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<p class="MsoNormal"><span style="font-size:11.0pt">Dear Work Track 5 members, <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Please see below the<span class="apple-converted-space"> </span>notes<span class="apple-converted-space"> </span>from the meeting today,<span class="apple-converted-space"> </span>7
November<span class="apple-converted-space"> </span>2018.<span class="apple-converted-space"> </span><i>These high-level<span class="apple-converted-space"> </span>notes<span class="apple-converted-space"> </span>are designed to help WG members navigate through
the content of the call and are not a substitute for the recording, transcript, or the chat, which will be posted at:
<a href="https://community.icann.org/x/xhm8BQ">https://community.icann.org/x/xhm8BQ</a> .
<o:p></o:p></i></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Note that staff will be going back to the meeting transcript and chat transcript as the authoritative source of feedback received on the Initial Report during this call.
This will ensure that all comments and suggestions are appropriately incorporated in the next revision of the Report.
<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Emily<o:p></o:p></span></p>
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<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Notes and Action Items:</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">1. Welcome/Agenda Review/SOI Updates</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- None</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">2. Initial Report Review</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Report intended to incorporate recent comments on list and from ICANN63. Review certain changes made, per below notes:</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Summary of recommendations added to the executive summary (p5)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Added data about geo names from the 2012 round (p12)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Seeking to get better clarity on the exceptionally reserved names list (p21)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Added a footnote about the Articles of Incorporation (p30)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Added a proposal from Katrin Ohlmer (p63)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Added text about currency codes (p73)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Added text about geographic indications (p74)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Question about city names over 1 million inhabitants. Answer: it is included in the report.</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">Marita, please see page 65 for proposal on large cities</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Paul McGrady suggestion from ICANN63 - develop 1-2 page summary report, in addition to executive summary.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Goal is to try and have the executive summary to serve, at least in part, in the summary report role.</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">David McAuley: </span></b><span style="font-family:"Arial",sans-serif;color:black">The summary of recs on pages 5-6 (in Word) are quite helpful additions</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Jim Prendergast: </span></b><span style="font-family:"Arial",sans-serif;color:black">i found the excel spread sheet that was prepared for WT1-4 that pulled out the key uestions posed to the community a useful tool for helping organize comments</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">@Jim, we will produce these for this report as well</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Some support for executive summary to serve as summary of the report. Individual communities can develop additional resources as necessary.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Suggestion that the small summary report drafting team be abandoned as it seems to be a distraction at this point.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Additional data gathering. Is there anything additional needed prior to the Initial Report?</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">If the Work Track wants to do additional data gathering, it will be important to define the specific scope of what is needed</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">-- Review of comments from WT5 members that require input. In some circumstances, unclear what needs to change in response to these comments.</span></b><b><o:p></o:p></b></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Comments from Robin Gross and Jorge Cancio that they disagree with recommendation to keep provisions for non-capital city names (p17). Could move to option or question of course. Is it inappropriate to have a recommendation on this topic? Could also have a recommendation as well as a question.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black"> -- Suggestion that it's a hot topic and warrants a question instead of a recommendation (Marita, Christoper).</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Pose question about whether rec 11 should be a recommendation or question on list.</span></b><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Justine Chew: </span></b><span style="font-family:"Arial",sans-serif;color:black">Summarize deliberations of WT5 on in city names - intended use then pose questions.</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">Note that deliberations, pros/cons and proposals are summarized in the deliberations section of the document</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Deliberations are in section (f). Could add a question that points to the deliberations section.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Comment from Jorge Cancio, reducing restrictions on names, unclear what "unconditionaly available" means, and for whom (p 40). </span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Seek clarification on the comment above on list, about who made the comment and what the meaning might be.</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Does this relate to the discussions around translations (e.g., country and territory names)?</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black"> -- This item appears to refer to non-capital city names?</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black"> -- Clarification that this item is only part of the deliberations (not a recommendation, or even a question).