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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks Julie. This background is very much appreciated. I look forward to reconvening on January 20. In the meantime, could you please provide all SCI members
(including me) with the Working Text of the Westlake Group in relation to the GNSO Review? I think this is something that SCI members should read before our call on January 20.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Lori and I will be working on the draft letter to Council and will send it in advance of the call along with a proposed agenda.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Separately, I would appreciate a recap of the duties of the Chair in relation to the conduct of meetings, e.g. starting the recording, asking for update of
SOIs, etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> </span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Julie Hedlund [mailto:julie.hedlund@icann.org]
<br>
<b>Sent:</b> Monday, January 05, 2015 9:01 AM<br>
<b>To:</b> Aikman-Scalese, Anne; <gnso-improvem-impl-sc@icann.org><br>
<b>Cc:</b> gnso-secs@icann.org; Glen de Saint Géry<br>
<b>Subject:</b> Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Anne,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">If there are no objections received today from SCI members, the GNSO Secretariat will schedule the next meeting for 20 January at the usual time.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">As to the letter, there is no template. In general there have been two ways that the SCI has communicated to the Council. The most common is for the liaison
to send a motion to the Council for consideration concerning revisions to the GNSO Operating Procedures, as was done most recently by Avri for the revisions that were approved at the Council meeting on 13 November. The motion was sent in an email message
from Avri to the Council list.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">The second way the SCI has contacted the Council is also via email when the SCI has taken up an issue, but has determined that no changes to the Operating Procedures
are warranted, or to recommend other changes not related to the Operating Procedures. This was how the changes to the SCI Charter were addressed in 2013. In that case Ron sent an email to the Council Chair with the draft revised Charter as an attachment
and a short description of the changes. Recommendations on deferral of motions and raising an issue, which were addressed by the SCI at the Council's request in 2012, did not require changes to the Operating Procedures. In those cases Wolf-Ulrich sent emails
to the Council Chair providing a brief background on the issue and indicating how the SCI recommended that it should be addressed. For the wording contained in these emails see the text in quotes under each issue heading on the wiki at: <a href="https://community.icann.org/pages/viewpage.action?pageId=49350790">https://community.icann.org/pages/viewpage.action?pageId=49350790</a>. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">With respect to the SCI suggestion for a full review of WG Consensus levels, I don't think there was any prior correspondence to the Council. I cannot find any
from the archives either from Ron or Avri. Mary Wong did record this suggestion on the Wiki, I think as a reflection of the SCI conversations at its meeting in LA in October if I recall correctly.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Thus, in this instance I think that you could draft an email asking for Council guidance on the 2015 work of the SCI and including the suggested possible issues.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Best regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><Aikman-Scalese>, Anne <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>><br>
<b>Date: </b>Friday, January 2, 2015 3:49 PM<br>
<b>To: </b>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc: </b>"<a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a>" <<a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a>>, Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>><br>
<b>Subject: </b>RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<blockquote style="border:none;border-left:solid #B5C4DF 4.5pt;padding:0in 0in 0in 4.0pt;margin-left:3.75pt;margin-right:0in" id="MAC_OUTLOOK_ATTRIBUTION_BLOCKQUOTE">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Julie,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I think your suggestion for January 20 makes perfect sense. I will undertake to draft a letter requesting further guidance to SCI from Council. I have notes
from both Greg and Amr with respect to this and have noted your reference to the items listed in the wiki related to (1) review of WG Consensus Levels and (2) a full review of GNSO Operating Procedures. I note that SCI itself is a “group chartered by the
GNSO Council” and that it raised the question of review of WG Consensus Levels with Council last year after working on the “Consensus Against” issue.
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">So let’s schedule the January 20 meeting in hopes that more members may attend and I will draft a letter before that listing the items raised by Greg and Amr
in previous e-mails as well as the WG Consensus Level review for Council’s consideration.
