<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div>Thanks Julie,</div><div id="AppleMailSignature">I agree to this analysis. I understand that further discussion shall continue on SCI- rather than subtract level.</div><div id="AppleMailSignature"><br></div><div id="AppleMailSignature">Regards </div><div id="AppleMailSignature">Wolf-Ulrich<br><br>Sent from my personal phone</div><div><br>Am 24.03.2016 um 21:36 schrieb Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>:<br><br></div><blockquote type="cite"><div><div style="font-family: Calibri, sans-serif; font-size: 14px; color: rgb(0, 0, 0);"><div><div><span id="OLK_SRC_BODY_SECTION"><div>Dear SCI members,</div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div><br></div><div>Please see below the notes/actions captured from the SCI meeting held on 24 March. Please let us know if you have any questions or comments. During today’s call it was agreed that discussion could continue on the list concerning these notes/actions. I’ve included the suggestions provided by IPC, as these were included in today’s discussion. The suggested changes for your review are in red/brackets as indicated below.</div></div></span><div><br></div><div>Staff will separately send a notice for a call in two weeks on Thursday, 07 April at the usual time of 1800 UTC.</div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div><br></div><div>Kind regards,</div><div>Julie</div></div></span><div><br></div><div><div><b>Notes/Actions re Remaining Issue on Chair/Vice Chair Elections:</b></div><div><br></div><div><div style="font-family: -webkit-standard;"><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif;"><b><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time?</span></b></p></div></div></div></div></span><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><u>SCENARIO 1:<b> </b>A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.</u></div></span>Suggestion: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.”<br></span><span id="OLK_SRC_BODY_SECTION"><u>Pros:</u> Simplest solution with minimal changes to the GNSO Operating Procedures. Used in Dublin.<br></span><span id="OLK_SRC_BODY_SECTION"><o:p></o:p><u>Cons</u>: Are there concerns with the Vice Chairs conducting Council business? <p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><br></span></i></p><p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><i><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><b>Notes: There were no objections to the Vice Chairs conducting Council business.</b></span></i></p><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><i><b><font face="Calibri,sans-serif" size="3"><br></font></b></i></p><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><i><b><font face="Calibri,sans-serif" size="3">**ACTION ITEM: The suggestion </font><font face="Calibri,sans-serif">above is accepted.</font></b></i></p> <p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><u>SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending<span style="color: rgb(192, 0, 0);">. </span></u></span></p>IPC suggestion: If one Vice Chair seat is being vacated, the relevant House should appoint an Interim Vice Chair to work with the continuing Vice Chair in the other House to conduct Council business.<p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><span style="color: rgb(192, 0, 0);"><br></span></span></p><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;">Suggestion: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected, <font color="#ff0000">[OPTION 1: </font>the remaining Vice Chair shall oversee the Chair election and conduct Council business until such time as a new Chair is elected<font color="#ff0000">] OR [OPTION 2: </font></span><span style="font-family: Calibri, sans-serif; font-size: 14px;"><font color="#ff0000">the House with a vacant Vice-Chair position shall designate an Interim Vice Chair to join the continuing Vice Chair <strike>would</strike> to oversee the Chair eletion and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following the Council meeting at which no Chair was conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting.]</font></span></p></div></span><span style="font-family: -webkit-standard; font-size: medium;"></span><div style="font-family: -webkit-standard;"><br></div><span id="OLK_SRC_BODY_SECTION"><u>Pros:</u> A simple solution with minimal changes to the GNSO Operating Procedures. Similar to the procedure in Dublin.<o:p></o:p><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><span style="text-decoration: line-through; font-family: Calibri, sans-serif; font-size: 10.5pt;">Cons:</span><font face="Calibri,sans-serif" size="3"><strike> One one House is represented in the Vice Chair position. Are there concerns with one Vice Chair conducting Council business?</strike> [Note: The previously noted disadvantage would no longer apply if the other House can designate an Interim Vice Chair.]</font></p></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><b><i>Notes: </i></b><i style="font-family: 'Times New Roman', serif; font-size: 16px;"><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;"><b>There were no objections to the Vice Chairs (including an Interim Vice Chair designated by a House) conducting Council business. </b></span></i></div></span></span><span style="font-family: -webkit-standard; font-size: medium;"></span><div><br></div><span id="OLK_SRC_BODY_SECTION"><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><b><i>Question: What is the time limit for the vacant House to to designate an Interim Vice Chair? Note the three options suggested during the call: 1) 10 calendar days after the failed Chair election; 2) 14 calendar days after the failed Chair election; or 3) 1 week prior to the next scheduled GNSO Council meeting.</i></b></div></span><div><b><i><br></i></b></div><div><b><i>** ACTION ITEM: Review additional text in red/brackets above and indicate which deadline option you prefer.</i></b></div><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div><br></div><div><u>SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council.