unable to participate in the vote.
>>>> 
>>>> b) to the Council as a whole subject to the following conditions,
>>>>which
>>>> must be present cumulatively:
>>>> 
>>>> - the motion to be voted on has been sufficiently discussed by the
>>>> Council and no further discussion was asked for by one or more
>>>> Councillors
>>>> - conducting the vote at the next scheduled meeting of the Council
>>>>would
>>>> prevent that progress is made which is regarded important by the
>>>>Council
>>>> 
>>>> 5. The GNSO Council Chair will send the motion and the time frame for
>>>> submitting votes to the GNSO Council mailing list with at least 48
>>>>hours
>>>> notice on week days.
>>>> 
>>>> 6. E-mails containing votes shall be sent to the GNSO Secretariat
>>>>with a
>>>> subject specifying the motion as previously announced by the GNSO
>>>> Secretariat to the GNSO Council mailing list. E-mails containing votes
>>>> must not be sent to the GNSO Council mailing list to prevent strategic
>>>> voting.
>>>> 
>>>> 7. The GNSO Secretariat shall ensure that e-mail votes received are
>>>> authentic either by confirming the vote with the respective Councillor
>>>> through a communication channel other than e-mail or via means of
>>>> digital signature of the e-mail containing the vote.
>>>> 
>>>> 8. The GNSO Secretariat will publish the results of the vote as soon
>>>>as
>>>> practically possible after expiry of the voting deadline or the
>>>> completion of the vote, whichever is earlier.
>>>> 
>>>> Thanks,
>>>> Thomas
>>>> 
>>>> 
>>>> Am 03.12.2013 um 22:08 schrieb Julie Hedlund <julie.hedlund at icann.org
>>>> <mailto:julie.hedlund at icann.org>>:
>>>> 
>>>>> Dear SCI members,
>>>>> 
>>>>> Please see the actions from the meeting on 03 December 2013. Our next
>>>>> meeting is scheduled for 17 December 20:00 UTC for 1 hour (12:00 PST
>>>>>,
>>>>> 15:00 EST,  20:00 London, 21:00 CET ? a separate notice will be sent
>>>>> with teleconference information).  As agreed in Buenos Aires the SCI
>>>>> will revert to a 2-week schedule when it has outstanding items,
>>>>> although to avoid the New Year holiday the meeting following 17
>>>>> December will be on 07 January.
>>>>> 
>>>>> Best regards,
>>>>> Julie
>>>>> 
>>>>> Julie Hedlund, Policy Director
>>>>> 
>>>>> 1.  Working Group Self-Assessment:  Mikey O'Conner and Ron Andruff
>>>>> will enage Ken to draft a message for Mikey to send to the WG to
>>>>> retake the survey and set a deadline for 2 weeks (17 December).
>>>>>Julie
>>>>> Hedlund will send the summary of the previous survey to the SCI list
>>>>> (done).
>>>>> 
>>>>> 2  Re-Submitting a Motion: Greg Shatan will re-write B Limitations
>>>>>and
>>>>> Exceptions #4 to change "tabled" to "deferred" and make other
>>>>> adjustments as discussed.  SCI members will send the revised language
>>>>> to their constituencies to get feedback by a 2-week deadline (17
>>>>> December).  Continue discussion on whether "consent" is needed before
>>>>> "agenda" in item A Rule, #3.
>>>>> 
>>>>> 3.  Voting by Email:  Avri Doria and Thomas Rickert will work on an
>>>>> approach.
>>>>> 
>>>>> 4.  Waiver/Exception to GNSO Operating Procedures:  Continue
>>>>> discussion on the next call and on the list.
>>>>> 
>>>>> 5.  AOB: Next meeting is 17 December and the SCI will move back to a
>>>>> 2-week schedule when it has outstanding items (excepting meetings
>>>>>that
>>>>> fall on holidays).
>>>> 
>
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From mary.wong at icann.org  Wed Jan 15 15:14:05 2014
From: mary.wong at icann.org (Mary Wong)
Date: Wed, 15 Jan 2014 07:14:05 -0800
Subject: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for
 SCI Vice Chair
Message-ID: <CEFC0F35.493E%mary.wong@icann.org>

Hello everyone,

This email is to confirm for the record that the SCI has agreed to appoint
Cintra as its Vice-Chair for 2014. Cintra was the only Vice-Chair candidate,
and Marie-Laure Lemineur (NPOC Chair) had previously confirmed that Cintra
would be the primary representative from NPOC to the SCI, with Marie-Laure
moving to the alternate slot. As a result, Cintra was eligible to stand for
the Vice-Chair position in accordance with the SCI Charter, and was
confirmed in that appointment by the SCI at its meeting yesterday.

Congratulations, Cintra!

