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<DIV>Julie,</DIV>
<DIV> </DIV>
<DIV>as attachment I meant your reminder with the action items where I inserted
my comments; nothing else.</DIV>
<DIV style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><BR>Best
regards<BR><BR>Wolf-Ulrich<BR><BR></DIV>
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<DIV style="font-color: black"><B>From:</B> <A title=julie.hedlund@icann.org
href="mailto:julie.hedlund@icann.org">Julie Hedlund</A> </DIV>
<DIV><B>Sent:</B> Thursday, April 21, 2016 3:12 PM</DIV>
<DIV><B>To:</B> <A title=wolf-ulrich.knoben@t-online.de
href="mailto:wolf-ulrich.knoben@t-online.de">WUKnoben</A> ; <A
title=gnso-improvem-impl-sc@icann.org
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>
</DIV>
<DIV><B>Subject:</B> Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07
April 2016</DIV></DIV></DIV>
<DIV> </DIV></DIV>
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<DIV>Many thanks Wolf-Ulrich. We’ll include your comments in the Adobe
Connect room. However, I apologize but I did not see an attachment.
Could you resend it?</DIV>
<DIV> </DIV>
<DIV>Kind regards,</DIV>
<DIV>Julie</DIV>
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<DIV
style="FONT-SIZE: 12pt; BORDER-TOP: #b5c4df 1pt solid; FONT-FAMILY: calibri; BORDER-RIGHT: medium none; BORDER-BOTTOM: medium none; COLOR: black; PADDING-BOTTOM: 0in; TEXT-ALIGN: left; PADDING-TOP: 3pt; PADDING-LEFT: 0in; BORDER-LEFT: medium none; PADDING-RIGHT: 0in"><SPAN
style="FONT-WEIGHT: bold">From: </SPAN>WUKnoben <<A
href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</A>><BR><SPAN
style="FONT-WEIGHT: bold">Reply-To: </SPAN>WUKnoben <<A
href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</A>><BR><SPAN
style="FONT-WEIGHT: bold">Date: </SPAN>Thursday, April 21, 2016 at 6:32
AM<BR><SPAN style="FONT-WEIGHT: bold">To: </SPAN>Julie Hedlund <<A
href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</A>>, "<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>"
<<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Subject: </SPAN>Re: [gnso-improvem-impl-sc]
Notes/Actions: SCI Meeting 07 April 2016<BR></DIV>
<DIV> </DIV><SPAN style="mso-bookmark: _mailoriginalbody">
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<DIV>All,</DIV>
<DIV> </DIV>
<DIV>most likely I can join the call just belatedly and then of the road. Please
see my comments on the action items inserted <FONT color=#0000ff>in
blue</FONT>.</DIV>
<DIV style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000">I sugest
two further small edits (see attached).</DIV>
<DIV>To further complete the scenarios – not to complicate it! - I also suggest
to discuss in context of scenario 4 if <U>just one house</U> should fail to
temporarily fill the role of Vice Chair.</DIV>
<DIV>The real desaster would apply if both houses fail to designate a VC <FONT
color=#000000>and</FONT><FONT color=#000000> the non-voting NCA is a Chair
candidate....</FONT></DIV>
<DIV style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><BR>Best
regards<BR><BR>Wolf-Ulrich<BR><BR></DIV>
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<DIV> </DIV>
<DIV style="BACKGROUND: #f5f5f5">
<DIV style="font-color: black"><B>From:</B> <A title=julie.hedlund@icann.org
href="mailto:julie.hedlund@icann.org">Julie Hedlund</A> </DIV>
<DIV><B>Sent:</B> Thursday, April 7, 2016 10:24 PM</DIV>
<DIV><B>To:</B> <A title=gnso-improvem-impl-sc@icann.org
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>
</DIV>
<DIV><B>Subject:</B> [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April
2016</DIV></DIV></DIV>
<DIV> </DIV></DIV>
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<DIV>Dear SCI members,</DIV></DIV></DIV><SPAN id=OLK_SRC_BODY_SECTION
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<DIV>Please see below the notes/actions captured from the SCI meeting held on 07
April. Please let us know if you have any questions or comments.
