From aelsadr at egyptig.org  Sun May  1 13:29:12 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Sun, 1 May 2016 15:29:12 +0200
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com> <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org> <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com> <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
Message-ID: <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>

Hi,

I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.

Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.

I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.

Thanks.

Amr

> On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
> 
> Great ? thanks Sara!
> 
> Best,
> Julie
> 
> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Date: Tuesday, April 26, 2016 at 2:56 PM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Julie, 
> 
> Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 
> 
> Thanks!
> 
> Sara 
> 
> From: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Monday, April 25, 2016 at 3:46 PM
> To: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Sara,
> 
> Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Date: Monday, April 25, 2016 at 6:39 PM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi All,
> 
> I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.
> 
> Thanks!
> 
> Sara 
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Thursday, April 21, 2016 at 1:30 PM
> To: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Dear SCI members,
> 
> Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> Notes/Actions from 21 April SCI Meeting:
> 
> 1.  Process Relating to Motions & Amendments
> 
> Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.
> 
> ACTION ITEM: Staff will resend the consensus call with the extended deadline.
> 
> 2. Chair/Vice Chair Elections:
> 
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
> 
> Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 
> 
> ACTION ITEMS: 
> Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration.
> The SCI members should review the final proposed language below for each scenario.
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
> 
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
> 

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From wolf-ulrich.knoben at t-online.de  Mon May  2 09:02:23 2016
From: wolf-ulrich.knoben at t-online.de (WUKnoben)
Date: Mon, 2 May 2016 11:02:23 +0200
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com> <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org> <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com> <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org> <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
Message-ID: <85685365D7234607888249F01D22B041@WUKPC>

All,

I recall that this was one of our fundamental intentions: every council member should be eligible for council chair.
I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations.

Best regards

Wolf-Ulrich



From: Amr Elsadr 
Sent: Sunday, May 1, 2016 3:29 PM
To: Julie Hedlund 
Cc: Sara Bockey ; gnso-improvem-impl-sc at icann.org 
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi,

I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.

Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.

I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.

Thanks.

Amr

  On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

  Great ? thanks Sara!

  Best,
  Julie

  From: Sara Bockey <sbockey at godaddy.com>
  Date: Tuesday, April 26, 2016 at 2:56 PM
  To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
  Cc: Sara Bockey <sbockey at godaddy.com>
  Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016


  Hi Julie, 

  Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 

  Thanks!

  Sara 

  From: Julie Hedlund <julie.hedlund at icann.org>
  Date: Monday, April 25, 2016 at 3:46 PM
  To: Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
  Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016


  Hi Sara,

  Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.

  Kind regards,
  Julie

  Julie Hedlund, Policy Director

  From: Sara Bockey <sbockey at godaddy.com>
  Date: Monday, April 25, 2016 at 6:39 PM
  To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
  Cc: Sara Bockey <sbockey at godaddy.com>
  Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016


  Hi All,

  I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.

  Thanks!

  Sara 

  From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
  Date: Thursday, April 21, 2016 at 1:30 PM
  To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
  Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016


  Dear SCI members,

  Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.

  Kind regards,
  Julie

  Julie Hedlund, Policy Director

  Notes/Actions from 21 April SCI Meeting:

  1.  Process Relating to Motions & Amendments

  Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.

  ACTION ITEM: Staff will resend the consensus call with the extended deadline.

  2. Chair/Vice Chair Elections:

  ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

  Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 

  ACTION ITEMS: 
    1.. Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 
    2.. The SCI members should review the final proposed language below for each scenario.
  SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
  Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

  SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
  Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

  SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
  Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."

  SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
  Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."



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From julie.hedlund at icann.org  Mon May  2 18:56:17 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 2 May 2016 18:56:17 +0000
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <85685365D7234607888249F01D22B041@WUKPC>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com>
 <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org>
 <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com>
 <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
 <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
 <85685365D7234607888249F01D22B041@WUKPC>
Message-ID: <DEF743B1-DFCB-4D26-A056-6F5A3DF8A3AB@icann.org>

Dear Wolf-Ulrich and Amr,

The eligibility of council members was addressed in Issue 1 as follows:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
 
AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
ACTION: Update the GNSO Operating Procedures accordingly.

The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

Kind regards,
Julie

Julie Hedlund, Policy Director

From:  WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To:  WUKnoben <wolf-ulrich.knoben at t-online.de>
Date:  Monday, May 2, 2016 at 5:02 AM
To:  Amr Elsadr <aelsadr at egyptig.org>, Julie Hedlund <julie.hedlund at icann.org>
Cc:  Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

All,
 
I recall that this was one of our fundamental intentions: every council member should be eligible for council chair.
I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations.

Best regards

Wolf-Ulrich

 
From: Amr Elsadr 
Sent: Sunday, May 1, 2016 3:29 PM
To: Julie Hedlund 
Cc: Sara Bockey ; gnso-improvem-impl-sc at icann.org 
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi,
 
I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.
 
Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.
 
I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.
 
Thanks.
 
Amr
 
On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
 
Great ? thanks Sara!
 
Best,
Julie
 
From: Sara Bockey <sbockey at godaddy.com>
Date: Tuesday, April 26, 2016 at 2:56 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi Julie, 
 
Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 
 
Thanks!
 
Sara 
 
From: Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, April 25, 2016 at 3:46 PM
To: Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi Sara,
 
Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.
 
Kind regards,
Julie
 
Julie Hedlund, Policy Director
 
From: Sara Bockey <sbockey at godaddy.com>
Date: Monday, April 25, 2016 at 6:39 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi All,
 
I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.
 
Thanks!
 
Sara 
 
From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, April 21, 2016 at 1:30 PM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Dear SCI members,
 
Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
 
Kind regards,
Julie
 
Julie Hedlund, Policy Director
 
Notes/Actions from 21 April SCI Meeting:
 
1.  Process Relating to Motions & Amendments
 
Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.
 
ACTION ITEM: Staff will resend the consensus call with the extended deadline.
 
2. Chair/Vice Chair Elections:
 
ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
 
Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 
 
ACTION ITEMS: 
Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 
The SCI members should review the final proposed language below for each scenario.
SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
 
SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
 
SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
 

 

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From icann at microboss.org  Mon May  2 22:38:35 2016
From: icann at microboss.org (Lawrence Olawale-Roberts)
Date: Mon, 2 May 2016 23:38:35 +0100
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April
 2016
In-Reply-To: <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com>
 <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org>
 <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com>
 <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
 <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
Message-ID: <20160502233900.10592@etisalat.com.ng>

Dear All,

I am not aware of the discussion Amr refers to providing eligibility for Council chair positions to only sitting councilors. The language we've adopted over time had always been carefully crafted to include incoming councilors for chair positions in fairness to all councilors.

Why would they not be eligible on a first round of elections and then become eligible on a subsequent round. Where councilors from any of the two houses feel inclined to support an incoming councilors bid as chairman, then such support should be tested via the election.

Secondly the proposal that only sitting councils be eligible for election as chairman would require a by-law change from what presently obtains.

Lawrence.

-----Original Message-----
From: "Amr Elsadr" <aelsadr at egyptig.org>
Sent: ?5/?1/?2016 2:29 PM
To: "Julie Hedlund" <julie.hedlund at icann.org>
Cc: "Sara Bockey" <sbockey at godaddy.com>; "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi,

I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.

Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.

I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.

Thanks.

Amr

> On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
> 
> Great ? thanks Sara!
> 
> Best,
> Julie
> 
> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Date: Tuesday, April 26, 2016 at 2:56 PM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Julie, 
> 
> Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 
> 
> Thanks!
> 
> Sara 
> 
> From: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Monday, April 25, 2016 at 3:46 PM
> To: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi Sara,
> 
> Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Date: Monday, April 25, 2016 at 6:39 PM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Hi All,
> 
> I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.
> 
> Thanks!
> 
> Sara 
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Thursday, April 21, 2016 at 1:30 PM
> To: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> Dear SCI members,
> 
> Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> Notes/Actions from 21 April SCI Meeting:
> 
> 1.  Process Relating to Motions & Amendments
> 
> Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.
> 
> ACTION ITEM: Staff will resend the consensus call with the extended deadline.
> 
> 2. Chair/Vice Chair Elections:
> 
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
> 
> Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 
> 
> ACTION ITEMS: 
> Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration.
> The SCI members should review the final proposed language below for each scenario.
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
> 
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
> 

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From julie.hedlund at icann.org  Mon May  2 22:41:43 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 2 May 2016 22:41:43 +0000
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <20160502233900.10592@etisalat.com.ng>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com>
 <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org>
 <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com>
 <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
 <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
 <20160502233900.10592@etisalat.com.ng>
Message-ID: <184F48D1-6809-41BE-85B6-2DC6BA4FEF82@icann.org>

Dear Lawrence,

This is the language from Issue 1 that was agreed to by the SCI.

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
 
AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
ACTION: Update the GNSO Operating Procedures accordingly.

The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

Kind regards,
Julie

Julie Hedlund, Policy Director

From:  Lawrence Olawale-Roberts <icann at microboss.org>
Date:  Monday, May 2, 2016 at 6:38 PM
To:  Amr Elsadr <aelsadr at egyptig.org>, Julie Hedlund <julie.hedlund at icann.org>
Cc:  Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  RE: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Dear All,

I am not aware of the discussion Amr refers to providing eligibility for Council chair positions to only sitting councilors. The language we've adopted over time had always been carefully crafted to include incoming councilors for chair positions in fairness to all councilors.

Why would they not be eligible on a first round of elections and then become eligible on a subsequent round. Where councilors from any of the two houses feel inclined to support an incoming councilors bid as chairman, then such support should be tested via the election.

Secondly the proposal that only sitting councils be eligible for election as chairman would require a by-law change from what presently obtains.

Lawrence.
From: Amr Elsadr
Sent: ?5/?1/?2016 2:29 PM
To: Julie Hedlund
Cc: Sara Bockey; gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi,

I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.

Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.

I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.

Thanks.

Amr

On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

Great ? thanks Sara!

Best,
Julie

From: Sara Bockey <sbockey at godaddy.com>
Date: Tuesday, April 26, 2016 at 2:56 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi Julie, 

Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 

Thanks!

Sara 

From: Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, April 25, 2016 at 3:46 PM
To: Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi Sara,

Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.

Kind regards,
Julie

Julie Hedlund, Policy Director

From: Sara Bockey <sbockey at godaddy.com>
Date: Monday, April 25, 2016 at 6:39 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi All,

I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.

Thanks!

Sara 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, April 21, 2016 at 1:30 PM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Dear SCI members,

Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

Notes/Actions from 21 April SCI Meeting:

1.  Process Relating to Motions & Amendments

Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.

ACTION ITEM: Staff will resend the consensus call with the extended deadline.

2. Chair/Vice Chair Elections:

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 

ACTION ITEMS: 
Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration.
The SCI members should review the final proposed language below for each scenario.
SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."




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From aelsadr at egyptig.org  Wed May  4 15:34:55 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Wed, 4 May 2016 17:34:55 +0200
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <DEF743B1-DFCB-4D26-A056-6F5A3DF8A3AB@icann.org>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com> <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org> <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com> <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org> <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org> <85685365D7234607888249F01D22B041@WUKPC> <DEF743B1-DFCB-4D26-A056-6F5A3DF8A3AB@icann.org>
Message-ID: <82BF4ACC-19AF-45D7-BED4-D680CD7F557F@egyptig.org>

Hi,

Thanks for this Julie, and my bad on not catching this earlier. The bracketed language along with the election timetable that Wulf-Ulrich referred to should make this pretty straight forward.

Thanks again.

Amr

> On May 2, 2016, at 8:56 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
> 
> Dear Wolf-Ulrich and Amr,
> 
> The eligibility of council members was addressed in Issue 1 as follows:
> 
> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
>  
> AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
> ACTION: Update the GNSO Operating Procedures accordingly.
> 
> The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
> 
> Kind regards,
> Julie
> 
> Julie Hedlund, Policy Director
> 
> From: WUKnoben <wolf-ulrich.knoben at t-online.de <mailto:wolf-ulrich.knoben at t-online.de>>
> Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de <mailto:wolf-ulrich.knoben at t-online.de>>
> Date: Monday, May 2, 2016 at 5:02 AM
> To: Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
> 
> All,
>  
> I recall that this was one of our fundamental intentions: every council member should be eligible for council chair.
> I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations.
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> From: Amr Elsadr <mailto:aelsadr at egyptig.org>
> Sent: Sunday, May 1, 2016 3:29 PM
> To: Julie Hedlund <mailto:julie.hedlund at icann.org>
> Cc: Sara Bockey <mailto:sbockey at godaddy.com> ; gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>  
> Hi,
>  
> I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.
>  
> Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.
>  
> I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.
>  
> Thanks.
>  
> Amr
>  
>> On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
>>  
>> Great ? thanks Sara!
>>  
>> Best,
>> Julie
>>  
>> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
>> Date: Tuesday, April 26, 2016 at 2:56 PM
>> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi Julie,
>>  
>> Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for.
>>  
>> Thanks!
>>  
>> Sara
>>  
>> From: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
>> Date: Monday, April 25, 2016 at 3:46 PM
>> To: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi Sara,
>>  
>> Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.
>>  
>> Kind regards,
>> Julie
>>  
>> Julie Hedlund, Policy Director
>>  
>> From: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
>> Date: Monday, April 25, 2016 at 6:39 PM
>> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> Cc: Sara Bockey <sbockey at godaddy.com <mailto:sbockey at godaddy.com>>
>> Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Hi All,
>>  
>> I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.
>>  
>> Thanks!
>>  
>> Sara
>>  
>> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
>> Date: Thursday, April 21, 2016 at 1:30 PM
>> To: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
>>  
>> Dear SCI members,
>>  
>> Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
>>  
>> Kind regards,
>> Julie
>>  
>> Julie Hedlund, Policy Director
>>  
>> Notes/Actions from 21 April SCI Meeting:
>>  
>> 1.  Process Relating to Motions & Amendments
>>  
>> Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.
>>  
>> ACTION ITEM: Staff will resend the consensus call with the extended deadline.
>>  
>> 2. Chair/Vice Chair Elections:
>>  
>> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
>>  
>> Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication.
>>  
>> ACTION ITEMS:
>> Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration.
>> The SCI members should review the final proposed language below for each scenario.
>> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
>> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
>> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending.
>> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
>>  
>> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
>> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
>>  
>> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
>> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
>>  
>> 
> 
>  

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From julie.hedlund at icann.org  Wed May  4 20:10:37 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Wed, 4 May 2016 20:10:37 +0000
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
In-Reply-To: <82BF4ACC-19AF-45D7-BED4-D680CD7F557F@egyptig.org>
References: <0DF213C5-6DED-458C-ACD2-042A5DCFDAB9@godaddy.com>
 <05E8D5DF-894D-4AE0-AEE5-BE87B02ECEFB@icann.org>
 <F5683046-D0C6-4242-BB7E-D819CF4196C5@godaddy.com>
 <EC415A23-9EF0-4D43-AA30-BF10E3E32B01@icann.org>
 <993F55E1-B92A-4FD5-A9C1-44B338E80CF2@egyptig.org>
 <85685365D7234607888249F01D22B041@WUKPC>
 <DEF743B1-DFCB-4D26-A056-6F5A3DF8A3AB@icann.org>
 <82BF4ACC-19AF-45D7-BED4-D680CD7F557F@egyptig.org>
Message-ID: <F671B450-5997-4216-AF77-12C9C2EFF2C9@icann.org>

Many thanks Amr for confirming.

Kind regards,
Julie

From:  Amr Elsadr <aelsadr at egyptig.org>
Date:  Wednesday, May 4, 2016 at 11:34 AM
To:  Julie Hedlund <julie.hedlund at icann.org>
Cc:  WUKnoben <wolf-ulrich.knoben at t-online.de>, Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

Hi,

Thanks for this Julie, and my bad on not catching this earlier. The bracketed language along with the election timetable that Wulf-Ulrich referred to should make this pretty straight forward.

Thanks again.

Amr

On May 2, 2016, at 8:56 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

Dear Wolf-Ulrich and Amr,

The eligibility of council members was addressed in Issue 1 as follows:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
 
AGREED: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
ACTION: Update the GNSO Operating Procedures accordingly.