Cheers
Mary

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org

* One World. One Internet. *

From:  Julie Hedlund <julie.hedlund at icann.org>
Date:  Monday, January 13, 2014 9:11 AM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI
Vice Chair

> Ron and SCI members,
> 
> As of this moment the only volunteer for Vice-Chair is Cintra, who is
> currently an alternate for the NPOC.  However, Marie-Laure has offered to
> switch to alternate if need be.  I've put this discussion on the agenda for
> tomorrow's call.
> 
> Best regards,
> 
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From:  Julie Hedlund <julie.hedlund at icann.org>
> Date:  Tuesday, January 7, 2014 7:26 AM
> To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject:  Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
> Chair
> 
> Ron and SCI members,
> 
> Happy New Year!  I hope you all had a restful and enjoyable holiday!
> 
> The SCI member list is updated.  Marie-Laure and Cintra are in their original
> positions as primary and alternate, respectively, until we hear otherwise.
> 
> Best regards,
> 
> Julie
> 
> From:  Ron Andruff <randruff at rnapartners.com>
> Date:  Wednesday, December 18, 2013 4:01 PM
> To:  'marie-laure Lemineur' <mllemineur at gmail.com>
> Cc:  Julie Hedlund <julie.hedlund at icann.org>,
> "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject:  RE: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
> Chair
> 
> Thank you for this offer, Marie-laure.  Let?s see how this unfolds.
>  
> Kind regards,
>  
> RA
>  
> Ron Andruff
> RNA Partners
> www.rnapartners.com <http://www.rnapartners.com>
>  
> From: marie-laure Lemineur [mailto:mllemineur at gmail.com]
> Sent: Wednesday, December 18, 2013 14:18
> To: Ron Andruff
> Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc at icann.org
> Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair
>  
> 
> Dear Ron and al.
> 
>  
> 
> I would be willing to switch with Cintra and become NPOC alternate if there is
> no other primary representative volunteering for the position before the
> deadline expires.
> 
>  
> 
> best,
> 
>  
> 
> Marie-laure
> 
>  
> 
> On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff <randruff at rnapartners.com> wrote:
>> 
>> Dear Cintra,
>> Dear all,
>>  
>> It occurs to me that one way to resolve the issue of Cintra being an
>> alternate is for her constituency to determine if it might make sense to make
>> her the primary representative rather than the alternate.  I apologize for
>> not knowing off the top of my head who the primary is (and unfortunately our
>> Wiki page is not up to date regarding our current Committee members ? Julie
>> can you please organize the updates?).
>>  
>> I thought that that might be a consideration to avoid having to get a waiver
>> to our brand new Charter?
>>  
>> That said, I do not want this message to discourage other primary
>> representatives that may wish to throw their hats into the Vice Chair ring.
>>  
>> Thank you,
>>  
>> RA
>>  
>> 
>> Ron Andruff
>> RNA Partners
>> www.rnapartners.com <http://www.rnapartners.com>
>>  
>> 
>> From:owner-gnso-improvem-impl-sc at icann.org
>> [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
>> Sent: Tuesday, December 17, 2013 16:50
>> To: gnso-improvem-impl-sc at icann.org
>> Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair
>> Importance: High
>> 
>>  
>> 
>> Dear SCI members,
>> 
>>  
>> 
>> As noted previously, Ron Andruff volunteered to serve a second term as Chair.
>> As there were no other volunteers Ron was affirmed as 2014 SCI Chair during
>> the meeting on 17 December 2013.
>> 
>>  
>> 
>> During that meeting the also SCI agreed that it was important to have a
>> Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for
>> the position.
>> 
>>  
>> 
>> Please let me know if anyone else wishes to volunteer or nominate someone to
>> the position of Vice-Chair by Friday, 20 December COB.
>> 
>>  
>> 
>> If there are no other volunteers for the position of Vice-Chair the SCI will
>> ask for Cintra to be affirmed by its members and will request from the GNSO
>> Council a exception to the SCI Charter allowing an Alternate Member to be a
>> Vice-Chair.
>> 
>>  
>> 
>> Best regards,
>> 
>>  
>> 
>> Julie
>> 
>>  
>> 
>> Julie Hedlund, Policy Director
>> 
>>  
>> 
>>  
>  


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From randruff at rnapartners.com  Wed Jan 15 23:30:42 2014
From: randruff at rnapartners.com (Ron Andruff)
Date: Wed, 15 Jan 2014 18:30:42 -0500
Subject: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI Vice Chair
In-Reply-To: <CEFC0F35.493E%mary.wong@icann.org>
References: <CEFC0F35.493E%mary.wong@icann.org>
Message-ID: <020101cf1249$d08603b0$71920b10$@rnapartners.com>

Thank you for volunteering to serve as Vice Chair, Cintra.  I look forward
to working with you in this new capacity.

