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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Thanks for posting this, Amr. Indeed, it is nice to see things go from start to finish to implementation – as long as that can sometimes take! ;o)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Well done all!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'>And a very Merry Happy Christmas New Year to all those celebrating the holidays!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'>RA<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>Ron Andruff<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'>ONR Consulting, Inc.<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D'><a href="http://www.ICANNSherpa.com"><span style='color:#0563C1'>www.ICANNSherpa.com</span></a> <o:p></o:p></span></b></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri",sans-serif'> owner-gnso-improvem-impl-sc@icann.org [mailto:owner-gnso-improvem-impl-sc@icann.org] <b>On Behalf Of </b>Amr Elsadr<br><b>Sent:</b> Wednesday, December 17, 2014 16:05<br><b>To:</b> <gnso-improvem-impl-sc@icann.org><br><b>Subject:</b> [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hi,<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Just thought that it’d be interesting for folks here to know that one of our recent projects is being put to use. :)<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Amr<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Begin forwarded message:<o:p></o:p></p></div><p class=MsoNormal><br><br><o:p></o:p></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal><b><span style='font-family:"Helvetica",sans-serif'>From: </span></b><span style='font-family:"Helvetica",sans-serif'>Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>></span><o:p></o:p></p></div><div><p class=MsoNormal><b><span style='font-family:"Helvetica",sans-serif'>Subject: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span></b><o:p></o:p></p></div><div><p class=MsoNormal><b><span style='font-family:"Helvetica",sans-serif'>Date: </span></b><span style='font-family:"Helvetica",sans-serif'>December 17, 2014 at 9:28:01 PM GMT+1</span><o:p></o:p></p></div><div><p class=MsoNormal><b><span style='font-family:"Helvetica",sans-serif'>To: </span></b><span style='font-family:"Helvetica",sans-serif'>Council GNSO <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>></span><o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p><div><div><div><p class=MsoNormal><span lang=FR-BE style='font-size:10.0pt;font-family:"Arial",sans-serif'>Dear Councillors</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=FR-BE style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised<span class=apple-converted-space> </span><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style='color:purple'>GNSO Operating Procedures</span></a><span class=apple-converted-space> </span>for the<span class=apple-converted-space> </span>Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group.<br><br>The proposed timeline for this vote is:</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>1.</span><span style='font-size:7.0pt'> <span class=apple-converted-space> </span></span><b><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>31 December 2014 23:59 UTC Final Council reply comment</span></b><span class=apple-converted-space><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span></span><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>on the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list.<br><b>Tony Holmes</b><span class=apple-converted-space> </span>to hold the pen on refining the<span class=apple-converted-space> </span><a href="http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf"><span style='color:purple'>comment</span></a><span class=apple-converted-space> </span>up to 31 December 2014.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>2.</span><span style='font-size:7.0pt'> <span class=apple-converted-space> </span></span><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Voting by electronic ballot<span style='color:#1F497D'>:</span><span class=apple-converted-space> </span><span style='color:#1F497D'><br></span><b>Voting Opens Saturday, 3 January 2015</b><span class=apple-converted-space> </span><br><br><b>Voting<span class=apple-converted-space> </span><span style='color:#1F497D'>C</span>loses on Tuesday 6 January 2015 at 23:59 UTC</b>.<br>If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p><p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>3.</span><span style='font-size:7.0pt'> <span class=apple-converted-space> </span></span><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>9 January 2015 Comments submitted to the public comment<span class=apple-converted-space> </span><a href="https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en"><span style='color:windowtext'>forum</span></a></span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>4.</span><span style='font-size:7.0pt'> <span class=apple-converted-space> </span></span><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>All Council members, except the non-voting Nominating Committee Appointee are eligible to vote.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style='color:purple'>4. 10. 2</span></a><span class=apple-converted-space> </span>Determination; Notice. Voting outside a meeting may only occur when all of the following conditions are met:</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div style='margin-left:.5in'><p class=MsoNormal style='text-indent:-.25in'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>a.</span><span style='font-size:7.0pt'> <span class=apple-converted-space> </span></span><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>The GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each Stakeholder Group and Constituency to consider the issue by the time the vote is called;</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time;</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of the voting period (in UTC), which period shall not be less than four (4) calendar days.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style='color:purple'>4. 10.3.1</span></a><span class=apple-converted-space> </span>Guidelines for Voting Outside a Meeting</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will:</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>a. Be open (i.e., not by secret ballot);</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending of the voting period.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures.<br><br>Please let me know if you have any questions.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Thank you.</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Kind regards,</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Glen</span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'> </span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=FR-BE style='font-size:10.0pt;font-family:"Arial",sans-serif'>Glen de Saint Géry<br>GNSO Secretariat<br><b><a href="mailto:gnso.secretariat@gnso.icann.org"><span style='color:purple'>gnso.secretariat@gnso.icann.org</span></a></b><br><b><a href="http://gnso.icann.org/"><span style='color:purple'>http://gnso.icann.org</span></a></b></span><span lang=FR-BE style='font-size:11.0pt;font-family:"Calibri",sans-serif'><o:p></o:p></span></p></div></div></div></blockquote></div><p class=MsoNormal><o:p> </o:p></p></div></div></body></html>