The notes from the last meeting and previous discussions relate to ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

Kind regards,
Julie

Julie Hedlund, Policy Director

From: WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Monday, May 2, 2016 at 5:02 AM
To: Amr Elsadr <aelsadr at egyptig.org>, Julie Hedlund <julie.hedlund at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016

All,
 
I recall that this was one of our fundamental intentions: every council member should be eligible for council chair.
I think it was taken into consideration when we discussed the timeline starting with the announcement of the election schedule. Therefore new council members (SG-, C- or NomCom-appointed) should be in place when it comes to chair candidate nominations.

Best regards

Wolf-Ulrich

 
From: Amr Elsadr 
Sent: Sunday, May 1, 2016 3:29 PM
To: Julie Hedlund 
Cc: Sara Bockey ; gnso-improvem-impl-sc at icann.org 
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi,
 
I?m not certain if there?s anything I missed, but if I?m not mistaken, we did discuss changing the eligibility criteria for Council Chair nominations. Currently, nominees must be sitting Council members. This means that incoming Councillors are not eligible to be nominated.
 
Alternatively, should the Council Chair elections fail in a first round, and a second round becomes necessary, then the newly seated Council members will be, by then, eligible to be nominated.
 
I believe we did briefly discuss considering changing the guidelines so that incoming Councillors could also be eligible should a House wish to nominate one. But I don?t recall any decisions being made.
 
Thanks.
 
Amr
 
On Apr 26, 2016, at 9:08 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
 
Great ? thanks Sara!
 
Best,
Julie
 
From: Sara Bockey <sbockey at godaddy.com>
Date: Tuesday, April 26, 2016 at 2:56 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi Julie, 
 
Sure, more specifically, the timing of those coming in and voting, but I think I just found what I was looking for. 
 
Thanks!
 
Sara 
 
From: Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, April 25, 2016 at 3:46 PM
To: Sara Bockey <sbockey at godaddy.com>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi Sara,
 
Can you clarify what you mean by voting/eligibility/election timing?  During the discussion on last week's call it was agreed that the deadline for Scenarios 2, 3, and 4 was 14 calendar days for the vacant House/each House to designate its Interim Vice Chair.  But perhaps that?s not the timing you are referencing?  There also was discussion of the election timeline on previous calls.  I did not attach the final version with the notes below, but I?ve attached it here.
 
Kind regards,
Julie
 
Julie Hedlund, Policy Director
 
From: Sara Bockey <sbockey at godaddy.com>
Date: Monday, April 25, 2016 at 6:39 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc: Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Hi All,
 
I was looking over notes/emails regarding Sub Team B and have a question.  I seem to recall some discussions re voting/eligibility/election timing maybe a month or two ago, but did we land on a conclusion? Or perhaps we still have plans to discuss further?  If anyone recalls and doesn?t mind refreshing my memory, it would be greatly appreciated.
 
Thanks!
 
Sara 
 
From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, April 21, 2016 at 1:30 PM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 21 April 2016
 
Dear SCI members,
 
Please see below the notes/actions captured from the SCI meeting held on 21 April.  Please let us know if you have any questions or comments.  Staff will separately send a notice for the extension on the Consensus Call as requested below.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 05 May at the usual time of 1800 UTC.
 
Kind regards,
Julie
 
Julie Hedlund, Policy Director
 
Notes/Actions from 21 April SCI Meeting:
 
1.  Process Relating to Motions & Amendments
 
Discussion: There was a request from Amr Elsadr to extend the deadline of the Consensus Call through Monday, 25 April.  There were no objections to this request.  Staff suggested that both these revisions to the GNSO Operating Procedures and those that may result from the Chair/Vice Chair discussion could be combined in one Public Comment period.  There were no objections to the suggestion.
 
ACTION ITEM: Staff will resend the consensus call with the extended deadline.
 
2. Chair/Vice Chair Elections:
 
ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
 
Discussion: Proposal from IPC ?  even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.  The comment was that this could be an unnecessary complication. 
 
ACTION ITEMS: 
Anne Aikman-Scalese will bring the comment concerning the IPC proposal back to the IPC for consideration, and Amr Elsadr will bring the proposal and comment back to the NCUC for consideration. 
The SCI members should review the final proposed language below for each scenario.
SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
 
SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."
 
SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
 

 


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From aelsadr at egyptig.org  Thu May  5 17:24:03 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Thu, 5 May 2016 19:24:03 +0200
Subject: [gnso-improvem-impl-sc] Re: [ntfy-gnso-improvem-impl-sc] REMINDER: Meeting Invitation:  Standing Committee on Improvements Implementation Meeting 05 May 2016 18:00 UTC
In-Reply-To: <24b5652f7bf64302896f61de5c964086@PMBX112-W1-CA-1.PEXCH112.ICANN.ORG>
References: <24b5652f7bf64302896f61de5c964086@PMBX112-W1-CA-1.PEXCH112.ICANN.ORG>
Message-ID: <AFB9D76A-D786-4FE1-86AF-6CC49464B8B4@egyptig.org>

Hi,

I regret that I will not be able to join today's call. I will listen to the recording as soon as it is made available. 

Thanks. 

Amr

Sent from mobile

> On May 4, 2016, at 10:06 PM, Terri Agnew <terri.agnew at icann.org> wrote:
> 
> Dear All,
>  
> The Standing Committee on Improvements Implementation meeting teleconference is scheduled on Thursday, 05 May 2016 at 18:00 UTC for 60 minutes.
>  
> 11:00 PDT, 14:00 EDT, 19:00 London, 20:00 CEST
> For other times:http://tinyurl.com/hvrzvwy
>  
> Adobe Connect: http://icann.adobeconnect.com/standcommdraft/
>  
> Dial-in details are below.
>  
> If you require a dial-out, please email us (gnso-secs at icann.org) your preferred contact number.
> ____________________________________________________________________________
> Participant passcode: SCI
> For security reasons, the passcode will be required to join the call.
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> MEXICO CITY:
> 
> 52-55-5062-9110
> 
> 001-866-376-9696
> 
> MEXICO
> 
> MONTERREY:
> 
> 52-81-2482-0610
> 
> 001-866-376-9696
> 
> NETHERLANDS
> 
> 31-20-718-8588
> 
> 0800-023-4378
> 
> NEW ZEALAND
> 
> 64-9-970-4771
> 
> 0800-447-722
> 
> NORWAY
> 
> 47-21-590-062
> 
> 800-15157
> 
> PANAMA
> 
> 011-001-800-5072065
> 
> PERU
> 
> 0800-53713
> 
> PHILIPPINES
> 
> 63-2-858-3716
> 
> 1800-111-42453
> 
> POLAND
> 
> 00-800-1212572
> 
> PORTUGAL
> 
> 8008-14052
> 
> ROMANIA
> 
> 40-31-630-01-79
> 
> RUSSIA
> 
> 8-10-8002-0144011
> 
> SAUDI ARABIA
> 
> 800-8-110087
> 
> SINGAPORE
> 
> 65-6883-9230
> 
> 800-120-4663
> 
> SLOVAK REPUBLIC
> 
> 421-2-322-422-25
> 
> 0800-002066
> 
> SOUTH AFRICA
> 
> 080-09-80414
> 
> SOUTH KOREA
> 
> 82-2-6744-1083
> 
> 00798-14800-7352
> 
> SPAIN
> 
> 34-91-414-25-33
> 
> 800-300-053
> 
> SWEDEN
> 
> 46-8-566-19-348
> 
> 0200-884-622
> 
> SWITZERLAND
> 
> 41-44-580-6398
> 
> 0800-120-032
> 
> TAIWAN
> 
> 886-2-2795-7379
> 
> 00801-137-797
> 
> THAILAND
> 
> 001-800-1206-66056
> 
> TURKEY
> 
> 00-800-151-0516
> 
> UNITED ARAB EMIRATES
> 
> 8000-35702370
> 
> UNITED KINGDOM
> 
> BIRMINGHAM:
> 
> 44-121-210-9025
> 
> 0808-238-6029
> 
> UNITED KINGDOM
> 
> GLASGOW:
> 
> 44-141-202-3225
> 
> 0808-238-6029
> 
> UNITED KINGDOM
> 
> LEEDS:
> 
> 44-113-301-2125
> 
> 0808-238-6029
> 
> UNITED KINGDOM
> 
> LONDON:
> 
> 44-20-7108-6370
> 
> 0808-238-6029
> 
> UNITED KINGDOM
> 
> MANCHESTER:
> 
> 44-161-601-1425
> 
> 0808-238-6029
> 
> URUGUAY
> 
> 000-413-598-3421
> 
> USA
> 
> 1-517-345-9004
> 
> 866-692-5726
> 
> VENEZUELA
> 
> 0800-1-00-3702
> 
> Thank you
> Kind regards,
> Michelle
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From sbockey at godaddy.com  Thu May  5 18:03:16 2016
From: sbockey at godaddy.com (Sara Bockey)
Date: Thu, 5 May 2016 18:03:16 +0000
Subject: [gnso-improvem-impl-sc] Re: [ntfy-gnso-improvem-impl-sc]
 REMINDER: Meeting Invitation:  Standing Committee on Improvements
 Implementation Meeting 05 May 2016 18:00 UTC
In-Reply-To: <AFB9D76A-D786-4FE1-86AF-6CC49464B8B4@egyptig.org>
References: <24b5652f7bf64302896f61de5c964086@PMBX112-W1-CA-1.PEXCH112.ICANN.ORG>,<AFB9D76A-D786-4FE1-86AF-6CC49464B8B4@egyptig.org>
Message-ID: <02E18440-D621-4A38-892F-C3F8230C51BE@godaddy.com>

Hi all. This wasn't on my calendar. Will dial in momentarily

Sent from my iPhone

On May 5, 2016, at 10:53 AM, Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>> wrote:

Hi,

I regret that I will not be able to join today's call. I will listen to the recording as soon as it is made available.

Thanks.

Amr

Sent from mobile

On May 4, 2016, at 10:06 PM, Terri Agnew <terri.agnew at icann.org<mailto:terri.agnew at icann.org>> wrote:

Dear All,


The Standing Committee on Improvements Implementation meeting teleconference is scheduled on Thursday, 05 May 2016 at 18:00 UTC for 60 minutes.



11:00 PDT, 14:00 EDT, 19:00 London, 20:00 CEST

For other times:http://tinyurl.com/hvrzvwy



Adobe Connect: http://icann.adobeconnect.com/standcommdraft/



Dial-in details are below.



If you require a dial-out, please email us (gnso-secs at icann.org<mailto:gnso-secs at icann.org>) your preferred contact number.

____________________________________________________________________________

Participant passcode: SCI

For security reasons, the passcode will be required to join the call.

____________________________________________________________________________
Dial in numbers:
Country

Toll Numbers

Freephone/
Toll Free Number




ARGENTINA


0800-777-0519


AUSTRALIA


ADELAIDE:


61-8-8121-4842


1-800-657-260


AUSTRALIA


BRISBANE:


61-7-3102-0944


1-800-657-260


AUSTRALIA


CANBERRA:


61-2-6100-1944


1-800-657-260


AUSTRALIA


MELBOURNE:


61-3-9010-7713


1-800-657-260


AUSTRALIA


PERTH:


61-8-9467-5223


1-800-657-260


AUSTRALIA


SYDNEY:


61-2-8205-8129


1-800-657-260


AUSTRIA


43-1-92-81-113


0800-005-259


BELGIUM


32-2-400-9861


0800-3-8795


BRAZIL


55-11-3958-0779


0800-7610651


CHILE


1230-020-2863


CHINA


CHINA A:


86-400-810-4789


10800-712-1670


CHINA


CHINA B:


86-400-810-4789


10800-120-1670


COLOMBIA


01800-9-156474


CROATIA


080-08-06-309


CZECH REPUBLIC


420-2-25-98-56-64


800-700-177


DENMARK


45-7014-0284


8088-8324


ESTONIA


800-011-1093


FINLAND


358-9-5424-7162


0-800-9-14610


FRANCE


LYON:


33-4-26-69-12-85


080-511-1496


FRANCE


MARSEILLE:


33-4-86-06-00-85


080-511-1496


FRANCE


PARIS:


33-1-70-70-60-72


080-511-1496


GERMANY


49-69-2222-20362


0800-664-4247


GREECE


30-80-1-100-0687


00800-12-7312


HONG KONG


852-3001-3863


800-962-856


HUNGARY


36-1-700-8856


06-800-12755


INDIA


BANGALORE:


91-80-61275204


INDIA


MUMBAI:


91-22-61501629


INDIA


INDIA A:


000-800-852-1268


INDIA


INDIA B:


000-800-001-6305


INDIA


INDIA C:


1800-300-00491


INDONESIA


001-803-011-3982


IRELAND


353-1-246-7646


1800-992-368


ISRAEL


1-80-9216162


ITALY


MILAN:


39-02-3600-6007


800-986-383


ITALY


ROME:


39-06-8751-6018


800-986-383


ITALY


TORINO:


39-011-510-0118


800-986-383


JAPAN


OSAKA:


81-6-7878-2631


0066-33-132439


JAPAN


TOKYO:


81-3-6868-2631


0066-33-132439


LATVIA


8000-3185


LUXEMBOURG


352-27-000-1364


8002-9246


MALAYSIA


1-800-81-3065


MEXICO


GUADALAJARA (JAL):


52-33-3208-7310


001-866-376-9696


MEXICO


MEXICO CITY:


52-55-5062-9110


001-866-376-9696


MEXICO


MONTERREY:


52-81-2482-0610


001-866-376-9696


NETHERLANDS


31-20-718-8588


0800-023-4378


NEW ZEALAND


64-9-970-4771


0800-447-722


NORWAY


47-21-590-062


800-15157


PANAMA


011-001-800-5072065


PERU


0800-53713


PHILIPPINES


63-2-858-3716


1800-111-42453


POLAND


00-800-1212572


PORTUGAL


8008-14052


ROMANIA


40-31-630-01-79


RUSSIA


8-10-8002-0144011


SAUDI ARABIA


800-8-110087


SINGAPORE


65-6883-9230


800-120-4663


SLOVAK REPUBLIC


421-2-322-422-25


0800-002066


SOUTH AFRICA


080-09-80414


SOUTH KOREA


82-2-6744-1083


00798-14800-7352


SPAIN


34-91-414-25-33


800-300-053


SWEDEN


46-8-566-19-348


0200-884-622


SWITZERLAND


41-44-580-6398


0800-120-032


TAIWAN


886-2-2795-7379


00801-137-797


THAILAND


001-800-1206-66056


TURKEY


00-800-151-0516


UNITED ARAB EMIRATES


8000-35702370


UNITED KINGDOM


BIRMINGHAM:


44-121-210-9025


0808-238-6029


UNITED KINGDOM


GLASGOW:


44-141-202-3225


0808-238-6029


UNITED KINGDOM


LEEDS:


44-113-301-2125


0808-238-6029


UNITED KINGDOM


LONDON:


44-20-7108-6370


0808-238-6029


UNITED KINGDOM


MANCHESTER:


44-161-601-1425


0808-238-6029


URUGUAY


000-413-598-3421


USA


1-517-345-9004


866-692-5726


VENEZUELA


0800-1-00-3702



Thank you

Kind regards,

Michelle
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From julie.hedlund at icann.org  Thu May  5 21:18:47 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Thu, 5 May 2016 21:18:47 +0000
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
Message-ID: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org>

Dear SCI members,

Please see below the actions captured from the SCI meeting held on 05 May.  Please let us know if you have any questions or comments.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 19 May at the usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

Actions from 05 May SCI Meeting:

ACTION ITEMS:

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
Discussion re: Public Comment on Proposed Revisions:

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

Chair/Vice Chair Elections Final Proposed Language:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.


SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
 

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."


SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."