 

Kind regards,

 

RA

 

Ron Andruff

RNA Partners

 <http://www.rnapartners.com> www.rnapartners.com 

 

From: owner-gnso-improvem-impl-sc at icann.org
[mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Mary Wong
Sent: Wednesday, January 15, 2014 10:14
To: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for
SCI Vice Chair

 

Hello everyone,

 

This email is to confirm for the record that the SCI has agreed to appoint
Cintra as its Vice-Chair for 2014. Cintra was the only Vice-Chair candidate,
and Marie-Laure Lemineur (NPOC Chair) had previously confirmed that Cintra
would be the primary representative from NPOC to the SCI, with Marie-Laure
moving to the alternate slot. As a result, Cintra was eligible to stand for
the Vice-Chair position in accordance with the SCI Charter, and was
confirmed in that appointment by the SCI at its meeting yesterday.

 

Congratulations, Cintra!

 

Cheers

Mary

 

Mary Wong

Senior Policy Director

Internet Corporation for Assigned Names & Numbers (ICANN)

Telephone: +1 603 574 4892

Email: mary.wong at icann.org <mailto:mary.wong at icann.org> 

 

* One World. One Internet. *

 

From: Julie Hedlund <julie.hedlund at icann.org
<mailto:julie.hedlund at icann.org> >
Date: Monday, January 13, 2014 9:11 AM
To: "gnso-improvem-impl-sc at icann.org
<mailto:gnso-improvem-impl-sc at icann.org> " <gnso-improvem-impl-sc at icann.org
<mailto:gnso-improvem-impl-sc at icann.org> >
Subject: [gnso-improvem-impl-sc] Update re: Volunteers/Nominations for SCI
Vice Chair

 

Ron and SCI members,

 

As of this moment the only volunteer for Vice-Chair is Cintra, who is
currently an alternate for the NPOC.  However, Marie-Laure has offered to
switch to alternate if need be.  I've put this discussion on the agenda for
tomorrow's call.

 

Best regards,

 

Julie

 

Julie Hedlund, Policy Director

 

From: Julie Hedlund <julie.hedlund at icann.org
<mailto:julie.hedlund at icann.org> >
Date: Tuesday, January 7, 2014 7:26 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org
<mailto:gnso-improvem-impl-sc at icann.org> >
Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

 

Ron and SCI members,

 

Happy New Year!  I hope you all had a restful and enjoyable holiday!

 

The SCI member list is updated.  Marie-Laure and Cintra are in their
original positions as primary and alternate, respectively, until we hear
otherwise.

 

Best regards,

 

Julie

 

From: Ron Andruff <randruff at rnapartners.com
<mailto:randruff at rnapartners.com> >
Date: Wednesday, December 18, 2013 4:01 PM
To: 'marie-laure Lemineur' <mllemineur at gmail.com
<mailto:mllemineur at gmail.com> >
Cc: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>
>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>
" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>
>
Subject: RE: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

 

Thank you for this offer, Marie-laure.  Let's see how this unfolds.

 

Kind regards,

 

RA

 

Ron Andruff

RNA Partners

 <http://www.rnapartners.com> www.rnapartners.com

 

From: marie-laure Lemineur [mailto:mllemineur at gmail.com] 
Sent: Wednesday, December 18, 2013 14:18
To: Ron Andruff
Cc: Julie Hedlund; Ntfy-gnso-improvem-impl-sc at icann.org
<mailto:Ntfy-gnso-improvem-impl-sc at icann.org> 
Subject: Re: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice
Chair

 

Dear Ron and al.

 

I would be willing to switch with Cintra and become NPOC alternate if there
is no other primary representative volunteering for the position before the
deadline expires. 

 

best,

 

Marie-laure

 

On Tue, Dec 17, 2013 at 5:24 PM, Ron Andruff <randruff at rnapartners.com
<mailto:randruff at rnapartners.com> > wrote:

Dear Cintra,

Dear all,

 

It occurs to me that one way to resolve the issue of Cintra being an
alternate is for her constituency to determine if it might make sense to
make her the primary representative rather than the alternate.  I apologize
for not knowing off the top of my head who the primary is (and unfortunately
our Wiki page is not up to date regarding our current Committee members -
Julie can you please organize the updates?).  

 

I thought that that might be a consideration to avoid having to get a waiver
to our brand new Charter.

 

That said, I do not want this message to discourage other primary
representatives that may wish to throw their hats into the Vice Chair ring.

 

Thank you,

 

RA

 

Ron Andruff

RNA Partners

www.rnapartners.com <http://www.rnapartners.com> 

 

From:owner-gnso-improvem-impl-sc at icann.org
<mailto:owner-gnso-improvem-impl-sc at icann.org>
[mailto:owner-gnso-improvem-impl-sc at icann.org
<mailto:owner-gnso-improvem-impl-sc at icann.org> ] On Behalf Of Julie Hedlund
Sent: Tuesday, December 17, 2013 16:50
To: gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>

Subject: [gnso-improvem-impl-sc] Volunteers/Nominations for SCI Vice Chair
Importance: High

 

Dear SCI members,

 

As noted previously, Ron Andruff volunteered to serve a second term as
Chair.  As there were no other volunteers Ron was affirmed as 2014 SCI Chair
during the meeting on 17 December 2013.

