<html><body><span style="font-family:Book Antiqua; color:#000; font-size:10pt;"><div style=""><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;">Hey Jeff</span></div><div style=""><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;"><br></span></span></div><div class="MsoNormal" style="font-size:12pt;"><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;">“Identify”
as noted in the first paragraph of the FTI report language you included below
remains at issue and still needs clarity based on how it is defined in the AGB.
<o:p style=""></o:p></span></span></div><div class="MsoNormal" style="font-size:12pt;"><o:p style=""><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;"> </span></span></o:p></div><div class="MsoNormal" style="font-size:12pt;"><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;">I
believe I have already articulated how the AGB definition of “identify” has two
possible paths to success, yet the CPE Guidelines and the FTI report remain
silent on acknowledging the two options baked into the AGB. Neither elaborates
on the EIU’s interpretation of “identify,” however some CPE results suggest
that the “applied for string closely describes the community” was not an acceptable
interpretation for the EIU.<o:p style=""></o:p></span></span></div><div class="MsoNormal" style="font-size:12pt;"><o:p style=""><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;"> </span></span></o:p></div><div style="">
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<!--StartFragment-->
<!--EndFragment--></div><div class="MsoNormal" style="font-size:12pt;"><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;">It
needs to be perfectly clear if the CPE providers will be required to accept
that “<u style="">identify</u> means that the applied for
string closely describes the community <u style="">or</u> the community
members.” This means that in subsequent procedures the CPE providers will not
be permitted to require both, and both paths must remain an option for the
applicant to receive points.</span></span></div><div class="MsoNormal" style="font-size:12pt;"><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;"><br></span></span></div><div class="MsoNormal" style="font-size:12pt;"><span style="font-family: "book antiqua", palatino;" mce_style="font-family: "book antiqua", palatino;"><span style="font-size: 10pt;" mce_style="font-size: 10pt;">Jamie</span></span></div>
<blockquote id="replyBlockquote" webmail="1" style="font-family: verdana; border-left: 2px solid blue; margin-left: 8px; padding-left: 8px; font-size: 10pt; color: black;">
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-------- Original Message --------<br>
Subject: CPE Supplementary Guidelines: Nexus 2-A<br>
From: Jeff Neuman <<a href="mailto:jeff.neuman@comlaude.com">jeff.neuman@comlaude.com</a>><br>
Date: Mon, October 14, 2019 4:54 pm<br>
To: Jamie Baxter <<a href="mailto:jamie@dotgay.com">jamie@dotgay.com</a>>, 'Emily Barabas'<br>
<<a href="mailto:emily.barabas@icann.org">emily.barabas@icann.org</a>>, "<a href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a>"<br>
<<a href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a>><br>
<br>
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</style> <div class="WordSection1"> <div class="MsoNormal" style="font-size:12pt;">Here is the information for Category 2-A Nexus from the FTI Review Report. Let us know if wording needs to change.<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><u>Nexus:</u> Category 2-A<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">To receive a partial score of two points for Nexus,<sup>129</sup> the applied-for string must identify the community. According to the Applicant Guidebook, "'Identify' means that the applied-for string closely describes the community or the community members, without over-reaching substantially beyond the community."<sup>130</sup> In order to receive the maximum score of three points, the applied-for string must: (i) "identify" the community; and (ii) match the name of the community or be a well-known short-form or abbreviation of the community. <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">FTI observed that the CPE Provider determined that the applications underlying 19 CPE reports received zero points for the Nexus sub-criterion because, in the CPE Provider's determination, the applications failed to satisfy both of the requirements described above. First, for the applications underlying 11 of the 19 CPE reports that recorded zero points for the Nexus sub-criterion, the CPE Provider determined that the appliedfor string did not identify the community because it substantially overreached the community as defined in the application by indicating a wider or related community of which the applicant is a part but is not specific to the applicant's community.<sup>131, 132</sup> <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">Second, for the applications underlying eight of the 19 CPE reports that recorded zero points for the Nexus sub-criterion, the CPE Provider found that the applied-for string did not match the name of the community or was not a well-known short form or abbreviation. In this regard, the CPE Provider determined that, although the string identified the name of the core community members, it failed to match or identify the peripheral industries and entities included in the definition of the community set forth in the application. Therefore, there was a misalignment between the proposed string and the proposed community.<sup>133</sup> In several cases, the CPE Provider's conclusion that the string did not identify the entire community was the consequence of the CPE Provider's finding that the proposed community was not clearly delineated because it described a dispersed or unbound group of persons or entities.134 Without a clearly delineated community, the CPE Provider concluded that the one-word string could not adequately identify the community. <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">Five CPE reports recorded two points for the Nexus sub-criterion.<sup>135</sup> FTI observed that these CPE reports recorded partial points because the CPE Provider determined that the underlying applications satisfied only the two-point requirement for Nexus: the applied-for string must identify the community.<sup>136</sup> The CPE Provider determined that, although the applied-for string identified the proposed community as defined in the application, it did not "match" the name of the community nor constitute a well-known short-form or abbreviation of the community name.<sup>137</sup> Specifically, the CPE Provider concluded that, for the applications underlying these five CPE reports, the community definition encompassed individuals or entities that were tangentially related to the proposed community as defined in the application and therefore, the general public may not necessarily associate all of the members of the defined community with the string.