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From sbockey at godaddy.com  Thu May  5 21:28:43 2016
From: sbockey at godaddy.com (Sara Bockey)
Date: Thu, 5 May 2016 21:28:43 +0000
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
Message-ID: <FF623D2C-4A61-4952-BA57-83EF08750517@godaddy.com>

I will add the next meeting to my calendar, but note that I will be attending the Rr/RySG GDD Summit and may not be able to attend.

Thank you,

Sara

From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Thursday, May 5, 2016 at 2:18 PM
To: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

Dear SCI members,

Please see below the actions captured from the SCI meeting held on 05 May.  Please let us know if you have any questions or comments.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 19 May at the usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

Actions from 05 May SCI Meeting:

ACTION ITEMS:

Chair/Vice Chair Elections:

  1.  Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.
  2.  SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.
  3.  Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).
  4.  Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.

Discussion re: Public Comment on Proposed Revisions:

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

Chair/Vice Chair Elections Final Proposed Language:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending.
Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council.
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs.
Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

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From michelle.desmyter at icann.org  Thu May  5 21:35:06 2016
From: michelle.desmyter at icann.org (Michelle DeSmyter)
Date: Thu, 5 May 2016 21:35:06 +0000
Subject: [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI call 05 May 2016 
Message-ID: <D35126B9.30710%michelle.desmyter@icann.org>

Dear All,
Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 05 May 2016:  http://audio.icann.org/gnso/gnso-sci-05may16-en.mp3



On page:http://gnso.icann.org/en/group-activities/calendar#may



(transcripts and recording are found on the calendar page)



Attendees:

Anne Aikman-Scalese ? IPC ? Primary ? Vice Chair
Rudi Vansnick ? NPOC ?Primary ?Chair
Wolf-Ulrich Knoben ? ISPCP ? Primary
Renata Aquino Ribeiro ? NCUC - Alternate
Angie Graves ? BC ? Primary
Sara Bockey ? RrSG ? Primary
Karel Douglas ? NCSG ? Alternate
Lawrence Olawale-Roberts ? BC ? Alternate


Apologies:
Amr Elsadr ? NCUC ? Primary


ICANN Staff:

Mary Wong
Julie Hedlund

Michelle DeSmyter


 ** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,
Michelle DeSmyter

Adobe Chat Transcript 05 May 2016
 Michelle DeSmyter:Welcome to the Standing Committee on Improvements Implementation (SCI) meeting held on 05 May 2016 at 18:00 UTC.
  Renata Aquino Ribeiro:Hi
  Renata Aquino Ribeiro:trying to find my mic 1 sec
  Renata Aquino Ribeiro:sorry computer noise, it ended
  Renata Aquino Ribeiro:this icann calendar, can you send me the link?
  Renata Aquino Ribeiro:ah this one http://gnso.icann.org/en/group-activities/calendar
  Julie Hedlund:@Renata: I think Rudi is referencing a different calendar invite - one that goes out with the meeting invite.
  Renata Aquino Ribeiro:ah ok Julie tks
  Renata Aquino Ribeiro:This gnso calendar does not seem to be exportable so it is another one
  Julie Hedlund:@Renata: Yes, thie GNSO calendar is not exportable.
  Renata Aquino Ribeiro:would be great if this one was
  Julie Hedlund:@Renata: The Secretariats send a calendar invite when they send out the meeting notice.
  Renata Aquino Ribeiro:@Julie ok that is great too tks
  Renata Aquino Ribeiro:I would just point out to Anne`s comment I received a mail form ntfy-gnso-improvem
  Renata Aquino Ribeiro:so this is when you monitor the wiki page right?
  Angie Graves:My apologies ~ I am on hold to join via phone
  Julie Hedlund:@Angie: Noted!
  Renata Aquino Ribeiro:for the calendar, just a thought if there is a google calendar it is easier.
  Sara Bockey:apologies for being late.  it doesn't appear that I received the original notice or reminder
  Renata Aquino Ribeiro:I did mine recently https://community.icann.org/display/gnsosoi/Renata+Aquino+Ribeiro+SOI
  Julie Hedlund:@Anne: Yes, that is correct.  I've posted the language on Issue 1 in Adobe Connect.
  Karel Douglas:Hi ALL
  Renata Aquino Ribeiro:hi karel
  Karel Douglas:Hi Renata!
  Wolf-Ulrich Knoben:thanks Anne
  Mary Wong:@Rudi, yes to your first question
  Rudi Vansnick:@Mary thanks ... that helps a lot
  Julie Hedlund:@But is there a need for two vice chairs?  Can it be done with one?
  Karel Douglas:All - is there a stipulated time period for  'new' elections once an interrm vice chair has been appointed?? There is no time frame and the interim vice chair appears to be able to remain in  the post  for an inevitable period. Should we not  limit the term of the "interim" appointments to a fixed period of " no more than 30 days' etc
  Karel Douglas:or...there "shall be elections to fill the post within 30 days from the appointment of the vice chair etc"
  Karel Douglas:This closes the open ended process for the election of officers
  Wolf-Ulrich Knoben:Karel, there is a time frame for different scenarios on the rules of procedures
  Karel Douglas:Ok thanks Wolf-Ulrich, I will check the rules
  Julie Hedlund:@Karel: And if a Chair is not selected a new election has to be held within 30 days.
  Karel Douglas:Thanks Julie - I noted that there could be an issue after the appointment of the VC
  Wolf-Ulrich Knoben:we could review the text on the list already
  Renata Aquino Ribeiro:agree
  Julie Hedlund:@Wolf-Ulrich: Staff can send the revisions to the Operating Procedures to the list for review.
  Karel Douglas:As a newbie I agree...however I'm an Altenate to Stefania
  Karel Douglas:so I agree
  Renata Aquino Ribeiro:I am also Amr alternate :)
  Anne Aikman-Scalese:@Karel - It's a straw poll not an official vote so I think you can indicate agreement when you like.
  Wolf-Ulrich Knoben:How can we fit into the Helsinki meeting?
  Anne Aikman-Scalese:That's correct Julie.  this is NOT a consensus call yet.
  Karel Douglas:OK great ...thanks Renata and Anne.
  Karel Douglas:i'm still learning the ropes! thanks guys
  Wolf-Ulrich Knoben:ok, public comment is a must!
  Julie Hedlund:@Mary has confirmed that we usually do 40 days public comment.  This would take us through Helsinki even if we speed up approval of the language.
  Julie Hedlund:@Wolf-Ulrich: The SCI puts it forward to public comment.
  Anne Aikman-Scalese:Ouch - 40 days  means it won't work.  Should we go ahead to put friendly amendments out?
  Julie Hedlund:@Wolf-Ulrich: Amr as Liaison could provide an update to the Council, but not sure if this could get on the program for next week's meeting.
  Anne Aikman-Scalese:Agree with JUlie that we put our recommendations out for public comment first.
  Anne Aikman-Scalese:@Wolf-Ulrich.  Maybe we can take your question via Amr to the Council before we finalize.
  Anne Aikman-Scalese:Julie - did not mean to say that was your reason at all!@
  Rudi Vansnick:i lost audio
  Julie Hedlund:@Anne: But we do have informal procedures to address amendments to motions.  Much of what we are doing is just putting them on the record.
  Lawrence Olawaleroberts:I support the suggestion of sounding out the council to find out what might possibly work best for them before going out for a public comment. otherwise we may wait for their comments during the public comment period
  Angie Graves:Apologies ~ I must leave this call.
  Julie Hedlund:@Wolf-Ulrich: Amr could inform the Council, but not sure if there will be time on the agenda.  We will have to check with the Chairs if it can be added.
  Rudi Vansnick:i'm back
  Julie Hedlund:But we also haven't had a consensus call on the language.  Do we still want to present it to the Council?
  Wolf-Ulrich Knoben:We could it "present" on the council list as soon as ithe consensus is available
  Julie Hedlund:@Wolf-Ulrich: But we would need 2 weeks for Consensus Call.
  Julie Hedlund:So it wouldn't be ready for the Council meeting next week.
  Mary Wong:Rudi, I am afraid it is too late to include it on the Council's May agenda, except as an AOB for information
  Wolf-Ulrich Knoben:@Julie: but its before Helsinki
  Anne Aikman-Scalese:I think Consensus Call on Chair election language should happen first.
  Julie Hedlund:@Rudi: If we just want Amr to do a presentation to the Council then I dont' think we need the public comment -- that is, we aren't presenting it for approval, just for discussion.
  Anne Aikman-Scalese:IS the SCI on the GNSO Council agenda in Helsinki?
  Julie Hedlund:@Anne: Once the Council approves then we must immediately produce a revision of the Operating Procedures.  And then we probably would follow with another revision in a couple of months.
  Anne Aikman-Scalese:JUlie, Could we just update procedures after both issues are dealt with.
  Julie Hedlund:But then it wouldn't help the Council because the procedures would not be changed.
  Julie Hedlund:There would be no formal procedures for amendments and they would still be following informal procedures.
  Anne Aikman-Scalese:Yes, but the informal procedures would be clear and written.
  Karel Douglas:Bye ALL!
  Anne Aikman-Scalese:Thanks Rudi and everyone!
  Renata Aquino Ribeiro:Bye all thanks
  Wolf-Ulrich Knoben:thanks all, bye

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From julie.hedlund at icann.org  Fri May  6 21:35:10 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 6 May 2016 21:35:10 +0000
Subject: [gnso-improvem-impl-sc] Re: Actions: SCI Meeting 05 May 2016
In-Reply-To: <9A9B4207E6315F4080868F440D9CFC7A1B9EA299@ODCMBX01-1.firm.lrrlaw.com>
References: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org>
 <9A9B4207E6315F4080868F440D9CFC7A1B9EA299@ODCMBX01-1.firm.lrrlaw.com>
Message-ID: <4AD0D02D-A853-4E8A-8D0F-54085655AE1C@icann.org>

Hi Anne,

Thanks for your helpful question.  That is correct: until the revised Operating Procedures are published the GNSO Council must follow the most recent published draft.  That is why in its motion to adopt revised procedures the Council always directs staff to post the revised version of the Operating Procedures as soon as possible following the approval of the motion.  Generally staff then publishes the revised Procedures fairly quickly, usually in a few days (if there are no other dependencies, such as changes to Bylaws).  

If the GNSO Council followed this procedure with the revised Operating Procedures relating to motions and amendments, it would expect staff to quickly publish a new version of the Operating Procedures.  Then if in another month or so the Chair/Vice Chair procedures were approved there would quickly follow another version of the Operating Procedures.  It could get a bit confusing for the community to have versions coming out in relative quick succession, which is why changes to the Operating Procedures have generally been grouped both for purposes of having one public comment period, but also to have as many changes as possible appear in the revised version of the Operating Procedures.

I hope this is helpful and thanks again for your question.

Have a nice weekend!

Kind regards,
Julie

From:  "Aikman-Scalese, Anne" <AAikman at lrrc.com>
Date:  Thursday, May 5, 2016 at 7:52 PM
To:  Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Cc:  "Rudi Vansnick (rudi.vansnick at isoc.be)" <rudi.vansnick at isoc.be>
Subject:  RE: Actions: SCI Meeting 05 May 2016

Thank you Julie.  Regarding the question whether to go ahead and put the amendments to motions language out for public comment so as to finalize before Helsinki, did you say that if Council adopts a new Operating Procedure, they cannot implement it until the Operating Procedure manual is reissued?  Could they formally adopt the Procedure for amendments to motions in Helsinki but then not have the OP reissued until we resolve the Chair election issues?

 

It just seems that if adoption of the Procedure for amendments to motions clarifies Council business (and particularly since we have been working on that for months since the issues arose again in Argentina) that it would be better to get that out for public comment and put it to bed in Helsinki.  However, if Council cannot follow a procedure after adopting it until it appears in a new published version of the Operating Procedures, then that may be a different consideration.

 

I note that this whole question may become moot if not decided until our next call May 19.  The reason is that 40 days from May 19 goes well into the Helsinki meeting.

 

Thank you,

Anne

 

Anne E. Aikman-Scalese
Of Counsel
520.629.4428 office
520.879.4725 fax
AAikman at lrrc.com
_____________________________
Lewis Roca Rothgerber Christie LLP
One South Church Avenue, Suite 700
Tucson, Arizona 85701-1611
lrrc.com
 

From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Julie Hedlund
Sent: Thursday, May 05, 2016 2:19 PM
To: gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Dear SCI members,

 

Please see below the actions captured from the SCI meeting held on 05 May.  Please let us know if you have any questions or comments.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 19 May at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

Actions from 05 May SCI Meeting:

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
 

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election."

 

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 


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From aelsadr at egyptig.org  Sun May  8 15:03:49 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Sun, 8 May 2016 17:03:49 +0200
Subject: [gnso-improvem-impl-sc] [ntfy-gnso-improvem-impl-sc] REMINDER: Meeting Invitation:  Standing Committee on Improvements Implementation Meeting 05 May 2016 18:00 UTC
In-Reply-To: <9A9B4207E6315F4080868F440D9CFC7A1B9E916E@ODCMBX01-1.firm.lrrlaw.com>
References: <24b5652f7bf64302896f61de5c964086@PMBX112-W1-CA-1.PEXCH112.ICANN.ORG> <AFB9D76A-D786-4FE1-86AF-6CC49464B8B4@egyptig.org> <9A9B4207E6315F4080868F440D9CFC7A1B9E916E@ODCMBX01-1.firm.lrrlaw.com>
Message-ID: <5E746285-36DE-4E0E-B2B1-56BA298CB504@egyptig.org>

Hi Anne,

I did consult with the NCUC on this, but to be honest, I did not frame the question in exactly the same context I maybe should have. Your question in the email, and the discussion that I heard over the mp3 recording of Thursday?s call indicated that I should have elaborated a bit on the question that I asked.

What I did do was share the draft language with the four scenarios, and asked if there was a conflict between scenarios 1 and 2 with any agreement within the NCPH to rotate VC between the two stakeholder groups. The answer I received was that the standing agreement applies to appointed vice-chairs, but not interim vice chairs. I will add to this with what happened in Dublin; the sitting vice-chair who was a continuing councillor continued as an interim vice-chair on behalf of the NCPH (as a result of an agreement between the NCSG and CSG for him to do so, and in the absence of any guidelines on the matter), then was replaced by another vice-chair selected by the NCPH after the chair elections were finalised.

I did not, however, ask whether it is desirable to be able to select another interim vice-chair, to replace the vice-chair ending a 1-year term. I will note that in response to sharing the scenarios, there were no objections to any of them.

I could go back and elaborate on the question, but honestly, I don?t see a need to do so. My general thoughts on the needs of all the scenarios we?ve developed is that they need to be as seamless and efficient as possible. My reasons for this being that in the unlikely event that the Council finds itself, yet again, unable to elect a chair, the whole Council needs to have the time and bandwidth to deal with this in an expedited matter, and not be bogged down by any question on temporary appointments across the different scenarios. I believe the current draft does this nicely.

If scenario 1 is amended to provide an option for the selection of an interim VC, I would suspect that the NCSG and CSG will waste valuable time and effort working this out, instead of proceeding with the more urgent issue of electing a Council chair.

Seemed like a lively discussion took place on Thursday. Apologies once again for missing it.

Thanks.