 

During that meeting the also SCI agreed that it was important to have a
Vice-Chair. Cintra Sooknanan, Alternate NPOC Representative, volunteered for
the position.

 

Please let me know if anyone else wishes to volunteer or nominate someone to
the position of Vice-Chair by Friday, 20 December COB.  

 

If there are no other volunteers for the position of Vice-Chair the SCI will
ask for Cintra to be affirmed by its members and will request from the GNSO
Council a exception to the SCI Charter allowing an Alternate Member to be a
Vice-Chair.

 

Best regards,

 

Julie

 

Julie Hedlund, Policy Director

 

 

 

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From julie.hedlund at icann.org  Mon Jan 27 18:50:30 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 27 Jan 2014 10:50:30 -0800
Subject: [gnso-improvem-impl-sc] Reminder re: Actions from 16 January SCI Meeting
In-Reply-To: <CEFB13F5.48F6%mary.wong@icann.org>
Message-ID: <CF0C11B3.1ABE5%julie.hedlund@icann.org>

Dear SCI members,

Please see below the actions from the 16 January meeting and applicable
updates.  These also have been posted to the wiki at:
https://community.icann.org/display/gnsosci/28+January+2014.

1.  WG Survey & Resubmitting a Motion: The SCI approved these revisions to
the GNSO Operational Procedures; staff is preparing documents/materials for
public comment.  Once comments are received they will be provided to the SCI
to review and to consider any changes.  The final revised version will be
submitted to the GNSO along with a motion for consideration of approval.

2.  Waiver/Exception:  Greg has volunteered to work with Marie-Laure to
further develop a proposal on this issue.

3.  Email Voting:  This item is still under discussion. Anne has volunteered
to work with Avri and Thomas to further develop and refine the ideas
currently under review. Staff is checking with the GNSO Secretariat as to
current method used for absentee voting (i.e. general email or actual
electronic ballot).

4.  WG Guidelines/Consensus Levels: These will be discussed as the first
agenda item at the 28 January. Thomas will provide an overview, and will be
joined on this sub-team by Amr, Cintra and Greg.

Best regards,

Julie

Julie Hedlund, Policy Director



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From GShatan at reedsmith.com  Tue Jan 28 20:04:33 2014
From: GShatan at reedsmith.com (Shatan, Gregory S.)
Date: Tue, 28 Jan 2014 20:04:33 +0000
Subject: [gnso-improvem-impl-sc] RE: Reminder re: Actions from 16 January SCI Meeting
In-Reply-To: <CF0C11B3.1ABE5%julie.hedlund@icann.org>
References: <CEFB13F5.48F6%mary.wong@icann.org>
 <CF0C11B3.1ABE5%julie.hedlund@icann.org>
Message-ID: <DBD9F335EA4A684FA2640EEE94EEF27219823AB5@USPDCMAIL002P.reedsmith.com>

With apologies, I will be late to the call.

From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
Sent: Monday, January 27, 2014 1:51 PM
To: gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] Reminder re: Actions from 16 January SCI Meeting

Dear SCI members,

Please see below the actions from the 16 January meeting and applicable updates.  These also have been posted to the wiki at: https://community.icann.org/display/gnsosci/28+January+2014.

1.  WG Survey & Resubmitting a Motion: The SCI approved these revisions to the GNSO Operational Procedures; staff is preparing documents/materials for public comment.  Once comments are received they will be provided to the SCI to review and to consider any changes.  The final revised version will be submitted to the GNSO along with a motion for consideration of approval.

2.  Waiver/Exception:  Greg has volunteered to work with Marie-Laure to further develop a proposal on this issue.

3.  Email Voting:  This item is still under discussion. Anne has volunteered to work with Avri and Thomas to further develop and refine the ideas currently under review. Staff is checking with the GNSO Secretariat as to current method used for absentee voting (i.e. general email or actual electronic ballot).

4.  WG Guidelines/Consensus Levels: These will be discussed as the first agenda item at the 28 January. Thomas will provide an overview, and will be joined on this sub-team by Amr, Cintra and Greg.

Best regards,

Julie

Julie Hedlund, Policy Director




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From julie.hedlund at icann.org  Tue Jan 28 20:05:48 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 28 Jan 2014 12:05:48 -0800
Subject: [gnso-improvem-impl-sc] Re: Reminder re: Actions from 16 January SCI Meeting
In-Reply-To: <DBD9F335EA4A684FA2640EEE94EEF27219823AB5@USPDCMAIL002P.reedsmith.com>
References: <CEFB13F5.48F6%mary.wong@icann.org>
 <CF0C11B3.1ABE5%julie.hedlund@icann.org>
 <DBD9F335EA4A684FA2640EEE94EEF27219823AB5@USPDCMAIL002P.reedsmith.com>
Message-ID: <CF0D77BF.1ACE9%julie.hedlund@icann.org>

Thanks so much Gregory for letting us know.