<sup>138</sup> Thus, for these applications, there was no "established name" for the applied-for string to match, as required by the Applicant Guidebook for a full score on Nexus.139 For all CPE reports that did not record the full three points for the Nexus sub-criterion, the CPE Provider's rationale was based on the definition of the community as defined in the application.<sup>139</sup> <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">Two CPE reports recorded the full three points for the Nexus sub-criterion.<sup>140 </sup>The CPE Provider determined that the applied-for string in the applications underlying these two CPE reports was closely aligned with the community as defined in the application,<sup>141</sup> and/or was the established name by which the community is commonly known by others.<sup>142</sup><o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>129</sup> The Applicant Guidebook does not provide for one point to be awarded for the Nexus sub-criterion. An application only may receive two points or three points for the Nexus sub-criterion. <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>130</sup> Applicant Guidebook, Module 4.2.3 at Pg. 4-13 (<a target="_blank" href="https://newgtlds.icann.org/en/applicants/agb/stringcontention-procedures-04jun12-en.pdf">https://newgtlds.icann.org/en/applicants/agb/stringcontention-procedures-04jun12-en.pdf</a>).<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>131</sup> MLS CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/mls/mls-cpe-1-1888-47714-en.pdf">https://www.icann.org/sites/default/files/tlds/mls/mls-cpe-1-1888-47714-en.pdf</a>); INC CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/inc/inc-cpe-1-880-35979-en.pdf">https://www.icann.org/sites/default/files/tlds/inc/inc-cpe-1-880-35979-en.pdf</a>); LLC CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/llc/llc-cpe-1-880-17627-en.pdf">https://www.icann.org/sites/default/files/tlds/llc/llc-cpe-1-880-17627-en.pdf</a>); LLP CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/llp/llp-cpe-1-880-35508-en.pdf">https://www.icann.org/sites/default/files/tlds/llp/llp-cpe-1-880-35508-en.pdf</a>); TENNIS CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/tennis/tennis-cpe-1-1723-69677-en.pdf">https://www.icann.org/sites/default/files/tlds/tennis/tennis-cpe-1-1723-69677-en.pdf</a>); MERCK (KGaA) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/merck/merck-cpe-1-980-7217-en.pdf">https://www.icann.org/sites/default/files/tlds/merck/merck-cpe-1-980-7217-en.pdf</a>); MERCK (RH) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/merck/merck-cpe-1-1702-73085-en.pdf">https://www.icann.org/sites/default/files/tlds/merck/merck-cpe-1-1702-73085-en.pdf</a>); CPA (USA) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/cpa/cpa-cpe-1-1911-56672-en.pdf">https://www.icann.org/sites/default/files/tlds/cpa/cpa-cpe-1-1911-56672-en.pdf</a>); CPA (AU) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/cpa/cpa-cpe-1-1744-1971-en.pdf">https://www.icann.org/sites/default/files/tlds/cpa/cpa-cpe-1-1744-1971-en.pdf</a>); SHOP (Commercial Connect) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/shop/shop-cpe-1">https://www.icann.org/sites/default/files/tlds/shop/shop-cpe-1</a>- 1830-1672-en.pdf); and SHOP (GMO) CPE Report (<a target="_blank" href="https://www.icann.org/sites/default/files/tlds/shop/shop-cpe-1-890-52063-en.pdf">https://www.icann.org/sites/default/files/tlds/shop/shop-cpe-1-890-52063-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>132</sup> See Applicant Guidebook, Module 4.2.3 Criterion 2 definitions and Criterion 2 guidelines at Pg. 4-13 (<a target="_blank" href="https://newgtlds.icann.org/en/applicants/agb/string-contention-procedures-04jun12-en.pdf">https://newgtlds.icann.org/en/applicants/agb/string-contention-procedures-04jun12-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>133</sup> GMBH CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/gmbh/gmbh-cpe-1-1273-63351">https://www.icann.org/sites/default/files/tlds/gmbh/gmbh-cpe-1-1273-63351</a>- en.pdf) ("While the string identifies the name of the core community members (i.e. companies with the legal form of a GmbH), it does not match or identify the regulatory authorities, courts and other institutions that are included in the definition of the community as described in Criterion 1-A."); TAXI CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/taxi/taxi-cpe-1-1025-18840-en.pdf">https://www.icann.org/sites/default/files/tlds/taxi/taxi-cpe-1-1025-18840-en.pdf</a>) (where community is defined to include tangentially related industries, applied-for string name of "TAXI" fails to match or identify the peripheral industries and entities that are included in the defined community); IMMO CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/immo/immo-cpe-1-1000-62742-en.pdf">https://www.icann.org/sites/default/files/tlds/immo/immo-cpe-1-1000-62742-en.pdf</a>) (applied for string identifies only the name of the core community members (primary and secondary real estate members), but fails to identify peripheral industries and entities described as part of the community by the applicant and does not match the defined community); ART (Dadotart) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1097-20833-en.pdf">https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1097-20833-en.pdf</a>) ("While the string identifies the name of the core community members (i.e. artists and organized members of the arts community) it does not match or identify the art supporters that are included in the definition of the community as described in Criterion 1-A" such as "audiences, consumers, and donors"); KIDS CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/kids/kids-cpe-1-1309-46695-en.pdf">https://www.icann.org/sites/default/files/tlds/kids/kids-cpe-1-1309-46695-en.pdf</a>) (concluding that although applied-for string identifies the core community members—kids—it fails to closely describe other community members such as parents, who are not commonly known as "kids"); MUSIC (.music LLC) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-959-51046-en.pdf">https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-959-51046-en.pdf</a>) (applied for string is over inclusive, identifying more individuals than are included in the defined community); GAY CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/gay/gay-cpe-1-1713-23699-en.pdf">https://www.icann.org/sites/default/files/tlds/gay/gay-cpe-1-1713-23699-en.pdf</a>) (the applied for string refers to a large group of individuals – all gay people worldwide – of which the community as defined by the applicant is only a part); and GAY 2 CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/gay/gay-cpe-rr-1-1713-23699-en.pdf">https://www.icann.org/sites/default/files/tlds/gay/gay-cpe-rr-1-1713-23699-en.pdf</a>) (applied-for string "GAY" is commonly used to refer to men and women who identify as homosexual but not necessarily to others in the defined community). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>134</sup> See, e.g., KIDS CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/kids/kids-cpe-1-1309">https://www.icann.org/sites/default/files/tlds/kids/kids-cpe-1-1309</a>- 46695-en.pdf); ART (Dadotart) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/art/art-cpe-1">https://www.icann.org/sites/default/files/tlds/art/art-cpe-1</a>- 1097-20833-en.pdf); and IMMO CPE Report (<a target="_blank" href="https://www.icann.org/sites/default/files/tlds/immo/immocpe-1-1000-62742-en.pdf">https://www.icann.org/sites/default/files/tlds/immo/immocpe-1-1000-62742-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>135</sup> HOTEL CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/hotel/hotel-cpe-1-1032-95136">https://www.icann.org/sites/default/files/tlds/hotel/hotel-cpe-1-1032-95136</a>- en.pdf); ART (eflux) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1675-51302">https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1675-51302</a>- en.pdf) ECO CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314-en.pdf">https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314-en.pdf</a>); MUSIC (DotMusic Ltd.) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/music/music-cpe-1">https://www.icann.org/sites/default/files/tlds/music/music-cpe-1</a>- 1115-14110-en.pdf); and RADIO CPE Report (<a target="_blank" href="https://www.icann.org/sites/default/files/tlds/radio/radiocpe-1-1083-39123-en.pdf">https://www.icann.org/sites/default/files/tlds/radio/radiocpe-1-1083-39123-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>136 </sup>Applicant Guidebook, Module 4.2.3 at Pgs. 4-12-4-13 (<a target="_blank" href="https://newgtlds.icann.org/en/applicants/agb/string-contention-procedures-04jun12-en.pdf">https://newgtlds.icann.org/en/applicants/agb/string-contention-procedures-04jun12-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>137</sup> See, e.g., ECO CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314">https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314</a>- en.pdf) (concluding that string "ECO" identifies community of environmentally responsible organizations, but is not a match or well-known name because the various organizations in the defined community are generally identified by use of the word "environment" or by words related to "eco" but not by "eco" itself or on its own).<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>138</sup> HOTEL CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/hotel/hotel-cpe-1-1032-95136">https://www.icann.org/sites/default/files/tlds/hotel/hotel-cpe-1-1032-95136</a>- en.pdf) (applied-for string "HOTEL" identifies core members of the defined community but is not a wellknown name for other members of the community such as hotel marketing associations that are only related to hotels); MUSIC (DotMusic Ltd.) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-1115-14110-en.pdf">https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-1115-14110-en.pdf</a>) (concluding that because the community defined in the application is a collection of many categories of individuals and organizations, there is no "established name" for the applied-for string to match, as required by the Applicant Guidebook for a full score on Nexus, but that partial points may be awarded because the string "MUSIC" identifies all member categories, and successfully identifies the individuals and organizations included in the applicant's defined community); ECO CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314-en.pdf">https://www.icann.org/sites/default/files/tlds/eco/eco-cpe-1-912-59314-en.pdf</a>) (concluding that string "ECO" identifies community of environmentally responsible organizations, but is not a match or wellknown name because the various organizations in the defined community are generally identified by use of the word "environment" or by words related to "eco" but not by "eco" itself or on its own); ART (eflux) CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1675-51302-en.pdf">https://www.icann.org/sites/default/files/tlds/art/art-cpe-1-1675-51302-en.pdf</a>) (applied-for string "ART" identifies defined community, but, given the subjective meaning of what constitutes art, general public may not associate all members of the broadly defined community with the applied-for string); and RADIO CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/radio/radio-cpe-1-1083">https://www.icann.org/sites/default/files/tlds/radio/radio-cpe-1-1083</a>- 39123-en.pdf) (applied-for string "RADIO" identifies core members of the defined community but is not a well-known name for other members of the community such as companies providing specific services that are only related to radio). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>139</sup> See, e.g., MUSIC (DotMusic Limited) CPE Report ( <a target="_blank" href="https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-1115-14110-en.pdf"> https://www.icann.org/sites/default/files/tlds/music/music-cpe-1-1115-14110-en.pdf</a>). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>140</sup> OSAKA CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/osaka/osaka-cpe-1-901-9391">https://www.icann.org/sites/default/files/tlds/osaka/osaka-cpe-1-901-9391</a>- en.pdf); and SPA CPE Report (<a href="https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309-81322">https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309-81322</a>- en.pdf). <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>141</sup> SPA CPE Report at Pg. 4 (<a href="https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309-81322">https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309-81322</a>- en.pdf); and OSAKA CPE Report at Pgs. 3-4 (<a target="_blank" href="https://www.icann.org/sites/default/files/tlds/osaka/osakacpe-1-901-9391-en.pdf">https://www.icann.org/sites/default/files/tlds/osaka/osakacpe-1-901-9391-en.pdf</a>).<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><sup>142</sup> SPA CPE Report at Pgs. 4-5 (<a href="https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309">https://www.icann.org/sites/default/files/tlds/spa/spa-cpe-1-1309</a>- 81322-en.pdf).<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div> <div class="MsoNormal" style="font-size:12pt;"><b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Jeff Neuman</span></b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;"><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Senior Vice President <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Com Laude | Valideus</span></b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;"><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">D: +1.703.635.7514<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">E: </span><u><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#0563C1" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: #0563c1;"><a target="_blank" href="mailto:jeff.neuman@comlaude.com"><span style="color:blue" mce_style="color: blue;">jeff.neuman@comlaude.com</span></a><o:p></o:p></span></u></div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div> <div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in"> <div class="MsoNormal" style="font-size:12pt;"><b>From:</b> Jamie