<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div>Thanks so much for clarifying Wolf-Ulrich!</div><div><br></div><div>Kind regards,</div><div>Julie</div><div><div id="MAC_OUTLOOK_SIGNATURE"></div></div></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:12pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> WUKnoben <<a href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</a>><br><span style="font-weight:bold">Reply-To: </span> WUKnoben <<a href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</a>><br><span style="font-weight:bold">Date: </span> Thursday, April 21, 2016 at 10:33 AM<br><span style="font-weight:bold">To: </span> Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016<br></div><div><br></div><span style="mso-bookmark:_MailOriginalBody"><div xmlns:o=""><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: Calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space" dir="ltr"><div dir="ltr"><div style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><div>Julie,</div><div> </div><div>as attachment I meant your reminder with the action items where I inserted my comments; nothing else.</div><div style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><br>
Best regards<br><br>
Wolf-Ulrich<br><br></div><div style="FONT-SIZE: small; TEXT-DECORATION: none; FONT-FAMILY: "Calibri"; FONT-WEIGHT: normal; COLOR: #000000; FONT-STYLE: normal; DISPLAY: inline"><div style="FONT: 10pt tahoma"><div> </div><div style="BACKGROUND: #f5f5f5"><div style="font-color: black"><b>From:</b> <a title="julie.hedlund@icann.org" href="mailto:julie.hedlund@icann.org">
Julie Hedlund</a> </div><div><b>Sent:</b> Thursday, April 21, 2016 3:12 PM</div><div><b>To:</b> <a title="wolf-ulrich.knoben@t-online.de" href="mailto:wolf-ulrich.knoben@t-online.de">
WUKnoben</a> ; <a title="gnso-improvem-impl-sc@icann.org" href="mailto:gnso-improvem-impl-sc@icann.org">
gnso-improvem-impl-sc@icann.org</a> </div><div><b>Subject:</b> Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016</div></div></div><div> </div></div><div style="FONT-SIZE: small; TEXT-DECORATION: none; FONT-FAMILY: "Calibri"; FONT-WEIGHT: normal; COLOR: #000000; FONT-STYLE: normal; DISPLAY: inline"><div><div><div>Many thanks Wolf-Ulrich. We’ll include your comments in the Adobe Connect room. However, I apologize but I did not see an attachment. Could you resend it?</div><div> </div><div>Kind regards,</div><div>Julie</div><div><div id=""></div></div></div></div><div> </div><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 12pt; BORDER-TOP: #b5c4df 1pt solid; FONT-FAMILY: calibri; BORDER-RIGHT: medium none; BORDER-BOTTOM: medium none; COLOR: black; PADDING-BOTTOM: 0in; TEXT-ALIGN: left; PADDING-TOP: 3pt; PADDING-LEFT: 0in; BORDER-LEFT: medium none; PADDING-RIGHT: 0in"><span style="FONT-WEIGHT: bold">From: </span>WUKnoben <<a href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</a>><br><span style="FONT-WEIGHT: bold">Reply-To: </span>WUKnoben <<a href="mailto:wolf-ulrich.knoben@t-online.de">wolf-ulrich.knoben@t-online.de</a>><br><span style="FONT-WEIGHT: bold">Date: </span>Thursday, April 21, 2016 at 6:32 AM<br><span style="FONT-WEIGHT: bold">To: </span>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br><span style="FONT-WEIGHT: bold">Subject: </span>Re: [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016<br></div><div> </div><span style="mso-bookmark: _mailoriginalbody"><div xmlns:o=""><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space" dir="ltr"><div dir="ltr"><div style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><div>All,</div><div> </div><div>most likely I can join the call just belatedly and then of the road. Please see my comments on the action items inserted
<font color="#0000ff">in blue</font>.</div><div style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000">I sugest two further small edits (see attached).</div><div>To further complete the scenarios – not to complicate it! - I also suggest to discuss in context of scenario 4 if
<u>just one house</u> should fail to temporarily fill the role of Vice Chair.</div><div>The real desaster would apply if both houses fail to designate a VC <font color="#000000">
and</font><font color="#000000"> the non-voting NCA is a Chair candidate....</font></div><div style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><br>
Best regards<br><br>
Wolf-Ulrich<br><br></div><div style="FONT-SIZE: small; TEXT-DECORATION: none; FONT-FAMILY: "Calibri"; FONT-WEIGHT: normal; COLOR: #000000; FONT-STYLE: normal; DISPLAY: inline"><div style="FONT: 10pt tahoma"><div> </div><div style="BACKGROUND: #f5f5f5"><div style="font-color: black"><b>From:</b> <a title="julie.hedlund@icann.org" href="mailto:julie.hedlund@icann.org">
Julie Hedlund</a> </div><div><b>Sent:</b> Thursday, April 7, 2016 10:24 PM</div><div><b>To:</b> <a title="gnso-improvem-impl-sc@icann.org" href="mailto:gnso-improvem-impl-sc@icann.org">