Best regards,
Julie

From:  <Shatan>, "Gregory S." <GShatan at reedsmith.com>
Date:  Tuesday, January 28, 2014 3:04 PM
To:  Julie Hedlund <julie.hedlund at icann.org>,
"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  RE: Reminder re: Actions from 16 January SCI Meeting

With apologies, I will be late to the call.
 

From: owner-gnso-improvem-impl-sc at icann.org
[mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
Sent: Monday, January 27, 2014 1:51 PM
To: gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] Reminder re: Actions from 16 January SCI
Meeting
 

Dear SCI members,

 

Please see below the actions from the 16 January meeting and applicable
updates.  These also have been posted to the wiki at:
https://community.icann.org/display/gnsosci/28+January+2014.

 

1.  WG Survey & Resubmitting a Motion: The SCI approved these revisions to
the GNSO Operational Procedures; staff is preparing documents/materials for
public comment.  Once comments are received they will be provided to the SCI
to review and to consider any changes.  The final revised version will be
submitted to the GNSO along with a motion for consideration of approval.

 

2.  Waiver/Exception:  Greg has volunteered to work with Marie-Laure to
further develop a proposal on this issue.

 

3.  Email Voting:  This item is still under discussion. Anne has volunteered
to work with Avri and Thomas to further develop and refine the ideas
currently under review. Staff is checking with the GNSO Secretariat as to
current method used for absentee voting (i.e. general email or actual
electronic ballot).

 

4.  WG Guidelines/Consensus Levels: These will be discussed as the first
agenda item at the 28 January. Thomas will provide an overview, and will be
joined on this sub-team by Amr, Cintra and Greg.

 

Best regards,

 

Julie

 

Julie Hedlund, Policy Director

 

 

* * *

This E-mail, along with any attachments, is considered confidential and may
well be legally privileged. If you have received it in error, you are on
notice of its status. Please notify us immediately by reply e-mail and then
delete this message from your system. Please do not copy it or use it for
any purposes, or disclose its contents to any other person. Thank you for
your cooperation.

* * *

To ensure compliance with Treasury Department regulations, we inform you
that, unless otherwise indicated in writing, any U.S. Federal tax advice
contained in this communication  (including any attachments) is not intended
or written to be used, and cannot be used, for the purpose of (1) avoiding
penalties under the Internal Revenue Code or applicable state and local
provisions or (2) promoting, marketing or recommending to another party any
tax-related matters addressed herein.

Disclaimer Version RS.US.20.10.00



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From nathalie.peregrine at icann.org  Tue Jan 28 20:07:02 2014
From: nathalie.peregrine at icann.org (Nathalie Peregrine)
Date: Tue, 28 Jan 2014 12:07:02 -0800
Subject: [gnso-improvem-impl-sc] RE: Reminder re: Actions from 16 January SCI Meeting
In-Reply-To: <DBD9F335EA4A684FA2640EEE94EEF27219823AB5@USPDCMAIL002P.reedsmith.com>
References: <CEFB13F5.48F6%mary.wong@icann.org>
 <CF0C11B3.1ABE5%julie.hedlund@icann.org>
 <DBD9F335EA4A684FA2640EEE94EEF27219823AB5@USPDCMAIL002P.reedsmith.com>
Message-ID: <BDBCC21442A22640A4ECE2C75A8E215AC38AECC435@EXVPMBX100-1.exc.icann.org>

Thank you Gregory, this has been noted in the chat.

Kind regards

Nathalie

From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Shatan, Gregory S.
Sent: Tuesday, January 28, 2014 9:05 PM
To: Julie Hedlund; gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] RE: Reminder re: Actions from 16 January SCI Meeting

With apologies, I will be late to the call.

From: owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org> [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
Sent: Monday, January 27, 2014 1:51 PM
To: gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Reminder re: Actions from 16 January SCI Meeting

Dear SCI members,

Please see below the actions from the 16 January meeting and applicable updates.  These also have been posted to the wiki at: https://community.icann.org/display/gnsosci/28+January+2014.

1.  WG Survey & Resubmitting a Motion: The SCI approved these revisions to the GNSO Operational Procedures; staff is preparing documents/materials for public comment.  Once comments are received they will be provided to the SCI to review and to consider any changes.  The final revised version will be submitted to the GNSO along with a motion for consideration of approval.

2.  Waiver/Exception:  Greg has volunteered to work with Marie-Laure to further develop a proposal on this issue.

3.  Email Voting:  This item is still under discussion. Anne has volunteered to work with Avri and Thomas to further develop and refine the ideas currently under review. Staff is checking with the GNSO Secretariat as to current method used for absentee voting (i.e. general email or actual electronic ballot).

4.  WG Guidelines/Consensus Levels: These will be discussed as the first agenda item at the 28 January. Thomas will provide an overview, and will be joined on this sub-team by Amr, Cintra and Greg.