Baxter <<a href="mailto:jamie@dotgay.com">jamie@dotgay.com</a>> <br> <b>Sent:</b> Friday, October 11, 2019 12:41 PM<br> <b>To:</b> Jeff Neuman <<a href="mailto:jeff.neuman@comlaude.com">jeff.neuman@comlaude.com</a>>; 'Emily Barabas' <<a href="mailto:emily.barabas@icann.org">emily.barabas@icann.org</a>>; <a href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a><br> <b>Subject:</b> RE: [Gnso-newgtld-wg] Community Priority Evaluations Review of Supplementary Guidelines<o:p></o:p></div> </div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">Good afternoon Working Group members<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">On the last call regarding Community Applications, everyone was asked to review the EIU’s CPE Guidelines to see if there are any items that need further scrutiny before being added into the AGB for subsequent procedures. <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">My apologies for the length of this response, but hopefully these notes help provide insight on how the AGB language was interpreted from a Community Applicant perspective, and what things continue to need further clarification before the next AGB is published.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">1-A Delineation<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">Page 4: “Delineation”<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">The non-exhaustive list the EIU added into the CPE guidelines that denotes elements of straight-forward member definitions contains a clear bias towards professional and trade communities. The AGB did not carry this kind of bias, and it would be a concern if the next AGB projected this kind of bias around delineation, especially since many linguistic and cultural communities are straight-forward in the eyes of their members but do not use a membership card system. <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">Can review be done to determine what other forms of delineation were accepted in CPE scoring from all community applications in the 2012 round? And can those examples be included in the examples already noted by the EIU? <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">2-A Nexus<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">“Identify”<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">The AGB very clearly states that “”identify” means that the applied for string closely describes the community <u>or</u> the community members,” providing two distinct paths to establish if an applied for string identifies the community. These paths are not interconnected or contingent on one another in the AGB, but instead suggest separate routes to establishing nexus.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">My interpretation of this AGB language is that an applicant can select a string that is a known identifier of the community, or a string that identifies the specific members of that community. Additionally, no rule is placed on the “known identifier of the community” as needing to be the only identifier of that community. <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">The AGB additionally provides two examples to help illustrate the definition of “identity” for each of the possible paths.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <ol style="margin-top:0in" start="1" type="1"> <li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo1"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">As an example, a string could qualify for a score of 2 if it is a noun that the typical community member would naturally be called in the context. (AGB, Pg 197)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo1"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">If the string appears excessively broad (such as, for example, a globally well-known but local tennis club applying for “.TENNIS”) then it would not qualify for a 2. (AGB, Pg 197)<o:p></o:p></span></li></ol> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">What the AGB does not do with these examples is suggest that both paths must be successfully maneuvered in order to achieve 2 points. The definition of “identify” in the AGB suggests the applicant had the choice to design their application around a name of the community (TENNIS community), or the member attributes in the community (TENNIS players, TENNIS coaches, etc).<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">This is clearly noted in example 1 where 2 points were achieved when it’s confirmed the string identifies the actual community members. The second example denying 2 points for .TENNIS however does not further elaborate on how 2 points could have been achieved in the case of describing the TENNIS community. <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">The second example could suggest that if an internationally recognized tennis club applied for .TENNIS instead of a local tennis club, for use among those in the wider TENNIS community (broadcasters, networks, physical therapists, vendors, fans, etc – all tertiary parts of the community that also have other identifiers), then it could have been successful on the path of “closely describes the community.” When the average person thinks of the TENNIS community they could reasonably include the list above, yet these participants in the TENNIS community may not identify naturally with the word TENNIS (i.e. a tennis broadcaster that also covers football).<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">Although the EIU’s CPE guidelines are silent on establishing further clarity around the AGB language related to the two paths to “identify,” the practice of the EIU did not align with the flexibility of the AGB. The EIU appears to have conflated the two distinct paths as one and made them both requirements under the definition of “identity,” or at least imposed the requirement that the string be a term the community members naturally call themselves. This may have happened because the two examples outlined above run sequentially in the AGB, causing confusion without distinction.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">Given the unfortunate implementation route taken by the EIU, it should be more clear in the AGB what is meant by “identify means that the applied for string closely describes the community <u>or</u> the community members.” I believe it offers two separate paths to success for community applicants, one based on a widely used and identifiable name of the community (known by those inside & outside the community) and the other based on the identity of the actual members in the community.