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Many thanks Julie, Glen, et all for your guidance. I certainly do think that we want to ask Council to give Avri 15 minutes in Singapore. I think this means
our letter must be final before February 1 and that seems reasonable.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Julie, could you please send me a template for sending a letter to Jonathan from SCI based on previous letters sent by Ron and Wolf-Ulrich? I look forward
to talking with the members on January 20.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you and Happy New Year to all who celebrate it!,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"> Julie Hedlund [<a href="mailto:julie.hedlund@icann.org">mailto:julie.hedlund@icann.org</a>]
<br>
<b>Sent:</b> Friday, January 02, 2015 9:23 AM<br>
<b>To:</b> Aikman-Scalese, Anne; <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc:</b> <a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a>; Glen de Saint Géry<br>
<b>Subject:</b> Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Dear Anne and SCI members,</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">As there is a conflict on the 13th, could we consider the following Tuesday, 20 January? Perhaps a letter could be drafted in advance and reviewed on the list
ahead of the meeting.</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Please advise how you would like staff to proceed.</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Best regards,</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie Hedlund, Policy Director </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>><br>
<b>Date: </b>Friday, January 2, 2015 6:53 AM<br>
<b>To: </b>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "Aikman-Scalese, Anne" <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>>, "<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>>"
<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc: </b>"<a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a>" <<a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a>><br>
<b>Subject: </b>RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<blockquote style="border:none;border-left:solid #B5C4DF 4.5pt;padding:0in 0in 0in 4.0pt;margin-left:3.75pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt" id="MAC_OUTLOOK_ATTRIBUTION_BLOCKQUOTE">
<div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Dear Julie,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">In view of the conflict with the NCPH Intercessional, please confirm whether you would like us to proceed with scheduling the next SCI meeting on 13 January
2015? </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you very much.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Wishing you all a very happy and successful New Year!</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Kind regards,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Glen</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Glen de Saint Géry<br>
GNSO Secretariat<br>
<b><a href="mailto:gnso.secretariat@gnso.icann.org">gnso.secretariat@gnso.icann.org</a></b><br>
<b><a href="http://gnso.icann.org/">http://gnso.icann.org</a></b></span><span style="color:black"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<div>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"> Julie Hedlund
<br>
<b>Sent:</b> mercredi 31 décembre 2014 17:33<br>
<b>To:</b> Aikman-Scalese, Anne; <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc:</b> Glen de Saint Géry; <a href="mailto:gnso-secs@icann.org">gnso-secs@icann.org</a><br>
<b>Subject:</b> Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span lang="FR-BE" style="color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Dear Anne and SCI members,</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">The GNSO Secretariat can assist in scheduling an SCI call at the usual time of 2000 UTC on Tuesday, 13 January. The staff and Secretariat also can
assist in requesting 15 minutes for Avri on the GNSO Council schedule in Singapore to discuss the SCI direction for 2015. Whether the time will be granted will depend of course on the Council's workload, which will as noted be taken up largely with issues
relating to the IANA stewardship transition and accountability.</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">With respect to the Charter, please refer to the wiki at: <a href="https://community.icann.org/display/gnsosci/2.+Charter">https://community.icann.org/display/gnsosci/2.+Charter</a>.
Please note in particular the General and Working Method sections. In the General section the following sentence indicates the scope of the SCI's remit: "The SCI is also responsible for considering requests concerning issues related to the GNSO Council processes
and procedures and to Working Group guidelines that have been identified either by the GNSO Council or a group chartered by the GNSO Council as needing discussion." As per the Charter the GNSO Council generally has requested that the SCI should address specific
issues relating to its processes and procedures (rather than the SCI making the request to the Council). See the work completed by the SCI since its inception:
<a href="https://community.icann.org/pages/viewpage.action?pageId=49350790">https://community.icann.org/pages/viewpage.action?pageId=49350790</a>. It has nonetheless been noted on the SCI wiki as of October 2014 that the SCI has suggested to the Council that
it take up the following two issues: 1) a full review of the Working Group Consensus Levels and 2) a full review of the GNSO Operating Procedures. See:
<a href="https://community.icann.org/pages/viewpage.action?pageId=49357334">https://community.icann.org/pages/viewpage.action?pageId=49357334</a>. Also as noted by Mary Wong on 18 December, prior to assigning new issues to the SCI it is possible that the Council
may wish to consider the results of the first report of the GNSO review, as well its tasks with respect to the IANA stewardship transition and accountability.</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">I hope you all have a Happy New Year!</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Best regards,</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie Hedlund, Policy Director</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span lang="FR-BE" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span lang="FR-BE" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><Aikman-Scalese>, Anne <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>><br>
<b>Date: </b>Tuesday, December 30, 2014 2:30 PM<br>
<b>To: </b>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, 'Amr Elsadr' <<a href="mailto:aelsadr@egyptig.org">aelsadr@egyptig.org</a>>, "<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>>"
<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc: </b>Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>><br>
<b>Subject: </b>RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
</div>