Best regards,

Julie

Julie Hedlund, Policy Director




* * *

This E-mail, along with any attachments, is considered confidential and may well be legally privileged. If you have received it in error, you are on notice of its status. Please notify us immediately by reply e-mail and then delete this message from your system. Please do not copy it or use it for any purposes, or disclose its contents to any other person. Thank you for your cooperation.

* * *

To ensure compliance with Treasury Department regulations, we inform you that, unless otherwise indicated in writing, any U.S. Federal tax advice contained in this communication  (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or applicable state and local provisions or (2) promoting, marketing or recommending to another party any tax-related matters addressed herein.

Disclaimer Version RS.US.20.10.00
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From julie.hedlund at icann.org  Tue Jan 28 21:23:53 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 28 Jan 2014 13:23:53 -0800
Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
Message-ID: <CF0D7A21.1ACF0%julie.hedlund@icann.org>

Dear SCI members,

Please see below the actions from the 28 January meeting.  These also have
been posted to the wiki page for our next meeting on 11 February at:
https://community.icann.org/display/gnsosci/11+February+2013.

1.  Review of the GNSO Working Group Guidelines Consensus Levels: The SCI
will continue discussion on this issue.  Staff will locate links to
transcripts for the SCI members to review as background.  The sub team
addressing the issue is Amr, Cintra, Greg, and Thomas.

2.  Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue
discussion on this issue.  The sub team addressing this issue is Greg and
Marie-Laure.

3.  Voting by email:  The SCI will continue discussion on this issue.  Staff
is checking with the GNSO Secretariat as to current method used for absentee
voting (i.e. general email or actual electronic ballot).  The sub team
working on this issue is Anne, Avri, and Thomas.

Best regards,

Julie

Julie Hedlund, Policy Director



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From nathalie.peregrine at icann.org  Wed Jan 29 13:26:17 2014
From: nathalie.peregrine at icann.org (Nathalie Peregrine)
Date: Wed, 29 Jan 2014 05:26:17 -0800
Subject: [gnso-improvem-impl-sc] MP3 recording of the SCI meeting - 28 January 2014
Message-ID: <BDBCC21442A22640A4ECE2C75A8E215AC38AECC7A1@EXVPMBX100-1.exc.icann.org>


Dear All,
The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 11 February 2014 at 2000 UTC for one hour.

Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 28 January  2014 at 20:00 UTC.

http://audio.icann.org/gnso/gnso-sci-20140128-en.mp3
On page:
http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan
(transcripts and recording are found on the calendar page)

Attendees:

Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair
Angie Graves - Commercial and Business Users Constituency - Alternate
Amr Elsadr - NCUC Alternate
Anne Aikman Scalese - Intellectual Property Constituency - Primary
Jennifer Wolfe - NCA primary
Marie-Laure Lemineur - NPOC Primary
Wolf-Ulrich Knoben - ISPCP
Greg Shatan - IPC - Alternate
Avri Doria - Non Commercial SG - Primary - Vice-Chair
Jennifer Standiford - RrSG Primary -


Apologies: none

ICANN Staff:
Julie Hedlund
Mary Wong
Nathalie Peregrine


** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,

Nathalie
GNSO Secretariat
Gnso-secs at icann.org

Adobe Chat Transcript 28 January 2014



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From nathalie.peregrine at icann.org  Wed Jan 29 13:44:16 2014
From: nathalie.peregrine at icann.org (Nathalie Peregrine)
Date: Wed, 29 Jan 2014 05:44:16 -0800
Subject: [gnso-improvem-impl-sc] UPDATED: MP3 recording of the SCI meeting - 28 January 2014
Message-ID: <BDBCC21442A22640A4ECE2C75A8E215AC38AECC7A5@EXVPMBX100-1.exc.icann.org>

Dear All,
The next Standing Committee on Improvements Implementation meeting will be held on Tuesday, 11 February 2014 at 2000 UTC for one hour.

Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Tuesday, 28 January  2014 at 20:00 UTC.

http://audio.icann.org/gnso/gnso-sci-20140128-en.mp3
On page:
http://gnso.icann.org/calendar/#<http://gnso.icann.org/calendar/#oct>jan
(transcripts and recording are found on the calendar page)

Attendees:

Ronald Andruff - Commercial and Business Users Constituency - Primary - Chair
Angie Graves - Commercial and Business Users Constituency - Alternate
Amr Elsadr - NCUC Alternate
Anne Aikman Scalese - Intellectual Property Constituency - Primary
Jennifer Wolfe - NCA primary
Marie-Laure Lemineur - NPOC Alternative
Wolf-Ulrich Knoben - ISPCP
Greg Shatan - IPC - Alternate
Avri Doria - Non Commercial SG - Primary - Vice-Chair
Jennifer Standiford - RrSG Primary -

Apologies:
Cintra Sooknanan

ICANN Staff:
Julie Hedlund
Mary Wong
Nathalie Peregrine


** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,

Nathalie
GNSO Secretariat
Gnso-secs at icann.org<mailto:Gnso-secs at icann.org>

Adobe Chat Transcript 28 January 2014



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From julie.hedlund at icann.org  Wed Jan 29 18:51:45 2014
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Wed, 29 Jan 2014 10:51:45 -0800
Subject: [gnso-improvem-impl-sc] Email Voting: Absentee Ballots
Message-ID: <CF0EB280.1AD9D%julie.hedlund@icann.org>

Dear SCI members,

Glen de Saint G?ry has helpfully provided to me information about how
absentee ballots are conducted.  She notes that absentee ballots occur very
rarely now since there is provision for proxy voting and temporary
alternates. The ballots are always sent by email.  Glen notes that email
ballots have worked well and there have been only two cases ever of people
not responding, not voting and in both cases it made no difference to the
results. 