<span style="color: rgb(31, 73, 125);"> </span></u></div></div></span><span id="OLK_SRC_BODY_SECTION"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;">IPC Suggestion: should be clear that an appointed Interim Vice Chair is not prohibited from continuing as Vice Chair after the Council Chair election is concluded, provided the relevant House agrees on that Vice Chair continuing. “their service in those roles would end” should be clarified.</div></span><br>Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor, which may include the voting <strike>and non-voting</strike> NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. <span style="color: rgb(255, 0, 0); font-family: Calibri, sans-serif; font-size: 14px;">The deadline for each House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following the Council meeting at which no Chair was conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting.] </span><font color="#ff0000"><span style="font-family: Calibri, sans-serif; font-size: 10.5pt;">The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. [However, </span><span style="font-family: -webkit-standard; font-size: 14px;"><font face="Calibri,sans-serif">Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.]</font></span></font></span><span style="font-family: -webkit-standard; font-size: medium;"></span><div style="font-family: -webkit-standard;"><br></div><span id="OLK_SRC_BODY_SECTION"><u>Pros:</u> Avoids changes to the Bylaws or a Special Circumstance vote.<br></span><span id="OLK_SRC_BODY_SECTION"><o:p></o:p><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"><u>Cons:</u> Not clear if there are </span>concerns<span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"> from the Council or the NomCom for the non-voting NCAs to be included, or conducting Council business.</span><p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><i><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"><br></span></i></p><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><b><i><font face="Calibri,sans-serif">Notes: </font></i></b></p></span><span style="font-family: -webkit-standard; font-size: medium;"></span><div><b style="font-family: -webkit-standard;"><i><font face="Calibri,sans-serif">- Strike “non-voting” from the NCA option. </font></i></b></div><div style="font-family: -webkit-standard;"><b><i><font face="Calibri,sans-serif">- Add "</font></i></b><b style="font-family: Calibri, sans-serif;"><i>The deadline for each House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected OR: 14 calendar days following the Council meeting at which no Chair was conclusively elected </i></b><font face="Calibri,sans-serif"><b><i>OR: 1 week prior to the next scheduled GNSO Council meeting</i></b></font><b style="font-family: Calibri, sans-serif;"><i>”. </i></b></div><div style="font-family: -webkit-standard;"><b><i><font face="Calibri,sans-serif"><font face="-webkit-standard">- After “potential conflicts of interest” add, “</font>However, Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election<font face="-webkit-standard">." </font></font></i></b></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family: -webkit-standard;"><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><b style="font-family: Calibri, sans-serif;"><i><br></i></b></p><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><b style="font-family: Calibri, sans-serif;"><i>** ACTION ITEM: Review additional text in red/brackets above and indicate which deadline option you prefer.</i></b></p></div><div><br></div><u>SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs.</u><o:p></o:p> Suggestion: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, <font color="#ff0000">[the] </font>non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected. <span style="color: rgb(255, 0, 0);">The deadline for each House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following the Council meeting at which no Chair was conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting</span><span style="color: rgb(255, 0, 0);">]</span>"<span style="color: rgb(31, 73, 125); font-size: 10.5pt;"> </span><font face="Calibri,sans-serif" size="3">IPC </font>Suggestion<font face="Calibri,sans-serif" size="3">: </font><span style="font-family: Calibri, sans-serif; font-size: 10.5pt;">The reference should be to “the” non-voting NCA since there is only one. An inexperienced incoming non-voting NCA conducting Council business may be a concern but this scenario is a “last resort” and may also provide motivation for the Houses to appoint Interim Vice Chairs quickly as noted by Amr and Sara in chat on Monday. Important to specify at what point Scenario 4 takes effect, i.e. how much time do the Houses have to appoint Vice Chairs in Scenario 3?<font color="#c00000"><o:p></o:p></font></span></span><span style="font-family: -webkit-standard; font-size: medium;"></span><div style="font-family: -webkit-standard;"><br></div><span id="OLK_SRC_BODY_SECTION"><u>Pros: </u>Avoids changes to the Bylaws or a Special Circumstance vote.<br></span><span id="OLK_SRC_BODY_SECTION"><o:p></o:p><span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"><u>Cons</u>: Are there </span>concerns<span style="font-size: 10.5pt; font-family: -webkit-standard, serif;"> from the Council or the NomCom for a non-voting NCA to be in the role of the Chair and conducting business?</span><div style="font-family: Calibri, sans-serif;"> </div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt;"><b><i><font face="Calibri,sans-serif" size="3"> Notes: Insert the suggested deadlines for the Houses to designate the Interim Vice Chairs and change reference relating to </font><font face="Calibri,sans-serif">“</font><font face="Calibri,sans-serif" size="3">the non-voting NCA".</font></i></b></p><br><p class="MsoNormal" style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;"><b style="font-size: 14px; font-family: Calibri, sans-serif;"><i>** ACTION ITEM: Review additional text in red/brackets above and indicate which deadline option you prefer.</i></b></p></span></div></div></div>
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