[gnso-improvem-impl-sc] Waiver of 10 Day Requirement for Submission of a Motion

Fri Mar 21 21:45:22 UTC 2014

Greg and Marika,

Thank you very much for this text pertaining to your action item. I have
loaded it into the Adobe Connect room for discussion at our meeting today at
7:30 am Singapore time.

Best regards,
Julie

Julie Hedlund, Policy Director

From:  <Shatan>, "Gregory S." <GShatan at reedsmith.com>
Date:  Saturday, March 22, 2014 12:54 AM
To:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  [gnso-improvem-impl-sc] Waiver of 10 Day Requirement for
Submission of a Motion

All:

I look forward to meeting with you (and in some cases meeting you) in a few
hours.  Marika and I have prepared the following proposed language relating
to the above issue (a Word version is also attached).  The new language is
in italics (if you can¹t see italics, it begins with ²(the ³Submission
Deadline²)² and proceeds for the next two paragraphs).

3.3 Notice of Meetings

Advance notice of meetings shall be posted on the GNSO website, if
reasonably practicable, at least 7 days in advance of the meeting for
Administrative issues and 14 days in advance for Policy issues. Advance
notice shall also be posted to other GNSO Council work spaces where
practical.

Reports and motions should be submitted to the GNSO Council for inclusion on
the agenda as soon as possible, but no later than 23h59 Coordinated
Universal Time (UTC) on the day, 10 calendar days before the GNSO Council
meeting (the ³Submission Deadline²).

If a motion is submitted after the Submission Deadline, the GNSO Council
shall consider the motion if the following requirements are met:

* The motion is submitted to the GNSO Council at least 24 hours in advance
of the GNSO Council meeting;
* The motion is accompanied by a request to consider the motion despite
submission after the Submission Deadline (a ³Request for Consideration²);
* A vote on the Request for Consideration shall be called as the first order
of business for the agenda item that deals with the motion. The vote on the
Request for Consideration must be unanimous (i.e., all Councilors or their
proxies must vote and all votes cast must be in favor of considering the
motion at such GNSO Council meeting) for the motion to be considered at such
GNSO Council meeting.

If these requirements are not met, the motion shall be considered at the
next GNSO Council meeting, provided that the motion has been submitted prior
to the Submission Deadline for such next GNSO Council meeting.  If not, the
requirements above must be met for consideration at such next GNSO Council
meeting.  For the avoidance of doubt, if the requirements above are not met,
the motion shall not be considered ³submitted² for purposes of these Rules.

The time of the meetings may vary to accommodate the different geographic
regions represented by GNSO Council members. By way of guidance, start times
corresponding to local times for the GNSO Council members earlier than 0600
and later than 2300 should be avoided where possible.

We look forward to your comments.  (Note that this language has not been
reviewed by my constituency, the IPC.)

Best regards,

Greg

Gregory S. Shatan
Deputy Chair | Tech Transactions Group
IP | Technology | Media
ReedSmithLLP
The business of relationships
599 Lexington Avenue
New York, NY 10022
212.549.0275 | Phone
917.816.6428 | Mobile
212.521.5450 | Fax
gshatan at reedsmith.com
www.reedsmith.com 

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