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">4-B Opposition<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">“Relevance” <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">As discussed on the last call, guidance for “relevance” in 4-B must include a balance of opposition in relation to documented support, and not just an isolated determination of whether the opposing entity is part of the community explicitly or implicitly addressed. One misaligned community member/entity should not have the power to impact CPE scores of a largely aligned community, yet that was the EIU’s interpretation and practice in the 2012 round. <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;">To illustrate this point, if an applicant has hundreds of organizations from around the world supporting an application, and those endorsements represent the voices of tens of thousands of other local and regional organizations, then an expression of opposition from one single, small and even locally based organization from within the defined community among the thousands globally expressing support should not be able to put 1 of the 2 CPE points for this criteria in jeopardy.<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; 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font-family: "Kalinga",sans-serif; color: #1f497d;"><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:9.0pt;font-family:"Avenir Book",serif" mce_style="font-size: 9.0pt; font-family: "Avenir Book",serif;"><o:p> </o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:10.0pt;font-family:"Muli",serif;color:#1F497D" mce_style="font-size: 10.0pt; font-family: "Muli",serif; color: #1f497d;"><o:p> </o:p></span></div> <div> <div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in"> <div class="MsoNormal" style="font-size:12pt;"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif" mce_style="font-size: 10.0pt; font-family: "Tahoma",sans-serif;">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif" mce_style="font-size: 10.0pt; font-family: "Tahoma",sans-serif;"> Gnso-newgtld-wg [<a target="_blank" href="mailto:gnso-newgtld-wg-bounces@icann.org">mailto:gnso-newgtld-wg-bounces@icann.org</a>] <b>On Behalf Of </b>Jeff Neuman<br> <b>Sent:</b> Thursday, October 10, 2019 2:54 PM<br> <b>To:</b> Emily Barabas; <a target="_blank" href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a><br> <b>Subject:</b> [Gnso-newgtld-wg] Community Priority Evaluations Review of Supplementary Guidelines<o:p></o:p></span></div> </div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">All,<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">I would hope that everyone reads all of the notes sent out on each of the meetings carefully, but just in case, I want to draw your attention to one of the biggest action items that arose as a result of our call this morning (Wednesday night for those in the US). In addition, I would like to pose a question for consideration by the Working Group.<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <ol style="margin-top:0in" start="1" type="1"> <li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo2;vertical-align:baseline"> <span style="font-size:12.0pt;font-family:"Times New Roman",serif" mce_style="font-size: 12.0pt; font-family: "Times New Roman",serif;">“ACTION ITEM:<b> </b>WG members will go through the guidelines and flag anything they think should not be incorporated into the AGB for subsequent procedures. See guidelines at: <a target="_blank" href="https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf"> <span style="color:#1155CC;background:white" mce_style="color: #1155cc; background: white;">https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf</span></a>”<o:p></o:p></span></li></ol> <div style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;vertical-align:baseline"> <span style="color:black" mce_style="color: black;"><o:p> </o:p></span></div> <div style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;vertical-align:baseline"> <span style="color:black" mce_style="color: black;">One of the universal criticisms about the CPE process was that there were additional rules and guidelines that were adopted by the CPE Evaluators (EIU) after all of the applications were submitted. The Working Group will most likely be recommending that all rules be set forth in the Applicant Guidebook or at the very latest prior to the Application Window opening up. That message has been delivered loud and clear.<o:p></o:p></span></div> <div class="MsoListParagraph"><span style="color:black" mce_style="color: black;"><o:p> </o:p></span></div> <div style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;vertical-align:baseline"> <span style="color:black" mce_style="color: black;">Something that can help, however, would be if the Working Group could review the CPE Guidelines that were developed by EIU (at the link above) to see if those Guidelines make sense and whether those Guidelines or something similar to those Guidelines could be formally adopted as part of our recommendations. Putting aside the fact that these came after applications were submitted, many of the Guidelines make sense. If we formally approve them, then this will go a long way to helping potential applicants understand how CPE evaluations will work.<o:p></o:p></span></div> <div style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;vertical-align:baseline"> <span style="color:black" mce_style="color: black;"><o:p> </o:p></span></div> <ol style="margin-top:0in" start="2" type="1"> <li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline"> <u><span style="font-size:12.0pt;font-family:"Times New Roman",serif" mce_style="font-size: 12.0pt; font-family: "Times New Roman",serif;">Clarifying Questions and CPE:</span></u><span style="font-size:12.0pt;font-family:"Times New Roman",serif" mce_style="font-size: 12.0pt; font-family: "Times New Roman",serif;"> A second item which looks likely to be a recommendation will be that CPE Evaluators should utilize the CQ process (Clarification Questions process) to seek clarifications (but not new material) from the applicant on items where it has questions or issues. However, would it also be advisable for the CPE Evaluators to be able to send CQs to those that oppose a community application (and that have submitted letters of opposition)? In other words, CPE Evaluators can ask those that oppose the application questions about themselves and how representative they are. They can drill down on details about what it is that they oppose, etc. <b>Those on the call thought this may be a good idea to help weed out frivolous letters of opposition or also emphasize the opposition of real entities, persons and communities. </b><o:p></o:p></span></li></ol> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span style="color:black" mce_style="color: black;"><o:p> </o:p></span></div> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span style="color:black" mce_style="color: black;">We believe these should be non-controversial, but would like to input other than that which we got on the call.