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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoPlainText><a name="_MailOriginalBody"><span style='font-size:12.0pt'>Dear Work Track 5 members,<o:p></o:p></span></a></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Please see below the action items and notes from the meeting today (16 May). <i>These high-level notes are designed to help WG members navigate through the content of the call and are not a substitute for the recording, transcript, or the chat, which will be posted at: </i></span></span><a href="https://community.icann.org/display/NGSPP/2018-02-07+New+gTLD+Subsequent+Procedures+PDP+Work+Track+5"><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>https://community.icann.org/display/NGSPP/2018-02-07+New+gTLD+Subsequent+Procedures+PDP+Work+Track+5</span></span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>. <o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>See also the slides at: </span></span><a href="https://community.icann.org/x/4BcFBQ"><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>https://community.icann.org/x/4BcFBQ</span></span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><u><span style='font-size:12.0pt;color:#954F72'>. </span></u></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'><o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Kind regards,<o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Julie<o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Julie Hedlund, Policy Director<o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>----------------------------------------------------------------------------------------------------------------------------------<o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Notes/Action Items:</span></b></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'><o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Action Items:</span></b></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> WT5 members should continue the discussion on the list.<o:p></o:p></span></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Notes:</span></b></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'><o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>1. Welcome/Agenda Review/SOI Updates: No updates.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>2. Administration/Capturing and Managing Input:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Great discussions on the list and on the calls.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Draft a document that captures the different threads and positions in a way that people can easily understand, to help with discussions.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Question: Is there somewhere, somehow, that we can be recording comments other than these super long email threads? Answer: That is the intention with the document. It is not word-for-word, but it captures the positions.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Staff is working diligently to sort through that information and structure it in a more coherent way. This will evolve as a way to encourage discussions and a tool to help structure conversations. <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Welcome feedback on how other ways to help the group stay on track.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Important to map where the different people are coming from as that will give an impression of where the traction is going.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Make sure that we keep the barriers to entry as low as possible.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Re: building a “temperature gauge” – Staff is capturing a summary of points of view, but not gauging consensus, which is not the role of staff.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>From the chat:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- From Heather Forrest to All Participants: Can we more effectively communicate with the WG wiki, or a Google doc, or some other method?<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Heather Forrest to All Participants: I just hesitated to add a detailed reply to what was already a VERY long email thread<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Liz Williams to All Participants: @Heather...yes please and I, like you, always hesitate to both post things and make interventions in the call. We need to positively capture input and also not criticise enthusiatic/knowledgable/engaged people from participating.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Annebeth Lange to All Participants: Heather. all that is sent on mail will be taken aboard. So if you want to write it in a separate mail.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Cheryl Langdon-Orr to All Participants: Regardless of method Heather there are challenges to effective and efficient data capture unless we run **very prescriptive** processes However as the Capture Document being described will also be open to comment and proposed edits this will also we trust assist...<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Heather Forrest to All Participants: I do wish we had a way to get the comments into a single, organised space in the first hand rather than staff having to create a second resource<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Cheryl Langdon-Orr to All Participants: I understand Heather but that probably requires a high level of prescription in input methodolies... <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Annebeth Lange to All Participants: I see your point, Heather, that discussion was very confusing. But when the narrative is finished, it will be easier to add comments<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Liz Williams to All Participants: @Emily...could you take another look at my idea of a schematic that shows, like a temperature gauge, about where we might be getting some illustration of consensus...always happy to help.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>3. Geographic Names Process Review:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>General notes: <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Flow charts focus on the current procedures to help us understand what they are now and how they can be improved.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Going through the existing process is to provide a basis for understanding what the current process looks like, and to look for areas that might be problematic. Also, look at points in the process and look at different ways to solve the issue.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Got to slide 17, will continue for the next call.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>Discussion:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Not sure that we can use this as the basis to go forward. This may be what was supposed to happen in 2012, but not sure it is what happened.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Submitting your application: Note, should include intent -- how the applicant is intending to use it.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- If we assume there are some categories in the future AGB, such as city names, there might be cases whether their string fits a city name or not. The idea of an advisory panel would help the applicant to go to the panel with the idea about the string and get some level of certainty – whether there is a geographic name that might be affected.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- There is a fundamental difference of opinion. There are many different meanings for names and connotations. There are situations where a name could be geographic in one context and not in another.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>4. AOB: None</span></span><span style='mso-bookmark:_MailOriginalBody'></span><span style='font-size:12.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p></div></body></html>