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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'>Dear Sub Team Members,</span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'> </span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'>Please see below the action items and discussion notes captured by staff from the meeting on 15 September. These high-level notes are designed to help Work Track Sub Team members navigate through the content of the call. Please also see the recording on the meetings page at: </span><a href="https://community.icann.org/display/NGSPP/Work+Track+4+Meetings"><span style='font-size:11.0pt;font-family:Calibri'>https://community.icann.org/display/NGSPP/Work+Track+4+Meetings</span></a><span style='font-size:11.0pt;font-family:Calibri'>. </span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'> </span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'>Best regards,</span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'>Julie</span><o:p></o:p></p><p class=MsoNormal style='text-autospace:none'><span style='font-size:11.0pt;font-family:Calibri'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'>Julie Hedlund, Policy Director</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'> </span><o:p></o:p></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Action Items/Discussion Notes 15 September</span></b><span style='font-size:11.0pt;font-family:Calibri'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><i><span style='font-size:11.0pt;font-family:Calibri'>1. Working Methods<o:p></o:p></span></i></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Action Items:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Schedule fortnightly meetings for 60 minutes and rotate at 0300, 1500, and 2000 on Thursdays.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Sub Team members should review the Work Track 4 wiki at: <a href="https://community.icann.org/pages/viewpage.action?pageId=60490781">https://community.icann.org/pages/viewpage.action?pageId=60490781</a>. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Use Google Docs for collaboration.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>When doing a consensus call extend it for two meetings.<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Discussion Notes:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Fortnightly meeting, but can increase frequency as needed. Stay with that schedule for now.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Call timing is 60 minutes, rotated at 0300, 1500, 2000 UTC. Stay with this rotation for now.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Mailing list for the Sub Team, separate from the full WG list.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Wiki for the Sub Team. Encourage Sub Team members to review the wiki. Sub Team members can post comments to the wiki.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Collaboration tools: Use Google Docs. Can also do polls through Doodle.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Consensus calls, use online tools with confirmation on two calls.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>How to operate? Team of only 21. Conduct all work in the Sub Team as a whole. Can break into smaller groups.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Look at prioritizing items and decide whether to run in parallel.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Use pen holders/strawperson docs.<o:p></o:p></span></p><p class=MsoListParagraph><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><i><span style='font-size:11.0pt;font-family:Calibri'>2. Work Items/Tasks<o:p></o:p></span></i></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Action Items: <o:p></o:p></span></b></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l6 level1 lfo6'><![if !supportLists]><b><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span></b><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Staff can inquire about the JAS availability, but need to know specifically what we are asking.<b><o:p></o:p></b></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l6 level1 lfo6'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Cheryl Langdon-Orr proposes creating a table with each of clarifying questions (see Discussion Notes below) to make sure the Sub Group has answered them. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Discussion Notes:<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></b></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Internationalized Domain Names.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Universal Acceptance: Coordinate with the Universal Acceptance Steering Group (UASG).<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Security and Stability: Stability review, registry services review. Consider whether registry services offered might adversely affect security and stability.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Applicant Guidebook: Technical, operational, financial -- Look at whether this information should be required at application time.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Name Collisions: Review findings of Final Report. Determine whether any changes should be recommended. Check with JAS advisors.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Consider the check list/score cards that were used generally and clarifying questions that were asked. But clarifying questions were not published, so that was a lack of transparency.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Should we review the applications that failed evaluation and assess whether the threshold used was at the right level? Or if they didn't fail was the threshold too low?<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>We can ask for the actual scoring guidelines that the evaluators used and the list of clarifying questions that were asked. If everyone was asked the same questions, then perhaps the questions need to be updated in the Guidebook<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'> <o:p></o:p></span></p><p class=MsoNormal><i><span style='font-size:11.0pt;font-family:Calibri'>4. Schedule of Work / Grouping of Issues<o:p></o:p></span></i></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Action Items:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l5 level1 lfo8'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>The Sub Team will need to draft requests for input from the communities of interest -- SOs and ACs, constituencies, etc. -- on some of these topics. These requests will be handled through Jeff and Avri. Staff will start a Google Doc.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l5 level1 lfo8'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Staff will reach out to see if there is someone from the UASG group who can join the next call.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l5 level1 lfo8'><![if !supportLists]><span style='font-size:11.0pt;font-family:Calibri'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Cheryl and Rubens will provide questions, which staff will use to inquire about score carding, etc.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:Calibri'>Discussion Notes:<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:Calibri'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>These items can run in parallel, possibly with a staggered start in the coming weeks.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>In parallel, need to reach out to the USAG, inform them of our work and ask if one of them would like to brief us at a future call. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Start Applicant Guidebook work early, possibly in parallel. <o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Rubens: Some items from the full WG consultation may be relevant and need to be considered. These questions do not need to be asked again in the Sub Group.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo7'><![if !supportLists]><span style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;font-family:Calibri'>Issue of name collisions can be handled later as there are dependencies. Possible sub-group of the Sub Team could take on this work and draft initial documentation. This will be discussed further later. <o:p></o:p></span></p></div></body></html>