<o:p></o:p></span></div> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span style="color:black" mce_style="color: black;"><o:p> </o:p></span></div> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span style="color:black" mce_style="color: black;">Best regards,</span><o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div> <div class="MsoNormal" style="font-size:12pt;"><b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Jeff Neuman</span></b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;"><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Senior Vice President <o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">Com Laude | Valideus</span></b><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;"><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">D: +1.703.635.7514<o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: black;">E: </span><u><span lang="EN-GB" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#0563C1" mce_style="font-size: 9.0pt; font-family: "Arial",sans-serif; color: #0563c1;"><a target="_blank" href="mailto:jeff.neuman@comlaude.com"><span style="color:blue" mce_style="color: blue;">jeff.neuman@comlaude.com</span></a><o:p></o:p></span></u></div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div> <div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in"> <div class="MsoNormal" style="font-size:12pt;"><b>From:</b> Gnso-newgtld-wg <<a target="_blank" href="mailto:gnso-newgtld-wg-bounces@icann.org">gnso-newgtld-wg-bounces@icann.org</a>> <b>On Behalf Of </b>Emily Barabas<br> <b>Sent:</b> Thursday, October 10, 2019 7:16 AM<br> <b>To:</b> <a target="_blank" href="mailto:gnso-newgtld-wg@icann.org">gnso-newgtld-wg@icann.org</a><br> <b>Subject:</b> [Gnso-newgtld-wg] Notes and Action Items - New gTLD Subsequent Procedures PDP WG - 10 October 2019<o:p></o:p></div> </div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">Dear Working Group members,<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"> <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;">Please see below the notes from the meeting on 10 October 2019. <b><i>These high-level notes are designed to help WG members navigate through the content of the call and are not a substitute for the recording, transcript, or the chat,</i></b> which will be posted at: <a target="_blank" href="https://community.icann.org/display/NGSPP/2019-10-10+New+gTLD+Subsequent+Procedures+PDP"> <span style="color:blue" mce_style="color: blue;">https://community.icann.org/display/NGSPP/2019-10-10+New+gTLD+Subsequent+Procedures+PDP</span></a>.<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;">On the call, it was suggested that guidelines used by CPE evaluators in the 2012 round should be incorporated into the Applicant Guidebook in subsequent procedures to improve predictability. Please see the notes below for details. As a follow up to the action item below, WG members are encouraged to review the 2012 CPE guidelines (<span style="color:black;background:white" mce_style="color: black; background: white;"><a target="_blank" href="https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf">https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf</a></span><span style="color:black" mce_style="color: black;">) and raise on the mailing list if there are elements of the guidelines that they believe <u>should not</u> be incorporated into the AGB.</span><o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"> <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;">Kind regards,<o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;">Emily<o:p></o:p></div> <div style="border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in"> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> </div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"> <o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><b>Notes and Action Items:</b><o:p></o:p></div> <div class="MsoNormal" style="font-size:12pt;"><b> <o:p></o:p></b></div> <div class="MsoNormal" style="font-size:12pt;"><b>Action Item: <o:p></o:p></b></div> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><b><span style="color:black" mce_style="color: black;"><o:p> </o:p></span></b></div> <div style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline"><span style="color:black" mce_style="color: black;">ACTION ITEM:<b> </b>WG members will go through the guidelines and flag anything they think should not be incorporated into the AGB for subsequent procedures. See guidelines at: <a target="_blank" href="https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf"> <span style="color:#1155CC;background:white" mce_style="color: #1155cc; background: white;">https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf</span></a><o:p></o:p></span></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black" mce_style="color: black;">Notes:</span><o:p></o:p></b></div> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div style="margin:0in;margin-bottom:.0001pt"><span style="color:black" mce_style="color: black;">1. Welcome and Update to Statements of Interest </span><o:p></o:p></div> <ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo4;vertical-align:baseline"> No SOI updates<o:p></o:p></li></ul> <ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline"> Following up on Monday’s call, there is a revised chart available on appeals. Please add questions and comments to the draft for discussion on the email list. The chart is available at: <a target="_blank" href="https://docs.google.com/spreadsheets/d/1R4eU7C-HI5ikF5RtVhp5JRXKVVRn6R8WX8fIU0IOwu8/edit?usp=sharing"> https://docs.google.com/spreadsheets/d/1R4eU7C-HI5ikF5RtVhp5JRXKVVRn6R8WX8fIU0IOwu8/edit?usp=sharing</a><o:p></o:p></li></ul> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div style="margin:0in;margin-bottom:.0001pt"><span style="color:black" mce_style="color: black;">2.a. Community Applications</span><o:p></o:p></div> <ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Policy Goals are high-level and non-controversial. High-Level agreements so far: The Community Priority Evaluation (CPE) process must be more transparent and predictable; All evaluation procedures should be developed BEFORE the application process opens and made easily and readily available.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> CCT-RT Recommendation 34 also suggests making improvements to address concerns raised about community applications before going forward with subsequent procedures.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Guidelines developed by the evaluators have not been discussed in depth by this group, other than the fact that they were made available late in the process. Key point raised in the public comments -- information contained in the guidelines needs to be available to applicants before applications are submitted. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Would it make sense to put some of the guidelines developed by the evaluators into the Applicant Guidebook?<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Were there things in the guidelines, other than those detailed in the public comments, which were problematic?<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <b>ACTION ITEM: </b>WG members will go through the guidelines and flag anything they think should not be incorporated into the AGB for subsequent procedures. See guidelines at: <a target="_blank" href="https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf"> <span style="color:#1155CC;background:white" mce_style="color: #1155cc; background: white;">https://newgtlds.icann.org/en/applicants/cpe/guidelines-27sep13-en.pdf</span></a><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> By including guidelines in the AGB, there would be greater predictability for applicants and also greater clarity for future evaluators.