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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Julie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Please proceed on these items as you recommend below. We can discuss in our December 10 meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you so much for your able assistance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Julie Hedlund [mailto:julie.hedlund@icann.org]
<br>
<b>Sent:</b> Thursday, November 19, 2015 2:12 PM<br>
<b>To:</b> Aikman-Scalese, Anne; 'Rudi Vansnick'<br>
<b>Cc:</b> Marika Konings; Mary Wong; gnso-improvem-impl-sc@icann.org<br>
<b>Subject:</b> Re: New Referral Request to the Standing Committee for GNSO Improvements Implementation<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Dear Anne,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Thank you very much concerning the meetings. We'll see if December 10 works for Rudi and thank you for the reminder about the call for members. I can take care
of that message if you like.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">With respect to the SCI Chair, I've included below the relevant procedures from the Charter, which notes that a call for volunteers should go out in December.
I had planned to send that out. Here is the text:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">"In December of each year, the SCI will ask for volunteers from its primary members to serve as Chair and Vice Chair. If the current Chair or Vice Chair is not term limited, wishes to continue
for a second year, and there are no other volunteers, no election will be held. If there is more than one volunteer for either position, the following procedure will be followed:</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">1. If there are only two candidates for Chair and no candidates for Vice Chair, the GNSO Secretariat will conduct an election via e-mail ballot and tally the results after one week. The losing
candidate will have the option of accepting the position of Vice Chair. If he or she elects not to accept this position, the SCI will ask for volunteers for Vice Chair; or </span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif""> 2. If there are more than two candidates for the Chair or one or more candidates for Vice Chair, the GNSO Secretariat will conduct an election for each position via e-mail ballot and tally
the results after one week. In the event no one candidate receives a clear majority, the GNSO Secretariat will conduct an election between the two candidates receiving the most votes via email ballot and tally the results after one week."</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Kind regards,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Julie </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">"Aikman-Scalese, Anne" <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>><br>
<b>Date: </b>Thursday, November 19, 2015 4:07 PM<br>
<b>To: </b>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, 'Rudi Vansnick' <<a href="mailto:rudi.vansnick@isoc.be">rudi.vansnick@isoc.be</a>><br>
<b>Cc: </b>Marika Konings <<a href="mailto:marika.konings@icann.org">marika.konings@icann.org</a>>, Mary Wong <<a href="mailto:mary.wong@icann.org">mary.wong@icann.org</a>>, "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>"
<<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Subject: </b>RE: New Referral Request to the Standing Committee for GNSO Improvements Implementation<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks Julie. I think we should try for December 10 unless Rudi feels otherwise. We should also call for members to confirm they still represent their constituencies
going forward into 2016 and I will be nominating Rudi for Chair for 2016.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"> Julie Hedlund [<a href="mailto:julie.hedlund@icann.org">mailto:julie.hedlund@icann.org</a>]
<br>
<b>Sent:</b> Thursday, November 19, 2015 1:48 PM<br>
<b>To:</b> Aikman-Scalese, Anne; 'Rudi Vansnick'<br>
<b>Cc:</b> Marika Konings; Mary Wong; <a href="mailto:gnso-improvem-impl-sc@icann.org">
gnso-improvem-impl-sc@icann.org</a><br>
<b>Subject:</b> Re: New Referral Request to the Standing Committee for GNSO Improvements Implementation</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Hi Anne,</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">I was just getting ready to send a note on this to the SCI. There is a request template and Mary assisted Wolf-Ulrich Knoben in completing it for this request.
