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<DIV>Thanks Amr for making the point.</DIV>
<DIV>Although these cases may look most unlikely your additions could be of
“helpful pressure” on both houses.</DIV>
<DIV style="FONT-SIZE: 12pt; FONT-FAMILY: 'Calibri'; COLOR: #000000"><BR>Best
regards<BR><BR>Wolf-Ulrich<BR><BR></DIV>
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<DIV style="font-color: black"><B>From:</B> <A title=julie.hedlund@icann.org
href="mailto:julie.hedlund@icann.org">Julie Hedlund</A> </DIV>
<DIV><B>Sent:</B> Monday, May 9, 2016 4:59 PM</DIV>
<DIV><B>To:</B> <A title=aelsadr@egyptig.org
href="mailto:aelsadr@egyptig.org">Amr Elsadr</A> </DIV>
<DIV><B>Cc:</B> <A title=gnso-improvem-impl-sc@icann.org
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>
</DIV>
<DIV><B>Subject:</B> Re: [gnso-improvem-impl-sc] Actions: SCI Meeting 05 May
2016</DIV></DIV></DIV>
<DIV> </DIV></DIV>
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<DIV>
<DIV>Hi Amr,</DIV>
<DIV> </DIV>
<DIV>Thank you for your helpful comments and the suggested language for
Scenarios 2 and 3. When staff send around the revised Operating Procedures
with the Section 2.2 new language, we’ll include your suggestion in
brackets.</DIV>
<DIV> </DIV>
<DIV>Kind regards,</DIV>
<DIV>Julie</DIV>
<DIV> </DIV>
<DIV>Julie Hedlund, Policy Director</DIV>
<DIV>
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style="FONT-SIZE: 12pt; BORDER-TOP: #b5c4df 1pt solid; FONT-FAMILY: calibri; BORDER-RIGHT: medium none; BORDER-BOTTOM: medium none; COLOR: black; PADDING-BOTTOM: 0in; TEXT-ALIGN: left; PADDING-TOP: 3pt; PADDING-LEFT: 0in; BORDER-LEFT: medium none; PADDING-RIGHT: 0in"><SPAN
style="FONT-WEIGHT: bold">From: </SPAN>Amr Elsadr <<A
href="mailto:aelsadr@egyptig.org">aelsadr@egyptig.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Date: </SPAN>Sunday, May 8, 2016 at 11:26 AM<BR><SPAN
style="FONT-WEIGHT: bold">To: </SPAN>Julie Hedlund <<A
href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Cc: </SPAN>"<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>"
<<A
href="mailto:gnso-improvem-impl-sc@icann.org">gnso-improvem-impl-sc@icann.org</A>><BR><SPAN
style="FONT-WEIGHT: bold">Subject: </SPAN>Re: [gnso-improvem-impl-sc] Actions:
SCI Meeting 05 May 2016<BR></DIV>
<DIV> </DIV><SPAN style="mso-bookmark: _mailoriginalbody">
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<DIV>Hi,</DIV>
<DIV> </DIV>
<DIV>
<BLOCKQUOTE type="cite">
<DIV>On May 5, 2016, at 11:18 PM, Julie Hedlund <<A
href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</A>>
wrote:</DIV>
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<DIV> </DIV>[SNIP]<BR>
<DIV> </DIV>
<BLOCKQUOTE type="cite">
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<DIV>
<DIV><B>ACTION ITEMS:</B></DIV></DIV></DIV>
<DIV><B><BR></B></DIV>
<DIV><B>Chair/Vice Chair Elections:</B> </DIV>
<OL>
<LI>Staff will produce a revision of Section 2.2 of the GNSO Operating
Procedures (Officer Elections: Chair/Vice-Chair Elections) based on the
final proposed language below.
<LI>SCI members will review the revision on the list and finalize it no
later than at the 19 May meeting.
<LI>Staff will submit the final revision for a Consensus Call for two weeks
(19 May to 02 June).
