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<DIV>My suggestions in brief:</DIV>
<UL>
<LI>Deadline for designations: 14 calendar days following the council meeting
<LI>Scenario 3: agreed. I Think we should discuss the case of failing the
chair election during a 2nd round. To my knowledge in this case a new
nomination round starts – which should be open to all, even to the Interm VCs
<LI>Scenario 4: agreed. same point as above, with respect to the non voting
NCA</LI></UL>
<DIV style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><BR>Best
regards<BR><BR>Wolf-Ulrich<BR><BR></DIV>
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<DIV> </DIV>
<DIV style="BACKGROUND: #f5f5f5">
<DIV style="font-color: black"><B>From:</B> <A title=julie.hedlund@icann.org
href="mailto:julie.hedlund@icann.org">Julie Hedlund</A> </DIV>
<DIV><B>Sent:</B> Thursday, March 31, 2016 5:27 PM</DIV>
<DIV><B>To:</B> <A title=gnso-improvem-impl-sc@icann.org
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>
</DIV>
<DIV><B>Subject:</B> [gnso-improvem-impl-sc] REMINDER re: Notes/Actions: SCI
Meeting 24 March 2016</DIV></DIV></DIV>
<DIV> </DIV></DIV>
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<DIV>
<DIV>Dear SCI members,</DIV>
<DIV> </DIV>
<DIV>Please see as a reminder the notes/actions below in preparation for the
continued discussion at our next meeting on Thursday, 07 April.</DIV>
<DIV> </DIV>
<DIV>Kind regards,</DIV>
<DIV>Julie</DIV>
<DIV> </DIV>
<DIV>Julie Hedlund, Policy Director</DIV>
<DIV>
<DIV id=MAC_OUTLOOK_SIGNATURE></DIV></DIV></DIV></DIV>
<DIV> </DIV><SPAN id=OLK_SRC_BODY_SECTION>
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style="FONT-SIZE: 12pt; BORDER-TOP: #b5c4df 1pt solid; FONT-FAMILY: calibri; BORDER-RIGHT: medium none; BORDER-BOTTOM: medium none; COLOR: black; PADDING-BOTTOM: 0in; TEXT-ALIGN: left; PADDING-TOP: 3pt; PADDING-LEFT: 0in; BORDER-LEFT: medium none; PADDING-RIGHT: 0in"><SPAN
style="FONT-WEIGHT: bold">From: </SPAN><<A
href="mailto:owner-gnso-improvem-impl-sc@icann.org">owner-gnso-improvem-impl-sc@icann.org</A>>
on behalf of Julie Hedlund <<A
href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Date: </SPAN>Thursday, March 24, 2016 at 4:36
PM<BR><SPAN style="FONT-WEIGHT: bold">To: </SPAN>"<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>"
<<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Subject: </SPAN>[gnso-improvem-impl-sc] Notes/Actions:
SCI Meeting 24 March 2016<BR></DIV>
<DIV> </DIV>
<DIV>
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<DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV>Dear SCI members,</DIV><SPAN id=OLK_SRC_BODY_SECTION>
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style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><SPAN
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<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">
<DIV> </DIV>
<DIV>Please see below the notes/actions captured from the SCI meeting held on 24
March. Please let us know if you have any questions or comments.
