[gnso-newmtgstrat-dt] Kickoff?

Mon Mar 16 23:47:36 UTC 2015

Currently, when we’ve tried to do major outreach activities sometimes they have taken place outside the meeting days (for example, NCUC organised events in San Francisco in 2011 and Singapore 2014 that took up the Friday prior). The South School on Internet Governance being directly before ICANN in Durban was another good outreach activity that took place just before the ICANN meeting proper.
Is it anticipated that this sort of thing might still happen and be encouraged? (though admittedly, if NCUC was to organise another similar event of that nature, I think we’d probably make it at meeting A or C).

David

> On 17 Mar 2015, at 2:22 am, Tony Holmes <tonyarholmes at btinternet.com> wrote:
> 
> Marika
> Thanks for this, it’s really helpful to have something proposed up front to work with.
> My only comment at this stage is that it would be helpful at meeting B to ensure there’s time allocated to both Constituencies and SG’s to undertake outreach activities, but it may be advantageous if they could follow common GNSO policy updates to give new comers an overview of the current issues. Obviously pitching that at the right level for newcomers so they can understand the issues without getting swamped with acronyms and ICANN jargon would be critical. That would also allow various C/SG’s to provide an insight a little later on how they fit into that process and what are the key points for them.
> 
> Pitched in the right way it could also provide a nice introduction for other activities that will occur later in the week.
> Regards
> Tony
> 
> From: gnso-newmtgstrat-dt-bounces at icann.org [mailto:gnso-newmtgstrat-dt-bounces at icann.org] On Behalf Of Marika Konings
> Sent: 16 March 2015 16:17
> To: Volker Greimann; gnso-newmtgstrat-dt at icann.org
> Subject: Re: [gnso-newmtgstrat-dt] Kickoff?
> 
> Hi Volker,
> 
> Thank you for kicking this off - as the deadline for volunteers was last Friday I was planning to send out a note of welcome this week but you beat me to the punch ;-)
> 
> For your information, the following SG/C representatives are subscribed to the mailing list:
> Bret Fausett (RySG)
> Tony Holmes (ISPCP)
> Rudi Vansnick (NPOC)
> Volker Greimann (RySG)
> James Bladel (RySG)
> Bill Drake (NCUC)
> Volunteers from the BC and IPC may still be forthcoming.
> 
> To facilitate the conversation, I have prepared the attached document which outlines the proposed outline for the three yearly meetings by the ICANN Meetings Strategy Working Group to which I have added in yellow the current GNSO meetings and how these may fit in meetings A and C. As Volker noted, meeting B is a completely different format which will likely require the most consideration. To encourage ideas and suggestions on how this meeting could look from a GNSO perspectives, I’ve added a draft outline. Of course, this is just to start of the conversation and thinking, taking into the 4-day meeting format.
> 
> The objective for this group is to present the GNSO Council with a proposed format at the latest by the ICANN meeting in Buenos Aires so that there is sufficient time to socialise the proposed GNSO approach for the new ICANN meeting strategy with other SO/ACs as obviously there will need to be co-ordination between the different groups to minimise conflicts and potential overlap. On that note, do you think it will be helpful to schedule a conference call to discuss next steps and proposed approach for completing this task, or do you prefer to continue conversations by email for now?
> 
> Best regards,
> 
> Marika
> 
> On 16/03/15 16:57, "Volker Greimann" <vgreimann at key-systems.net <mailto:vgreimann at key-systems.net>> wrote:
> 
>> Dear Strategy team,
>> 
>> as we have not had any feedback on this channel for the past two weeks,
>> I feel it is appropriate to kick off the discussion to ensure we are
>> ready with a proposal in time for the first meetings under the new
>> schedule.
>> 
>> The one meeting we should probably focus on is the four-day meeting as
>> it would require the largest re-adjustment, whereas the "normal" and
>> "long" meetings will probably allow the council to operate with business
>> as usual.
>> 
>> Frankly, I currently see no way of how to fit in the current schedules
>> of the council into the small meeting unless councillors will be in
>> session for the entirety of the meeting, and therely lose the ability to
>> communicate effectively outside the council. We will therefore be faced
>> with limited choices:
>> 
>> 1) Fit the current schedule into the new meeting;
>> 2) Cut down the council meeting to its bare essentials;
>> 3) Add time to the meeting, very much like current practice;
>> 4) Eliminate the council face-to-face meeting at the short meeting.
>> 
>> Personally, I lean toward support for option 3, as the other options
>> would result in a loss of effectiveness of the council.
>> 
>> Anyway, with this, I hope a fruitful discussion kicks off.
>> 
>> --
>> Bei weiteren Fragen stehen wir Ihnen gerne zur Verfügung.
>> 
>> Mit freundlichen Grüßen,
>> 
>> Volker A. Greimann
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