<LI>Once the Consensus Call is completed Amr Elsadr, as the SCI Liaison to
the GNSO Council, will send an update to the Council on its list for
possible discussion in Helsinki.</LI></OL></DIV></DIV></BLOCKQUOTE>
<DIV>These all seem good to me, but I have a suggestion for some additional
language that I will explain below. I don’t know if this should be included in
the section 2.2 revision, or not.</DIV><BR>
<BLOCKQUOTE type="cite">
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<DIV><B>Discussion re: Public Comment on Proposed Revisions:</B></DIV>
<DIV> </DIV>
<DIV>SCI members should review and discuss on the list whether to initiate a
40-day public comment period only on the revisions to the GNSO Operating
Procedures relating to motions and amendments, but to wait to submit a
<SPAN>complete</SPAN> set of revisions for GNSO Council approval once a
separate 40-day public comment process on revisions relating to Chair/Vice
Chair elections is completed. Staff notes that until the revised version
of the GNSO Operating Procedures is published, the GNSO Council will follow
their current informal process relating to motions and amendments. The
only change from the current process in the revision to the Operating
Procedures is that discussion and voting on the motion at the Council meeting
cannot proceed without a second (current informal process allows for
discussion, but not voting, on a motion without a
second).</DIV></DIV></DIV></BLOCKQUOTE>
<DIV> </DIV>
<DIV>I agree with the explanation of where things currently stand here, so see
no urgency in producing an earlier and separate public comment period for the
changes that the SCI is recommending to guidelines on motions/amendments. If the
SCI had recommended changes to the current informal practice, then there might
have been a reason to try to get this done more quickly. However, since the SCI
hasn’t suggested any significant changes, delaying this in order to package it
with the Council elections topic shouldn’t have any impact on Council
business.</DIV><BR>
<BLOCKQUOTE type="cite">
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<DIV style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif"><I>Chair/Vice
Chair Elections Final Proposed
Language:</I></DIV></DIV></SPAN></DIV></SPAN></SPAN>
<DIV> </DIV>
<DIV>
<DIV><B>ISSUE 1: Must the GNSO Chair be a continuing (not new/incoming)
Councilor? Should new/incoming Councilors be eligible to stand for
election?</B></DIV>
<DIV>See Section 2.2(b), which provides that a candidate for GNSO Chair “does
not need to be a member of a house, but must be a member of the GNSO Council.”
With the ICANN Bylaws prescribing that a Council member’s term begins and ends
at the conclusion of an ICANN annual general meeting, Section 2.2(b) as
phrased would seem to limit candidates for the Chair to only incumbent,
continuing Council members.</DIV>
<DIV><FONT color=#0000ff>Final Proposed Language: "A candidate for GNSO
Council Chair does not need to be a member of a house, but must be a
[continuing or incoming] member of the GNSO Council." (Change to the
GNSO Operating Procedures in brackets.)</FONT></DIV></DIV><SPAN
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<DIV style="MARGIN: 0in 0in 0pt"><B><FONT size=3 face=Calibri,sans-serif>ISSUE
2: Scenarios </FONT><FONT face=Calibri,sans-serif>relating to the</FONT><FONT
size=3 face=Calibri,sans-serif> gap to be addressed when the Vice Chairs'
terms end at the same time as that of the Chair, and no Chair is conclusively
elected by that
time.</FONT></B></DIV></DIV></DIV></DIV></DIV></SPAN></SPAN></DIV></SPAN></DIV></SPAN></DIV></SPAN>
<DIV
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<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><U>SCENARIO
1:<B> </B>A new GNSO Council Chair is not elected, but both Vice Chairs
are continuing on the Council.</U></DIV></SPAN><FONT color=#0000ff
face=Calibri,sans-serif>Final Proposed Language: “In the case where no Chair
is conclusively elected, the two Vice Chairs shall jointly oversee the Chair
election and conduct Council business until such time as a new Chair is
elected.”</FONT></SPAN><BR>
<DIV
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif"><U>SCENARIO 2: A
new GNSO Council Chair is not elected, but one Vice Chair is continuing on the
Council, while the other Vice Chair’s term on the Council is ending<SPAN
style="COLOR: rgb(192,0,0)">. </SPAN></U></SPAN></DIV>
<DIV
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman', serif; MARGIN: 0in 0in 0pt"><FONT
color=#0000ff><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif">Final Proposed
Language</SPAN><SPAN
style="FONT-SIZE: 10.5pt; FONT-FAMILY: calibri, sans-serif">: “In the case