Staff will separately send a notice for the consensus call as requested
below. The GNSO Secretariat also will send a notice for a call in two
weeks on Thursday, 21 April at the usual time of 1800
UTC.</DIV></DIV></SPAN><SPAN id=OLK_SRC_BODY_SECTION>
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<DIV> </DIV>
<DIV>Kind regards,</DIV>
<DIV>Julie</DIV></DIV></SPAN></DIV></SPAN></SPAN></DIV></DIV></SPAN></DIV></SPAN>
<DIV> </DIV>
<DIV>Julie Hedlund, Policy Director</DIV>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)">
<DIV><B>Notes/Actions from 07 April SCI Meeting:</B></DIV></DIV>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>1. Process Relating to Motions &
Amendments</B></DIV>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>Notes: </B>There was discussion on whether
there should be a deadline for submitting amendments. The SCI members
agreed that there would be no deadline. The SCI members asked staff to
correct the footnote and then send out for a consensus call the proposed
revision to the GNSO Operating Procedures to include the new text on submitting,
seconding, and amending motions.</DIV>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>ACTION ITEM:</B> <B>Staff will amend the
footnote and send the proposed revisions to the SCI for a consensus
call.</B></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT color=#0000ff>No objection by the
ISPCP constituency.</FONT></STRONG></DIV>
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<DIV><B>2. Chair/Vice Chair Elections
Scenarios:</B></DIV></DIV></DIV></SPAN></SPAN></DIV></DIV></SPAN></DIV></SPAN>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>Notes: </B>There was discussion on the various
options for the deadlines referenced in scenarios 2, 3, and 4. It appeared
that no one had a problem with 14 calendar days. Amr proposed new language
for scenario 3: Replace "which may include the voting NCAs" with "from within
its respective House”. After the meeting Anne noted a new comment from IPC
and requested that it should be added to the agenda for discussion on the next
call: that even where a Vice Chair is continuing in his/her term, the relevant
House should have the ability to appoint a different Interim Vice Chair that is
otherwise eligible. </DIV>
<DIV style="COLOR: rgb(0,0,0)"> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>ACTION ITEMS: </B></DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>1. Affirm that the deadline of 14
calendar days is the preferred option for scenarios 2, 3, and 4.</B></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT
color=#0000ff>Affirmed</FONT></STRONG></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT
color=#0000ff></FONT></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>2. Review the proposed new language for
scenario 3: Replace "which may include the voting NCAs" with "from within its
respective House”.</B></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT
color=#0000ff>OK!</FONT></STRONG></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT color=#0000ff>I’d like to suggest a
similar edit to scenario 2, option 2: </FONT><FONT color=#000000>“<SPAN
style="FONT-FAMILY: "><FONT style="COLOR: #ff0000"> </FONT></SPAN><SPAN
style="FONT-FAMILY: "><FONT style="COLOR: #ff0000">the House with a vacant
Vice-Chair position shall designate an Interim Vice Chair <FONT
color=#000000><FONT color=#0000ff>from within this House</FONT> </FONT>to join
...”</FONT></SPAN></FONT></STRONG></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT color=#ff0000><SPAN
style="FONT-FAMILY: "></SPAN></FONT></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><SPAN style="FONT-FAMILY: "><FONT
color=#0000ff>Another edit suggestion re scenario 4: “<FONT color=#0000ff><SPAN
style="FONT-FAMILY: "><FONT color=#000000>If both Houses should fail to
temporarily fill the role of Vice Chair on an interim basis, </FONT></SPAN><FONT
style="FONT-FAMILY: " color=#ff0000>[the] </FONT></FONT><SPAN
style="FONT-FAMILY: "><FONT color=#000000>non-voting NCA – <FONT
color=#0000ff>unless being a Chair candidate -</FONT> will be designated
...<FONT color=#0000ff>”</FONT></FONT></SPAN></FONT></SPAN></STRONG></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT color=#ff0000><SPAN
style="FONT-FAMILY: "></SPAN></FONT></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><B>3. Consider the issue raised by IPC that
even where a Vice Chair is continuing in his/her term, the relevant House
should have the ability to appoint a different Interim Vice Chair that is
otherwise eligible. </B></DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG></STRONG> </DIV>
<DIV style="COLOR: rgb(0,0,0)"><STRONG><FONT color=#0000ff>At the moment I can’t
see a reason to replace a VC just for the purpose of conducting the election. If
a house has no confidence in a VC it already took in place then this issue had
to be solved before. In addition, valuable time could be saved by keeping the
incumbent VCs.</FONT></STRONG></DIV><SPAN id=OLK_SRC_BODY_SECTION>
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<DIV> </DIV>
<DIV>
<DIV style="FONT-FAMILY: -webkit-standard">
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><B><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">ISSUE 2: Is there a
gap to be addressed when the Vice Chairs' terms end at the same time as that of
the Chair, and no Chair is conclusively elected by that
time?</SPAN></B></P></DIV></DIV></DIV></DIV></SPAN>
<DIV> </DIV><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><U>SCENARIO
1:<B> </B>A new GNSO Council Chair is not elected, but both Vice Chairs are
continuing on the Council.</U></DIV></SPAN>Suggestion: “In the case where no