During today’s call it was agreed that discussion could continue on the list
concerning these notes/actions. I’ve included the suggestions provided by
IPC, as these were included in today’s discussion. The suggested changes
for your review are in red/brackets as indicated below.</DIV></DIV></SPAN>
<DIV> </DIV>
<DIV>Staff will separately send a notice for a call in two weeks on Thursday, 07
April at the usual time of 1800 UTC.</DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">
<DIV> </DIV>
<DIV>Kind regards,</DIV>
<DIV>Julie</DIV></DIV></SPAN>
<DIV> </DIV>
<DIV>
<DIV><B>Notes/Actions re Remaining Issue on Chair/Vice Chair
Elections:</B></DIV>
<DIV> </DIV>
<DIV>
<DIV style="FONT-FAMILY: -webkit-standard">
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><B><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">ISSUE 2: Is there a
gap to be addressed when the Vice Chairs' terms end at the same time as that of
the Chair, and no Chair is conclusively elected by that
time?</SPAN></B></P></DIV></DIV></DIV></DIV></SPAN>
<DIV> </DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><U>SCENARIO
1:<B> </B>A new GNSO Council Chair is not elected, but both Vice Chairs are
continuing on the Council.</U></DIV></SPAN>Suggestion: “In the case where no
Chair is conclusively elected, the two Vice Chairs shall jointly oversee the
Chair election and conduct Council business until such time as a new Chair is
elected.”<BR></SPAN><SPAN id=OLK_SRC_BODY_SECTION><U>Pros:</U> Simplest solution
with minimal changes to the GNSO Operating Procedures. Used in
Dublin.<BR></SPAN><SPAN id=OLK_SRC_BODY_SECTION><o:p></o:p><U>Cons</U>: Are
there concerns with the Vice Chairs conducting Council business?
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><I><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><BR></SPAN></I></P>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><I><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><B>Notes: There were
no objections to the Vice Chairs conducting Council business.</B></SPAN></I></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><I><B><FONT size=3
face=Calibri,sans-serif><BR></FONT></B></I></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><I><B><FONT size=3
face=Calibri,sans-serif>**ACTION ITEM: The suggestion </FONT><FONT
face=Calibri,sans-serif>above is accepted.</FONT></B></I></P>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><U>SCENARIO 2: A new
GNSO Council Chair is not elected, but one Vice Chair is continuing on the
Council, while the other Vice Chair’s term on the Council is ending<SPAN
style="COLOR: rgb(192,0,0)">. </SPAN></U></SPAN></P>IPC suggestion: If one
Vice Chair seat is being vacated, the relevant House should appoint an Interim
Vice Chair to work with the continuing Vice Chair in the other House to conduct
Council business.
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><SPAN
style="COLOR: rgb(192,0,0)"><BR></SPAN></SPAN></P>
<DIV>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">Suggestion: “In the
case where one of Vice-Chair's terms on the Council ends at the same time as the
Chair, and no Chair is conclusively elected, <FONT color=#ff0000>[OPTION 1:
</FONT>the remaining Vice Chair shall oversee the Chair election and conduct
Council business until such time as a new Chair is elected<FONT color=#ff0000>]
OR [OPTION 2: </FONT></SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><FONT
color=#ff0000>the House with a vacant Vice-Chair position shall designate an
Interim Vice Chair to join the continuing Vice Chair <STRIKE>would</STRIKE> to
oversee the Chair eletion and conduct Council business. The deadline for
the vacant House to designate its Interim Vice Chair is 10 calendar days
following the Council meeting at which no Chair was conclusively elected [OR: 14
calendar days following the Council meeting at which no Chair was conclusively
elected] [OR: 1 week prior to the next scheduled GNSO Council
meeting.]</FONT></SPAN></P></DIV></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
<DIV style="FONT-FAMILY: -webkit-standard"> </DIV><SPAN
id=OLK_SRC_BODY_SECTION><U>Pros:</U> A simple solution with minimal changes to
the GNSO Operating Procedures. Similar to the procedure in
Dublin.<o:p></o:p>
<DIV>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; TEXT-DECORATION: line-through; FONT-FAMILY: calibri, sans-serif">Cons:</SPAN><FONT
size=3 face=Calibri,sans-serif><STRIKE> One one House is represented in the Vice
Chair position. Are there concerns with one Vice Chair conducting Council
business?</STRIKE> [Note: The previously noted disadvantage would no longer
apply if the other House can designate an Interim Vice Chair.]</FONT></P></DIV>
<DIV> </DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><B><I>Notes:
</I></B><I style="FONT-SIZE: 16px; FONT-FAMILY: 'Times New Roman', serif"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><B>There were no