where one of Vice-Chair's terms on the Council ends at the same time as the
Chair, and no Chair is conclusively elected, </SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif">the House with a
vacant Vice-Chair position shall designate an Interim Vice Chair </SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif">from within this
House </SPAN><SPAN
style="FONT-SIZE: 14px; FONT-FAMILY: calibri, sans-serif">to join the
continuing Vice Chair to oversee the Chair election and conduct Council
business. The deadline for the vacant House to designate its Interim
Vice Chair is 14 calendar days following the Council meeting at which no Chair
was conclusively elected.”</SPAN></FONT></DIV></SPAN></DIV></BLOCKQUOTE>
<DIV> </DIV>
<DIV>I’m wondering if this language may seem ambiguous to some readers, or
possibly even lead to a misunderstanding in the future. One could possibly
interpret it to mean that if the house that needs to appoint an interim
vice-chair fails to do so within 14 days, then the process would be required to
proceed to scenario 3…, or more likely scenario 4. I wonder if it would be
helpful to add a sentence at the end like this: <I><B>“Should the vacant House
fail to appoint an interim Vice-Chair within the allotted time period, the
continuing Vice-Chair from the other House will serve as an Interim Vice-Chair
alone until a Council Chair is elected.”</B></I></DIV><BR>
<BLOCKQUOTE type="cite">
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<DIV><U>SCENARIO 3: A new GNSO Council Chair is not elected in the first
round, and neither of the two Vice Chairs is continuing on the Council.<SPAN
style="COLOR: rgb(31,73,125)"> </SPAN></U></DIV></DIV></SPAN><SPAN
id=OLK_SRC_BODY_SECTION>
<DIV
style="WORD-WRAP: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space"><FONT
color=#0000ff><SPAN id=OLK_SRC_BODY_SECTION><SPAN>Final Proposed
Language</SPAN>: “In the case where both Vice-Chairs’ terms on the Council end
at the same time as the Chair, and no Chair is conclusively elected, this
procedure would apply: Each House should designate a new or continuing
Councilor </SPAN>from within its respective House, to temporarily fill the
role of Vice Chair on an interim basis, not as an elected Vice Chair. The
deadline for each House to designate its Interim Vice Chair is 14 calendar
days following the Council meeting at which no Chair was conclusively elected.
<SPAN style="FONT-SIZE: 10.5pt">The Designated Interim Vice Chairs will
co-chair the Chair election and conduct Council business until such time as a
Chair is conclusively elected. Once the election is completed their service in
those roles would end. Candidates for Chair will not be eligible to serve as
Designated Interim Vice Chairs, to avoid potential conflicts of interest.
However, </SPAN><SPAN style="FONT-FAMILY: -webkit-standard"><FONT
face=Calibri,sans-serif>Interim Vice Chairs are not prohibited from being
appointed as continuing Vice Chairs by their respective Houses following a
successful Chair
election.”</FONT></SPAN></FONT></DIV></SPAN></SPAN></DIV></DIV></SPAN></DIV></SPAN></DIV></SPAN></SPAN></DIV></BLOCKQUOTE>
<DIV> </DIV>
<DIV>Again, we may need the language to be specific on that one House appointing
an interim vice-chair is enough not to proceed to scenario 4.</DIV><BR>
<BLOCKQUOTE type="cite">
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id=OLK_SRC_BODY_SECTION><U style="FONT-FAMILY: calibri, sans-serif">SCENARIO
4: A new GNSO Council Chair is not elected, neither of the two Vice Chairs is
continuing on the Council, and the Houses do not designate Interim Vice
Chairs.</U><o:p style="FONT-FAMILY: calibri, sans-serif"></o:p> <SPAN
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<DIV style="MARGIN: 0in 0in 0pt"><FONT color=#0000ff><SPAN
style="FONT-FAMILY: calibri, sans-serif">Final Proposed Language</SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif">: “If both Houses should fail to
temporarily fill the role of Vice Chair on an interim basis, the </SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif">non-voting NCA will be designated
Interim Chair to oversee the election and conduct Council business until such
time as a Chair is conclusively elected. </SPAN><SPAN
style="FONT-FAMILY: calibri, sans-serif">The deadline for each House to
designate its Interim Vice Chair is 14 calendar days following the Council
meeting at which no Chair was conclusively
elected."</SPAN></FONT></DIV></DIV></SPAN></DIV></DIV></SPAN></DIV></SPAN></SPAN></DIV></BLOCKQUOTE></DIV>
<DIV> </DIV>Lets hope it never comes to this!! :)
<DIV> </DIV>
<DIV>Thanks.</DIV>
<DIV> </DIV>
<DIV>Amr<BR>
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