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> As a community applicant, there was a lot left open for interpretation in the 2012 AGB. As a result, an applicant’s interpretation of the guidebook may have been different from what the evaluators took away when they developed their guidelines. This resulted in a discrepancy that should not exist in subsequent procedures.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of suggestions in the public comments on improving transparency and predictability of the CPE process. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of comments on the definition of community. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> One WG member disagrees with the way the EIU further restricted the definition of community in its guidelines, and suggests that this is not incorporated into the AGB going forward. Specifically, the EIU prioritized those that had a structured system to the community -- institutionalized or industry-related organizations would therefore be higher priority.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Suggestion - what if ICANN community members served as CPE panelists? They might better understand the definition of community from the ICANN perspective. ALAC advised in their public comments that members of grassroots organizations should serve as panelists.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Response - Different members of the ICANN community might understand the definition differently. ICANN never provided a clear definition. ICANN was relying on the scoring to delineate who should get priority rather than having a specific definition. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> In selecting an entity to do the evaluations, ICANN was looking for expertise in doing this type of evaluation with independence, but as a result the evaluators may not have as much perspective on what ICANN was trying to achieve. Members of the ICANN community come in with their own biases. Could community members perhaps have some kind of advisory role instead? <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> The choice of evaluators may have impacted the way they approached the evaluation process. EIU has an economic focus. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Further review of suggestions for improving transparency and predictability of the CPE process in relation to the preliminary recommendation that the CPE process must be more transparent and predictable.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Conflict of interest provisions discussed previously should be applicable to all panelists, including those conducting CPE. This will address public comments that raised concerns about conflict of interest.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Comment - it is very important that one “naysayer” does not prevent an application from moving forward. There needs to be substantial opposition. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Suggestion for <span style="background:white" mce_style="background: white;">an additional WG Recommendation: If there was research relied on for the decision it should be cited and a link to the information provided. This is based on comments from Jaime Baxter, ALAC, and NCSG.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Some have commented that the costs of the process should be lower and that the process should be quicker. Suggestion for an implementation note stating ICANN staff should examine ways to make the process more efficient in terms of cost and timing. It may be difficult to be more detailed since ICANN Org is in the best position to evaluate how to increase efficiencies. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Comment - At this stage, ICANN Org should be better able to scope the task with a service provider and set clear expectations. The service provider should be responsible for remaining within budget. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Review of public comments on </span>preliminary recommendation: CPE evaluations should be completed in a shorter period of time.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of public comments on preliminary recommendation: All evaluation procedures should be developed BEFORE the application process opens and made easily and readily available.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of public comments on preliminary recommendation: The CPE process should include a process for evaluators to ask clarifying questions and where appropriate engage in a dialogue with the applicant [and providers of letters of opposition?] during the CPE process. ICANN org raised concerns about potential lobbying and lack of transparency that could result from this type of engagement. Perhaps panelists could ask clarifying questions in written format --- all materials would be publicly available. The opportunity would be equally available to all parties to ensure that the process is fair. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Preliminary Recommendation about dialogue between evaluators and relevant parties will be revised and included as a draft recommendation for the WG to consider further.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> One WG member stated that community applicants can’t change their application, and that the opportunity for dialogue won’t change the application. It simply provides an opportunity for the applicant to illustrate key points so that the evaluators understand the application. There is little room for lobbying from this perspective. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Response -- by putting everything in writing, there is still this opportunity to clarify, and there is greater transparency.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Additional question - should the panelists be able to send clarification questions to those filing opposition letters? One member expressed support for this proposal. It may help to bring greater clarity to understanding the legitimacy of the opposition. It’s important to be clear that this is not about community-based objections but about opposition to community-based applications.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of public comments on preliminary recommendation: Less restrictive word count for communities to engage in clarifying and providing information. ALAC expressed opposition to this recommendation. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> It may be helpful to do some additional research on the existing word count restrictions, but there did not seem to be much support for increasing limits on word count.