[gnso-newmtgstrat-dt] Kickoff?

Mon Mar 16 18:22:34 UTC 2015

Marika 

Thanks for this, it’s really helpful to have something proposed up front to
work with.

My only comment at this stage is that it would be helpful at meeting B to
ensure there’s time allocated to both Constituencies and SG’s to undertake
outreach activities, but it may be advantageous if they could follow common
GNSO policy updates to give new comers an overview of the current issues.
Obviously pitching that at the right level for newcomers so they can
understand the issues without getting swamped with acronyms and ICANN jargon
would be critical. That would also allow various C/SG’s to provide an
insight a little later on how they fit into that process and what are the
key points for them. 

Pitched in the right way it could also provide a nice introduction for other
activities that will occur later in the week.

Regards

Tony

From: gnso-newmtgstrat-dt-bounces at icann.org
[mailto:gnso-newmtgstrat-dt-bounces at icann.org] On Behalf Of Marika Konings
Sent: 16 March 2015 16:17
To: Volker Greimann; gnso-newmtgstrat-dt at icann.org
Subject: Re: [gnso-newmtgstrat-dt] Kickoff?

Hi Volker,

Thank you for kicking this off - as the deadline for volunteers was last
Friday I was planning to send out a note of welcome this week but you beat
me to the punch ;-)

For your information, the following SG/C representatives are subscribed to
the mailing list:

*	Bret Fausett (RySG)
*	Tony Holmes (ISPCP)
*	Rudi Vansnick (NPOC)
*	Volker Greimann (RySG)
*	James Bladel (RySG)
*	Bill Drake (NCUC)

Volunteers from the BC and IPC may still be forthcoming. 

To facilitate the conversation, I have prepared the attached document which
outlines the proposed outline for the three yearly meetings by the ICANN
Meetings Strategy Working Group to which I have added in yellow the current
GNSO meetings and how these may fit in meetings A and C. As Volker noted,
meeting B is a completely different format which will likely require the
most consideration. To encourage ideas and suggestions on how this meeting
could look from a GNSO perspectives, I’ve added a draft outline. Of course,
this is just to start of the conversation and thinking, taking into the
4-day meeting format. 

The objective for this group is to present the GNSO Council with a proposed
format at the latest by the ICANN meeting in Buenos Aires so that there is
sufficient time to socialise the proposed GNSO approach for the new ICANN
meeting strategy with other SO/ACs as obviously there will need to be
co-ordination between the different groups to minimise conflicts and
potential overlap. On that note, do you think it will be helpful to schedule
a conference call to discuss next steps and proposed approach for completing
this task, or do you prefer to continue conversations by email for now? 

Best regards,

Marika

On 16/03/15 16:57, "Volker Greimann" <vgreimann at key-systems.net> wrote:

Dear Strategy team,

as we have not had any feedback on this channel for the past two weeks, 

I feel it is appropriate to kick off the discussion to ensure we are 

ready with a proposal in time for the first meetings under the new 

schedule.

The one meeting we should probably focus on is the four-day meeting as 

it would require the largest re-adjustment, whereas the "normal" and 

"long" meetings will probably allow the council to operate with business 

as usual.

Frankly, I currently see no way of how to fit in the current schedules 

of the council into the small meeting unless councillors will be in 

session for the entirety of the meeting, and therely lose the ability to 

communicate effectively outside the council. We will therefore be faced 

with limited choices:

1) Fit the current schedule into the new meeting;

2) Cut down the council meeting to its bare essentials;

3) Add time to the meeting, very much like current practice;

4) Eliminate the council face-to-face meeting at the short meeting.

Personally, I lean toward support for option 3, as the other options 

would result in a loss of effectiveness of the council.

Anyway, with this, I hope a fruitful discussion kicks off.

-- 

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