objections to the Vice Chairs (including an Interim Vice Chair designated by a
House) conducting Council business. </B></SPAN></I></DIV></SPAN></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
<DIV> </DIV><SPAN id=OLK_SRC_BODY_SECTION><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><B><I>Question:
What is the time limit for the vacant House to to designate an Interim Vice
Chair? Note the three options suggested during the call: 1) 10 calendar
days after the failed Chair election; 2) 14 calendar days after the failed Chair
election; or 3) 1 week prior to the next scheduled GNSO Council
meeting.</I></B></DIV></SPAN>
<DIV><B><I><BR></I></B></DIV>
<DIV><B><I>** ACTION ITEM: Review additional text in red/brackets above and
indicate which deadline option you prefer.</I></B></DIV><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">
<DIV> </DIV>
<DIV><U>SCENARIO 3: A new GNSO Council Chair is not elected in the first round,
and neither of the two Vice Chairs is continuing on the Council.<SPAN
style="COLOR: rgb(31,73,125)"> </SPAN></U></DIV></DIV></SPAN><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">IPC
Suggestion: should be clear that an appointed Interim Vice Chair is not
prohibited from continuing as Vice Chair after the Council Chair election is
concluded, provided the relevant House agrees on that Vice Chair
continuing. “their service in those roles would end” should be
clarified.</DIV></SPAN><BR>Suggestion: “In the case where both Vice-Chairs’
terms on the Council end at the same time as the Chair, and no Chair is
conclusively elected, this procedure would apply: Each House should designate a
new or continuing Councilor, which may include the voting <STRIKE>and
non-voting</STRIKE> NCAs, to temporarily fill the role of Vice Chair on an
interim basis, not as an elected Vice Chair. <SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(255,0,0)">The
deadline for each House to designate its Interim Vice Chair is 10 calendar days
following the Council meeting at which no Chair was conclusively elected [OR: 14
calendar days following the Council meeting at which no Chair was conclusively
elected] [OR: 1 week prior to the next scheduled GNSO Council meeting.]
</SPAN><FONT color=#ff0000><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">The Designated
Interim Vice Chairs will co-chair the Chair election and conduct Council
business until such time as a Chair is conclusively elected. Once the election
is completed their service in those roles would end. Candidates for Chair will
not be eligible to serve as Designated Interim Vice Chairs, to avoid potential
conflicts of interest. [However, </SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: -webkit-standard"><FONT
face=Calibri,sans-serif>Interim Vice Chairs are not prohibited from being
appointed as continuing Vice Chairs by their respective Houses following a
successful Chair election.]</FONT></SPAN></FONT></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
<DIV style="FONT-FAMILY: -webkit-standard"> </DIV><SPAN
id=OLK_SRC_BODY_SECTION><U>Pros:</U> Avoids changes to the Bylaws or a Special
Circumstance vote.<BR></SPAN><SPAN id=OLK_SRC_BODY_SECTION><o:p></o:p><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: -webkit-standard, serif"><U>Cons:</U> Not
clear if there are </SPAN>concerns<SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: -webkit-standard, serif"> from the
Council or the NomCom for the non-voting NCAs to be included, or conducting
Council business.</SPAN>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><I><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: -webkit-standard, serif"><BR></SPAN></I></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><B><I><FONT
face=Calibri,sans-serif>Notes: </FONT></I></B></P></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
<DIV><B style="FONT-FAMILY: -webkit-standard"><I><FONT face=Calibri,sans-serif>-
Strike “non-voting” from the NCA option. </FONT></I></B></DIV>
<DIV style="FONT-FAMILY: -webkit-standard"><B><I><FONT face=Calibri,sans-serif>-
Add "</FONT></I></B><B style="FONT-FAMILY: calibri, sans-serif"><I>The deadline
for each House to designate its Interim Vice Chair is 10 calendar days following
the Council meeting at which no Chair was conclusively elected OR: 14 calendar
days following the Council meeting at which no Chair was conclusively elected
</I></B><FONT face=Calibri,sans-serif><B><I>OR: 1 week prior to the next
scheduled GNSO Council meeting</I></B></FONT><B
style="FONT-FAMILY: calibri, sans-serif"><I>”. </I></B></DIV>
<DIV style="FONT-FAMILY: -webkit-standard"><B><I><FONT
face=Calibri,sans-serif><FONT face=-webkit-standard>- After “potential conflicts
of interest” add, “</FONT>However, Interim Vice Chairs are not prohibited from
being appointed as continuing Vice Chairs by their respective Houses following a
successful Chair election<FONT face=-webkit-standard>."