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of ALAC comment on <span style="background:white" mce_style="background: white;">providing access to experts to assist communities, particularly those from underserved regions in preparing applications in order to level the playing field. Suggestion to link this comment to the topic Applicant Support. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of comments on potentially providing alternative benefits if an applicant scored below the threshold.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Review of suggested changes to evaluation criteria or weight/scoring of criteria -- in particular, discussion of the comment that if opposition is expressed, it must be examined in the big picture and weighed against the volume of support. There should be a balance.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Discussion of suggestion in the public comments that there should be addition criteria around benefit to registrants -- perhaps there could be a form of “extra credit” granted to applicants that help or solve a problem inside a community. This could come in the form of bonus points. It might address some of the public comments from the Council of Europe, as well. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Clarification - this is already a requirement of the application, however it was not translated into the scoring criteria. It was incorporated into the contract as a commitment to the community. It would make sense for this to part of the scoring criteria.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Review of comments on whether there should continue to be preferential treatment for community applications -- there is general support for this concept. NCSG expressed concern about the definition of community. Registrars would like to eliminate the concept of community.</span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Review of comments on the Council of Europe report. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Review of comments </span>in response to the question - to what extent should evaluators be able to deviate from pre-published guidance and guidelines? <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Additional comment raised by a WG member -- any requirements about letters of support should be clear and transparent up front. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> Review of additional <span style="background:white" mce_style="background: white;">considerations on selection of panelists and program goals raised by the Council of Europe. </span><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo6;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">Note that ICANN is currently examining the concept of Global Public Interest which may be responsive to the Council of Europe’s comments on this topic.</span><o:p></o:p></li></ul> <div style="margin:0in;margin-bottom:.0001pt"><span style="color:black;background:white" mce_style="color: black; background: white;">3. AOB</span><o:p></o:p></div> <ul style="margin-top:0in" type="disc"> <li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo7;vertical-align:baseline"> <span style="background:white" mce_style="background: white;">None.</span><o:p></o:p></li></ul> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <div class="MsoNormal" align="center" style="font-size:12pt;text-align:center"><span style="font-size:12.0pt;font-family:"Times New Roman",serif" mce_style="font-size: 12.0pt; font-family: "Times New Roman",serif;"> <hr size="1" width="100%" align="center"> </span></div> <div class="MsoNormal" style="font-size:12pt;"><span style="font-size:12.0pt;font-family:"Times New Roman",serif" mce_style="font-size: 12.0pt; font-family: "Times New Roman",serif;">The contents of this email and any attachments are confidential to the intended recipient. They may not be disclosed, used by or copied in any way by anyone other than the intended recipient. 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For further information see <a href="https://comlaude.com" target="_blank">www.comlaude.com</a> <o:p></o:p></span></div> <div id="DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2"> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> <table class="MsoNormalTable" border="1" cellspacing="4" cellpadding="0" style="border:none;border-top:solid #D3D4DE 1.0pt"> <tbody> <tr> <td width="55" style="width:41.25pt;border:none;padding:9.75pt .75pt .75pt .75pt"> <div class="MsoNormal" style="font-size:12pt;"><a href="https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient&utm_term=icon" target="_blank"><span style="text-decoration:none" mce_style="text-decoration: none;"><img border="0" width="46" height="29" style="width:.4791in;height:.302in" id="_x0000_i1026" src="https://ipmcdn.avast.com/images/icons/icon-envelope-tick-round-orange-animated-no-repeat-v1.gif"></span></a><o:p></o:p></div> </td> <td width="470" style="width:352.5pt;border:none;padding:9.0pt .75pt .75pt .75pt"> <div class="MsoNormal" style="font-size:12pt;line-height:13.5pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#41424E" mce_style="font-size: 10.0pt; font-family: "Arial",sans-serif; color: #41424e;">Virus-free. <a href="https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient&utm_term=link" target="_blank"> <span style="color:#4453EA" mce_style="color: #4453ea;">www.avast.com</span></a> <o:p></o:p></span></div> </td> </tr> </tbody> </table> <div class="MsoNormal" style="font-size:12pt;"><o:p> </o:p></div> </div> </div> <hr> The contents of this email and any attachments are confidential to the intended recipient. They may not be disclosed, used by or copied in any way by anyone other than the intended recipient. If you have received this message in error, please return it to the sender (deleting the body of the email and attachments in your reply) and immediately and permanently delete it. Please note that the Com Laude Group does not accept any responsibility for viruses and it is your responsibility to scan or otherwise check this email and any attachments. The Com Laude Group does not accept liability for statements which are clearly the sender's own and not made on behalf of the group or one of its member entities. The Com Laude Group includes Nom-IQ Limited t/a Com Laude, a company registered in England and Wales with company number 5047655 and registered office at 28-30 Little Russell Street, London, WC1A 2HN England; Valideus Limited, a company registered in England and Wales with company number 06181291 and registered office at 28-30 Little Russell Street, London, WC1A 2HN England; Demys Limited, a company registered in Scotland with company number SC197176, having its registered office at 33 Melville Street, Edinburgh, Lothian, EH3 7JF Scotland; Consonum, Inc. dba Com Laude USA and Valideus USA, headquartered at 1751 Pinnacle Drive, Suite 600, McLean, VA 22102, USA; Com Laude (Japan) Corporation, a company registered in Japan having its registered office at Suite 319,1-3-21 Shinkawa, Chuo-ku, Tokyo, 104-0033, Japan. For further information see <a href="https://comlaude.com" target="_blank">www.comlaude.com</a>
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