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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoPlainText><a name="_MailOriginalBody"><span style='font-size:12.0pt'>Dear Work Track 5 members,</span><o:p></o:p></a></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Please see below the action items and notes from the meeting today (23 May). <i>These high-level notes are designed to help WG members navigate through the content of the call and are not a substitute for the recording, transcript, or the chat, which will be posted at: </i></span></span><a href="https://community.icann.org/display/NGSPP/2018-02-07+New+gTLD+Subsequent+Procedures+PDP+Work+Track+5"><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>https://community.icann.org/display/NGSPP/2018-02-07+New+gTLD+Subsequent+Procedures+PDP+Work+Track+5</span></span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>. </span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>See also the slides at: </span></span><a href="https://community.icann.org/x/4BcFBQ"><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>https://community.icann.org/x/4BcFBQ</span></span><span style='mso-bookmark:_MailOriginalBody'></span></a><span style='mso-bookmark:_MailOriginalBody'><u><span style='font-size:12.0pt;color:#954F72'>. </span></u><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Kind regards,</span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Julie</span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>Julie Hedlund, Policy Director</span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'>----------------------------------------------------------------------------------------------------------------------------------</span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Notes/Action Items:</span></b><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Action Items:</span></b></span><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> WT5 members should continue the discussion on the list and review the full chat from this call when it comes out.</span><o:p></o:p></span></p><p class=MsoPlainText><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><b><span style='font-size:12.0pt'>Notes:</span></b><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>1. Welcome/Agenda Review/SOI Updates: No updates.</span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'> </span><o:p></o:p></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>2. Administration/capturing and managing input – compilation document<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- How to keep up with all the comments on the email list? We will compile comments and ideas – not a position paper – and will share the document once it is prepared.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Outcome of this process (discussion of what happened in 2012 and the flow charts) is to find solutions for how to improve the processes.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- The compilation document will be sent out later after the Co-Leaders have reviewed it.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Geographic names that were not in any of the lists – if we stick to the lists we may have the same problem as previous rounds.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Re: having an advisory panel: need to have a way to check if the name has a relevance for the community.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Really appreciate the email conversations.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Trying to determine a way forward. Trying to pick out the things that are new and are reinforced in conversations.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>>From the chat:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from kavouss arasteh to All Participants: Advisory panel is just to assists the people and should have sufficient knowledge and background which enable it to provide correct and valid advice<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Javier Rua Jovet to All Participants: Thank you for comment, Kavouss<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Annebeth Lange to All Participants: Kavouss, this idea will be taken into the compilation document<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>from Jorge Cancio to All Participants: @Olga: the possible Advisory Board would help applicants at a very early stage to determine if their intended string has a geographic meaning, even if it is not within the specific categories established in the AGB... this would raise predictability and avoid conflicts popping up further down the road...<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Greg Shatan to All Participants: Before we get to the idea of an Advisory Panel, we need to determine when the existence of a geographic term is relevant at all. The Advisory Panel can’t just sit with a huge Atlas at hand and say that every name in the index is relevant.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>3. Process Mechanisms<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>Slide 17: Preventative Protections – Geographic names<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Need to work through how to make useful rules for the next round.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Question: What does always mean in this statement: “Certain types of Geographic Names <u>always</u> required governmental support or non-objection:”? Answer: These specific terms in the AGB required governmental support whether or not that was the intent. For example, in slide 19: “Certain types of Geographic Names <u>only</u> required governmental support or non-objection depending on intended use”.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- How to align the policy with the public interest? The 2012 AGB seems to be clear that certain strings are protected. Then there were other strings that you needed government support. Where you needed government support you had an impotent list – such as UN regions. If we protect cities or sub-regions should we not try to protect not to many to not prevent applications to go forward. Every protection you make with harm others.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- If we have generic terms then it is harder to address how protections should be applied.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- Context and clarification on the slides: They are intended to capture the 2012 process, not to try to determine whether that was appropriate as an implementation. The intention was to show that every geographic name went through the review process, whether that was the intent, based on the evaluation of the geographic review panel.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- First, understand what we are protecting and why, then say what we are preventing, and the correct mechanism for doing it. Then think about whether we’ve got the right language around prevention.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- We’ll park the flow charts as a representation of the process and use it as a basis for the conversation as we move forward.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- As we go down the scale from capital cities, how much protection should be provided to other geographic names (places, rivers, etc.). <o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>From the chat:<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Heather Forrest to All Participants: On what basis are we requiring government support or non-objection - if 'public interest', how do we define this explicitly so applicants understand why they are required to provide this information?<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Greg Shatan to All Participants: @Annebeth, understood, which is why saying always and then emphasizing it seems overblown.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Annebeth Lange to All Participants: @ Greg, agreed<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Jorge Cancio to All Participants: Policy has to pursue the global public interest, through a multi-stakeholder process, considering the interests of all parties involved, and also of the communities most affected...<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Javier Rua Jovet to All Participants: Greg, point taken. This language shall be corrected.<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Jorge Cancio to All Participants: I object to the framing of open vs. closed or between market and restriction. The issue at stake is to have all interests involved in early stages of the process. As said many times, the non-objection letter allows for many outcomes that are a positive-sum outcome for all (applicants and public authorities). The success of the overwhelming majority of geoTLDs shows this is a good framework...<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Katrin Ohlmer to All Participants: We should amend the headline to reflect the AGB2012 properly - e.g. Categories of Geographic Names Requiring Government Support instead of making an judgement like "Preventative Protections"<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Jorge Cancio to All Participants: +1 Katrin (more precisely: "requiring Public authorities' "non objection"")<o:p></o:p></span></span></p><p class=MsoNormal><span style='mso-bookmark:_MailOriginalBody'><span style='font-size:12.0pt;color:black'>-- from Christopher Wilkinson on (reconnecting) to All Participants: 1. All geo names are potentially protectable. Granularity and exceptions will have to be negotiated with governments. 2. What are the existing brands/TMs which cincide with geo-names? There are manyu, but not in relation to the totality of geo-names. 3. My only substantive comment on the 2012 slides (which id not a repeatable procedure) is to delete the loophole for non-geo use.</span> <o:p></o:p></span></p></div></body></html>