<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div>Hi Amr,</div><div><br></div><div>Thank you for your helpful comments and the suggested language for Scenarios 2 and 3. When staff send around the revised Operating Procedures with the Section 2.2 new language, we’ll include your suggestion in brackets.</div><div><br></div><div>Kind regards,</div><div>Julie</div><div><br></div><div>Julie Hedlund, Policy Director</div><div><div id="MAC_OUTLOOK_SIGNATURE"></div></div></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:12pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Amr Elsadr <<a href="mailto:aelsadr@egyptig.org">aelsadr@egyptig.org</a>><br><span style="font-weight:bold">Date: </span> Sunday, May 8, 2016 at 11:26 AM<br><span style="font-weight:bold">To: </span> Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>><br><span style="font-weight:bold">Cc: </span> "<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>" <<a href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May 2016<br></div><div><br></div><span style="mso-bookmark:_MailOriginalBody"><div><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div class="">Hi,</div><br class=""><div><blockquote type="cite" class=""><div class="">On May 5, 2016, at 11:18 PM, Julie Hedlund <<a href="mailto:julie.hedlund@icann.org" class="">julie.hedlund@icann.org</a>> wrote:</div><div class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><div style="" class=""><div class=""><div class=""></div></div></div></div></div></blockquote><div><br class=""></div>
[SNIP]<br class=""><div><br class=""></div><blockquote type="cite" class=""><div class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><div style="" class=""><div class=""><div class=""><b class="">ACTION ITEMS:</b></div></div></div><div style="" class=""><b class=""><br class=""></b></div><div style="" class=""><b class="">Chair/Vice Chair Elections:</b> </div><ol style="" class=""><li class="">Staff will produce a revision of Section 2.2 of the GNSO Operating Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the final proposed language below. </li><li class="">SCI members will review the revision on the list and finalize it no later than at the 19 May meeting. </li><li class="">Staff will submit the final revision for a Consensus Call for two weeks (19 May to 02 June). </li><li class="">Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to the GNSO Council, will send an update to the Council on its list for possible discussion in Helsinki.</li></ol></div></div></blockquote><div>These all seem good to me, but I have a suggestion for some additional language that I will explain below. I don’t know if this should be included in the section 2.2 revision, or not.</div><br class=""><blockquote type="cite" class=""><div class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><div style="" class=""><b class="">Discussion re: Public Comment on Proposed Revisions:</b></div><div style="" class=""><br class=""></div><div class="">SCI members should review and discuss on the list whether to initiate a 40-day public comment period only on the revisions to the GNSO Operating Procedures relating to motions and amendments, but to wait to submit a
<span style="" class="">complete</span> set of revisions for GNSO Council approval once a separate 40-day public comment process on revisions relating to Chair/Vice Chair elections is completed. Staff notes that until the revised version of the GNSO Operating
Procedures is published, the GNSO Council will follow their current informal process relating to motions and amendments. The only change from the current process in the revision to the Operating Procedures is that discussion and voting on the motion at the
Council meeting cannot proceed without a second (current informal process allows for discussion, but not voting, on a motion without a second).</div></div></div></blockquote><div><br class=""></div><div>I agree with the explanation of where things currently stand here, so see no urgency in producing an earlier and separate public comment period for the changes that the SCI is recommending to guidelines on motions/amendments. If the SCI had recommended
changes to the current informal practice, then there might have been a reason to try to get this done more quickly. However, since the SCI hasn’t suggested any significant changes, delaying this in order to package it with the Council elections topic shouldn’t
have any impact on Council business.</div><br class=""><blockquote type="cite" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" style="" class=""><span style="mso-bookmark:_MailOriginalBody" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><i class="">Chair/Vice Chair Elections Final Proposed Language:</i></div></div></span></div></span></span><div style="" class=""><br class=""></div><div style="" class=""><div style="" class=""><b class="">ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming) Councilor? Should new/incoming Councilors be eligible to stand for election?</b></div><div style="" class="">See Section 2.2(b), which provides that a candidate for GNSO Chair “does not need to be a member of a house, but must be a member of the GNSO Council.” With the ICANN Bylaws prescribing that a Council member’s term begins and ends at
the conclusion of an ICANN annual general meeting, Section 2.2(b) as phrased would seem to limit candidates for the Chair to only incumbent, continuing Council members.</div><div class=""><font color="#0000ff" class="">Final Proposed Language: "A candidate for GNSO Council Chair does not need to be a member of a house, but must be a [continuing or incoming] member of the GNSO Council." (Change to the GNSO Operating Procedures
in brackets.)</font></div></div><span id="OLK_SRC_BODY_SECTION" style="" class=""><span id="OLK_SRC_BODY_SECTION" style="" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><br class=""></div><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div class=""><div class=""><div class=""><div style="margin: 0in 0in 0.0001pt;" class=""><b class=""><font face="Calibri,sans-serif" size="3" class="">ISSUE 2: Scenarios </font><font face="Calibri,sans-serif" class="">relating to the</font><font face="Calibri,sans-serif" size="3" class=""> gap to