I've attached it. I'll also send it with my message to the SCI.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">In addition, our regular schedule of meetings was Thursdays at 1800 UTC/1300 EST. Perhaps you and Rudi might look at your schedules for December as to whether
it would work for you to have meetings on the 10th and/or the 17th? I am not offering next Thursday as it is the Thanksgiving holiday and on 03 December all ICANN Policy Development staff (which includes Mary, Marika, me, and the GNSO Secretariat) will be
in the Policy Team Strategic Meetings in LA so we won't be available to support a call. I also am avoiding 24 December as that is the day before Christmas and SCI members may be traveling.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">We'll be happy to work with you to set up meetings.</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Kind regards,</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Julie Hedlund, Policy Director</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">"Aikman-Scalese, Anne" <<a href="mailto:AAikman@lrrlaw.com">AAikman@lrrlaw.com</a>><br>
<b>Date: </b>Thursday, November 19, 2015 3:39 PM<br>
<b>To: </b>'Rudi Vansnick' <<a href="mailto:rudi.vansnick@isoc.be">rudi.vansnick@isoc.be</a>><br>
<b>Cc: </b>Marika Konings <<a href="mailto:marika.konings@icann.org">marika.konings@icann.org</a>>, Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, Mary Wong <<a href="mailto:mary.wong@icann.org">mary.wong@icann.org</a>>,
"<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br>
<b>Subject: </b>RE: New Referral Request to the Standing Committee for GNSO Improvements Implementation</span><span style="color:black"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Julie and Mary,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">How do we handle? I think there was a particular template for requests to come to SCI which you developed with Avri. Does that template apply here and how
is it processed to us?</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Anne</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Anne E. Aikman-Scalese, Of Counsel</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">Lewis Roca Rothgerber LLP</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">(T) 520.629.4428 | (F) 520.879.4725</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="mailto:AAikman@lrrlaw.com" target="_new" title="Email User">AAikman@lrrlaw.com</a></span></b><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:black">
| <a href="http://www.lrrlaw.com/" target="_new" title="Lewis and Roca Webpage">
www.LRRLaw.com</a></span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black"> Rudi Vansnick [<a href="mailto:rudi.vansnick@isoc.be">mailto:rudi.vansnick@isoc.be</a>]
<br>
<b>Sent:</b> Thursday, November 19, 2015 10:10 AM<br>
<b>To:</b> Aikman-Scalese, Anne<br>
<b>Cc:</b> Marika Konings; Julie Hedlund; GNSO Secretariat<br>
<b>Subject:</b> New Referral Request to the Standing Committee for GNSO Improvements Implementation</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Dear Anne,<o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Today on the GNSO Council meeting the following item was discussed and voted. So, we have a new topic to take care off on our next meetings. This will most probably be a lot of work. Perhaps we need to schedule
a meeting before mid december. <o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="color:black">What is your view on this ?<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Kind regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:black">Rudi Vansnick</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;color:black">Chair Non-for-Profit Operational Concerns Constituency (NPOC)</span><span style="color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:13.5pt;color:black"><a href="mailto:rudi.vansnick@npoc.org">rudi.vansnick@npoc.org</a> — Tel : +32 (0)9 329 39 16 — </span><span style="font-size:10.0pt;color:black">Mobile : +32 (0)475 28 16 32</span><span style="color:black"><o:p></o:p></span></p>
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<div>
<h3><u><span style="color:black">Item 5: VOTE ON MOTION – New Referral Request to the Standing Committee for GNSO Improvements Implementation (10 minutes)</span></u><span style="color:black"><o:p></o:p></span></h3>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">The GNSO Council identified a number of procedural issues during the most recent round of elections for the GNSO Chair. These arise mainly from the fact
that the GNSO Operating Procedures do not currently contain express provisions for an election timetable and a method for prescribing the specific terms to be served by the Chair and Vice-Chairs. The Procedures also do not seem to permit new incoming Council
members to stand for the Chair position. Here the Council will discuss and vote on whether to refer these matters to the GNSO’s Standing Committee for GNSO Improvements Implementation (SCI), and the scope of such a
<a href="http://tinyurl.com/peqmrqd">referral request</a>.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Additional info:<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><strong><span style="color:black">2. Updated Draft GNSO Council Resolution for the Council meeting on 19 November 2015 – Referral Request to the SCI</span></strong><b><span style="color:black"><br>
<br>
<strong>Made by: Wolf-Ulrich Knoben</strong><br>
<strong>Seconded by:</strong></span></b><span style="color:black"> <strong>Carlos Raúl Gutiérrez</strong><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Whereas<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
The GNSO Operating Procedures in Chapter 2.2 describe the process of elections of the GNSO Chair and the GNSO Vice-Chairs (<a href="http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf">http://gnso.icann.org/en/council/op-procedures-24jun15-en.pdf</a>);<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
Following the result of the initial election round at ICANN54 in Dublin, the GNSO Council agreed on a time table for the next round for the election of the GNSO Chair 2015-2016 (<a href="http://gnso.icann.org/en/elections/proposed-council-chair-03sep15-en.pdf">http://gnso.icann.org/en/elections/proposed-council-chair-03sep15-en.pdf</a>);<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
During the ICANN 54 meeting in Dublin questions were raised with regards to the election process for the GNSO Chair and Vice-Chairs, including the candidate nomination process with particular reference to the preparedness of newly-elected Council members to
vote, the eligibility of newly elected Councilors to run for the GNSO Chair position, the need for the GNSO Council to specifically determine the term of the Chair and Vice-Chairs in accordance with the ICANN Bylaws, and to the overall timing of the Chair
election.<o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Resolved<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">The GNSO Council requests the Standing Committee on Improvements Implementation (SCI)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">To review Sections 2.2(b), (f) and (g) of the GNSO Operating Procedures with respect to clarifying: (i) the eligibility of incoming Council members to run for the position of GNSO Chair; (ii) the start
and end dates and the duration of the Chair and Vice-Chair terms in accordance with the ICANN Bylaws; and (iii) the timing of publication of the election results; and<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l2 level1 lfo5">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">?<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">To recommend a general time table for election of the GNSO Council Chair to be approved by the GNSO Council and added to the GNSO Operating Procedures.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Euphemia UCAS";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Euphemia UCAS";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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