<html><head><meta http-equiv="Content-Type" content="text/html charset=windows-1252"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;">Hi,<div><br></div><div>Just thought that it’d be interesting for folks here to know that one of our recent projects is being put to use. :)</div><div><br></div><div>Thanks.</div><div><br></div><div>Amr<br><div><br><div>Begin forwarded message:</div><br class="Apple-interchange-newline"><blockquote type="cite"><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; color:rgba(0, 0, 0, 1.0);"><b>From: </b></span><span style="font-family:'Helvetica';">Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>><br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; color:rgba(0, 0, 0, 1.0);"><b>Subject: </b></span><span style="font-family:'Helvetica';"><b>[council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</b><br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; color:rgba(0, 0, 0, 1.0);"><b>Date: </b></span><span style="font-family:'Helvetica';">December 17, 2014 at 9:28:01 PM GMT+1<br></span></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px;"><span style="font-family:'Helvetica'; color:rgba(0, 0, 0, 1.0);"><b>To: </b></span><span style="font-family:'Helvetica';">Council GNSO <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>><br></span></div><br><div><div lang="FR-BE" link="blue" vlink="purple" style="font-family: TrebuchetMS; font-size: 14px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><div class="WordSection1" style="page: WordSection1;"><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span style="font-size: 10pt; font-family: Arial, sans-serif;">Dear Councillors<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised<span class="Apple-converted-space"> </span><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf" style="color: purple; text-decoration: underline;">GNSO Operating Procedures</a><span class="Apple-converted-space"> </span>for the<span class="Apple-converted-space"> </span></span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group.<br><br>The proposed timeline for this vote is:<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></div><p class="MsoListParagraph" style="margin: 0cm 0cm 12pt 36pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: -18pt;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span>1.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><b><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">31 December 2014 23:59 UTC Final Council reply comment</span></b><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span class="Apple-converted-space"> </span>on the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list.<br></span><b><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Tony Holmes</span></b><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span class="Apple-converted-space"> </span>to hold the pen on refining the<span class="Apple-converted-space"> </span><a href="http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf" style="color: purple; text-decoration: underline;">comment</a><span class="Apple-converted-space"> </span>up to 31 December 2014.</span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><o:p></o:p></span></p><p class="MsoListParagraph" style="margin: 0cm 0cm 12pt 36pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: -18pt;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span>2.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Voting by electronic ballot<span style="color: rgb(31, 73, 125);">:</span><span class="Apple-converted-space"> </span><span style="color: rgb(31, 73, 125);"><br></span><b>Voting Opens Saturday, 3 January 2015</b><span class="Apple-converted-space"> </span><br><br><b>Voting<span class="Apple-converted-space"> </span><span style="color: rgb(31, 73, 125);">C</span>loses on Tuesday 6 January 2015 at 23:59 UTC</b>.<br>If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made.<o:p></o:p></span></p><p class="MsoListParagraph" style="margin: 0cm 0cm 12pt 36pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: -18pt;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span>3.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">9 January 2015 Comments submitted to the public comment<span class="Apple-converted-space"> </span><a href="https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en" style="color: purple; text-decoration: underline;"><span style="color: windowtext;">forum</span></a><o:p></o:p></span></p><div style="margin: 0cm 0cm 0.0001pt 36pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: -18pt;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span>4.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">All Council members, except the non-voting Nominating Committee Appointee are eligible to vote.<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf" style="color: purple; text-decoration: underline;">4. 10. 2</a><span class="Apple-converted-space"> </span>Determination; Notice. Voting outside a meeting may only occur when all of the following conditions are met:<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt 36pt; font-size: 11pt; font-family: Calibri, sans-serif; text-indent: -18pt;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><span>a.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">The GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each Stakeholder Group and Constituency to consider the issue by the time the vote is called;<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time;<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of the voting period (in UTC), which period shall not be less than four (4) calendar days.<o:p></o:p></span></div><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></p><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf" style="color: purple; text-decoration: underline;">4. 10.3.1</a><span class="Apple-converted-space"> </span>Guidelines for Voting Outside a Meeting<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will:<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">a. Be open (i.e., not by secret ballot);<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending of the voting period.<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures.<br><br>Please let me know if you have any questions.<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Thank you.<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Kind regards,<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;">Glen<o:p></o:p></span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span lang="EN-US" style="font-size: 10pt; font-family: Arial, sans-serif;"> </span></div><div style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;"><span style="font-size: 10pt; font-family: Arial, sans-serif;">Glen de Saint Géry<br>GNSO Secretariat<br><b><a href="mailto:gnso.secretariat@gnso.icann.org" style="color: purple; text-decoration: underline;">gnso.secretariat@gnso.icann.org</a></b><br><b><a href="http://gnso.icann.org/" style="color: purple; text-decoration: underline;">http://gnso.icann.org</a></b></span></div></div></div></div></blockquote></div><br></div></body></html>