<blockquote style="border:none;border-left:solid #B5C4DF 4.5pt;padding:0in 0in 0in 4.0pt;margin-left:3.75pt;margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt" id="MAC_OUTLOOK_ATTRIBUTION_BLOCKQUOTE">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">SCI members and Julie,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">My goal would be for SCI to have a letter to GNSO composed in time for Avri to present it in Singapore GNSO working sessions as a menu of items which GNSO Council
could choose from to provide assignments to SCI. My question is whether a January 13 call would be sufficient time for SCI to have a discussion leading to preparation of the letter to Council based on projects we have considered in the past and that Ron and
Greg have outlined. </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I do not think that SCI work should stop due to the IANA transition issues. One question might be how SCI can best help GNSO in addressing these issues. For
example, if SCI reviews PDP consensus levels on a more thorough basis than previously examined, would that improve ICANN Accountability as it relates to the transition? Do these consensus levels or any other aspect of the PDP process have a significant impact
on accountability?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">So from my point of view,
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Question 1 is: Can we schedule a call as late as January 13 and still get Avri 15 minutes on the GNSO Council schedule to discuss SCI direction for 2015?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Question 2: What work is within SCI’s Charter that will assist Council the most in relation to the IANA transition and overall ICANN Accountability?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I would propose to discuss these questions in a January 13 call to be scheduled by Julie. As to whether we can get on the Council schedule in working sessions
in Singapore for this purpose, I think we need to rely on Avri and Glen for that purpose. Avri, your thoughts?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"> Julie Hedlund [<a href="mailto:julie.hedlund@icann.org">mailto:julie.hedlund@icann.org</a>]
<br>
<b>Sent:</b> Thursday, December 18, 2014 5:09 PM<br>
<b>To:</b> Aikman-Scalese, Anne; 'Amr Elsadr'; <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Subject:</b> Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Hi Anne,</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">I've attached Ron's slides from LA. Please also see the wiki on the Work Completed/In Progress at: <a href="https://community.icann.org/pages/viewpage.action?pageId=49350790">https://community.icann.org/pages/viewpage.action?pageId=49350790</a>.
Staff will update it to reflect the items recently approved by the Council.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">If the SCI wants to give the Council time to consider a letter at their meeting on the 15th as a courtesy you might want to have it to the Council by January
5th, which is the deadline for motions and documents. However, this may not be possible since it wouldn't allow time for SCI members to discuss a letter during a call, and members also are likely to be out during the next two weeks for holidays so they may
not be able to make much progress on the list. In addition, the ICANN offices are closed beginning at Noon on 24 December through Friday, 2 January 2015. They will reopen on 5 January. We can certainly schedule a meeting at the usual time on the 6th to kick
things off. Let us know if you would like us to schedule a meeting on the 6th. </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Best regards,</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie Hedlund, Director, SSAC Support</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><Aikman-Scalese>, Anne <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>><br>
<b>Date: </b>Thursday, December 18, 2014 6:38 PM<br>
<b>To: </b>'Amr Elsadr' <<a href="mailto:aelsadr@egyptig.org">aelsadr@egyptig.org</a>>, "<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Cc: </b>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>><br>
<b>Subject: </b>RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks Amr. This new provision looks quite useful in these circumstances. Nice to know.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I’ll be out of the office all next week but am looking at the correspondence between you and Greg.
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Ron and Julie, could the two of you recap the projects Ron presented to Council as possibilities for SCI work during the meeting in LA? If possible I would
appreciate receiving a copy of Ron’s slides.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Finally, Julie, does it make sense for us to schedule the first SCI call to review a draft letter to Council on January 13 or does it need to be January 6?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Lewis Roca Rothgerber LLP |
</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">(T) 520.629.4428 | (F) 520.879.4725</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><u><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:blue"><a href="mailto:AAikman@LRRLaw.com" target="_new" title="Email User">AAikman@LRRLaw.com</a></span></u></b><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">
| <a href="http://www.lrrlaw.com/" target="_new" title="Lewis and Roca Webpage">
www.LRRLaw.com</a></span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"><a href="mailto:owner-gnso-improvem-impl-sc@icann.org">owner-gnso-improvem-impl-sc@icann.org</a>
[<a href="mailto:owner-gnso-improvem-impl-sc@icann.org">mailto:owner-gnso-improvem-impl-sc@icann.org</a>]
<b>On Behalf Of </b>Amr Elsadr<br>
<b>Sent:</b> Wednesday, December 17, 2014 2:05 PM<br>
<b>To:</b> <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Subject:</b> [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Hi,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Just thought that it’d be interesting for folks here to know that one of our recent projects is being put to use. :)<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Thanks.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Amr<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Begin forwarded message:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"><br>
<br>
<br>
<br>
<br>
<br>
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif";color:black">From:
</span></b><span style="font-family:"Helvetica","sans-serif";color:black">Glen de Saint Géry <<a href="mailto:Glen@icann.org">Glen@icann.org</a>></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif";color:black">Subject: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group</span></b><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif";color:black">Date:
</span></b><span style="font-family:"Helvetica","sans-serif";color:black">December 17, 2014 at 9:28:01 PM GMT+1</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif";color:black">To:
