[gnso-rds-pdp-wg] Notes & action items from 22/6 RDS PDP WG meeting

Wed Jun 22 06:14:50 UTC 2016

Dear All,

Please find below the notes & action items from today’s meeting. You are requested to especially take note of the following action item #3 – your input on the attached document is requested by Friday 24 June at the latest.

Best regards,

Marika

Notes RDS PDP WG Meeting – 22 June 2016:

These high-level notes are designed to help PDP WG members navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/C4xlAw. 

1)   Roll Call / SOI

·         Roll call will be taken from Adobe Connect

·         Please remember to state your name before speaking and mute your microphones when not speaking.

·         Audio only: Daniel Nanghaka

·         Updates to SOI: Maxim Alzoba

2. Outreach messages 1 & 2:

·         Outreach message #1: Review of public comments received - task 7.e & f

·         Refer to draft comment tool - comments received to date have been plugged into tool to facilitate WG review

·         Comments received are posted: https://community.icann.org/x/pYxlAw

·         Draft responses are being drafted for WG review as a starting point for recording review and actions taken

·         Currently 4 items that need draft responses

Action item #1: Leadership team to prepare draft responses for 4 open items and share with WG prior to WG F2F meeting in Helsinki

Action item #2: Include public comment review tool review as part of the agenda for the WG F2F meeting

ii. Member cooperation in encouraging outreach #2 responses

·         Appreciate work of lead points of contact

·         Any questions from lead points of contacts?

·         Responses have been requested to be submitted no later than the F2F WG meeting in Helsinki

·         Note, additional requirements can still be submitted after the F2F WG meeting, but ideally these are received as soon as possible.

3. Continue discussion on Task 11: Method for reaching consensus in deliberations

·         Last week initial discussion on work plan task 11 - to agree on how to reach consensus in deliberations

·         Document shared on the screen has been updated following WG discussion. Hopefully this will address all the input received, noting that there was necessarily agreement amongst all.

·         No addition of another Initial Report, but commence deliberations with big three (users/purposes, data elements, privacy). Not start with accuracy and gated access until after deliberations on first three. If WG believes outreach is useful after first three and before moving on to next two, WG can decide to do so whether it is formal or informal to test thinking before moving on to the next questions. 

·         Initial report to be published for public comment after completion of work on first five questions. 

·         Formal consensus call only after input on Initial Report

·         Next step is to organise the possible requirements - to allow for tackling them in groups, prerequisites, dependencies, etc. Lisa and Susan have commenced this work - WG will have a chance to review and comment. Try to get first three done prior to Helsinki, but as this is a significant task, it may not be possible to complete this part of the work by Helsinki. 

·         See latest version shared during the call with triage in progress as of 21 June 2016. Note, no changes to any of the requirements, just re-organisation: triage - take requirements and indicate pre-requisites/dependencies and which phase it falls into (phases from process framework). Also trying to group possible duplicates and similar requirements so that these can possibly be deliberated on together. See initial grouping key on page 26 and 27 - in no particular order.

·         Nothing is set in stone, this is a first attempt to organise the document. Any comments/input will be welcome.

·         Advantage of table is that it will allow for sorting according to phase or other requirements.

·         Consider adding a grouping for legal requirements? Note, there is currently one titled 'applicable law'. May be necessary to have sub-groupings in certain cases. 

·         Idea to start deliberations on something sooner than organisation of documents has been finished. See step 3b of document. WG asked to identify possible requirements that would apply to RDS in all circumstances (see examples identified in document).

Action item #3: share document with mailing list and request feedback by Friday 24 June at the latest (see attached). 

4. Planning for Helsinki meeting

·         Cross-community session incl. sharing of WG possible requirements examples

·         See https://community.icann.org/x/iyCOAw for latest version of presentation. No additional examples received, so for now stick with examples identified in original presentation. If WG members want to come forward with other examples, they would need to identify those as soona s possible. 

·         Agenda for F2F WG meeting

·         To be updated to reflect current state of work

5. Confirm next meeting - F2F meeting in Helsinki: Tuesday June 28, 2016 08:00 - 12.00 Hall B

·         No meetings in the week after the Helsinki meeting, recommence on 12 July

Marika Konings

Senior Policy Director & Team Leader for the GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) 

Email: marika.konings at icann.org  

Follow the GNSO via Twitter @ICANN_GNSO

Find out more about the GNSO by taking our interactive courses and visiting the GNSO Newcomer pages.

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