<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;">Dear SCI Members,</div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><div><font face="Calibri,sans-serif">Per the action item below from the SCI meeting on 05 March relating to the Sub Team A report on Current Practice in Relation to Motions, Mary and I have drafted language </font>for your consideration for a revised version of the GNSO Operating Procedures. The language is contained in a new section 3.3.3 Submitting, Seconding, and Amending Motions in the attached document. The language is based on the documentation of the current procedure, as well as the changes to current procedure, recommended by Sub Team A and agreed to by the SCI. The recommendations are provided below for reference.</div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;">Best regards,</div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;">Julie</div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;">Julie Hedlund, Policy Director</div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><b>Sub Team A Recommendations</b></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><div><div><div><div><span style="font-family: -webkit-standard;"><b>ISSUE 1: Must every motion be seconded?</b></span></div><div><font color="#ff0000">AGREED: Every motion must be seconded before a vote.</font></div><div><font color="#ff0000"><font face="Calibri,sans-serif">ACTION: </font>UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached):</font></div><div><font color="#ff0000"><font face="Calibri,sans-serif">5.<span class="Apple-tab-span" style="white-space: pre;"> </span></font><font face="Calibri,sans-serif">If a GNSO Council member (other than the proposer) seconds the motion the GNSO Council Chair calls for its discussion or a vote.</font></font></div><div><br></div><div><b>ISSUE 2: Must the seconder be not just a different Councilor but also a Councilor from a different Stakeholder Group/Constituency? </b></div></div><div><font color="#ff0000">AGREED: Do not include a requirement that the seconder should be from a different stakeholder group or constituency. </font></div><div><font color="#ff0000">ACTION: NO CHANGE TO THE CURRENT PROCESS.</font></div><div><div><i><u><br></u></i></div><div><b>ISSUE 3: Should there be a deadline for motions to be seconded?</b></div><div><font color="#ff0000">AGREED: A motion should be seconded prior to discussion.</font></div><div><font color="#ff0000">ATION: UPDATE THE PROCESS AND FLOW CHART ACCORDINGLY (in red below and attached):</font></div><div><font color="#ff0000"><span style="font-size: medium;">4.</span><span class="Apple-tab-span" style="white-space: pre;"> </span>The motion can be discussed up to the Council meeting, but discussion and voting on the motion at the Council meeting cannot proceed without a second. </font></div></div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div style="font-family: -webkit-standard;"><br></div></div></span><div><b>ISSUE 4: Should there be a time limit /deadline for submitting amendments, to allow each SG/C adequate time to discuss them rather than have the Council deal with what could potentially be substantively new subject matter "on the fly" during a Council meeting? When should a motion be deferred in certain circumstances, e.g. "competing" amendments?</b></div></div><div><font color="#ff0000">AGREED: Do not require a deadline for submission of amendments prior to, or during, discussion of a motion.</font></div></div><div><font color="#ff0000">ACTION: NO CHANGE TO CURRENT PROCESS</font>.</div></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><div id="MAC_OUTLOOK_SIGNATURE"></div></div></div><div style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><br></div><span id="OLK_SRC_BODY_SECTION" style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;"><div style="font-family:Calibri; font-size:12pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> <<a href="mailto:owner-gnso-improvem-impl-sc@icann.org">owner-gnso-improvem-impl-sc@icann.org</a>> on behalf of Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>><br><span style="font-weight:bold">Date: </span> Monday, March 7, 2016 at 10:46 AM<br><span style="font-weight:bold">To: </span> "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br><span style="font-weight:bold">Subject: </span> [gnso-improvem-impl-sc] Actions: SCI Meeting 05 March 2016<br></div><div><br></div><div><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><div><div>Dear SCI members,</div></div></div><span id="OLK_SRC_BODY_SECTION" style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><br></div><div>Please see below the actions captured from the SCI meeting held at ICANN 55 in Marrakech on Saturday, 05 March. Please let us know if you have any questions or comments. For your reference, the Sub Team A and B Reports are attached along with the related materials.</div></div></span><div><br></div><div>With respect to the next Sub Team B meeting, staff will send a Doodle Poll. In addition, for the next SCI call these have been held on Thursdays at 1800 UTC. Staff will separately ask for RSVPs for a possible SCI call on Thursday, 24 March. For these two meetings we are skipping the week immediately following the ICANN 55 meeting (13-19 March) as is our usual practice.</div><span id="OLK_SRC_BODY_SECTION" style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><br></div><div>Kind regards,</div><div>Julie</div></div></span><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><br></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><b>Actions: SCI Meeting 05 March 2016</b></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><br></div><div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif">1. Sub Team A: Report to the SCI on Current Practice in Relation to Motions</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><b>Action Item:</b> Staff will draft language for the SCI to consider to incorporate the informal procedures into the GNSO Operating Procedures.</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif">2. Sub Team B: Report to the SCI on Chair-Vice Chair Elections</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><b>Issue 2:</b> </font><b style="font-family: 'Times New Roman', serif; font-size: 16px;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time?</span></b></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px;"><font face="Calibri,sans-serif" size="3">From the Report to the SCI: Suggested new language for the GNSO Operating Procedures: </font><font face="Calibri,sans-serif">“</font><font face="Calibri,sans-serif" size="3">I</font><font face="Calibri,sans-serif">n the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing councilor, including the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. These individuals will co-chair the Chair election and once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest."</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div><font face="Calibri,sans-serif"><b>Action Item:</b> Sub Team B will continue discussion on this issue. Consider whether there should be steps for each possibilty that could ensure a predictable outcome. </font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><b><font face="Calibri,sans-serif">Issue 4: </font><span style="font-family: 'Times New Roman', serif; font-size: 16px;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"> Should the timetable (or a modality for setting one) for the GNSO chair election be specified in the Operating Procedures?</span></span></b></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div><font face="Calibri,sans-serif"><b>Action Item:</b> Concerning the Election Timeline — It was noted that the timeline will be very important if incoming councilors can be considered for Chair elections. The request is for the representatives from the two Houses in the SCI to review the timeline and bring their comments back to the SCI.</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><b>New issue 5: If there is no Chair elected is it the Vice Chairs who run the meetings and calls the votes?</b></font></div></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><br></font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><font face="Calibri,sans-serif"><b>Action Item:</b> Sub Team B will consider this issue.</font></div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><br></div><span id="OLK_SRC_BODY_SECTION" style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><br></div></div></span></div></div></span></body></html>