gnso-improvem-impl-sc@icann.org</a> </div><div><b>Subject:</b> [gnso-improvem-impl-sc] Notes/Actions: SCI Meeting 07 April 2016</div></div></div><div> </div></div><div style="FONT-SIZE: small; TEXT-DECORATION: none; FONT-FAMILY: "Calibri"; FONT-WEIGHT: normal; COLOR: #000000; FONT-STYLE: normal; DISPLAY: inline"><div style="COLOR: rgb(0,0,0)"><div><div>Dear SCI members,</div></div></div><span id="OLK_SRC_BODY_SECTION" style="COLOR: rgb(0,0,0)"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div> </div><div>Please see below the notes/actions captured from the SCI meeting held on 07 April. Please let us know if you have any questions or comments. Staff will separately send a notice for the consensus call as requested below. The GNSO Secretariat also will
send a notice for a call in two weeks on Thursday, 21 April at the usual time of 1800 UTC.</div></div></span><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div> </div><div>Kind regards,</div><div>Julie</div></div></span></div></span></span></div></div></span></div></span><div> </div><div>Julie Hedlund, Policy Director</div><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><div><b>Notes/Actions from 07 April SCI Meeting:</b></div></div><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><b>1. Process Relating to Motions & Amendments</b></div><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><b>Notes: </b>There was discussion on whether there should be a deadline for submitting amendments. The SCI members agreed that there would be no deadline. The SCI members asked staff to correct the footnote and then send out
for a consensus call the proposed revision to the GNSO Operating Procedures to include the new text on submitting, seconding, and amending motions.</div><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><b>ACTION ITEM:</b> <b>Staff will amend the footnote and send the proposed revisions to the SCI for a consensus call.</b></div><div style="COLOR: rgb(0,0,0)"><strong></strong> </div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff">No objection by the ISPCP constituency.</font></strong></div><div style="COLOR: rgb(0,0,0)"> </div><span id="OLK_SRC_BODY_SECTION" style="COLOR: rgb(0,0,0)"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0); -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div><div><b>2. Chair/Vice Chair Elections Scenarios:</b></div></div></div></span></span></div></div></span></div></span><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><b>Notes: </b>There was discussion on the various options for the deadlines referenced in scenarios 2, 3, and 4. It appeared that no one had a problem with 14 calendar days. Amr proposed new language for scenario 3: Replace
"which may include the voting NCAs" with "from within its respective House”. After the meeting Anne noted a new comment from IPC and requested that it should be added to the agenda for discussion on the next call: that even where a Vice Chair is continuing
in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.
</div><div style="COLOR: rgb(0,0,0)"> </div><div style="COLOR: rgb(0,0,0)"><b>ACTION ITEMS: </b></div><div style="COLOR: rgb(0,0,0)"><b>1. Affirm that the deadline of 14 calendar days is the preferred option for scenarios 2, 3, and 4.</b></div><div style="COLOR: rgb(0,0,0)"><strong></strong> </div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff">Affirmed</font></strong></div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff"></font></strong> </div><div style="COLOR: rgb(0,0,0)"><b>2. Review the proposed new language for scenario 3: Replace "which may include the voting NCAs" with "from within its respective House”.</b></div><div style="COLOR: rgb(0,0,0)"><strong></strong> </div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff">OK!</font></strong></div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff">I’d like to suggest a similar edit to scenario 2, option 2:
</font><font color="#000000">“<span style="FONT-FAMILY: "><font style="COLOR: #ff0000"> </font></span><span style="FONT-FAMILY: "><font style="COLOR: #ff0000">the House with a vacant Vice-Chair position shall designate an Interim Vice Chair
<font color="#000000"><font color="#0000ff">from within this House</font> </font>
to join ...”</font></span></font></strong></div><div style="COLOR: rgb(0,0,0)"><strong><font color="#ff0000"><span style="FONT-FAMILY: "></span></font></strong> </div><div style="COLOR: rgb(0,0,0)"><strong><span style="FONT-FAMILY: "><font color="#0000ff">Another edit suggestion re scenario 4: “<font color="#0000ff"><span style="FONT-FAMILY: "><font color="#000000">If both Houses should fail to temporarily fill the role
of Vice Chair on an interim basis, </font></span><font style="FONT-FAMILY: " color="#ff0000">[the]
</font></font><span style="FONT-FAMILY: "><font color="#000000">non-voting NCA – <font color="#0000ff">
unless being a Chair candidate -</font> will be designated ...<font color="#0000ff">”</font></font></span></font></span></strong></div><div style="COLOR: rgb(0,0,0)"><strong><font color="#ff0000"><span style="FONT-FAMILY: "></span></font></strong> </div><div style="COLOR: rgb(0,0,0)"><b>3. Consider the issue raised by IPC that even where a Vice Chair is continuing in his/her term, the relevant House should have the ability to appoint a different Interim Vice Chair that is otherwise eligible.
