<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div><div><div><div>Dear SCI members,</div><div><br></div><div>In light of the London meeting approaching rapidly and the SCI’s meeting scheduled for this Saturday 21 June (0730 a.m. London time), I am sending you for your review the latest drafts of the proposed language for Waiver of the 10-Day Motion rule and for Remote/Electronic Voting. Essentially, the following changes were made to the version that was discussed on the last SCI call:</div><div><br></div><div><div>1. In relation to Waiver of the 10-day Motion Deadline, a majority of the sub-group has made a new recommendation that it believes addresses the concerns raised by the so-called “Option A” and “Option B” language discussed in the last SCI call – the new recommendation basically considers a failed late motion as not submitted and therefore requires it be submitted again per the usual 10-day rule for the next meeting. Please see the attached redline for the proposed change.</div><div><br></div><div>2. In relation to E-Voting, the sub-group is recommending at least one substantive addition to the proposed language, and requesting that a further question be brought back to the GNSO Council by Avri as the Council liaison for clarification:</div><ul><li>On the addition – the sub-group proposes making it clear that E-Voting is to be permissible only in cases where a motion has already been properly submitted for a regular Council meeting but for various reasons cannot be voted on at that meeting (please see attached redline for the new language in Section 5.)</li><li>On the requested clarification – the sub-group notes that the Council’s original request to the SCI mentioned the need for speedy Council action as there is at present no mechanism by which the Council could vote outside a regularly scheduled Council meeting. Although it had initially proceeded on the basis/assumption that the proposed new mechanism of E-Voting was <u>not</u> intended to extend the time or provide an additional voting mechanism for those specific Council actions that, at present, are eligible for Absentee Voting (which takes place 72 hours after a regularly scheduled Council meeting and applies only to certain listed actions such as initiating a PDP), the sub-group believes it will be useful to obtain clarification one way or the other from the Council on this point.</li></ul><div>For discussion purposes, I should note that Avri has indicated she does not support the proposed change to the 10-day Motion Deadline Waiver language, and the proposal will be further discussed by the full SCI at its London meeting.</div></div></div><div><br></div><div>A question had also been raised regarding the origin of the four stated grounds for Absentee Voting in the GNSO Operating Procedures. At the sub-group’s request staff has checked with our colleagues who supported the original work team that developed the current version of the Procedures. Their notes indicate that (1) those specific grounds were expressly carried over from the old GNSO procedures and unchanged in the current version; and (2) the reason for their inclusion is to encourage full participation and attendance at GNSO Council meetings (i.e. It should not be easy for a Councilor to not attend a meeting or participate in discussions therein and yet be permitted to cast a vote). </div><div><br></div><div>I hope this note and the attached documents are helpful.</div><div><br></div><div>Thanks and cheers</div><div>Mary</div></div><div><br></div><div><div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Mary Wong</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Senior Policy Director</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Internet Corporation for Assigned Names & Numbers (ICANN)</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Telephone: +1 603 574 4892</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri">Email: mary.wong@icann.org</font></font></div><div><font class="Apple-style-span" color="#000000"><font class="Apple-style-span" face="Calibri"><br></font></font></div><div><br></div></div></div><div><br></div></div></div></body></html>