</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">- Comment from Jorge Cancio about applicants applying to the GAC to receive permission - what is the sense of the proposed solution, what is scope, how does it play with other requirements? (p41)</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Seek clarification on the proposal referenced above on list, about who made the proposal and if additional clarity can or should be provided.</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">- Comment from Christopher Wilkinson about a proposal to eliminate preventative protections and focus on curative protections instead. In a "curative" regime, objectors might be private parties. (p63).</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- May be appropriate to leave section as is and see if public comment is received. The concerns seem to be captured in the drawbacks, though staff will make sure.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- If the concern is already captured in the drawbacks, can resolve comment. </span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Justine Chew: </span></b><span style="font-family:"Arial",sans-serif;color:black">@Martin, thanks, I would add "and community groups" to "public authority" on $ financial burden to file objection. </span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Christopher to review and revert on list.</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Comments about a proposal put forward on page 75. What does the "bright-line" mean and will translate well? (p75) <o:p></o:p></span></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Seek clarification on the proposal referenced above on list, about who made the proposal and if additional clarity can or should be provided.</span></b><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">-- Reviewing questions to pose to the community: (section e of the report)</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- The purpose is not to answer the questions but to determine if they are the right questions to ask. Also helpful to determine if other questions are needed.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Reviewing questions...</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: For question e1: Ask for input from people who 'considered' as well as applied.</span></b><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: For question e2, note that the definition of a geographic name could be integrated into the AGB, as well as be utilized by the geo names panel. </span></b><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: For question e5, "other norms" should ask the respondent to specify what those norms are. Add a 4th bullet, "Others not categorized above".</span></b><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Justine Chew: </span></b><span style="font-family:"Arial",sans-serif;color:black">@Emily: thanks, may be a to use "...not categorized above...."</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Justine Chew: </span></b><span style="font-family:"Arial",sans-serif;color:black">*better to use</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Suggestion to reverse order of the bullets in e5. Suggestion to review Jorge's comments from ICANN63 about "norms and values"</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Are e3 and e5 related? Suggestion to move e4 above e3. </span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: Review question order to determine if the above suggestion allows questions to flow better.</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Question about what “commonly used language” means in proposals regarding translation. Further detail would be needed if it ends up as the selected proposal.</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Action Item: e7: use the word “recommendation” instead of "decision" in the final sentence.</span></b><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Seeking additional information around e8. If it can be answered through research, it could potentially be removed.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Belief that the list is in place, includes UK and EU for example.</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Nick Wenban-Smith, Nominet: </span></b><span style="font-family:"Arial",sans-serif;color:black">ref e8 I understand Jaap’s point is quite a technical one and hopefully we can resolve this and remove this line</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">David McAuley: </span></b><span style="font-family:"Arial",sans-serif;color:black">typo on line 1 of e9 - letters of support 'on' non-objection</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- e10 asks about whether the use for non-captital city names is relevant. e11 asks for alternatives. In the event the preliminary recommendation on non-capital city names is removed, these questions
will draw additional community input on the topic for further consideration.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- How are external factors, like Board resolutions, captured in the report? Important to emphasize that external decisions to not necessarily set a precedent.</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Suggestion to add reference to ISO 4217 in question regarding non-AGB terms</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- Suggestion to note that if something is out of scope, where it is in scope (e.g., currency codes).</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">We can add a reference in the deliberations section to Board resolutions</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">@Christopher, we can add a reference to the ISO list of currency codes</span><o:p></o:p></p>
<p><b><span style="font-family:"Arial",sans-serif;color:black">Emily Barabas: </span></b><span style="font-family:"Arial",sans-serif;color:black">(4217)</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">3. AOB</span><o:p></o:p></p>
<p><span style="font-family:"Arial",sans-serif;color:black">-- None</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt">Emily Barabas
</span></b><span style="font-size:11.0pt">| Policy Manager<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">ICANN</span></b><span style="font-size:11.0pt"> | Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">Email: emily.barabas@icann.org | Phone: +31 (0)6 84507976<o:p></o:p></span></p>
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