</FONT></FONT></I></B></DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV style="FONT-FAMILY: -webkit-standard">
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><B
style="FONT-FAMILY: calibri, sans-serif"><I><BR></I></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><B
style="FONT-FAMILY: calibri, sans-serif"><I>** ACTION ITEM: Review additional
text in red/brackets above and indicate which deadline option you
prefer.</I></B></P></DIV>
<DIV> </DIV><U>SCENARIO 4: A new GNSO Council Chair is not elected, neither
of the two Vice Chairs is continuing on the Council, and the Houses do not
designate Interim Vice Chairs.</U><o:p></o:p> Suggestion: “If both Houses should
fail to temporarily fill the role of Vice Chair on an interim basis, <FONT
color=#ff0000>[the] </FONT>non-voting NCA will be designated Interim Chair to
oversee the election and conduct Council business until such time as a Chair is
conclusively elected. <SPAN style="COLOR: rgb(255,0,0)">The deadline for each
House to designate its Interim Vice Chair is 10 calendar days following the
Council meeting at which no Chair was conclusively elected [OR: 14 calendar days
following the Council meeting at which no Chair was conclusively elected] [OR: 1
week prior to the next scheduled GNSO Council meeting</SPAN><SPAN
style="COLOR: rgb(255,0,0)">]</SPAN>"<SPAN
style="FONT-SIZE: 10.5pt; COLOR: rgb(31,73,125)"> </SPAN><FONT size=3
face=Calibri,sans-serif>IPC </FONT>Suggestion<FONT size=3
face=Calibri,sans-serif>: </FONT><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">The reference should
be to “the” non-voting NCA since there is only one. An inexperienced
incoming non-voting NCA conducting Council business may be a concern but this
scenario is a “last resort” and may also provide motivation for the Houses to
appoint Interim Vice Chairs quickly as noted by Amr and Sara in chat on
Monday. Important to specify at what point Scenario 4 takes effect, i.e.
how much time do the Houses have to appoint Vice Chairs in Scenario 3?<FONT
color=#c00000><o:p></o:p></FONT></SPAN></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
<DIV style="FONT-FAMILY: -webkit-standard"> </DIV><SPAN
id=OLK_SRC_BODY_SECTION><U>Pros: </U>Avoids changes to the Bylaws or a Special
Circumstance vote.<BR></SPAN><SPAN id=OLK_SRC_BODY_SECTION><o:p></o:p><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: -webkit-standard, serif"><U>Cons</U>: Are
there </SPAN>concerns<SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: -webkit-standard, serif"> from the
Council or the NomCom for a non-voting NCA to be in the role of the Chair and
conducting business?</SPAN>
<DIV style="FONT-FAMILY: calibri, sans-serif"> </DIV>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><B><I><FONT size=3
face=Calibri,sans-serif>Notes: Insert the suggested deadlines for the Houses to
designate the Interim Vice Chairs and change reference relating to </FONT><FONT
face=Calibri,sans-serif>“</FONT><FONT size=3 face=Calibri,sans-serif>the
non-voting NCA".</FONT></I></B></P><BR>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><B
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><I>** ACTION ITEM:
Review additional text in red/brackets above and indicate which deadline option
you
prefer.</I></B></P></SPAN></DIV></DIV></DIV></DIV></DIV></SPAN></DIV></DIV></DIV></BODY></HTML>