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Anne, This is based on the comments that my company and INTA had made. I was asked on the call, including by you, to flesh this out so that the group could see what such a proposal would look like, and whether it would garner sufficient support. Here it is.
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<div id="AppleMailSignature" dir="ltr">Sent from my iPad</div>
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On 3 Sep 2019, at 17:57, Aikman-Scalese, Anne <<a href="mailto:AAikman@lrrc.com">AAikman@lrrc.com</a>> wrote:<br>
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<p class="MsoNormal"><span style="color:#1F497D">Hi Susan. This is a bit confusing. I recall that Jeff noted there was no high level agreement for this proposition. Rather he stated there could be high level agreement that strings from prior rounds must complete
application evaluation prior to consideration of subsequent round applications for the same string. He has since confirmed that in a post to the list.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">How did we get to a proposal for “no applications for the same string?”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Anne<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Gnso-newgtld-wg <<a href="mailto:gnso-newgtld-wg-bounces@icann.org">gnso-newgtld-wg-bounces@icann.org</a>>
<b>On Behalf Of </b>Susan Payne<br>
<b>Sent:</b> Tuesday, September 3, 2019 3:54 PM<br>
<b>To:</b> <a href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a><br>
<b>Subject:</b> [Gnso-newgtld-wg] Proposal on Prioritising Applications - prohibition on applying in a later round for a string from a prior round which has not yet been delegated<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><strong><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black">[EXTERNAL]</span></strong><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><o:p></o:p></span></p>
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<span style="font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">All</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">During a call a couple of weeks ago, when we were discussing application prioritisation, I volunteered to circulate for consideration a proposal to prohibit allowing applications in a later application
window where the string has previously been applied for and not yet been delegated. Although it had originally been proposed that this might extend to confusingly similar strings, having reflected on the discussion during the call I accept that this would
probably be unrealistic, since confusing similarity needs to be determined as part of the TLD evaluation process. I have therefore limited this proposal to exact match strings, as follows:</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">This proposal assumes that we will have at least one further application round/open window for submission of applications, and possibly that there may be a number of such future open windows
during which applications may be submitted, followed by some closed period when applications are not received, before the next application window opens (I will use the phrase “application submission period”).</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Where one or more applicants for a particular TLD string have applied for that string in a prior application submission period (including the 2012 application submission period); and</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">The TLD has not been withdrawn but has not yet proceeded to delegation for whatever reason, including but not limited to:</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">One or more of the applications has not yet completed evaluation;</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">One or more of the applications is still the subject of an objection process</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">The contention set has not yet been resolved;</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">There is an ongoing accountability process, [appeal] or other legal challenge underway with respect to a decision(s) relating to one or more application;</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Time within which to commence an accountability process, [appeal] or other legal challenge on such a decision is still running;</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">The exact match to that TLD string shall be blocked from application during future application submission periods until such time as the prior round application(s) have finally been concluded,
according the rules under which they applied:</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">If the TLD string is delegated to one of the earlier applicants, then that string will remain unavailable for later applicants;</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">If all of the earlier applications are finally rejected, then (provided that a decision has not been made by the Board to permanently refuse that string) the TLD string will once again become
available for application: </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level3 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">from the next application submission period, provided that this allows a minimum of 3 months notice before the application submission period opens; or, </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level3 lfo1;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">If the next application submission period opens in less than 3 months, then the subsequent application submission period.</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></li></ul>
</li></ul>
</li></ul>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<i><span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Rationale</span></i><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">We know that, many years after the 2012 application submission period closed, there are still a handful of applications for TLD strings which remain unresolved, generally due to delays caused
by recourse to ICANNs accountability mechanisms. </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Whilst we all hope that in subsequent procedures we will have fewer of the challenges that we saw in the 2012 round, it is reasonable to assume that some will still occur.</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">In any event, if subsequent procedures take the form of a series of discrete application submission periods, with known, finite, periods between them, then it is conceivable that applications
from one application submission period may still be being processed when then next application submission period opens. </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">If the period between application submission periods is reasonably short (12 months has been discussed, for example) we could conceivably see the added complication of applications for the same
string being queued up across multiple windows. </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Whilst a later applicant who applied unsuccessfully for a TLD, which was eventually allocated to an applicant from a prior application submission period, could expect to recover their application
fee, there is a cost to putting together an application in excess of the ICANN fee, and this would not be recoverable. The later applicant could also have their application fee tied up for months or even years, pending the outcome of the earlier application(s).
</span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0)">
<span style="font-size:11.0pt;font-family:"Helvetica Neue",serif">Some have argued that this is the choice of the later applicant, that they can check whether there are prior “live” applications and decide accordingly whether they still want to apply. I believe
this does a disservice to potential applicants, particularly those who are not so familiar with all of the history of prior applications and who may not appreciate that in many cases they would have no realistic prospect of being allocated the TLD string that
ICANN has allowed them to apply for. Blocking the TLD from application, until such time as the previous applications are resolved, seems a much fairer approach. </span><span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;font-stretch: normal;-webkit-text-stroke-width: initial;-webkit-text-stroke-color: rgb(0, 0, 0);min-height: 13.1px">
<span style="font-size:8.5pt;font-family:"Helvetica Neue",serif"><o:p> </o:p></span></p>
<p class="MsoNormal">Susan Payne <o:p></o:p></p>
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<p class="MsoNormal">Head of Legal Policy<o:p></o:p></p>
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<p class="MsoNormal">Valideus<o:p></o:p></p>
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email and any attachments. The Com Laude Group does not accept liability for statements which are clearly the sender's own and not made on behalf of the group or one of its member entities. The Com Laude Group includes Nom-IQ Limited t/a Com Laude, a company
registered in England and Wales with company number 5047655 and registered office at 28-30 Little Russell Street, London, WC1A 2HN England; Valideus Limited, a company registered in England and Wales with company number 06181291 and registered office at 28-30
Little Russell Street, London, WC1A 2HN England; Demys Limited, a company registered in Scotland with company number SC197176, having its registered office at 33 Melville Street, Edinburgh, Lothian, EH3 7JF Scotland; Consonum, Inc. dba Com Laude USA and Valideus
USA, headquartered at 1751 Pinnacle Drive, Suite 600, McLean, VA 22102, USA; Com Laude (Japan) Corporation, a company registered in Japan having its registered office at Suite 319,1-3-21 Shinkawa, Chuo-ku, Tokyo, 104-0033, Japan. For further information see
<a href="https://comlaude.com" target="_blank">www.comlaude.com</a>
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