Glen also noted that there was a time when there was an extra step whereby
absent councilors were asked to send in a request for a ballot, but this
step was removed as cumbersome because of the short time span 72 hours to
vote (and even a shorter window if the chair so decided) and different time
zones. So the absent Councillors are simply sent the absentee ballot
directly after the meeting.


Glen added that the last time they used the absentee ballots was during the
31 October 2013 Council meeting for the Adoption of the Thick Whois Policy
Development Process.  She has sent a sample ballot below.


Best regards,
Julie


Julie Hedlund, Policy Director
The absentee ballots look like this:
Dear [Name of Councilor],
 
Pursuant to the GNSO Council Operating Procedures section 4.4 Absentee
Voting Procedures 
http://gnso.icann.org/council/gnso-op-procedures-07apr11-en.pdf absentee
voting is allowed on the motion re: INSERT TITLE.
 
Your absentee ballot follows.  Please indicate your preference with an X and
send the lines preceded with *asterisks directly to the GNSO Council Mailing
list.
 
* On the motion I vote:
* [ ] Yes
* [ ] No
* [ ] Abstain
* Password: Green-5
 
This process should be completed within 72 hours of the meeting which ended
at 13:05 UTC on [Date of Meeting].
(Completed ballots are due NLT 13:05 UTC, [Date])


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From mary.wong at icann.org  Fri Jan 31 19:04:38 2014
From: mary.wong at icann.org (Mary Wong)
Date: Fri, 31 Jan 2014 11:04:38 -0800
Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
Message-ID: <CF115D0F.5829%mary.wong@icann.org>

Dear SCI members,

As requested, staff has prepared a background briefing document on the
origin of the GNSO Council request for the SCI to review the existing
Consensus Levels in the current WG Guidelines. The attached document lays
out the creation, timelines and deliverables of the IGO-INGO PDP WG as well
as the community context it was working in and the origin of the SCI
request. It also includes the specific language in the WG Final Report
relating to the request, links to relevant meeting transcripts and
recordings, and a number of options for the SCI to consider.

I hope this is helpful to Thomas, Cintra and Amr in their sub-group
discussions and more generally to the whole SCI.

Cheers
Mary


Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org

* One World. One Internet. *

From:  Julie Hedlund <julie.hedlund at icann.org>
Date:  Tuesday, January 28, 2014 4:23 PM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting

> Dear SCI members,
> 
> Please see below the actions from the 28 January meeting.  These also have
> been posted to the wiki page for our next meeting on 11 February at:
> https://community.icann.org/display/gnsosci/11+February+2013.
> 
> 1.  Review of the GNSO Working Group Guidelines Consensus Levels: The SCI will
> continue discussion on this issue.  Staff will locate links to transcripts for
> the SCI members to review as background.  The sub team addressing the issue is
> Amr, Cintra, Greg, and Thomas.
> 
> 2.  Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue
> discussion on this issue.  The sub team addressing this issue is Greg and
> Marie-Laure.
> 
> 3.  Voting by email:  The SCI will continue discussion on this issue.  Staff
> is checking with the GNSO Secretariat as to current method used for absentee
> voting (i.e. general email or actual electronic ballot).  The sub team working
> on this issue is Anne, Avri, and Thomas.
> 
> Best regards,
> 
> Julie
> 
> Julie Hedlund, Policy Director
> 


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From mary.wong at icann.org  Fri Jan 31 19:05:46 2014
From: mary.wong at icann.org (Mary Wong)
Date: Fri, 31 Jan 2014 11:05:46 -0800
Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
In-Reply-To: <CF115D0F.5829%mary.wong@icann.org>
References: <CF115D0F.5829%mary.wong@icann.org>
Message-ID: <CF115E14.582C%mary.wong@icann.org>

My apologies, I inadvertently omitted to name Greg ? who was part of the
IGO-INGO-PDP-WG ? as part of the sub-group working on this issue!