Amr

> On May 5, 2016, at 7:59 PM, Aikman-Scalese, Anne <AAikman at lrrc.com> wrote:
> 
> AMR, could you please advise where NCUC stands on the possible right to appoint a new Vice Chair as Interim in the event a Chair is not elected?
> Thank you,
> Anne
>  
> Anne E. Aikman-Scalese
> Of Counsel
> 520.629.4428 office
> 520.879.4725 fax
> AAikman at lrrc.com <mailto:AAikman at lrrc.com>
> _____________________________
> <image003.png>
> Lewis Roca Rothgerber Christie LLP
> One South Church Avenue, Suite 700
> Tucson, Arizona 85701-1611
> lrrc.com <http://lrrc.com/>
>  
> From: owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Amr Elsadr
> Sent: Thursday, May 05, 2016 10:24 AM
> To: Terri Agnew
> Cc: gnso-secs at icann.org; gnso-improvem-impl-sc at icann.org
> Subject: [gnso-improvem-impl-sc] Re: [ntfy-gnso-improvem-impl-sc] REMINDER: Meeting Invitation: Standing Committee on Improvements Implementation Meeting 05 May 2016 18:00 UTC
>  
> Hi,
>  
> I regret that I will not be able to join today's call. I will listen to the recording as soon as it is made available. 
>  
> Thanks. 
>  
> Amr
> 
> Sent from mobile
> 
> On May 4, 2016, at 10:06 PM, Terri Agnew <terri.agnew at icann.org <mailto:terri.agnew at icann.org>> wrote:
> 
> Dear All,
>  
> The Standing Committee on Improvements Implementation meeting teleconference is scheduled on Thursday, 05 May 2016 at 18:00 UTC for 60 minutes.
>  
> 11:00 PDT, 14:00 EDT, 19:00 London, 20:00 CEST
> For other times:http://tinyurl.com/hvrzvwy <http://tinyurl.com/hvrzvwy>
>  
> Adobe Connect: http://icann.adobeconnect.com/standcommdraft/ <http://icann.adobeconnect.com/standcommdraft/>
>  
> Dial-in details are below.
>  
> If you require a dial-out, please email us (gnso-secs at icann.org <mailto:gnso-secs at icann.org>) your preferred contact number.
> ____________________________________________________________________________
> Participant passcode: SCI
> For security reasons, the passcode will be required to join the call.
> ____________________________________________________________________________
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> 
> UNITED KINGDOM
> 
> MANCHESTER:
> 
> 44-161-601-1425
> 
> 0808-238-6029
> 
> URUGUAY
> 
> 000-413-598-3421
> 
> USA
> 
> 1-517-345-9004
> 
> 866-692-5726
> 
> VENEZUELA
> 
> 0800-1-00-3702
> 
> Thank you
> Kind regards,
> Michelle
> 
> 
> This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. ?2510-2521. 

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From aelsadr at egyptig.org  Sun May  8 15:26:06 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Sun, 8 May 2016 17:26:06 +0200
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
In-Reply-To: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org>
References: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org>
Message-ID: <8FE38EBF-6145-4ABB-8C6F-4C91D0651D8F@egyptig.org>

Hi,

> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

[SNIP]

> ACTION ITEMS:
> 
> Chair/Vice Chair Elections: 
> Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
> SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
> Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.

> Discussion re: Public Comment on Proposed Revisions:
> 
> SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.

> Chair/Vice Chair Elections Final Proposed Language:
> 
> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
> Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
> 
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
> 
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?

> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.

> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."


Lets hope it never comes to this!! :)

Thanks.

Amr

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From julie.hedlund at icann.org  Mon May  9 14:28:56 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 9 May 2016 14:28:56 +0000
Subject: [gnso-improvem-impl-sc] [ntfy-gnso-improvem-impl-sc] REMINDER:
 Meeting Invitation:  Standing Committee on Improvements Implementation
 Meeting 05 May 2016 18:00 UTC
In-Reply-To: <5E746285-36DE-4E0E-B2B1-56BA298CB504@egyptig.org>
References: <24b5652f7bf64302896f61de5c964086@PMBX112-W1-CA-1.PEXCH112.ICANN.ORG>
 <AFB9D76A-D786-4FE1-86AF-6CC49464B8B4@egyptig.org>
 <9A9B4207E6315F4080868F440D9CFC7A1B9E916E@ODCMBX01-1.firm.lrrlaw.com>
 <5E746285-36DE-4E0E-B2B1-56BA298CB504@egyptig.org>
Message-ID: <FBBFC466-D45B-4693-B84C-9D4859FD69F4@icann.org>

Dear Amr,

Thank you very much for your helpful feedback.

Kind regards,
Julie

Julie Hedlund, Policy Director

From:  <owner-gnso-improvem-impl-sc at icann.org> on behalf of Amr Elsadr <aelsadr at egyptig.org>
Date:  Sunday, May 8, 2016 at 11:03 AM
To:  "Aikman-Scalese, Anne" <AAikman at lrrc.com>
Cc:  Terri Agnew <terri.agnew at icann.org>, "gnso-secs at icann.org" <gnso-secs at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] [ntfy-gnso-improvem-impl-sc] REMINDER: Meeting Invitation:  Standing Committee on Improvements Implementation Meeting 05 May 2016 18:00 UTC

Hi Anne,

I did consult with the NCUC on this, but to be honest, I did not frame the question in exactly the same context I maybe should have. Your question in the email, and the discussion that I heard over the mp3 recording of Thursday?s call indicated that I should have elaborated a bit on the question that I asked.

What I did do was share the draft language with the four scenarios, and asked if there was a conflict between scenarios 1 and 2 with any agreement within the NCPH to rotate VC between the two stakeholder groups. The answer I received was that the standing agreement applies to appointed vice-chairs, but not interim vice chairs. I will add to this with what happened in Dublin; the sitting vice-chair who was a continuing councillor continued as an interim vice-chair on behalf of the NCPH (as a result of an agreement between the NCSG and CSG for him to do so, and in the absence of any guidelines on the matter), then was replaced by another vice-chair selected by the NCPH after the chair elections were finalised.

I did not, however, ask whether it is desirable to be able to select another interim vice-chair, to replace the vice-chair ending a 1-year term. I will note that in response to sharing the scenarios, there were no objections to any of them.

I could go back and elaborate on the question, but honestly, I don?t see a need to do so. My general thoughts on the needs of all the scenarios we?ve developed is that they need to be as seamless and efficient as possible. My reasons for this being that in the unlikely event that the Council finds itself, yet again, unable to elect a chair, the whole Council needs to have the time and bandwidth to deal with this in an expedited matter, and not be bogged down by any question on temporary appointments across the different scenarios. I believe the current draft does this nicely.

If scenario 1 is amended to provide an option for the selection of an interim VC, I would suspect that the NCSG and CSG will waste valuable time and effort working this out, instead of proceeding with the more urgent issue of electing a Council chair.

Seemed like a lively discussion took place on Thursday. Apologies once again for missing it.

Thanks.

Amr

On May 5, 2016, at 7:59 PM, Aikman-Scalese, Anne <AAikman at lrrc.com> wrote:

AMR, could you please advise where NCUC stands on the possible right to appoint a new Vice Chair as Interim in the event a Chair is not elected?

Thank you,

Anne

 

Anne E. Aikman-Scalese
Of Counsel
520.629.4428 office
520.879.4725 fax
AAikman at lrrc.com
_____________________________
<image003.png>
Lewis Roca Rothgerber Christie LLP
One South Church Avenue, Suite 700
Tucson, Arizona 85701-1611
lrrc.com
 

From:owner-gnso-improvem-impl-sc at icann.org [mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Amr Elsadr
Sent: Thursday, May 05, 2016 10:24 AM
To: Terri Agnew
Cc: gnso-secs at icann.org; gnso-improvem-impl-sc at icann.org
Subject: [gnso-improvem-impl-sc] Re: [ntfy-gnso-improvem-impl-sc] REMINDER: Meeting Invitation: Standing Committee on Improvements Implementation Meeting 05 May 2016 18:00 UTC

 

Hi,

 

I regret that I will not be able to join today's call. I will listen to the recording as soon as it is made available. 

 

Thanks. 

 

Amr

Sent from mobile


On May 4, 2016, at 10:06 PM, Terri Agnew <terri.agnew at icann.org> wrote:

Dear All,

 

The Standing Committee on Improvements Implementation meeting teleconference is scheduled on Thursday, 05 May 2016 at 18:00 UTC for 60 minutes.
 
11:00 PDT, 14:00 EDT, 19:00 London, 20:00 CEST
For other times:http://tinyurl.com/hvrzvwy
 
Adobe Connect:http://icann.adobeconnect.com/standcommdraft/
 
Dial-in details are below.
 
If you require a dial-out, please email us (gnso-secs at icann.org) your preferred contact number.
____________________________________________________________________________
Participant passcode: SCI
For security reasons, the passcode will be required to join the call.
____________________________________________________________________________
Dial in numbers:
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ARGENTINA0800-777-0519
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Thank you
Kind regards,
Michelle


This message and any attachments are intended only for the use of the individual or entity to which they are addressed. If the reader of this message or an attachment is not the intended recipient or the employee or agent responsible for delivering the message or attachment to the intended recipient you are hereby notified that any dissemination, distribution or copying of this message or any attachment is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the sender. The information transmitted in this message and any attachments may be privileged, is intended only for the personal and confidential use of the intended recipients, and is covered by the Electronic Communications Privacy Act, 18 U.S.C. ?2510-2521. 


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From julie.hedlund at icann.org  Mon May  9 14:59:01 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 9 May 2016 14:59:01 +0000
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
In-Reply-To: <8FE38EBF-6145-4ABB-8C6F-4C91D0651D8F@egyptig.org>
References: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org>
 <8FE38EBF-6145-4ABB-8C6F-4C91D0651D8F@egyptig.org>
Message-ID: <1C09B3C8-1E9B-4A35-BDEC-8051F741F14E@icann.org>

Hi Amr,

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

Kind regards,
Julie

Julie Hedlund, Policy Director

From:  Amr Elsadr <aelsadr at egyptig.org>
Date:  Sunday, May 8, 2016 at 11:26 AM
To:  Julie Hedlund <julie.hedlund at icann.org>
Cc:  "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject:  Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

Hi,

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

[SNIP]

ACTION ITEMS:

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.

Discussion re: Public Comment on Proposed Revisions:

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.

Chair/Vice Chair Elections Final Proposed Language:

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?

SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.

SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

Lets hope it never comes to this!! :) 

Thanks.

Amr


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From wolf-ulrich.knoben at t-online.de  Tue May 10 12:09:15 2016
From: wolf-ulrich.knoben at t-online.de (WUKnoben)
Date: Tue, 10 May 2016 14:09:15 +0200
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
In-Reply-To: <1C09B3C8-1E9B-4A35-BDEC-8051F741F14E@icann.org>
References: <13B5D708-2558-4CBC-BFC5-5558425408A3@icann.org> <8FE38EBF-6145-4ABB-8C6F-4C91D0651D8F@egyptig.org> <1C09B3C8-1E9B-4A35-BDEC-8051F741F14E@icann.org>
Message-ID: <AB20A150CC074F7C8284FE5B24A80ED6@WUKPC>

Thanks Amr for making the point.
Although these cases may look most unlikely your additions could be of ?helpful pressure? on both houses.

Best regards

Wolf-Ulrich



From: Julie Hedlund 
Sent: Monday, May 9, 2016 4:59 PM
To: Amr Elsadr 
Cc: gnso-improvem-impl-sc at icann.org 
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

Hi Amr,

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

Kind regards,
Julie

Julie Hedlund, Policy Director

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016


Hi,

  On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

[SNIP]


  ACTION ITEMS:


  Chair/Vice Chair Elections: 
    1.. Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.   
    2.. SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.   
    3.. Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).   
    4.. Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.


  Discussion re: Public Comment on Proposed Revisions:

  SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.


  Chair/Vice Chair Elections Final Proposed Language:

  ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
  See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
  Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

  ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

  SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
  Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

  SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 
  Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?


  SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
  Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.


  SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs.  
  Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

Lets hope it never comes to this!! :) 

Thanks.

Amr

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From julie.hedlund at icann.org  Mon May 16 16:47:13 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 16 May 2016 16:47:13 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
Message-ID: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.? Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.



Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.



Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?



SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.



SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 

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From raquino at gmail.com  Tue May 17 17:27:13 2016
From: raquino at gmail.com (Renata Aquino Ribeiro)
Date: Tue, 17 May 2016 14:27:13 -0300
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
In-Reply-To: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
References: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
Message-ID: <CAMokdMxsk+miP2MBOG+-NpJA3J22Wm8ZEYP_3bNObxwZpFQizQ@mail.gmail.com>


Dear all

Thanks for this document.
I`d also like to express support on the language changes suggested by
Amr el Sadr.
Looking forward for the meeting in 2 days.

Best,

Renata


On Mon, May 16, 2016 at 1:47 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
> Dear SCI members,
>
>
>
> Per the action items below from our meeting on 05 May, Mary and I have
> drafted the attached revised procedures on Chair/Vice-Chair Elections that
> are proposed to be included in Section 2.2 of the GNSO Operating Procedures.
> Many thanks to Amr for his suggestion below concerning additional language,
> which we have included in brackets.
>
>
>
> Please provide any comments on the list, and we can also discuss the
> proposed language during the SCI call on Thursday, 19 May, at our usual time
> of 1800 UTC.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund
> <julie.hedlund at icann.org>
> Date: Monday, May 9, 2016 at 10:59 AM
> To: Amr Elsadr <aelsadr at egyptig.org>
> Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
>
>
> Hi Amr,
>
>
>
> Thank you for your helpful comments and the suggested language for Scenarios
> 2 and 3.  When staff send around the revised Operating Procedures with the
> Section 2.2 new language, we?ll include your suggestion in brackets.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> From: Amr Elsadr <aelsadr at egyptig.org>
> Date: Sunday, May 8, 2016 at 11:26 AM
> To: Julie Hedlund <julie.hedlund at icann.org>
> Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
>
>
> Hi,
>
>
>
> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
>
>
>
> [SNIP]
>
>
>
> ACTION ITEMS:
>
>
>
> Chair/Vice Chair Elections:
>
> Staff will produce a revision of Section 2.2 of the GNSO Operating
> Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the
> final proposed language below.
> SCI members will review the revision on the list and finalize it no later
> than at the 19 May meeting.
> Staff will submit the final revision for a Consensus Call for two weeks (19
> May to 02 June).
> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the
> GNSO Council, will send an update to the Council on its list for possible
> discussion in Helsinki.
>
> These all seem good to me, but I have a suggestion for some additional
> language that I will explain below. I don?t know if this should be included
> in the section 2.2 revision, or not.
>
>
>
> Discussion re: Public Comment on Proposed Revisions:
>
>
>
> SCI members should review and discuss on the list whether to initiate a
> 40-day public comment period only on the revisions to the GNSO Operating
> Procedures relating to motions and amendments, but to wait to submit a
> complete set of revisions for GNSO Council approval once a separate 40-day
> public comment process on revisions relating to Chair/Vice Chair elections
> is completed.  Staff notes that until the revised version of the GNSO
> Operating Procedures is published, the GNSO Council will follow their
> current informal process relating to motions and amendments.  The only
> change from the current process in the revision to the Operating Procedures
> is that discussion and voting on the motion at the Council meeting cannot
> proceed without a second (current informal process allows for discussion,
> but not voting, on a motion without a second).
>
>
>
> I agree with the explanation of where things currently stand here, so see no
> urgency in producing an earlier and separate public comment period for the
> changes that the SCI is recommending to guidelines on motions/amendments. If
> the SCI had recommended changes to the current informal practice, then there
> might have been a reason to try to get this done more quickly. However,
> since the SCI hasn?t suggested any significant changes, delaying this in
> order to package it with the Council elections topic shouldn?t have any
> impact on Council business.
>
>
>
> Chair/Vice Chair Elections Final Proposed Language:
>
>
>
> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor?
> Should new/incoming Councilors be eligible to stand for election?
>
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not
> need to be a member of a house, but must be a member of the GNSO Council.?
> With the ICANN Bylaws prescribing that a Council member?s term begins and
> ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as
> phrased would seem to limit candidates for the Chair to only incumbent,
> continuing Council members.
>
> Final Proposed Language: "A candidate for GNSO Council Chair does not need
> to be a member of a house, but must be a [continuing or incoming] member of
> the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
>
>
>
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs'
> terms end at the same time as that of the Chair, and no Chair is
> conclusively elected by that time.
>
>
>
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs
> are continuing on the Council.
>
> Final Proposed Language: ?In the case where no Chair is conclusively
> elected, the two Vice Chairs shall jointly oversee the Chair election and
> conduct Council business until such time as a new Chair is elected.?
>
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is
> continuing on the Council, while the other Vice Chair?s term on the Council
> is ending.
>
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the
> Council ends at the same time as the Chair, and no Chair is conclusively
> elected, the House with a vacant Vice-Chair position shall designate an
> Interim Vice Chair from within this House to join the continuing Vice Chair
> to oversee the Chair election and conduct Council business.  The deadline
> for the vacant House to designate its Interim Vice Chair is 14 calendar days
> following the Council meeting at which no Chair was conclusively elected.?
>
>
>
> I?m wondering if this language may seem ambiguous to some readers, or
> possibly even lead to a misunderstanding in the future. One could possibly
> interpret it to mean that if the house that needs to appoint an interim
> vice-chair fails to do so within 14 days, then the process would be required
> to proceed to scenario 3?, or more likely scenario 4. I wonder if it would
> be helpful to add a sentence at the end like this: ?Should the vacant House
> fail to appoint an interim Vice-Chair within the allotted time period, the
> continuing Vice-Chair from the other House will serve as an Interim
> Vice-Chair alone until a Council Chair is elected.?
>
>
>
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and
> neither of the two Vice Chairs is continuing on the Council.
>
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the
> Council end at the same time as the Chair, and no Chair is conclusively
> elected, this procedure would apply: Each House should designate a new or
> continuing Councilor from within its respective House, to temporarily fill
> the role of Vice Chair on an interim basis, not as an elected Vice Chair.
> The deadline for each House to designate its Interim Vice Chair is 14
> calendar days following the Council meeting at which no Chair was
> conclusively elected. The Designated Interim Vice Chairs will co-chair the
> Chair election and conduct Council business until such time as a Chair is
> conclusively elected. Once the election is completed their service in those
> roles would end. Candidates for Chair will not be eligible to serve as
> Designated Interim Vice Chairs, to avoid potential conflicts of interest.
> However, Interim Vice Chairs are not prohibited from being appointed as
> continuing Vice Chairs by their respective Houses following a successful
> Chair election.?
>
>
>
> Again, we may need the language to be specific on that one House appointing
> an interim vice-chair is enough not to proceed to scenario 4.
>
>
>
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice
> Chairs is continuing on the Council, and the Houses do not designate Interim
> Vice Chairs.
>
> Final Proposed Language: ?If both Houses should fail to temporarily fill the
> role of Vice Chair on an interim basis, the non-voting NCA will be
> designated Interim Chair to oversee the election and conduct Council
> business until such time as a Chair is conclusively elected. The deadline
> for each House to designate its Interim Vice Chair is 14 calendar days
> following the Council meeting at which no Chair was conclusively elected."
>
>
>
> Lets hope it never comes to this!! :)
>
>
>
> Thanks.
>
>
>
> Amr
>
>