</b></div><div style="COLOR: rgb(0,0,0)"><strong></strong> </div><div style="COLOR: rgb(0,0,0)"><strong><font color="#0000ff">At the moment I can’t see a reason to replace a VC just for the purpose of conducting the election. If a house has no confidence in a VC it already took in place then this issue had to be solved before.
In addition, valuable time could be saved by keeping the incumbent VCs.</font></strong></div><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><span id="OLK_SRC_BODY_SECTION" style="COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div><div> </div><div><div style="FONT-FAMILY: -webkit-standard"><p class="MsoNormal" style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><b><span style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">ISSUE 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time?</span></b></p></div></div></div></div></span><div> </div><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><u>SCENARIO 1:<b> </b>A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.</u></div></span>Suggestion: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new Chair is elected.”</span><span id="OLK_SRC_BODY_SECTION" style="COLOR: rgb(0,0,0)"><br>
<p class="MsoNormal" style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><u>SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending<span style="COLOR: rgb(192,0,0)">.
</span></u></span></p><p class="MsoNormal" style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><span style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">Suggestion: “In the case where one of Vice-Chair's terms on the Council ends at the same time as the Chair, and no Chair is conclusively elected,
<font color="#ff0000">[OPTION 1: </font>the remaining Vice Chair shall oversee the Chair election and conduct Council business until such time as a new Chair is elected<font color="#ff0000">] OR [OPTION 2:
</font></span><span style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><font color="#ff0000">the House with a vacant Vice-Chair position shall designate an Interim Vice Chair to join the continuing Vice Chair to oversee the Chair election and conduct
Council business. The deadline for the vacant House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following the Council meeting at which no Chair was
conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting.]</font></span></p></span><span id="OLK_SRC_BODY_SECTION" style="COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div> </div><div><u>SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council.<span style="COLOR: rgb(31,73,125)"> </span></u></div></div></span><span id="OLK_SRC_BODY_SECTION"><div style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION">Suggestion: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing Councilor
</span><font color="#ff0000">from within its respective House</font><strike>, </strike><strike>which may include the voting and non-voting NCAs,</strike> to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair.
<span style="COLOR: rgb(255,0,0)">The deadline for each House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following the Council meeting at which no Chair
was conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting.]
</span><span style="FONT-SIZE: 10.5pt">The Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end.
Candidates for Chair will not be eligible to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. [However,
</span><span style="FONT-FAMILY: -webkit-standard"><font face="Calibri,sans-serif">Interim Vice Chairs are not prohibited from being appointed as continuing Vice Chairs by their respective Houses following a successful Chair election.]</font></span></div></span></span></div><div style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><p class="MsoNormal" style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt">
</p></span><span id="OLK_SRC_BODY_SECTION"><div style="FONT-FAMILY: -webkit-standard"><p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><u style="FONT-FAMILY: calibri, sans-serif">SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim Vice Chairs.</u><o:p style="FONT-FAMILY: calibri, sans-serif"></o:p><span style="FONT-FAMILY: calibri, sans-serif"> </span></p></div></span></div></div></span></div></span><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><span id="OLK_SRC_BODY_SECTION"><div style="FONT-SIZE: 14px; WORD-WRAP: break-word; FONT-FAMILY: calibri, sans-serif; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><div style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif; COLOR: rgb(0,0,0)"><span id="OLK_SRC_BODY_SECTION"><div style="FONT-FAMILY: -webkit-standard"><p class="MsoNormal" style="MARGIN: 0in 0in 0pt"><span style="FONT-FAMILY: calibri, sans-serif">Suggestion: “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis,
</span><font style="FONT-FAMILY: calibri, sans-serif" color="#ff0000">[the] </font><span style="FONT-FAMILY: calibri, sans-serif">non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such time as a Chair is conclusively elected.
</span><span style="FONT-FAMILY: calibri, sans-serif; COLOR: rgb(255,0,0)">The deadline for each House to designate its Interim Vice Chair is 10 calendar days following the Council meeting at which no Chair was conclusively elected [OR: 14 calendar days following
the Council meeting at which no Chair was conclusively elected] [OR: 1 week prior to the next scheduled GNSO Council meeting</span><span style="FONT-FAMILY: calibri, sans-serif; COLOR: rgb(255,0,0)">]</span><span style="FONT-FAMILY: calibri, sans-serif">"</span></p></div></span><span style="FONT-SIZE: medium; FONT-FAMILY: -webkit-standard"></span><div style="FONT-FAMILY: -webkit-standard"> </div><span id="OLK_SRC_BODY_SECTION"><div style="FONT-FAMILY: calibri, sans-serif"> </div><br></span></div></div></span></div></span></div></div></div></div></div></span></span></div></div></div></div></div></span></span></body></html>