Chair is conclusively elected, the two Vice Chairs shall jointly oversee the
Chair election and conduct Council business until such time as a new Chair is
elected.”</SPAN><SPAN id=OLK_SRC_BODY_SECTION
style="COLOR: rgb(0,0,0)"><BR>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><U>SCENARIO 2: A new
GNSO Council Chair is not elected, but one Vice Chair is continuing on the
Council, while the other Vice Chair’s term on the Council is ending<SPAN
style="COLOR: rgb(192,0,0)">. </SPAN></U></SPAN></P>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">Suggestion: “In the
case where one of Vice-Chair's terms on the Council ends at the same time as the
Chair, and no Chair is conclusively elected, <FONT color=#ff0000>[OPTION 1:
</FONT>the remaining Vice Chair shall oversee the Chair election and conduct
Council business until such time as a new Chair is elected<FONT color=#ff0000>]
OR [OPTION 2: </FONT></SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><FONT
color=#ff0000>the House with a vacant Vice-Chair position shall designate an
Interim Vice Chair to join the continuing Vice Chair to oversee the Chair
election and conduct Council business. The deadline for the vacant House
to designate its Interim Vice Chair is 10 calendar days following the Council
meeting at which no Chair was conclusively elected [OR: 14 calendar days
following the Council meeting at which no Chair was conclusively elected] [OR: 1
week prior to the next scheduled GNSO Council
meeting.]</FONT></SPAN></P></SPAN><SPAN id=OLK_SRC_BODY_SECTION
style="COLOR: rgb(0,0,0)"><SPAN id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">
<DIV> </DIV>
<DIV><U>SCENARIO 3: A new GNSO Council Chair is not elected in the first round,
and neither of the two Vice Chairs is continuing on the Council.<SPAN
style="COLOR: rgb(31,73,125)"> </SPAN></U></DIV></DIV></SPAN><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><SPAN
id=OLK_SRC_BODY_SECTION>Suggestion: “In the case where both Vice-Chairs’ terms
on the Council end at the same time as the Chair, and no Chair is conclusively
elected, this procedure would apply: Each House should designate a new or
continuing Councilor </SPAN><FONT color=#ff0000>from within its respective
House</FONT><STRIKE>, </STRIKE><STRIKE>which may include the voting and
non-voting NCAs,</STRIKE> to temporarily fill the role of Vice Chair on an
interim basis, not as an elected Vice Chair. <SPAN
style="COLOR: rgb(255,0,0)">The deadline for each House to designate its Interim
Vice Chair is 10 calendar days following the Council meeting at which no Chair
was conclusively elected [OR: 14 calendar days following the Council meeting at
which no Chair was conclusively elected] [OR: 1 week prior to the next scheduled
GNSO Council meeting.] </SPAN><SPAN style="FONT-SIZE: 10.5pt">The Designated
Interim Vice Chairs will co-chair the Chair election and conduct Council
business until such time as a Chair is conclusively elected. Once the election
is completed their service in those roles would end. Candidates for Chair will
not be eligible to serve as Designated Interim Vice Chairs, to avoid potential
conflicts of interest. [However, </SPAN><SPAN
style="FONT-FAMILY: -webkit-standard"><FONT face=Calibri,sans-serif>Interim Vice
Chairs are not prohibited from being appointed as continuing Vice Chairs by
their respective Houses following a successful Chair
election.]</FONT></SPAN></DIV></SPAN></SPAN></DIV>
<DIV
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><SPAN
id=OLK_SRC_BODY_SECTION>
<P class=MsoNormal
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"> </P></SPAN><SPAN
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<DIV style="FONT-FAMILY: -webkit-standard">
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><U
style="FONT-FAMILY: calibri, sans-serif">SCENARIO 4: A new GNSO Council Chair is
not elected, neither of the two Vice Chairs is continuing on the Council, and
the Houses do not designate Interim Vice Chairs.</U><o:p
style="FONT-FAMILY: calibri, sans-serif"></o:p><SPAN
style="FONT-FAMILY: calibri, sans-serif"> </SPAN></P></DIV></SPAN></DIV></DIV></SPAN></DIV></SPAN><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV
style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><SPAN
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style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space">
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style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV style="FONT-FAMILY: -webkit-standard">
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: calibri, sans-serif">Suggestion: “If both Houses should fail
to temporarily fill the role of Vice Chair on an interim basis, </SPAN><FONT
style="FONT-FAMILY: calibri, sans-serif" color=#ff0000>[the] </FONT><SPAN
style="FONT-FAMILY: calibri, sans-serif">non-voting NCA will be designated
Interim Chair to oversee the election and conduct Council business until such
time as a Chair is conclusively elected. </SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif; COLOR: rgb(255,0,0)">The deadline for
each House to designate its Interim Vice Chair is 10 calendar days following the
Council meeting at which no Chair was conclusively elected [OR: 14 calendar days
following the Council meeting at which no Chair was conclusively elected] [OR: 1
week prior to the next scheduled GNSO Council meeting</SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif; COLOR: rgb(255,0,0)">]</SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif">"</SPAN></P></DIV></SPAN><SPAN
style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></SPAN>
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