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<p class="MsoNormal"><a name="_GoBack"></a><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Thanks Julie. I will be coming in over Adobe from Miami Beach (INTA Leadership) on November 16. ( For some reason I had an SCI call
on my calendar yesterday, but nobody was there so my mistake.)</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Regarding the two new items, can you provide us with the EXISTING rules on (1)Voting and (2) Waiving requirements in the Operating Procedures?</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Thanks and congrats to the Charter team on the approval of the new Charter!</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D">Anne</span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt; font-family:"Calibri","sans-serif"; color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D"></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:black">Lewis and Roca LLP is now Lewis Roca Rothgerber LLP.</span></b><span style="font-size:11.0pt; font-family:"Calibri","sans-serif"; color:#1F497D"></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif""> owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org]
<b>On Behalf Of </b>Julie Hedlund<br>
<b>Sent:</b> Thursday, October 31, 2013 11:48 AM<br>
<b>To:</b> gnso-improvem-impl-sc@icann.org<br>
<b>Subject:</b> [gnso-improvem-impl-sc] Background on New Issues: Email Voting and Procedural Waivers</span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Dear SCI members,</span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"> </span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">In our last meeting on 08 October Ron Andruff suggested it would be helpful to frame the two new issues the GNSO Council has asked the SCI to study — email
voting and procedural waivers -- in the format of the questions listed in the charter. In addition, for future requests as Mikey O'Conner suggested staff will create an online form that requesters can complete when they have issues to bring to the SCI. The
format in the charter is:</span></p>
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<li class="MsoNormal" style="color:black"><span style="font-family:"Calibri","sans-serif"">Which group do you represent? (E.g. Council, WG.)</span></li><li class="MsoNormal" style="color:black"><span style="font-family:"Calibri","sans-serif"">To which rules or processes do you refer?</span></li><li class="MsoNormal" style="color:black"><span style="font-family:"Calibri","sans-serif"">Please outline the problems</span></li><li class="MsoNormal" style="color:black"><span style="font-family:"Calibri","sans-serif"">What specific changes do you propose to address the identified problems?</span></li><li class="MsoNormal" style="color:black"><span style="font-family:"Calibri","sans-serif"">Do you have any additional suggestion for making the rules/processes easier to administer?</span></li></ol>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"> </span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">In particular, the GNSO Council requested that the SCI should take up these two new issues in its Wrap Up meeting in Durban on 17 July. Accordingly, I've
reviewed the transcript from that meeting and pulled out the relevant information from the brief discussion of these topics. I've put that information into the form of the questions from the charter. Please see the information below and also on the wiki
at: <a href="https://community.icann.org/display/gnsosci/16+November+2013">https://community.icann.org/display/gnsosci/16+November+2013</a>. These issues are on the agenda for the SCI's next meeting, which will be held face-to-face in Buenos Aires on Saturday,
16 November from 0700-0845 local time. The GNSO Secretariat will send out a notice and reminders for the meeting.</span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Best Regards,</span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"> </span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Julie </span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"> </span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Julie Hedlund, Policy Director</span></p>
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<p class="MsoNormal"><b><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Email voting</span></b><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">:</span></p>
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<p class="MsoNormal" style="margin-left:.5in; text-indent:-.25in"><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"><span style="">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Calibri","sans-serif"; color:black">Which group do you represent?</span></b><span style="font-family:"Calibri","sans-serif"; color:black"> GNSO Council</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
<p class="MsoNormal" style="margin-left:.5in; text-indent:-.25in"><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"><span style="">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Calibri","sans-serif"; color:black">To which rules or processes do you refer?</span></b><span style="font-family:"Calibri","sans-serif"; color:black"> Voting</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
<p class="MsoNormal" style="margin-left:.5in; text-indent:-.25in"><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"><span style="">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Calibri","sans-serif"; color:black">Please outline the problems:</span></b><span style="font-family:"Calibri","sans-serif"; color:black"> The Council does not have a mechanism to conduct votes outside of a meeting.</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
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<li class="MsoNormal" style="color:black"><b><span style="font-family:"Calibri","sans-serif"">What specific changes do you propose to address the identified problems? </span></b><span style="font-family:"Calibri","sans-serif""> The SCI should consider whether
and how the Council could vote outside of a meeting and under what circumstances. Quote from Jonathan Robinson in the Council transcript at the Wrap Up Meeting in Durban on 18 July 2013: "So I wanted - an issue I wanted us to consider maybe giving to the
SCI and then to the group or to a committee to look at is I’d like to rethink about whether potentially voting by email or something like that is a possibility? I know we’ve looked at it on and off over the years.…And if that would help speed things along
it would be great to just look at that issue in just maybe we can’t do it first time around obviously but for future..." He raised this issue because the Council was in the process of scheduling a special meeting in August to conduct a vote.</span></li><li class="MsoNormal" style="color:black"><b><span style="font-family:"Calibri","sans-serif"">Do you have any additional suggestion for making the rules/processes easier to administer?</span></b><span style="font-family:"Calibri","sans-serif""> Voting by email
could in some circumstances enable the Council to avoid having to schedule a special meeting for a vote that has to occur quickly.</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif""></span></li></ol>
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<p class="MsoNormal"><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"> </span></p>
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<p class="MsoNormal"><b><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black">Waivers and/or Exceptions to the GNSO Council Operating Procedures</span></b><span style="font-size:10.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
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<p class="MsoNormal" style="margin-left:.5in; text-indent:-.25in"><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"><span style="">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Calibri","sans-serif"; color:black">Which group do you represent?</span></b><span style="font-family:"Calibri","sans-serif"; color:black"> GNSO Council</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
<p class="MsoNormal" style="margin-left:.5in; text-indent:-.25in"><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"><span style="">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="font-family:"Calibri","sans-serif"; color:black">To which rules or processes do you refer?</span></b><span style="font-family:"Calibri","sans-serif"; color:black"> Submitting a motion and possibly other procedures</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif"; color:black"></span></p>
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<li class="MsoNormal" style="color:black"><b><span style="font-family:"Calibri","sans-serif"">Please outline the problems:</span></b><span style="font-family:"Calibri","sans-serif""> The Council does not have a mechanism to waive or invoke an exception to and
of its operating procedures. An example is whether the deadline for submitting motions could be waived in certain circumstances. Quote from Jonathan Robinson in the transcript at the Wrap Up Meeting in Durban on 18 July 2013: "And essentially I wasn’t empowered
as chair by our rulebook to allow that motion to be put on the table even if technically although we have done it by precedent and prior practice, even if no one objected from the council I didn’t really - there isn’t really device in the rulebook to allow
that to take place. So I personally I think that’s an area we should look at is the - when and under what circumstances - formal council procedure can be bypassed in the event that there is no objection from the council?"</span></li><li class="MsoNormal" style="color:black"><b><span style="font-family:"Calibri","sans-serif"">What specific changes do you propose to address the identified problems?</span></b><span style="font-family:"Calibri","sans-serif""> The SCI should consider whether
and how the Council could vote outside of a meeting and under what circumstances.</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif""></span></li><li class="MsoNormal" style="color:black"><b><span style="font-family:"Calibri","sans-serif"">Do you have any additional suggestion for making the rules/processes easier to administer?</span></b><span style="font-family:"Calibri","sans-serif""> A waiver mechanism
could allow the Council to consider a motion or document after the deadline of notice/submission to the Council has passed.</span><span style="font-size:13.5pt; font-family:"Calibri","sans-serif""></span></li></ol>
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