From julie.hedlund at icann.org  Tue May 17 17:42:09 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Tue, 17 May 2016 17:42:09 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
In-Reply-To: <CAMokdMxsk+miP2MBOG+-NpJA3J22Wm8ZEYP_3bNObxwZpFQizQ@mail.gmail.com>
References: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
 <CAMokdMxsk+miP2MBOG+-NpJA3J22Wm8ZEYP_3bNObxwZpFQizQ@mail.gmail.com>
Message-ID: <3769AB44-5646-4E9C-A450-4D0F513AC658@icann.org>

Many thanks Renata!

Kind rgards,
Julie

On 5/17/16, 1:27 PM, "Renata Aquino Ribeiro" <raquino at gmail.com> wrote:

>Dear all
>
>Thanks for this document.
>I`d also like to express support on the language changes suggested by
>Amr el Sadr.
>Looking forward for the meeting in 2 days.
>
>Best,
>
>Renata
>
>
>On Mon, May 16, 2016 at 1:47 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
>> Dear SCI members,
>>
>>
>>
>> Per the action items below from our meeting on 05 May, Mary and I have
>> drafted the attached revised procedures on Chair/Vice-Chair Elections that
>> are proposed to be included in Section 2.2 of the GNSO Operating Procedures.
>> Many thanks to Amr for his suggestion below concerning additional language,
>> which we have included in brackets.
>>
>>
>>
>> Please provide any comments on the list, and we can also discuss the
>> proposed language during the SCI call on Thursday, 19 May, at our usual time
>> of 1800 UTC.
>>
>>
>>
>> Kind regards,
>>
>> Julie
>>
>>
>>
>> Julie Hedlund, Policy Director
>>
>>
>>
>> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund
>> <julie.hedlund at icann.org>
>> Date: Monday, May 9, 2016 at 10:59 AM
>> To: Amr Elsadr <aelsadr at egyptig.org>
>> Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
>> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>>
>>
>>
>> Hi Amr,
>>
>>
>>
>> Thank you for your helpful comments and the suggested language for Scenarios
>> 2 and 3.  When staff send around the revised Operating Procedures with the
>> Section 2.2 new language, we?ll include your suggestion in brackets.
>>
>>
>>
>> Kind regards,
>>
>> Julie
>>
>>
>>
>> Julie Hedlund, Policy Director
>>
>>
>>
>> From: Amr Elsadr <aelsadr at egyptig.org>
>> Date: Sunday, May 8, 2016 at 11:26 AM
>> To: Julie Hedlund <julie.hedlund at icann.org>
>> Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
>> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>>
>>
>>
>> Hi,
>>
>>
>>
>> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
>>
>>
>>
>> [SNIP]
>>
>>
>>
>> ACTION ITEMS:
>>
>>
>>
>> Chair/Vice Chair Elections:
>>
>> Staff will produce a revision of Section 2.2 of the GNSO Operating
>> Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the
>> final proposed language below.
>> SCI members will review the revision on the list and finalize it no later
>> than at the 19 May meeting.
>> Staff will submit the final revision for a Consensus Call for two weeks (19
>> May to 02 June).
>> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the
>> GNSO Council, will send an update to the Council on its list for possible
>> discussion in Helsinki.
>>
>> These all seem good to me, but I have a suggestion for some additional
>> language that I will explain below. I don?t know if this should be included
>> in the section 2.2 revision, or not.
>>
>>
>>
>> Discussion re: Public Comment on Proposed Revisions:
>>
>>
>>
>> SCI members should review and discuss on the list whether to initiate a
>> 40-day public comment period only on the revisions to the GNSO Operating
>> Procedures relating to motions and amendments, but to wait to submit a
>> complete set of revisions for GNSO Council approval once a separate 40-day
>> public comment process on revisions relating to Chair/Vice Chair elections
>> is completed.  Staff notes that until the revised version of the GNSO
>> Operating Procedures is published, the GNSO Council will follow their
>> current informal process relating to motions and amendments.  The only
>> change from the current process in the revision to the Operating Procedures
>> is that discussion and voting on the motion at the Council meeting cannot
>> proceed without a second (current informal process allows for discussion,
>> but not voting, on a motion without a second).
>>
>>
>>
>> I agree with the explanation of where things currently stand here, so see no
>> urgency in producing an earlier and separate public comment period for the
>> changes that the SCI is recommending to guidelines on motions/amendments. If
>> the SCI had recommended changes to the current informal practice, then there
>> might have been a reason to try to get this done more quickly. However,
>> since the SCI hasn?t suggested any significant changes, delaying this in
>> order to package it with the Council elections topic shouldn?t have any
>> impact on Council business.
>>
>>
>>
>> Chair/Vice Chair Elections Final Proposed Language:
>>
>>
>>
>> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor?
>> Should new/incoming Councilors be eligible to stand for election?
>>
>> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not
>> need to be a member of a house, but must be a member of the GNSO Council.?
>> With the ICANN Bylaws prescribing that a Council member?s term begins and
>> ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as
>> phrased would seem to limit candidates for the Chair to only incumbent,
>> continuing Council members.
>>
>> Final Proposed Language: "A candidate for GNSO Council Chair does not need
>> to be a member of a house, but must be a [continuing or incoming] member of
>> the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
>>
>>
>>
>> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs'
>> terms end at the same time as that of the Chair, and no Chair is
>> conclusively elected by that time.
>>
>>
>>
>> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs
>> are continuing on the Council.
>>
>> Final Proposed Language: ?In the case where no Chair is conclusively
>> elected, the two Vice Chairs shall jointly oversee the Chair election and
>> conduct Council business until such time as a new Chair is elected.?
>>
>> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is
>> continuing on the Council, while the other Vice Chair?s term on the Council
>> is ending.
>>
>> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the
>> Council ends at the same time as the Chair, and no Chair is conclusively
>> elected, the House with a vacant Vice-Chair position shall designate an
>> Interim Vice Chair from within this House to join the continuing Vice Chair
>> to oversee the Chair election and conduct Council business.  The deadline
>> for the vacant House to designate its Interim Vice Chair is 14 calendar days
>> following the Council meeting at which no Chair was conclusively elected.?
>>
>>
>>
>> I?m wondering if this language may seem ambiguous to some readers, or
>> possibly even lead to a misunderstanding in the future. One could possibly
>> interpret it to mean that if the house that needs to appoint an interim
>> vice-chair fails to do so within 14 days, then the process would be required
>> to proceed to scenario 3?, or more likely scenario 4. I wonder if it would
>> be helpful to add a sentence at the end like this: ?Should the vacant House
>> fail to appoint an interim Vice-Chair within the allotted time period, the
>> continuing Vice-Chair from the other House will serve as an Interim
>> Vice-Chair alone until a Council Chair is elected.?
>>
>>
>>
>> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and
>> neither of the two Vice Chairs is continuing on the Council.
>>
>> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the
>> Council end at the same time as the Chair, and no Chair is conclusively
>> elected, this procedure would apply: Each House should designate a new or
>> continuing Councilor from within its respective House, to temporarily fill
>> the role of Vice Chair on an interim basis, not as an elected Vice Chair.
>> The deadline for each House to designate its Interim Vice Chair is 14
>> calendar days following the Council meeting at which no Chair was
>> conclusively elected. The Designated Interim Vice Chairs will co-chair the
>> Chair election and conduct Council business until such time as a Chair is
>> conclusively elected. Once the election is completed their service in those
>> roles would end. Candidates for Chair will not be eligible to serve as
>> Designated Interim Vice Chairs, to avoid potential conflicts of interest.
>> However, Interim Vice Chairs are not prohibited from being appointed as
>> continuing Vice Chairs by their respective Houses following a successful
>> Chair election.?
>>
>>
>>
>> Again, we may need the language to be specific on that one House appointing
>> an interim vice-chair is enough not to proceed to scenario 4.
>>
>>
>>
>> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice
>> Chairs is continuing on the Council, and the Houses do not designate Interim
>> Vice Chairs.
>>
>> Final Proposed Language: ?If both Houses should fail to temporarily fill the
>> role of Vice Chair on an interim basis, the non-voting NCA will be
>> designated Interim Chair to oversee the election and conduct Council
>> business until such time as a Chair is conclusively elected. The deadline
>> for each House to designate its Interim Vice Chair is 14 calendar days
>> following the Council meeting at which no Chair was conclusively elected."
>>
>>
>>
>> Lets hope it never comes to this!! :)
>>
>>
>>
>> Thanks.
>>
>>
>>
>> Amr
>>
>>
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From wolf-ulrich.knoben at t-online.de  Thu May 19 21:27:14 2016
From: wolf-ulrich.knoben at t-online.de (WUKnoben)
Date: Thu, 19 May 2016 23:27:14 +0200
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
In-Reply-To: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
References: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
Message-ID: <3371E494469F47D2842EA7F6B75811A1@WUKPC>

All,

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.

Best regards

Wolf-Ulrich



From: Julie Hedlund 
Sent: Monday, May 16, 2016 6:47 PM
To: gnso-improvem-impl-sc at icann.org 
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

  On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

  ACTION ITEMS:

   

  Chair/Vice Chair Elections: 

    1.. Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
    2.. SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
    3.. Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
    4.. Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.





  Discussion re: Public Comment on Proposed Revisions:

   

  SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.





  Chair/Vice Chair Elections Final Proposed Language:

   

  ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

  See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

  Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

   

  ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

   

  SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

  Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

  SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

  Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?





  SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

  Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.





  SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

  Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 
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From michelle.desmyter at icann.org  Thu May 19 22:04:38 2016
From: michelle.desmyter at icann.org (Michelle DeSmyter)
Date: Thu, 19 May 2016 22:04:38 +0000
Subject: [gnso-improvem-impl-sc] Mp3, Attendance & AC Chat from SCI call 19 May 2016 
Message-ID: <D363A2A4.3C39E%michelle.desmyter@icann.org>

Dear All,
Please find the MP3 recording of the Standing Committee on Improvements Implementation meeting held on Thursday, 19 May 2016: http://audio.icann.org/gnso/gnso-sci-19may16-en.mp3



On page:http://gnso.icann.org/en/group-activities/calendar#may



(transcripts and recording are found on the calendar page)



Attendees:

Anne Aikman-Scalese - IPC - Primary - Vice Chair
Amr Elsadr - NCUC - Primary
Lawrence Olawale-Roberts - BC - Alternate
Lori Schulman - IPC - Alternate
Wolf-Ulrich Knoben - ISPCP - Primary
Angie Graves - BC - Primary


Apologies:
Rudi Vansnick - NPOC -Primary -Chair
Sara Bockey - RrSG - Primary


ICANN Staff:

Mary Wong
Julie Hedlund

Michelle DeSmyter


 ** Please let me know if your name has been left off the list **

Let me know if you have any questions.
Thank you.
Kind regards,
Michelle DeSmyter

Adobe Chat Transcript 19 May 2016
 Michelle DeSmyter:Welcome to the Standing Committee on Improvements Implementation (SCI) meeting held on 19 May 2016 at 18:00 UTC.
  Amr Elsadr:Hi Angie.
  Lori:I recommend deleting "dealing with"
  Lori:unnecessary words
  Julie Hedlund:@Lori: Where doe "dealing with" appear?
  Lori:Heading of 2.2.1
  Julie Hedlund:I'm happy to note the suggested change.
  Julie Hedlund:@Lori: Thank you.  So we would say, "Procedures for a situation..."?
  Lori:yes.
  Julie Hedlund:@Lori: Thank you!
  Wolf-Ulrich Knoben:agree
  Angie Graves:agree
  Amr Elsadr:+1
  Julie Hedlund:Check marks of agreement from Lori, Amr, Angie, and Anne.
  Wolf-Ulrich Knoben:ok, understood
  Amr Elsadr:@Julie: Sounds good to me.
  Julie Hedlund:All, the bracket language to be appended as follows: [no later than 23h59 Coordinate Universal Time (UTC)]
  Julie Hedlund:prior to "14 calendar days"
  Julie Hedlund:In both 2 and 3
  Amr Elsadr:I have no objection to interim VCs being appointed past the deadline, but would be concerned that a House would consume more time to conclude its selection when other important things are happening. We could let the House make a judgment call on whether this is desirable, or not.
  Julie Hedlund:@Amr: Thank you.  So, in that case we wouldn't need to put something in the procedures?
  Amr Elsadr:Not so sure about that Julie. The current language doesn't seem to allow for appointments past the deadline.
  Amr Elsadr:The important issue here would be that Council business (including a second round of elections) not be delayed.
  Lori:Anne, would you like me to fill in for you if you need to call the doctor?
  Julie Hedlund:@Anne: If we had consensus language first.
  Julie Hedlund:If I recall correctly.
  Wolf-Ulrich Knoben:@Amr, that's exactly what should be avoided
  Lori:Julie can.
  Amr Elsadr:@Anne: You're not wrong. :)
  Amr Elsadr:@Lori: I also said that I would have concerns with this. ;-)
  Lori:ok.  I may have conflated the comments.
  Lori:Lowered my hand
  Lori:Maybe label it Chair Elections?
  Amr Elsadr:@Lori: Yes. +1. :)
  Julie Hedlund:@Lori: Yes!
  Amr Elsadr:I believe the third column is helpful, but shouldn't it give a better indication of the time available to submit a candidate statement.
  Amr Elsadr:..., similar to that pointing out the 30 days for "House Nominee Selection"?
  Amr Elsadr:@WUK: +1
  Wolf-Ulrich Knoben:ok, I'll send my sugestion to the list
  Julie Hedlund:@Anne: I've already noted adding "Chair" in the title of the section -- thanks!
  Julie Hedlund:@Wolf-Ulrich: Thanks so much, very helpful.  I just want to make sure I get it right :-)
  Lori:Remarkably, I am free.
  Amr Elsadr:Thanks all. Bye.
  Lori:Ciao
  Wolf-Ulrich Knoben:thanks all and bye
  Angie Graves:Thank you

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From julie.hedlund at icann.org  Fri May 20 13:12:52 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 20 May 2016 13:12:52 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
In-Reply-To: <3371E494469F47D2842EA7F6B75811A1@WUKPC>
References: <44396F04-E37C-45B0-B5D9-772144025D2E@icann.org>
 <3371E494469F47D2842EA7F6B75811A1@WUKPC>
Message-ID: <4409A51A-6F0E-4065-AA73-7832FC855E79@icann.org>

Dear Wolf-Ulrich,

 

Thank you very much for your helpful edits.? I?ll include them in the revised version of the document that I will send out later today.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

All,

 

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.




Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.




Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?




SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.




SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 

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From julie.hedlund at icann.org  Fri May 20 13:35:04 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 20 May 2016 13:35:04 +0000
Subject: [gnso-improvem-impl-sc] Actions: SCI Meeting 19 May 2016
Message-ID: <3FC8A520-FE02-497E-8AAA-1312FC961E1B@icann.org>

Dear SCI members,

 

Please see below the actions captured from the SCI meeting held on 19 May.  Please let us know if you have any questions or comments.  The GNSO Secretariat also will send a notice for a call in two weeks on Thursday, 02 June at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

ACTION ITEMS: Chair/Vice Chair Elections: 
Wolf-Ulrich Knoben will send suggested revisions to the timeline table (DONE)
Staff will produce a second revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) to include the following changes:
(a)     Revise the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

(b)     Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table.
SCI members will review the revision on the list and finalize it no later than at the 02 June meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (02-16 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki on 30 June (document deadline 20 June).

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From julie.hedlund at icann.org  Fri May 20 13:42:30 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 20 May 2016 13:42:30 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
Message-ID: <0FE388FA-EE7C-46CB-8095-9696D50AC295@icann.org>

Dear SCI members,

 

Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.? Per the actions items from the call the second revision contains the following changes:

 

1.       Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.       Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.? Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.

 

Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear Wolf-Ulrich,

 

Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

All,

 

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.





Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.





Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?





SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.





SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 

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From julie.hedlund at icann.org  Fri May 20 18:33:08 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 20 May 2016 18:33:08 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
 Procedures
Message-ID: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>

Dear SCI members,

 

Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Dear SCI members,

 

Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:

 

1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.

 

Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear Wolf-Ulrich,

 

Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

All,

 

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.






Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.






Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?






SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.






SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 

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From douglaskarel at gmail.com  Fri May 20 22:11:45 2016
From: douglaskarel at gmail.com (Karel Douglas)
Date: Fri, 20 May 2016 18:11:45 -0400
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
In-Reply-To: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
Message-ID: <CAPqE2D9VcxscYaRhHkCytYdyiqZcwRrTGEUd-D1nA3ZE22Pyjg@mail.gmail.com>

Dear All,

I like Amr suggested language re: *?Should the vacant House fail to appoint
an interim Vice-Chair within the allotted time period... elected.?*

On another related noted re:

*"...the Designated Interim Vice Chairs will co-chair the Chair election
and conduct Council business until such time as a Chair is conclusively
elected"*

What happens where there is to be 2 Vice Chairs appointed ( as envisioned
as per scenario 2 and 3) but only one (1) Vice Chair is appointed because
one of the House's has delayed in appointing its interim Vice Chair.

In such a case does the *sole* Interim Vice-chair ( who was appointed) have
the authority to *conduct Council busines *in the absence of the other
Vice-Chair?
In other words where the language of the section provides for 2 interim
Vice Chairs but only one has been appointed does that one have any
authority to make decisions especially where there is urgent council
business to be addressed. His/Her decisions may be challenged on
jurisdiction ( being ultra vires the By-laws) as there was no valid quorum
until the 2 Interim Vice Chairs are appointed.

Just some 'Food for Thought'.

regards

Karel DOUGLAS

On Fri, May 20, 2016 at 2:33 PM, Julie Hedlund <julie.hedlund at icann.org>
wrote:

> Dear SCI members,
>
>
>
> Mary and I have a minor suggested change for your consideration: For the
> sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House?
> we suggest that it might be more clear to say, ?the House with the vacant
> Vice-Chair position?.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Friday, May 20, 2016 at 9:42 AM
> *To: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *[gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
> Procedures
>
>
>
> Dear SCI members,
>
>
>
> Please see the attached second revision of the Chair/Vice Chair Procedures
> for your review based on the discussion during yesterday?s SCI call.  Per
> the actions items from the call the second revision contains the following
> changes:
>
>
>
> 1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2)
> to include the bracketed text: ?The deadline for the vacant House to
> designate its Interim Vice Chair is [no later than 23h59 Coordinate
> Universal Time (UTC)] 14 calendar days following the Council meeting at
> which no Chair was conclusively elected.?
>
> 2.      Change the title of the table to ?Chair Election Timeline? and
> include the suggested changes from Wolf-Ulrich in the table as follows: The
> date for the NomCom selectees announcement should also apply for the
> announcement of new councilors sent by the SGs/Cs.  Changed the title of
> the third column to ?time available?, and changed the time available for
> candidates to submit statements to 12 days.
>
>
>
> Please send any comments or edits to the list and we will hope to finalize
> these procedures by the next SCI call on 02 June.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Friday, May 20, 2016 at 9:12 AM
> *To: *WUKnoben <wolf-ulrich.knoben at t-online.de>, "
> gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair
> Procedures
>
>
>
> Dear Wolf-Ulrich,
>
>
>
> Thank you very much for your helpful edits.  I?ll include them in the
> revised version of the document that I will send out later today.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <
> wolf-ulrich.knoben at t-online.de>
> *Reply-To: *WUKnoben <wolf-ulrich.knoben at t-online.de>
> *Date: *Thursday, May 19, 2016 at 5:27 PM
> *To: *Julie Hedlund <julie.hedlund at icann.org>, "
> gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair
> Procedures
>
>
>
> All,
>
>
>
> following the SCI call I?ve slightly revised the election table (see
> attached). I think the date for the NomCom selectees announcement should
> also apply for the announcement of new councillors sent by the SGs/Cs.
>
>
> Best regards
>
> Wolf-Ulrich
>
>
>
> *From:* Julie Hedlund <julie.hedlund at icann.org>
>
> *Sent:* Monday, May 16, 2016 6:47 PM
>
> *To:* gnso-improvem-impl-sc at icann.org
>
> *Subject:* [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
>
>
>
> Dear SCI members,
>
>
>
> Per the action items below from our meeting on 05 May, Mary and I have
> drafted the attached revised procedures on Chair/Vice-Chair Elections that
> are proposed to be included in Section 2.2 of the GNSO Operating
> Procedures.  Many thanks to Amr for his suggestion below concerning
> additional language, which we have included in brackets.
>
>
>
> Please provide any comments on the list, and we can also discuss the
> proposed language during the SCI call on Thursday, 19 May, at our usual
> time of 1800 UTC.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Monday, May 9, 2016 at 10:59 AM
> *To: *Amr Elsadr <aelsadr at egyptig.org>
> *Cc: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
>
>
> Hi Amr,
>
>
>
> Thank you for your helpful comments and the suggested language for
> Scenarios 2 and 3.  When staff send around the revised Operating Procedures
> with the Section 2.2 new language, we?ll include your suggestion in
> brackets.
>
>
>
> Kind regards,
>
> Julie
>
>
>
> Julie Hedlund, Policy Director
>
>
>
> *From: *Amr Elsadr <aelsadr at egyptig.org>
> *Date: *Sunday, May 8, 2016 at 11:26 AM
> *To: *Julie Hedlund <julie.hedlund at icann.org>
> *Cc: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
>
>
> Hi,
>
>
>
> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org>
> wrote:
>
>
>
> [SNIP]
>
>
>
> *ACTION ITEMS:*
>
>
>
> *Chair/Vice Chair Elections:*
>
>    1. Staff will produce a revision of Section 2.2 of the GNSO Operating
>    Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the
>    final proposed language below.
>    2. SCI members will review the revision on the list and finalize it no
>    later than at the 19 May meeting.
>    3. Staff will submit the final revision for a Consensus Call for two
>    weeks (19 May to 02 June).
>    4. Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison
>    to the GNSO Council, will send an update to the Council on its list for
>    possible discussion in Helsinki.
>
> These all seem good to me, but I have a suggestion for some additional
> language that I will explain below. I don?t know if this should be included
> in the section 2.2 revision, or not.
>
>
>
>
>
>
> *Discussion re: Public Comment on Proposed Revisions:*
>
>
>
> SCI members should review and discuss on the list whether to initiate a
> 40-day public comment period only on the revisions to the GNSO Operating
> Procedures relating to motions and amendments, but to wait to submit a
> complete set of revisions for GNSO Council approval once a separate 40-day
> public comment process on revisions relating to Chair/Vice Chair elections
> is completed.  Staff notes that until the revised version of the GNSO
> Operating Procedures is published, the GNSO Council will follow their
> current informal process relating to motions and amendments.  The only
> change from the current process in the revision to the Operating Procedures
> is that discussion and voting on the motion at the Council meeting cannot
> proceed without a second (current informal process allows for discussion,
> but not voting, on a motion without a second).
>
>
>
> I agree with the explanation of where things currently stand here, so see
> no urgency in producing an earlier and separate public comment period for
> the changes that the SCI is recommending to guidelines on
> motions/amendments. If the SCI had recommended changes to the current
> informal practice, then there might have been a reason to try to get this
> done more quickly. However, since the SCI hasn?t suggested any significant
> changes, delaying this in order to package it with the Council elections
> topic shouldn?t have any impact on Council business.
>
>
>
>
>
>
> *Chair/Vice Chair Elections Final Proposed Language:*
>
>
>
> *ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming)
> Councilor? Should new/incoming Councilors be eligible to stand for
> election?*
>
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does
> not need to be a member of a house, but must be a member of the GNSO
> Council.? With the ICANN Bylaws prescribing that a Council member?s term
> begins and ends at the conclusion of an ICANN annual general meeting,
> Section 2.2(b) as phrased would seem to limit candidates for the Chair to
> only incumbent, continuing Council members.
>
> Final Proposed Language: "A candidate for GNSO Council Chair does not need
> to be a member of a house, but must be a [continuing or incoming] member of
> the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
>
>
>
> *ISSUE 2: Scenarios **relating to the** gap to be addressed when the Vice
> Chairs' terms end at the same time as that of the Chair, and no Chair is
> conclusively elected by that time.*
>
>
>
> *SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs
> are continuing on the Council.*
>
> Final Proposed Language: ?In the case where no Chair is conclusively
> elected, the two Vice Chairs shall jointly oversee the Chair election and
> conduct Council business until such time as a new Chair is elected.?
>
> *SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair
> is continuing on the Council, while the other Vice Chair?s term on the
> Council is ending**. *
>
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on
> the Council ends at the same time as the Chair, and no Chair is
> conclusively elected, the House with a vacant Vice-Chair position shall
> designate an Interim Vice Chair from within this House to join the
> continuing Vice Chair to oversee the Chair election and conduct Council
> business.  The deadline for the vacant House to designate its Interim Vice
> Chair is 14 calendar days following the Council meeting at which no Chair
> was conclusively elected.?
>
>
>
> I?m wondering if this language may seem ambiguous to some readers, or
> possibly even lead to a misunderstanding in the future. One could possibly
> interpret it to mean that if the house that needs to appoint an interim
> vice-chair fails to do so within 14 days, then the process would be
> required to proceed to scenario 3?, or more likely scenario 4. I wonder if
> it would be helpful to add a sentence at the end like this: *?Should the
> vacant House fail to appoint an interim Vice-Chair within the allotted time
> period, the continuing Vice-Chair from the other House will serve as an
> Interim Vice-Chair alone until a Council Chair is elected.?*
>
>
>
>
>
>
> *SCENARIO 3: A new GNSO Council Chair is not elected in the first round,
> and neither of the two Vice Chairs is continuing on the Council.*
>
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the
> Council end at the same time as the Chair, and no Chair is conclusively
> elected, this procedure would apply: Each House should designate a new or
> continuing Councilor from within its respective House, to temporarily fill
> the role of Vice Chair on an interim basis, not as an elected Vice Chair.
> The deadline for each House to designate its Interim Vice Chair is 14
> calendar days following the Council meeting at which no Chair was
> conclusively elected. The Designated Interim Vice Chairs will co-chair the
> Chair election and conduct Council business until such time as a Chair is
> conclusively elected. Once the election is completed their service in those
> roles would end. Candidates for Chair will not be eligible to serve as
> Designated Interim Vice Chairs, to avoid potential conflicts of interest.
> However, Interim Vice Chairs are not prohibited from being appointed as
> continuing Vice Chairs by their respective Houses following a successful
> Chair election.?
>
>
>
> Again, we may need the language to be specific on that one House
> appointing an interim vice-chair is enough not to proceed to scenario 4.
>
>
>
>
>
>
> *SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two
> Vice Chairs is continuing on the Council, and the Houses do not designate
> Interim Vice Chairs.*
>
> Final Proposed Language: ?If both Houses should fail to temporarily fill
> the role of Vice Chair on an interim basis, the non-voting NCA will be
> designated Interim Chair to oversee the election and conduct Council
> business until such time as a Chair is conclusively elected. The deadline
> for each House to designate its Interim Vice Chair is 14 calendar days
> following the Council meeting at which no Chair was conclusively elected."
>
>
>
> Lets hope it never comes to this!! :)
>
>
>
> Thanks.
>
>
>
> Amr
>
>
>
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From aelsadr at egyptig.org  Mon May 23 13:05:16 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Mon, 23 May 2016 15:05:16 +0200
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
In-Reply-To: <CAPqE2D9VcxscYaRhHkCytYdyiqZcwRrTGEUd-D1nA3ZE22Pyjg@mail.gmail.com>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org> <CAPqE2D9VcxscYaRhHkCytYdyiqZcwRrTGEUd-D1nA3ZE22Pyjg@mail.gmail.com>
Message-ID: <2163002F-DEC1-46E9-AC1A-721A07E68906@egyptig.org>

Hi Karel,

My understanding of the scenarios right now is pretty much consistent with what you described. In scenarios 2 and 3, only one interim VC is required for Council business to proceed. What we?ve been trying to avoid is Council business being held up because of a delay in appointment of an interim VC.

In scenario 3, another possibility may be that both Houses fail to appoint an interim VC within the designated time, which would (again?, in order to avoid delays) result in a progression to scenario 4.

I?m not exactly certain I understand your concerns are regarding having only one present interim VC. Maybe you could clarify this? However, the only quorum I am familiar with is during Council meetings directly affecting the Council?s ability to vote on a topic. It is defined in section 4.1 of the GNSO Operating Procedures as:

> In order for the GNSO Council to initiate a vote, a quorum must be present. A quorum is a majority of voting members in each House, which must include at least one member of each Stakeholder Group. 


Thanks.