Mary Wong
Senior Policy Director
Internet Corporation for Assigned Names & Numbers (ICANN)
Telephone: +1 603 574 4892
Email: mary.wong at icann.org

* One World. One Internet. *

From:  Mary Wong <mary.wong at icann.org>
Date:  Friday, January 31, 2014 2:04 PM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting

> Dear SCI members,
> 
> As requested, staff has prepared a background briefing document on the origin
> of the GNSO Council request for the SCI to review the existing Consensus
> Levels in the current WG Guidelines. The attached document lays out the
> creation, timelines and deliverables of the IGO-INGO PDP WG as well as the
> community context it was working in and the origin of the SCI request. It also
> includes the specific language in the WG Final Report relating to the request,
> links to relevant meeting transcripts and recordings, and a number of options
> for the SCI to consider.
> 
> I hope this is helpful to Thomas, Cintra and Amr in their sub-group
> discussions and more generally to the whole SCI.
> 
> Cheers
> Mary
> 
> 
> Mary Wong
> Senior Policy Director
> Internet Corporation for Assigned Names & Numbers (ICANN)
> Telephone: +1 603 574 4892
> Email: mary.wong at icann.org
> 
> * One World. One Internet. *
> 
> From:  Julie Hedlund <julie.hedlund at icann.org>
> Date:  Tuesday, January 28, 2014 4:23 PM
> To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject:  [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
> 
>> Dear SCI members,
>> 
>> Please see below the actions from the 28 January meeting.  These also have
>> been posted to the wiki page for our next meeting on 11 February at:
>> https://community.icann.org/display/gnsosci/11+February+2013.
>> 
>> 1.  Review of the GNSO Working Group Guidelines Consensus Levels: The SCI
>> will continue discussion on this issue.  Staff will locate links to
>> transcripts for the SCI members to review as background.  The sub team
>> addressing the issue is Amr, Cintra, Greg, and Thomas.
>> 
>> 2.  Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue
>> discussion on this issue.  The sub team addressing this issue is Greg and
>> Marie-Laure.
>> 
>> 3.  Voting by email:  The SCI will continue discussion on this issue.  Staff
>> is checking with the GNSO Secretariat as to current method used for absentee
>> voting (i.e. general email or actual electronic ballot).  The sub team
>> working on this issue is Anne, Avri, and Thomas.
>> 
>> Best regards,
>> 
>> Julie
>> 
>> Julie Hedlund, Policy Director
>> 


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From cintra.sooknanan at gmail.com  Fri Jan 31 20:11:43 2014
From: cintra.sooknanan at gmail.com (Cintra Sooknanan)
Date: Fri, 31 Jan 2014 16:11:43 -0400
Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
In-Reply-To: <CF115D0F.5829%mary.wong@icann.org>
References: <CF115D0F.5829%mary.wong@icann.org>
Message-ID: <CANFk9VUnn4MjtqRhKT58EC22dY70dbojp6Xgw+A1D1t7ph6NVg@mail.gmail.com>

Thank you Mary

The content and structure of this document is quite useful.

Regards

Cintra


On Fri, Jan 31, 2014 at 3:04 PM, Mary Wong <mary.wong at icann.org> wrote:

> Dear SCI members,
>
> As requested, staff has prepared a background briefing document on the
> origin of the GNSO Council request for the SCI to review the existing
> Consensus Levels in the current WG Guidelines. The attached document lays
> out the creation, timelines and deliverables of the IGO-INGO PDP WG as well
> as the community context it was working in and the origin of the SCI
> request. It also includes the specific language in the WG Final Report
> relating to the request, links to relevant meeting transcripts and
> recordings, and a number of options for the SCI to consider.
>
> I hope this is helpful to Thomas, Cintra and Amr in their sub-group
> discussions and more generally to the whole SCI.
>
> Cheers
> Mary
>
>
> Mary Wong
> Senior Policy Director
> Internet Corporation for Assigned Names & Numbers (ICANN)
> Telephone: +1 603 574 4892
> Email: mary.wong at icann.org
>
> * One World. One Internet. *
>
> From: Julie Hedlund <julie.hedlund at icann.org>
> Date: Tuesday, January 28, 2014 4:23 PM
> To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: [gnso-improvem-impl-sc] Actions from 28 January SCI Meeting
>
> Dear SCI members,
>
> Please see below the actions from the 28 January meeting.  These also have
> been posted to the wiki page for our next meeting on 11 February at:
> https://community.icann.org/display/gnsosci/11+February+2013.
>
> 1.  Review of the GNSO Working Group Guidelines Consensus Levels: The SCI
> will continue discussion on this issue.  Staff will locate links to
> transcripts for the SCI members to review as background.  The sub team
> addressing the issue is Amr, Cintra, Greg, and Thomas.
>
> 2.  Waivers/Exceptions to GNSO Operating Procedures: The SCI will continue
> discussion on this issue.  The sub team addressing this issue is Greg and
> Marie-Laure.
>
> 3.  Voting by email:  The SCI will continue discussion on this issue.
>  Staff is checking with the GNSO Secretariat as to current method used for
> absentee voting (i.e. general email or actual electronic ballot).  The sub
> team working on this issue is Anne, Avri, and Thomas.
>
> Best regards,
>
> Julie
>
> Julie Hedlund, Policy Director
>
>
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