</span></b><span style="font-family:"Helvetica","sans-serif";color:black">Council GNSO <<a href="mailto:council@gnso.icann.org">council@gnso.icann.org</a>></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Dear Councillors</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">The Council approved at the meeting on 11 December 2014, Voting Outside a Meeting, as described in Section 4.10 in the revised<span class="apple-converted-space"> </span><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style="color:purple">GNSO
Operating Procedures</span></a><span class="apple-converted-space"> </span>for the<span class="apple-converted-space"> </span>Council’s reply comment on the Nominating Committee Recommendations from the Board Working Group.<br>
<br>
The proposed timeline for this vote is:</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">1.</span><span style="font-size:7.0pt;color:black"> <span class="apple-converted-space"> </span></span><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">31
December 2014 23:59 UTC Final Council reply comment</span></b><span class="apple-converted-space"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">on
the Nominating Committee Recommendations from the Board Working Group submitted to the Council mailing list.<br>
<b>Tony Holmes</b><span class="apple-converted-space"> </span>to hold the pen on refining the<span class="apple-converted-space"> </span><a href="http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf"><span style="color:purple">comment</span></a><span class="apple-converted-space"> </span>up
to 31 December 2014.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">2.</span><span style="font-size:7.0pt;color:black"> <span class="apple-converted-space"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Voting
by electronic ballot</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">:</span><span class="apple-converted-space"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
</span><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Voting Opens Saturday, 3 January 2015</span></b><span class="apple-converted-space"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><br>
<br>
<b>Voting<span class="apple-converted-space"> </span></b></span><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">C</span></b><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">loses on Tuesday 6 January
2015 at 23:59 UTC</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">.<br>
If you foresee any connectivity issues during this period, please let me know so that alternate arrangements can be made.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;text-indent:-.25in">
<span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">3.</span><span style="font-size:7.0pt;color:black"> <span class="apple-converted-space"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">9
January 2015 Comments submitted to the public comment<span class="apple-converted-space"> </span><a href="https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en"><span style="color:windowtext">forum</span></a></span><span style="color:black"><o:p></o:p></span></p>
<div style="margin-left:.5in">
<p class="MsoNormal" style="text-indent:-.25in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">4.</span><span style="font-size:7.0pt;color:black"> <span class="apple-converted-space"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">All
Council members, except the non-voting Nominating Committee Appointee are eligible to vote.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style="color:purple">4. 10. 2</span></a><span class="apple-converted-space"> </span>Determination;
Notice. Voting outside a meeting may only occur when all of the following conditions are met:</span><span style="color:black"><o:p></o:p></span></p>
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<div style="margin-left:.5in">
<p class="MsoNormal" style="text-indent:-.25in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">a.</span><span style="font-size:7.0pt;color:black"> <span class="apple-converted-space"> </span></span><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">The
GNSO Chair determines, after discussion with Council members, that the issue will have been adequately discussed and sufficient time given to each Stakeholder Group and Constituency to consider the issue by the time the vote is called;</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> b. The GNSO Chair determines, after discussion with Council members, that the Council’s regular meeting schedule would make it difficult to resolve the
issue without scheduling an extra meeting and this would be impractical in light of the circumstances at that time;</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> c. No Councilor objects to the vote being taken outside a regularly scheduled Council meeting; and</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> d. The GNSO Chair provides at least seven (7) calendar days’ advance notice of the vote, along with notice of the beginning and ending day and hour of the
voting period (in UTC), which period shall not be less than four (4) calendar days.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"><a href="http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf"><span style="color:purple">4. 10.3.1</span></a><span class="apple-converted-space"> </span>Guidelines
for Voting Outside a Meeting</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">As with votes taken during a regularly scheduled GNSO Council meeting, all votes taken outside a meeting will:</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">a. Be open (i.e., not by secret ballot);</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">b. Allow for the inclusion of voting statements in accordance with Section 4.3.2 of these Operating Procedures; and</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">c. Have their outcomes published and recorded, with accompanying voter statements, if any, as minutes for purposes of formal record keeping. These items</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">are to be prepared and approved in accordance with Section 3.5 of these Operating Procedures, except that the relevant time period shall commence with the ending
of the voting period.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">4.10.3.2 Voting outside a meeting should normally be by electronic means. Methods used to transmit and record votes taken outside of meetings shall be authenticated
and verifiable using the same criteria and applying the same standards as those used for absentee ballots under Section 4.4.3 of these Operating Procedures.<br>
<br>
Please let me know if you have any questions.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Thank you.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Kind regards,</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Glen</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="FR-BE" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">Glen de Saint Géry<br>
GNSO Secretariat<br>
<b><a href="mailto:gnso.secretariat@gnso.icann.org"><span style="color:purple">gnso.secretariat@gnso.icann.org</span></a></b><br>
<b><a href="http://gnso.icann.org/"><span style="color:purple">http://gnso.icann.org</span></a></b></span><span style="color:black"><o:p></o:p></span></p>
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