Amr 

> On May 21, 2016, at 12:11 AM, Karel Douglas <douglaskarel at GMAIL.COM> wrote:
> 
> Dear All,
> 
> I like Amr suggested language re: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period... elected.?
> 
> On another related noted re:
> 
> "...the Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected"
> 
> What happens where there is to be 2 Vice Chairs appointed ( as envisioned as per scenario 2 and 3) but only one (1) Vice Chair is appointed because one of the House's has delayed in appointing its interim Vice Chair. 
> 
> In such a case does the sole Interim Vice-chair ( who was appointed) have the authority to conduct Council busines in the absence of the other Vice-Chair? 
> In other words where the language of the section provides for 2 interim Vice Chairs but only one has been appointed does that one have any authority to make decisions especially where there is urgent council business to be addressed. His/Her decisions may be challenged on jurisdiction ( being ultra vires the By-laws) as there was no valid quorum until the 2 Interim Vice Chairs are appointed. 
> 
> Just some 'Food for Thought'. 
> 
> regards
> 
> Karel DOUGLAS
> 
> On Fri, May 20, 2016 at 2:33 PM, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
> Dear SCI members,
> 
>  
> 
> Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.
> 
>  
> 
> Kind regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Friday, May 20, 2016 at 9:42 AM
> To: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
> 
>  
> 
> Dear SCI members,
> 
>  
> 
> Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:
> 
>  
> 
> 1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?
> 
> 2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.
> 
>  
> 
> Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.
> 
>  
> 
> Kind regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Friday, May 20, 2016 at 9:12 AM
> To: WUKnoben <wolf-ulrich.knoben at t-online.de <mailto:wolf-ulrich.knoben at t-online.de>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
> 
>  
> 
> Dear Wolf-Ulrich,
> 
>  
> 
> Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.
> 
>  
> 
> Kind regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de <mailto:wolf-ulrich.knoben at t-online.de>>
> Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de <mailto:wolf-ulrich.knoben at t-online.de>>
> Date: Thursday, May 19, 2016 at 5:27 PM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
> 
>  
> 
> All,
> 
>  
> 
> following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.
> 
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> 
> From: Julie Hedlund <mailto:julie.hedlund at icann.org>
> Sent: Monday, May 16, 2016 6:47 PM
> 
> To: gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>
> Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
> 
>  
> 
> Dear SCI members,
> 
>  
> 
> Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.
> 
>  
> 
> Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.
> 
>  
> 
> Kind regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Date: Monday, May 9, 2016 at 10:59 AM
> To: Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>
> Cc: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
> 
>  
> 
> Hi Amr,
> 
>  
> 
> Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.
> 
>  
> 
> Kind regards,
> 
> Julie
> 
>  
> 
> Julie Hedlund, Policy Director
> 
>  
> 
> From: Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>
> Date: Sunday, May 8, 2016 at 11:26 AM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Cc: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
> 
>  
> 
> Hi,
> 
>  
> 
> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
> 
>  
> 
> [SNIP]
> 
>  
> 
> ACTION ITEMS:
> 
>  
> 
> Chair/Vice Chair Elections: 
> 
> Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below. 
> SCI members will review the revision on the list and finalize it no later than at the 19 May meeting. 
> Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June). 
> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
> These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.
> 
> 
> 
> 
> 
> 
> 
> Discussion re: Public Comment on Proposed Revisions:
> 
>  
> 
> SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).
> 
>  
> 
> I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.
> 
> 
> 
> 
> 
> 
> 
> Chair/Vice Chair Elections Final Proposed Language:
> 
>  
> 
> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
> 
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
> 
> Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
> 
>  
> 
> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
> 
>  
> 
> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
> 
> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
> 
> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending.
> 
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?
> 
>  
> 
> I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?
> 
> 
> 
> 
> 
> 
> 
> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
> 
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?
> 
>  
> 
> Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.
> 
> 
> 
> 
> 
> 
> 
> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
> 
> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
>  
> 
> Lets hope it never comes to this!! :)
> 
>  
> 
> Thanks.
> 
>  
> 
> Amr
> 
>  
> 
> 

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From aelsadr at egyptig.org  Mon May 23 12:48:29 2016
From: aelsadr at egyptig.org (Amr Elsadr)
Date: Mon, 23 May 2016 14:48:29 +0200
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
In-Reply-To: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
Message-ID: <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>

Hi,

This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).

Thanks.

Amr

> On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:
> 
> Dear SCI members,
>  
> Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
> Date: Friday, May 20, 2016 at 9:42 AM
> To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
>  
> Dear SCI members,
>  
> Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:
>  
> 1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?
> 2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.
>  
> Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
> Date: Friday, May 20, 2016 at 9:12 AM
> To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
>  
> Dear Wolf-Ulrich,
>  
> Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
> Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
> Date: Thursday, May 19, 2016 at 5:27 PM
> To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
>  
> All,
>  
> following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.
> 
> Best regards
> 
> Wolf-Ulrich
> 
>  
> From: Julie Hedlund <mailto:julie.hedlund at icann.org>
> Sent: Monday, May 16, 2016 6:47 PM
> To: gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>
> Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
>  
> Dear SCI members,
>  
> Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.
>  
> Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
> Date: Monday, May 9, 2016 at 10:59 AM
> To: Amr Elsadr <aelsadr at egyptig.org>
> Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>  
> Hi Amr,
>  
> Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.
>  
> Kind regards,
> Julie
>  
> Julie Hedlund, Policy Director
>  
> From: Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>
> Date: Sunday, May 8, 2016 at 11:26 AM
> To: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
> Cc: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
> Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>  
> Hi,
>  
>> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
>  
> [SNIP]
>  
>> ACTION ITEMS:
>>  
>> Chair/Vice Chair Elections: 
>> Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below. 
>> SCI members will review the revision on the list and finalize it no later than at the 19 May meeting. 
>> Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June). 
>> Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
> These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.
> 
> 
> 
> 
> 
>> Discussion re: Public Comment on Proposed Revisions:
>>  
>> SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).
>  
> I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.
> 
> 
> 
> 
> 
>> Chair/Vice Chair Elections Final Proposed Language:
>>  
>> ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?
>> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.
>> Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
>>  
>> ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.
>>  
>> SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.
>> Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?
>> SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending.
>> Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?
>  
> I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?
> 
> 
> 
> 
> 
>> SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 
>> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?
>  
> Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.
> 
> 
> 
> 
> 
>> SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 
>> Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."
> 
>  
> Lets hope it never comes to this!! :)
>  
> Thanks.
>  
> Amr
>  

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From julie.hedlund at icann.org  Mon May 23 14:08:58 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 23 May 2016 14:08:58 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
 Procedures
In-Reply-To: <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
 <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
Message-ID: <AEF7FC0C-0C5F-40F8-997F-777967357053@icann.org>

Hi Amr,

 

Thank you very much for your helpful comments.? We are glad that you agree the language is an improvement.

 

Kind regards,

Julie

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi,

 

This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).

 

Thanks.

 

Amr

 

On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

Dear SCI members,

 

Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Dear SCI members,

 

Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:

 

1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.

 

Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear Wolf-Ulrich,

 

Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

All,

 

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 

ACTION ITEMS:

 

Chair/Vice Chair Elections: 
Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below.  
SCI members will review the revision on the list and finalize it no later than at the 19 May meeting.  
Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June).  
Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.
These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don?t know if this should be included in the section 2.2 revision, or not.







Discussion re: Public Comment on Proposed Revisions:

 

SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a complete set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed.  Staff notes that until the revised version of the GNSO Operating Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments.  The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).

 

I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn?t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn?t have any impact on Council business.







Chair/Vice Chair Elections Final Proposed Language:

 

ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?

See Section 2.2(b), which provides that a candidate for GNSO Chair ?does not need to be a member of a house, but must be a member of the GNSO Council.? With the ICANN Bylaws prescribing that a Council member?s term begins and ends at the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.

Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)

 

ISSUE 2: Scenarios relating to the gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.

 

SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.

Final Proposed Language: ?In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.?

SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair?s term on the Council is ending. 

Final Proposed Language: ?In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the House with a vacant Vice-Chair position shall designate an Interim Vice Chair from within this House to join the continuing Vice Chair to oversee the Chair election and conduct Council business.  The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

 

I?m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14 days, then the process would be required to proceed to scenario 3?, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this: ?Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.?







SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council. 

Final Proposed Language: ?In the case where both Vice-Chairs? terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor from within its respective House, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.?

 

Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.







SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs. 

Final Proposed Language: ?If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."

 

Lets hope it never comes to this!! :) 

 

Thanks.

 

Amr

 

 

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From icann at microboss.org  Mon May 23 17:28:41 2016
From: icann at microboss.org (Lawrence Olawale-Roberts)
Date: Mon, 23 May 2016 18:28:41 +0100
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
 Procedures
In-Reply-To: <AEF7FC0C-0C5F-40F8-997F-777967357053@icann.org>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
 <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
 <AEF7FC0C-0C5F-40F8-997F-777967357053@icann.org>
Message-ID: <20160523182850.14990@etisalat.com.ng>

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 


-----Original Message-----
From: "Julie Hedlund" <julie.hedlund at icann.org>
Sent: ?5/?23/?2016 3:08 PM
To: "Amr Elsadr" <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,

 

Thank you very much for your helpful comments.? We are glad that you agree the language is an improvement.

 

Kind regards,

Julie

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi,

 

This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).

 

Thanks.

 

Amr

 

On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

Dear SCI members,

 

Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Dear SCI members,

 

Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:

 

1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.

 

Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear Wolf-Ulrich,

 

Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

All,

 

following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures

 

Dear SCI members,

 

Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.

 

Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi Amr,

 

Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016

 

Hi,

 

On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

 

[SNIP]

 


[The entire original message is not included.]
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From julie.hedlund at icann.org  Mon May 23 17:36:00 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Mon, 23 May 2016 17:36:00 +0000
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
 Procedures
In-Reply-To: <20160523182850.14990@etisalat.com.ng>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
 <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
 <AEF7FC0C-0C5F-40F8-997F-777967357053@icann.org>
 <20160523182850.14990@etisalat.com.ng>
Message-ID: <B038A926-A670-446F-84C6-407FBCA3E568@icann.org>

Hi Lawrence,

 

Thank you very much for your support of the revised language.

 

Kind regards,

Julie

 

From: Lawrence Olawale-Roberts <icann at microboss.org>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 

From: Julie Hedlund
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr
Cc: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



[SNIP]


[The entire original message is not included.]

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From douglaskarel at gmail.com  Mon May 23 17:48:04 2016
From: douglaskarel at gmail.com (Karel Douglas)
Date: Mon, 23 May 2016 13:48:04 -0400
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
In-Reply-To: <AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
References: <625B6452-644C-4A25-922A-4B83EFAC2F17@icann.org>
	<AD4446A5-7C06-49A6-A330-9254F45511D6@egyptig.org>
Message-ID: <CAPqE2D--r3aEJDbvrZCQ9XvR-SvK65=hDqKG807j9F8-e83R+A@mail.gmail.com>

Thanks Amr,

Your reply is greatly appreciated. Sorry about the ambiguity.  I was
looking at the By-laws, etc and trying to get a better feel of the task
at hand.

I may have over-read the rules and hence my curiosity was peaked .

I was looking for the role / functions of "Vice-Chairman" etc. Some By-laws
specifically state the functions of the Chairman and Vice-Chairman and then
indicate when they can act etc.

My question was a bit academic - Where only one Vice-Chairman  (interim or
otherwise) has been appointed does that  Vice-Chairman have 'legal
capacity' to conduct council business where the By-law specifically
states that there should be 2 Vice Chairs appointed. Thus there is not
a properly constituted body. This is despite the fact that I understand
that one (1) VC can conduct council business.

Thanks again and sorry about the distraction from your good work on the
above sections.


Regards

Karel

On Mon, May 23, 2016 at 8:48 AM, Amr Elsadr <aelsadr at egyptig.org> wrote:

> Hi,
>
> This sounds better to me. I had also considered suggesting this change
> when I introduced the bracketed text, but didn?t want to confuse anyone,
> and figured using consistent language at the time was clearer (since ?the
> vacant House? was already in the text at the time).
>
> Thanks.
>
> Amr
>
> On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org>
> wrote:
>
> Dear SCI members,
>
> Mary and I have a minor suggested change for your consideration: For the
> sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House?
> we suggest that it might be more clear to say, ?the House with the vacant
> Vice-Chair position?.
>
> Kind regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Friday, May 20, 2016 at 9:42 AM
> *To: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *[gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair
> Procedures
>
> Dear SCI members,
>
> Please see the attached second revision of the Chair/Vice Chair Procedures
> for your review based on the discussion during yesterday?s SCI call.  Per
> the actions items from the call the second revision contains the following
> changes:
>
>
> 1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2)
> to include the bracketed text: ?The deadline for the vacant House to
> designate its Interim Vice Chair is [no later than 23h59 Coordinate
> Universal Time (UTC)] 14 calendar days following the Council meeting at
> which no Chair was conclusively elected.?
>
> 2.      Change the title of the table to ?Chair Election Timeline? and
> include the suggested changes from Wolf-Ulrich in the table as follows: The
> date for the NomCom selectees announcement should also apply for the
> announcement of new councilors sent by the SGs/Cs.  Changed the title of
> the third column to ?time available?, and changed the time available for
> candidates to submit statements to 12 days.
>
> Please send any comments or edits to the list and we will hope to finalize
> these procedures by the next SCI call on 02 June.
>
> Kind regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Friday, May 20, 2016 at 9:12 AM
> *To: *WUKnoben <wolf-ulrich.knoben at t-online.de>, "
> gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair
> Procedures
>
> Dear Wolf-Ulrich,
>
> Thank you very much for your helpful edits.  I?ll include them in the
> revised version of the document that I will send out later today.
>
> Kind regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <
> wolf-ulrich.knoben at t-online.de>
> *Reply-To: *WUKnoben <wolf-ulrich.knoben at t-online.de>
> *Date: *Thursday, May 19, 2016 at 5:27 PM
> *To: *Julie Hedlund <julie.hedlund at icann.org>, "
> gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair
> Procedures
>
> All,
>
> following the SCI call I?ve slightly revised the election table (see
> attached). I think the date for the NomCom selectees announcement should
> also apply for the announcement of new councillors sent by the SGs/Cs.
>
>
> Best regards
>
> Wolf-Ulrich
>
>
> *From:* Julie Hedlund <julie.hedlund at icann.org>
>
> *Sent:* Monday, May 16, 2016 6:47 PM
>
> *To:* gnso-improvem-impl-sc at icann.org
>
> *Subject:* [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures
>
> Dear SCI members,
>
> Per the action items below from our meeting on 05 May, Mary and I have
> drafted the attached revised procedures on Chair/Vice-Chair Elections that
> are proposed to be included in Section 2.2 of the GNSO Operating
> Procedures.  Many thanks to Amr for his suggestion below concerning
> additional language, which we have included in brackets.
>
> Please provide any comments on the list, and we can also discuss the
> proposed language during the SCI call on Thursday, 19 May, at our usual
> time of 1800 UTC.
>
> Kind regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> *From: *<owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie
> Hedlund <julie.hedlund at icann.org>
> *Date: *Monday, May 9, 2016 at 10:59 AM
> *To: *Amr Elsadr <aelsadr at egyptig.org>
> *Cc: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
> Hi Amr,
>
> Thank you for your helpful comments and the suggested language for
> Scenarios 2 and 3.  When staff send around the revised Operating Procedures
> with the Section 2.2 new language, we?ll include your suggestion in
> brackets.
>
> Kind regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> *From: *Amr Elsadr <aelsadr at egyptig.org>
> *Date: *Sunday, May 8, 2016 at 11:26 AM
> *To: *Julie Hedlund <julie.hedlund at icann.org>
> *Cc: *"gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
> *Subject: *Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016
>
> Hi,
>
>
> On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org>
> wrote:
>
>
> [SNIP]
>
>
> *ACTION ITEMS:*
>
> *Chair/Vice Chair Elections:*
>
>    1. Staff will produce a revision of Section 2.2 of the GNSO Operating
>    Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the
>    final proposed language below.
>    2. SCI members will review the revision on the list and finalize it no
>    later than at the 19 May meeting.
>    3. Staff will submit the final revision for a Consensus Call for two
>    weeks (19 May to 02 June).
>    4. Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison
>    to the GNSO Council, will send an update to the Council on its list for
>    possible discussion in Helsinki.
>
> These all seem good to me, but I have a suggestion for some additional
> language that I will explain below. I don?t know if this should be included
> in the section 2.2 revision, or not.
>
>
>
>
>
> *Discussion re: Public Comment on Proposed Revisions:*
>
> SCI members should review and discuss on the list whether to initiate a
> 40-day public comment period only on the revisions to the GNSO Operating
> Procedures relating to motions and amendments, but to wait to submit a
> complete set of revisions for GNSO Council approval once a separate 40-day
> public comment process on revisions relating to Chair/Vice Chair elections
> is completed.  Staff notes that until the revised version of the GNSO
> Operating Procedures is published, the GNSO Council will follow their
> current informal process relating to motions and amendments.  The only
> change from the current process in the revision to the Operating Procedures
> is that discussion and voting on the motion at the Council meeting cannot
> proceed without a second (current informal process allows for discussion,
> but not voting, on a motion without a second).
>
>
> I agree with the explanation of where things currently stand here, so see
> no urgency in producing an earlier and separate public comment period for
> the changes that the SCI is recommending to guidelines on
> motions/amendments. If the SCI had recommended changes to the current
> informal practice, then there might have been a reason to try to get this
> done more quickly. However, since the SCI hasn?t suggested any significant
> changes, delaying this in order to package it with the Council elections
> topic shouldn?t have any impact on Council business.
>
>
>
>
>
> *Chair/Vice Chair Elections Final Proposed Language:*
>
> *ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming)
> Councilor? Should new/incoming Councilors be eligible to stand for
> election?*
> See Section 2.2(b), which provides that a candidate for GNSO Chair ?does
> not need to be a member of a house, but must be a member of the GNSO
> Council.? With the ICANN Bylaws prescribing that a Council member?s term
> begins and ends at the conclusion of an ICANN annual general meeting,
> Section 2.2(b) as phrased would seem to limit candidates for the Chair to
> only incumbent, continuing Council members.
> Final Proposed Language: "A candidate for GNSO Council Chair does not need
> to be a member of a house, but must be a [continuing or incoming] member of
> the GNSO Council."  (Change to the GNSO Operating Procedures in brackets.)
>
> *ISSUE 2: Scenarios **relating to the** gap to be addressed when the Vice
> Chairs' terms end at the same time as that of the Chair, and no Chair is
> conclusively elected by that time.*
>
> *SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs
> are continuing on the Council.*
> Final Proposed Language: ?In the case where no Chair is conclusively
> elected, the two Vice Chairs shall jointly oversee the Chair election and
> conduct Council business until such time as a new Chair is elected.?
> *SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair
> is continuing on the Council, while the other Vice Chair?s term on the
> Council is ending**. *
> Final Proposed Language: ?In the case where one of Vice-Chair's terms on
> the Council ends at the same time as the Chair, and no Chair is
> conclusively elected, the House with a vacant Vice-Chair position shall
> designate an Interim Vice Chair from within this House to join the
> continuing Vice Chair to oversee the Chair election and conduct Council
> business.  The deadline for the vacant House to designate its Interim Vice
> Chair is 14 calendar days following the Council meeting at which no Chair
> was conclusively elected.?
>
>
> I?m wondering if this language may seem ambiguous to some readers, or
> possibly even lead to a misunderstanding in the future. One could possibly
> interpret it to mean that if the house that needs to appoint an interim
> vice-chair fails to do so within 14 days, then the process would be
> required to proceed to scenario 3?, or more likely scenario 4. I wonder if
> it would be helpful to add a sentence at the end like this: *?Should the
> vacant House fail to appoint an interim Vice-Chair within the allotted time
> period, the continuing Vice-Chair from the other House will serve as an
> Interim Vice-Chair alone until a Council Chair is elected.?*
>
>
>
>
>
> *SCENARIO 3: A new GNSO Council Chair is not elected in the first round,
> and neither of the two Vice Chairs is continuing on the Council.*
> Final Proposed Language: ?In the case where both Vice-Chairs? terms on the
> Council end at the same time as the Chair, and no Chair is conclusively
> elected, this procedure would apply: Each House should designate a new or
> continuing Councilor from within its respective House, to temporarily fill
> the role of Vice Chair on an interim basis, not as an elected Vice Chair.
> The deadline for each House to designate its Interim Vice Chair is 14
> calendar days following the Council meeting at which no Chair was
> conclusively elected. The Designated Interim Vice Chairs will co-chair the
> Chair election and conduct Council business until such time as a Chair is
> conclusively elected. Once the election is completed their service in those
> roles would end. Candidates for Chair will not be eligible to serve as
> Designated Interim Vice Chairs, to avoid potential conflicts of interest.
> However, Interim Vice Chairs are not prohibited from being appointed as
> continuing Vice Chairs by their respective Houses following a successful
> Chair election.?
>
>
> Again, we may need the language to be specific on that one House
> appointing an interim vice-chair is enough not to proceed to scenario 4.
>
>
>
>
>
> *SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two
> Vice Chairs is continuing on the Council, and the Houses do not designate
> Interim Vice Chairs.*
> Final Proposed Language: ?If both Houses should fail to temporarily fill
> the role of Vice Chair on an interim basis, the non-voting NCA will be
> designated Interim Chair to oversee the election and conduct Council
> business until such time as a Chair is conclusively elected. The deadline
> for each House to designate its Interim Vice Chair is 14 calendar days
> following the Council meeting at which no Chair was conclusively elected."
>
>
> Lets hope it never comes to this!! :)
>
> Thanks.
>
> Amr
>
>
>
>
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From julie.hedlund at icann.org  Thu May 26 20:31:29 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Thu, 26 May 2016 20:31:29 +0000
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures
Message-ID: <1D2D0691-F0AE-4B18-A42B-28F67D21AFB5@icann.org>