be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time.</font></b></div></div></div></div></div></span></span></div></span></div></span></div></span><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><br class=""></div><span id="OLK_SRC_BODY_SECTION" class=""><span id="OLK_SRC_BODY_SECTION" style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><u class="">SCENARIO 1:<b class=""> </b>A new GNSO Council Chair is not elected, but both Vice Chairs are continuing on the Council.</u></div></span><font face="Calibri,sans-serif" color="#0000ff" class="">Final Proposed Language: “In the case where no Chair is conclusively elected, the two Vice Chairs shall jointly oversee the Chair election and conduct Council business until such time as a new
Chair is elected.”</font></span><br class=""><div style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;" class=""><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;" class=""><u class="">SCENARIO 2: A new GNSO Council Chair is not elected, but one Vice Chair is continuing on the Council, while the other Vice Chair’s term on the Council is ending<span style="color: rgb(192, 0, 0);" class="">. </span></u></span></div><div style="font-family: 'Times New Roman', serif; font-size: 12pt; margin: 0in 0in 0.0001pt;" class=""><font color="#0000ff" class=""><span style="font-size: 14px; font-family: Calibri, sans-serif;" class="">Final Proposed Language</span><span style="font-size: 10.5pt; font-family: Calibri, sans-serif;" class="">: “In the case where one of Vice-Chair's terms
on the Council ends at the same time as the Chair, and no Chair is conclusively elected,<font class=""> </font></span><span style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><font class="">the House with a vacant Vice-Chair position shall
designate an Interim Vice Chair </font></span><span style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><font class="">from within this House</font> </span><span style="font-family: Calibri, sans-serif; font-size: 14px;" class="">to join the
continuing Vice Chair to oversee the Chair election and conduct Council business. The deadline for the vacant House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected.”</span></font></div></span></div></blockquote><div><br class=""></div><div>I’m wondering if this language may seem ambiguous to some readers, or possibly even lead to a misunderstanding in the future. One could possibly interpret it to mean that if the house that needs to appoint an interim vice-chair fails to do so within 14
days, then the process would be required to proceed to scenario 3…, or more likely scenario 4. I wonder if it would be helpful to add a sentence at the end like this:
<i class=""><b class="">“Should the vacant House fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a Council Chair is elected.”</b></i></div><br class=""><blockquote type="cite" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" style="" class=""><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="OLK_SRC_BODY_SECTION" class=""></span></div></span></div></span></div></span></div><span id="OLK_SRC_BODY_SECTION" style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><span id="OLK_SRC_BODY_SECTION" style="" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div class=""><u class="">SCENARIO 3: A new GNSO Council Chair is not elected in the first round, and neither of the two Vice Chairs is continuing on the Council.<span style="color: rgb(31, 73, 125);" class=""> </span></u></div></div></span><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><font color="#0000ff" class=""><span id="OLK_SRC_BODY_SECTION" class=""><span style="font-size: inherit;" class="">Final Proposed Language</span>: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively
elected, this procedure would apply: Each House should designate a new or continuing Councilor </span><font class="">from within its respective House,
</font>to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair. The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected. <span style="font-size: 10.5pt;" class="">The
Designated Interim Vice Chairs will co-chair the Chair election and conduct Council business until such time as a Chair is conclusively elected. Once the election is completed their service in those roles would end. Candidates for Chair will not be eligible
to serve as Designated Interim Vice Chairs, to avoid potential conflicts of interest. However, </span><span style="font-family: -webkit-standard;" class=""><font face="Calibri,sans-serif" class="">Interim Vice Chairs are not prohibited from being appointed
as continuing Vice Chairs by their respective Houses following a successful Chair election.”</font></span></font></div></span></span></div></div></span></div></span></div></span></span></div></blockquote><div><br class=""></div><div>Again, we may need the language to be specific on that one House appointing an interim vice-chair is enough not to proceed to scenario 4.</div><br class=""><blockquote type="cite" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" style="" class=""><u style="font-family: Calibri, sans-serif;" class="">SCENARIO 4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is continuing on the Council, and the Houses do not designate Interim
Vice Chairs.</u><o:p style="font-family: Calibri, sans-serif;" class=""></o:p> <span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;" class=""><div style="font-family: Calibri, sans-serif; font-size: 14px;" class=""><span id="OLK_SRC_BODY_SECTION" class=""><div style="font-family: -webkit-standard;" class=""><div style="margin: 0in 0in 0.0001pt;" class=""><font color="#0000ff" class=""><span style="font-family: Calibri, sans-serif; font-size: inherit;" class="">Final Proposed Language</span><span style="font-family: Calibri, sans-serif;" class="">: “If both Houses
should fail to temporarily fill the role of Vice Chair on an interim basis, the </span><span style="font-family: Calibri, sans-serif;" class="">non-voting NCA will be designated Interim Chair to oversee the election and conduct Council business until such
time as a Chair is conclusively elected. </span><span style="font-family: Calibri, sans-serif;" class="">The deadline for each House to designate its Interim Vice Chair is 14 calendar days following the Council meeting at which no Chair was conclusively elected."</span></font></div></div></span></div></div></span></div></span></span></div></blockquote></div><div class=""><br class=""></div>
Lets hope it never comes to this!! :)
<div class=""><br class=""></div><div class="">Thanks.</div><div class=""><br class=""></div><div class="">Amr<br class=""><div class=""><br class=""></div></div></div></div></span></span></body></html>