<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div><div>Anne,</div><div><br></div><div>Thanks very much for the helpful feedback. Staff will include them in the document we put in the Adobe Connect room tomorrow — along with any other comments we may receive.</div><div><br></div><div>Kind regards,</div><div>Julie</div><div><div id="MAC_OUTLOOK_SIGNATURE"></div></div></div></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:12pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> "Aikman-Scalese, Anne" <<a href="mailto:AAikman@lrrc.com">AAikman@lrrc.com</a>><br><span style="font-weight:bold">Date: </span> Wednesday, March 23, 2016 at 2:21 PM<br><span style="font-weight:bold">To: </span> Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br><span style="font-weight:bold">Subject: </span> RE: Sub Team B Action Item/Scenarios for the SCI on Chair/Vice Chair Elections<br></div><div><br></div><div xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="Generator" content="Microsoft Word 14 (filtered medium)"><!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
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</o:shapelayout></xml><![endif]--><div lang="EN-US" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Julie et al,<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">I have some preliminary comments from IPC Leadership for SCI consideration and discussion as shown inline in red text below. (These are not final positions
– just questions and comments.)<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Anne<o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><div><table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse"><tbody><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><b><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(175, 39, 47);">Anne E. Aikman-Scalese</span></b><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">Of Counsel</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">520.629.4428 office</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">520.879.4725 fax</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><a href="mailto:AAikman@lrrc.com" target="_new" title="Email User"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">AAikman@lrrc.com</span></a><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">_____________________________</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(31, 73, 125);"><img border="0" width="115" height="46" id="Picture_x0020_1" src="cid:image003.png@01D184F6.24862F50"></span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">Lewis Roca Rothgerber Christie LLP</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">One South Church Avenue, Suite 700</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">Tucson, Arizona 85701-1611</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"><p class="MsoNormal"><a href="http://lrrc.com/" target="_new" title="Lewis Roca Rothgerber Christie Webpage"><span style="font-size: 9pt; font-family: Arial, sans-serif; color: rgb(50, 50, 50);">lrrc.com</span></a><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></p></td></tr><tr><td width="336" valign="top" style="width:3.5in;padding:0in 5.4pt 0in 5.4pt"></td></tr></tbody></table></div><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p> </o:p></span></p><div><div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;"><a href="mailto:owner-gnso-improvem-impl-sc@icann.org">owner-gnso-improvem-impl-sc@icann.org</a> [<a href="mailto:owner-gnso-improvem-impl-sc@icann.org">mailto:owner-gnso-improvem-impl-sc@icann.org</a>]
<b>On Behalf Of </b>Julie Hedlund<br><b>Sent:</b> Tuesday, March 22, 2016 1:46 PM<br><b>To:</b> <a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a><br><b>Subject:</b> [gnso-improvem-impl-sc] Sub Team B Action Item/Scenarios for the SCI on Chair/Vice Chair Elections<o:p></o:p></span></p></div></div><p class="MsoNormal"><o:p> </o:p></p><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Dear SCI members,<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">The Sub Team B deliberated yesterday on the remaining issue relating to the Chair/Vice Chair elections. They present the following action item and possible scenarios,
including pros and cons, to the SCI for consideration and discussion at the meeting on Thursday, 24 March. Also for consideration is a revised draft election timeline.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Best regards.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Julie<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Julie Hedlund, Director, SSAC Support<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;">Remaining Issue to Address on Chair/Vice Chair Elections</span></b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: black;"><o:p> </o:p></span></p></div><div><div><div><p class="MsoNormal"><b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time?</span></b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Discussion points: The primary goal is to have a successful election of a Chair and a simple solution. The options should give preference to the continuation of the Vice
Chairs if they are available to continue (not term-limited). In case there is no incumbent Vice Chair available then the designation should be made by the related House. Designation by both Houses of a non-voting NCA to act as interim Chair in the absence
of an available Vice-Chair should be done only as a possible last resort (subject to possible conditions from the NomCom).<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Action Item--Possible Scenarios and Suggestions in Order of Priority:</span></b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">SCENARIO 1: A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Suggestion: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time
as a new Chair is elected.”<o:p></o:p></span></p></div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Pros: Simplest solution with minimal changes to the GNSO Operating Procedures. Used in Dublin.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Cons: Are there concerns with the Vice Chairs conducting Council business?</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending<span style="color:#C00000">.
If one Vice Chair seat is being vacated, the relevant House should appoint an Interim Vice Chair to work with the continuing Vice Chair in the other House to conduct Council business.<o:p></o:p></span></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Suggestion: “In the case where one of Vice-Chair<s>'</s>s' term on the Council ends at the same time as the Chair, and no Chair is conclusively elected, the remaining Vice
Chair shall oversee the Chair election and conduct Council business until such time as a new Chair is elected.”<o:p></o:p></span></p></div><div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Pros: A simple solution with minimal changes to the GNSO Operating Procedures. Similar to the procedure in Dublin.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Cons: One one House is represented in the Vice Chair position. Are there concerns with one Vice Chair conducting Council business?</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council.<span style="color:#1F497D">
</span><span style="color:#C00000">It should be clear that an appointed Interim Vice Chair is not prohibited from continuing as Vice Chair after the Council Chair election is concluded, provided the relevant House agrees on that Vice Chair continuing. “their
service in those roles would end” should be clarified.<o:p></o:p></span></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply:
Each House should designate a new or continuing <s>c</s>Councilor, which may include the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. These individuals will co-chair the Chair election
and conduct Council business. Once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest.”<o:p></o:p></span></p></div><div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Pros: Avoids changes to the Bylaws or a Special Circumstance vote.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;">Cons: Not clear if there are </span></i><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">concerns</span></i><i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"> from
the Council or the NomCom for the non-voting NCAs to be included, or conducting Council business.<span style="color:#1F497D"> </span></span></i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif; color: rgb(192, 0, 0);">Question as to how long each
House has to do this before we default to Scenario 4.</span><span style="font-size: 10.5pt; font-family: Calibri, sans-serif; color: red;"><o:p></o:p></span></p></div></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs.<o:p></o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p> </o:p></span></p></div><div><p class="MsoNormal"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Suggestion: “if both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, a non-voting NCA will be designated Interim Chair to oversee the election
and conduct Council business until such time as a Chair is elected.<span style="color:#1F497D">
</span><span style="color:#C00000">The reference should be to “the” non-voting NCA since there is only one. An inexperienced incoming non-voting NCA conducting Council business may be a concern but this scenario is a “last resort” and may also provide motivation
for the Houses to appoint Interim Vice Chairs quickly as noted by Amr and Sara in chat on Monday. Important to specify at what point Scenario 4 takes effect, i.e. how much time do the Houses have to appoint Vice Chairs in Scenario 3?<o:p></o:p></span></span></p></div></div><div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Pros: Avoids changes to the Bylaws or a Special Circumstance vote.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div><div><p class="MsoNormal"><i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;">Cons: Are there </span></i><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">concerns</span></i><i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"> from
the Council or the NomCom for a non-voting NCA to be in the role of the Chair and conducting business.</span></i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></p></div></div></div></div><br><hr><font face="Arial" color="Gray" size="1"><br>
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