Dear SCI members,

 

Just a reminder to review the proposed language. ?We have attached it as version 2 with the changes suggested by staff.? The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words ?vacant House? are shown as stricken.

 

Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 23, 2016 at 1:36 PM
To: Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi Lawrence,

 

Thank you very much for your support of the revised language.

 

Kind regards,

Julie

 

From: Lawrence Olawale-Roberts <icann at microboss.org>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 

From: Julie Hedlund
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr
Cc: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



[SNIP]



[The entire original message is not included.]

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From wolf-ulrich.knoben at t-online.de  Thu May 26 21:36:11 2016
From: wolf-ulrich.knoben at t-online.de (WUKnoben)
Date: Thu, 26 May 2016 23:36:11 +0200
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures
In-Reply-To: <1D2D0691-F0AE-4B18-A42B-28F67D21AFB5@icann.org>
References: <1D2D0691-F0AE-4B18-A42B-28F67D21AFB5@icann.org>
Message-ID: <835F7DE792444113806D51BE1C05DD50@WUKPC>

Thanks Julie!

>From my point of view: perfect.

Best regards

Wolf-Ulrich



From: Julie Hedlund 
Sent: Thursday, May 26, 2016 10:31 PM
To: Lawrence Olawale-Roberts ; Amr Elsadr 
Cc: gnso-improvem-impl-sc at icann.org 
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

Dear SCI members,

 

Just a reminder to review the proposed language.  We have attached it as version 2 with the changes suggested by staff.  The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words ?vacant House? are shown as stricken.

 

Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 23, 2016 at 1:36 PM
To: Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi Lawrence,

 

Thank you very much for your support of the revised language.

 

Kind regards,

Julie

 

From: Lawrence Olawale-Roberts <icann at microboss.org>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 


--------------------------------------------------------------------------------

From: Julie Hedlund
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr
Cc: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



[SNIP]





[The entire original message is not included.]
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From julie.hedlund at icann.org  Thu May 26 21:57:51 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Thu, 26 May 2016 21:57:51 +0000
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair
 Procedures
In-Reply-To: <835F7DE792444113806D51BE1C05DD50@WUKPC>
References: <1D2D0691-F0AE-4B18-A42B-28F67D21AFB5@icann.org>
 <835F7DE792444113806D51BE1C05DD50@WUKPC>
Message-ID: <2B255D22-EA63-4D93-8A83-68667AB5D86E@icann.org>

Many thanks Wolf-Ulrich!

 

Best,

Julie

 

From: WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 26, 2016 at 5:36 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Thanks Julie!

 

>From my point of view: perfect.


Best regards

Wolf-Ulrich

 

From: Julie Hedlund 

Sent: Thursday, May 26, 2016 10:31 PM

To: Lawrence Olawale-Roberts ; Amr Elsadr 

Cc: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Dear SCI members,

 

Just a reminder to review the proposed language.  We have attached it as version 2 with the changes suggested by staff.  The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words ?vacant House? are shown as stricken.

 

Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 23, 2016 at 1:36 PM
To: Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi Lawrence,

 

Thank you very much for your support of the revised language.

 

Kind regards,

Julie

 

From: Lawrence Olawale-Roberts <icann at microboss.org>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 

From: Julie Hedlund
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr
Cc: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



[SNIP]




[The entire original message is not included.]

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From sbockey at godaddy.com  Thu May 26 22:25:28 2016
From: sbockey at godaddy.com (Sara Bockey)
Date: Thu, 26 May 2016 22:25:28 +0000
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair
 Procedures
Message-ID: <230CF9EC-997E-4DD5-83F2-85E055359504@godaddy.com>

Looks good to me.

Best,

Sara


From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Thursday, May 26, 2016 at 1:31 PM
To: Lawrence Olawale-Roberts <icann at microboss.org<mailto:icann at microboss.org>>, Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

Dear SCI members,

Just a reminder to review the proposed language.  We have attached it as version 2 with the changes suggested by staff.  The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words ?vacant House? are shown as stricken.

Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC.

Kind regards,
Julie

Julie Hedlund, Policy Director

From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Monday, May 23, 2016 at 1:36 PM
To: Lawrence Olawale-Roberts <icann at microboss.org<mailto:icann at microboss.org>>, Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Lawrence,

Thank you very much for your support of the revised language.

Kind regards,
Julie

From: Lawrence Olawale-Roberts <icann at microboss.org<mailto:icann at microboss.org>>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>, Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position.

I would love that we adopt it.

Warm regards,

Lawrence
________________________________
From: Julie Hedlund<mailto:julie.hedlund at icann.org>
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr<mailto:aelsadr at egyptig.org>
Cc: gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures
Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de<mailto:wolf-ulrich.knoben at t-online.de>>, "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de<mailto:wolf-ulrich.knoben at t-online.de>>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de<mailto:wolf-ulrich.knoben at t-online.de>>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>, "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org<mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org<mailto:aelsadr at egyptig.org>>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>>
Cc: "gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org<mailto:gnso-improvem-impl-sc at icann.org>>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org<mailto:julie.hedlund at icann.org>> wrote:



[SNIP]



[The entire original message is not included.]
-------------- next part --------------
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URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160526/a4229490/attachment.html>

From julie.hedlund at icann.org  Fri May 27 13:40:33 2016
From: julie.hedlund at icann.org (Julie Hedlund)
Date: Fri, 27 May 2016 13:40:33 +0000
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair
 Procedures
In-Reply-To: <230CF9EC-997E-4DD5-83F2-85E055359504@godaddy.com>
References: <230CF9EC-997E-4DD5-83F2-85E055359504@godaddy.com>
Message-ID: <02E7A63E-995D-4B73-A85F-620F7EEF7BA8@icann.org>

Thanks Sara!

 

Best,

Julie

 

From: Sara Bockey <sbockey at godaddy.com>
Date: Thursday, May 26, 2016 at 6:25 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>, Sara Bockey <sbockey at godaddy.com>
Subject: Re: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Looks good to me.

 

Best,

 

Sara

 

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, May 26, 2016 at 1:31 PM
To: Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] REMINDER FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Dear SCI members,

 

Just a reminder to review the proposed language.  We have attached it as version 2 with the changes suggested by staff.  The suggested changes in sections 2.2.1(1) and 2.2.1(2) are included in brackets and the words ?vacant House? are shown as stricken.

 

Our next meeting is next week Thursday, 02 June, at the usual time of 1800 UTC.

 

Kind regards,

Julie

 

Julie Hedlund, Policy Director

 

From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 23, 2016 at 1:36 PM
To: Lawrence Olawale-Roberts <icann at microboss.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi Lawrence,

 

Thank you very much for your support of the revised language.

 

Kind regards,

Julie

 

From: Lawrence Olawale-Roberts <icann at microboss.org>
Date: Monday, May 23, 2016 at 1:28 PM
To: Julie Hedlund <julie.hedlund at icann.org>, Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: RE: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

 

Hi All,

I am in support of the suggested edit by Julie and Mary as it helps to provide further clarity for sections 2.2.1(1) and 2.2.1(2) on the issue of the house with the vacant Vice-Chair position. 

I would love that we adopt it.

Warm regards,

Lawrence 

From: Julie Hedlund
Sent: ?5/?23/?2016 3:08 PM
To: Amr Elsadr
Cc: gnso-improvem-impl-sc at icann.org
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures

Hi Amr,



Thank you very much for your helpful comments.  We are glad that you agree the language is an improvement.



Kind regards,

Julie



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Monday, May 23, 2016 at 8:48 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Hi,



This sounds better to me. I had also considered suggesting this change when I introduced the bracketed text, but didn?t want to confuse anyone, and figured using consistent language at the time was clearer (since ?the vacant House? was already in the text at the time).



Thanks.



Amr



On May 20, 2016, at 8:33 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



Dear SCI members,



Mary and I have a minor suggested change for your consideration: For the sentences in sections 2.2.1(1) and 2.2.1(2) instead of ?the vacant House? we suggest that it might be more clear to say, ?the House with the vacant Vice-Chair position?.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:42 AM
To: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] FOR REVIEW(2): Chair/Vice-Chair Procedures



Dear SCI members,



Please see the attached second revision of the Chair/Vice Chair Procedures for your review based on the discussion during yesterday?s SCI call.  Per the actions items from the call the second revision contains the following changes:



1.      Revised the following sentence in sections 2.2.1(1) and 2.2.1(2) to include the bracketed text: ?The deadline for the vacant House to designate its Interim Vice Chair is [no later than 23h59 Coordinate Universal Time (UTC)] 14 calendar days following the Council meeting at which no Chair was conclusively elected.?

2.      Change the title of the table to ?Chair Election Timeline? and include the suggested changes from Wolf-Ulrich in the table as follows: The date for the NomCom selectees announcement should also apply for the announcement of new councilors sent by the SGs/Cs.  Changed the title of the third column to ?time available?, and changed the time available for candidates to submit statements to 12 days.



Please send any comments or edits to the list and we will hope to finalize these procedures by the next SCI call on 02 June.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, May 20, 2016 at 9:12 AM
To: WUKnoben <wolf-ulrich.knoben at t-online.de>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear Wolf-Ulrich,



Thank you very much for your helpful edits.  I?ll include them in the revised version of the document that I will send out later today.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of WUKnoben <wolf-ulrich.knoben at t-online.de>
Reply-To: WUKnoben <wolf-ulrich.knoben at t-online.de>
Date: Thursday, May 19, 2016 at 5:27 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



All,



following the SCI call I?ve slightly revised the election table (see attached). I think the date for the NomCom selectees announcement should also apply for the announcement of new councillors sent by the SGs/Cs.


Best regards

Wolf-Ulrich



From: Julie Hedlund 

Sent: Monday, May 16, 2016 6:47 PM

To: gnso-improvem-impl-sc at icann.org 

Subject: [gnso-improvem-impl-sc] FOR REVIEW: Chair Vice-Chair Procedures



Dear SCI members,



Per the action items below from our meeting on 05 May, Mary and I have drafted the attached revised procedures on Chair/Vice-Chair Elections that are proposed to be included in Section 2.2 of the GNSO Operating Procedures.  Many thanks to Amr for his suggestion below concerning additional language, which we have included in brackets.



Please provide any comments on the list, and we can also discuss the proposed language during the SCI call on Thursday, 19 May, at our usual time of 1800 UTC.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: <owner-gnso-improvem-impl-sc at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Monday, May 9, 2016 at 10:59 AM
To: Amr Elsadr <aelsadr at egyptig.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi Amr,



Thank you for your helpful comments and the suggested language for Scenarios 2 and 3.  When staff send around the revised Operating Procedures with the Section 2.2 new language, we?ll include your suggestion in brackets.



Kind regards,

Julie



Julie Hedlund, Policy Director



From: Amr Elsadr <aelsadr at egyptig.org>
Date: Sunday, May 8, 2016 at 11:26 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-improvem-impl-sc at icann.org" <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016



Hi,



On May 5, 2016, at 11:18 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:



[SNIP]




[The entire original message is not included.]

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